How to Instructions Business Objects Explorer. NORFOLK SOUTHERN Synergy Program Business Objects Explorer. End user instructions CCA

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1 How to Instructions Business Objects Explorer NORFOLK SOUTHERN Synergy Program Business Objects Explorer End user instructions CCA

2 Amendment Record Version Date Author Revision Description 1 8/18/2012 Vesa Kemppainen 1 st version Page 1 09/10/2012

3 TABLE OF CONTENTS 1 INTRODUCTION ONLINE GUIDES & OTHER GENERIC DOCUMENTATION HOW TO LOGIN ABOUT CONTROLLING INFORMATION SPACE HOW DO I? A FEW EXAMPLES TIPS... 9 Page 2 09/10/2012

1 Introduction Business Objects Explorer is a data mining tool that allows user to explore, search and analyze a set of predefined data without need for a predefined report.

4 1 Introduction Business Objects Explorer is a data mining tool that allows user to explore, search and analyze a set of predefined data without need for a predefined report. Business Objects Explorer utilizes BWA (Business Warehouse accelerator) enabling fast results on search and analyses of large set of data. Business Objects Explorer information space is typically based on BW infocubes so you are exploring raw data in detail. With Explorer you can: - Search large sets of predefined data in Google type fashion - Graph your results, drill down and filter - Book mark and export to excel With Explorer you cannot: - Create a large list for data dumping - Perform complex cross function reporting for operational management Page 3 09/10/2012

5 2 Online Guides & Other Generic Documentation A. End User Guide: Business Objects Help Documents can be found on the ERC > Help > Reports > Business Objects (BOBJ) > Business Objects Explorer B. Online tutorials YouTube online tutorials are available and only take a few minutes each. Please view once before starting so you get the most out of the tool: Concept - Explore Data: Explorer 4.0 FP3 (ignore reference to HANA we are using BWA) Concept - Navigate the Interface: Explorer 4.0 FP3 Sort and Rank Data: Explorer 4.0 FP3 Change the Chart Type: Explorer 4.0 FP3 Filter Data: Explorer 4.0 FP3 Filter Based on Chart Selection: Explorer 4.0 FP3 Create a Bookmark for Data: Explorer 4.0 FP3 (to use bookmark you need to be logged on to Business Objects already) Data to a Recipient: Explorer 4.0 FP3 (to use link the recipient must be authorized and logged on to Business Objects) Page 4 09/10/2012

portal window a. Click F11 for larger screen C.

6 3 How to Login A. Login to Business Objects via ERC B. This will open Business Objects Launchpad within the portal window a. Click F11 for larger screen C. Click on the Explorer icon on the right side of the screen Page 5 09/10/2012

D. Business Object Explorer will open a. You will see a list of the information spaces for which you are authorized. In this example, the user has access to R2R-CCA Controlling Line items E.

7 D. Business Object Explorer will open a. You will see a list of the information spaces for which you are authorized. In this example, the user has access to R2R-CCA Controlling Line items E. Click on the information space and BO explorer window will open. Now you can start analyzing, searching, filtering, graphing data. (See YouTube: Concept Navigate the Interface: Explorer 4.0 FP3) Page 6 09/10/2012

8 4 About Controlling Information space A. Based on BW info cube Z0COOMC02 (CCA line items) data extracted from ECC accounts payable tables B. Allocated to users that have access to BW Role 454 (Business Warehouse CCA 1136 Reporting) a. Utilizes same authorization profiles (based on company codes and cost elements) C. Explorer space contains the information listed below: Navigation fields/characteristics Field Description Key Text Hier. Example (Key) Example (Description) CO document number X Cost Center X X X GEN CHARGES & CREDIT Budget group X NBCZZZ Document type X ZY Payment Clearing Customer X X AAA DOWNTOWN STORAGE LLC Vendor X X OLIVER WYMAN INC Material X X ENGINE - AC8503N WBS element X Bridge Rehab.-ICC27-ADD EXPENDITURES-WAYNE COUNTY Internal Order X X MICHIGAN Fiscal period X 001/2012 Posting date X 1/6/2012 Project profile X ZNPRGRM Reference procedure X CATS Cost element X X Salaries Statistic id X X Company code X N001 Norfolk Southern Description Measures Line item counter 1 Amount ($) 3, Page 7 09/10/2012

9 5 How Do I? A few examples A. Rank top 10 WBS elements by cost in June 2012? B. Spend Amount on Internal Order for August 2012? Page 8 09/10/2012

10 6 TIPS a. Make sure you know which measure you are using you can show up to 3 measures at one time: Page 9 09/10/2012

b. Remember to filter by time (month, date, fiscal period, etc.) to put data into perspective c. If you are not interested in statistical postings filter first on statistical = # d.

11 b. Remember to filter by time (month, date, fiscal period, etc.) to put data into perspective c. If you are not interested in statistical postings filter first on statistical = # d. Use search for example document number or WBS name e. You can easily create top N lists on any object in the information space. For example; top 100 WBS spend of the month, top 10 vendors (by amount), etc. f. Your initial view is looking at raw data. So make sure you use right filters before making conclusions, i.e. i. Which period am I looking at? ii. Do I want to look at open or closed items (or both)? iii. Do I need to filter by posting key? iv. Am I interested in certain company code or document type only? Page 10 09/10/2012

NORFOLK SOUTHERN Synergy Program Business Objects Explorer. End user instructions. How to Instructions Business Objects Explorer

How to Instructions Business Objects Explorer NORFOLK SOUTHERN Synergy Program Business Objects Explorer End user instructions General Ledger Line Items Amendment Record Version Date Author Revision Description