WBS ACTUAL LINE ITEMS

Transcription

1 Purpose This WBS Actual Line Items Report can be used to monitor the actual postings made to a particular WBS Element or it can also assist a user in searching for particular information such as a specific journal entry or invoice. This report displays individual document line items that were posted during the month (or specified reporting period).text is Arial 10. The amount of each document line item posted during the month will be listed. Revenue transactions are listed first and are shown with their natural sign as a negative, which indicates a credit. Expense transactions are then listed without a sign indicating a debit. Any expenditure credit (G/L accounts that begin with 59XXXX) would be listed after all other expenditures and would be shown as a negative. Transaction Code SAP Finance > WBS Elements > WBS Actual Line Items Helpful Hints If a report is generated frequently using the same query, it can be saved as a selection criteria variant. When activated, selection criteria variants fill fields on the selection screen with the values you have saved. Users may set up a display variant to customize the organization of the report output, including addition/removal of columns and the order in which they are displayed. When viewing a field definition table, use the following guidelines for reading the R/O/C column: R = Required O = Optional C = Conditional Click (Search) to find a value and/or (Multiple Selection) to enter multiple values for a field when available. To help maximize the report output area you may close the Detailed Navigation window pane by clicking. Click to re-open the Detailed Navigation window and to select an alternate report. University of Nebraska Nebraska State College System Copyright

2 Procedure 1. Start the transaction using the menu path. 2. As required, complete/review the following fields: Field Name R/O/C Description Project WBS Element Cost Element Cost Element Group R R Enter Project number(s) Enter WBS Element Number(s) Enter the Cost Element number(s) Enter the Cost Element Group Posting Date R Enter the date from which the report data should begin normally the first day of the month. to Enter the date to which the report data should be generated through normally the last day of the month. Settings N/A In most cases, you will leave the default. University of Nebraska Nebraska State College System Copyright

3 3. Click Execute. 4. The report results open. Double-click a line to drill down to the source document. Only authorized users have access to drill down on Payroll (PY) documents. If the report was run on more than one Project or WBS Element, the report lists all the line items for all Project or WBS Element included in the selection. 5. In this case, the journal entry (JE) document opens. University of Nebraska Nebraska State College System Copyright

4 5.1 Double-click a line on the journal entry document to see the entry details. Change Layout 6. Click on the toolbar. 7. To display the Fiscal Year, for example, on the report, select Fiscal Year from the Column Set column and click the left-pointing arrow. Do the reverse to remove a column from the report. 8. Click (Continue). University of Nebraska Nebraska State College System Copyright

5 Filter Data Use the filter option to extract a subset of documents. For example, this option could be used to extract all documents from a single vendor. 9. Click. 10. Define filter criteria. For example, to filter on the vendor name: 10.1 Click Document Header Text in the right pane Click (Add filter criterion) Click (Filter) to set the values for the filter. 11. Determine the values for filter criteria. For example, enter vendor in Document Header Text. 12. Search text is case sensitive. 13. Click (Continue). 14. Click WBS Actual Line Items report in the Detailed Navigation pane to return to the selection screen. University of Nebraska Nebraska State College System Copyright

6 Result You have completed this transaction. Updated 11/6/2009 University of Nebraska Nebraska State College System Copyright