Directorate-General for Translation IATE WORKSHOP SCH L21200, EUROPEAN PARLIAMENT, LUXEMBOURG 10 OCTOBER 2011 EUROPEAN COMMISSION

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1 Directorate-General for Translation IATE WORKSHOP SCH L21200, EUROPEAN PARLIAMENT, LUXEMBOURG 10 OCTOBER 2011 EUROPEAN COMMISSION

2 TERMINOLOGY WORK IN THE COMMISSION EUROPEAN COMMISSION Terminology Coordination sector Terminologists in the language departments - 2 -

3 Terminology Coordination sector coordinates terminology work and projects of the language departments operational aspects of IATE interinstitutional cooperation Quest Metasearch - 3 -

4 Terminology Coordination sector 13 staff Head of sector: Christine Herwig Terminology & consolidation projects: Panayota Kalamvoka (EL), Ninetta Kapetanaki (EL), Riitta Majaniemi (FI), Monica Welwert (SV), Andrew Sammut (MT/EN) Russian project: Nazaré Vinha Technical support: Hubert Wellenstein & Dimitris Alexandreas Outsourcing: Jackie Reizer Administrative support: Minna Lindholm, Carine Bauwens, Cecilia Sjögren - 4 -

5 Terminologists in language departments Theory 2 FTE Practice Variable Best Practice Blocks of time for translation and terminology - 5 -

6 English Department 2 full-time terminologists Probationers last month on terminology Optional terminology stints for all translators Source language coordinators - 6 -

7 New terminology strategy Being discussed now! - 7 -

8 INTERINSTITUTIONAL COOPERATION We need more! IATE Management Group CdT technical developments Information flows (TC teams) Terminology portal Interinstitutional update - 8 -

9 INTERINSTITUTIONAL COOPERATION 3 OPTIONS I work on your entry. I ask you to work on your entry. You reassign your entry to me

10 INTERINSTITUTIONAL COOPERATION TASK endless RESOURCES - limited Do what you can yourself. Ask for help when you need it. Don t transfer work for administrative reasons. Do discuss important/difficult terms

11 INTERINSTITUTIONAL COOPERATION Proposed principles Mutual trust History (unless level deleted!) Keep copy of deleted entries TC to monitor activity advice & training Last resort suspend IATE account!

12 IATE HANDBOOK Drafted by trainee (Libby Alpass) Checked by COM-EN team Sent to COM terminologists little feedback IMG has agreed to set up task force Your feedback needed! Could replace Input Manual (but not Best Practice)

13 REFERENCING Reference is mandatory! Reliable & authoritative Prefer primary to secondary source For legislation most fundamental act Update (proposal > adopted act > new act) As last resort cite your entity

14 REFERENCING Term wrongly translated in legislation? Term inconsistently translated in legislation? Preferred term authoritative source Admitted terms in what context? Deprecated term say why!

15 REFERENCING You are allowed to cite more than one source! Wikipedia ready-made definition, not authoritative + Authoritative source

16 REFERENCING In order of preference: On Internet & free to all On Internet, available to you (subscription) Published Unpublished expert Internal source Your entity

17 REFERENCING Identify source URL (hyperlink) Date consulted

18 REFERENCING Broken link? Copy textual information Google search Finds same page at new URL or Finds most similar pages

19 REFERENCING EUROPA > Summaries of EU legislation > Energy > Renewable energy > Biomass Action Plan, [ ] EUROPA > Summaries of EU legislation > Energy > Renewable energy > Biomass Action Plan, europa.eu/legislation... [ ] EUROPA > Summaries of EU legislation > Energy > Renewable energy > <a href=" target="_blank">biomass Action Plan</a> [ ] EUROPA > Summaries of EU legislation > Energy > Renewable energy > Biomass Action Plan [ ] <a href="url" target="_blank">text</a> [ ]

20 MINIMUM DATA REQUIRED FOR AN ENTRY Term Term Reference Definition or context Definition or context reference Domains Problem language

21 MINIMUM DATA REQUIRED FOR AN ENTRY When adding your language Term in your language must correspond to CONCEPT AS DEFINED in problem language If term in your language is narrower/broader: Your definition must correspond Explanation in Term note Cross-references to related concepts

22 DOMAINS Domain of concept NOT Domain of source document!

23 DOMAINS Set of related concepts: Keep note of domains and re-use them consistently (but take care!)

24 DOMAINS EUROVOC Search for term Search for main word in term Search for synonym or related term Browse by subject Non-descriptor > Descriptor > Domain Note

25 DOMAINS EUROVOC Is that where I would expect to find this concept?

26 DOMAINS Multiple domains for multiple angles e.g. Institution behind the concept Type of instrument Subject matter

27 DOMAINS Too many domains? Is this really a concept? Is it a technical concept (LSP)? Phraseology > Euramis Drafting rules > Interinstitutional Style Guide, inhouse style guides, templates, etc

28 Cross-references REPEAT THEM! LIL visible to all, but what are they linking to? LL or TL identify concept you are linking to

29 Cross-references Groups of concepts Work on most fundamental concept first Define subordinate concept by reference to superordinate concept List important subordinate and related concepts

30 Cross-references Make links reciprocal Related <> Related Narrower <> Broader Antonym <> Antonym Synonyms appear on same entry! (1 concept = 1 entry)

31 Origins Generic concept no origin National concept origin (country) EU concept origin (EU) Generic & specific? Generic concept = 1 entry Each specific concept = 1 entry for each Cross-refer as necessary

32 Problem language 1 concept = 1 entry Concept applies to whole entry, so define at LIL BUT this is impossible! SO, define at LL & set problem language Concept as defined in problem language = concept of entry

33 Problem language Origin defined (country)? Problem language = language of country (region)

34 Problem language e.g. German for Germany & Austria Greek for Greece & Cyprus Finnish for Finland (usually) Swedish for Swedish-speaking Finland Dutch for Flanders French for Wallonia French (or Dutch) for Brussels

35 Problem language Generic concept? Choose a widely understood language i.e. English (or French)

36 Lookup forms Term in Term field = fit for use Unless DEPRECATED Widely used? : DEPRECATED Spurious? : LOOKUP FORM

37 Lookup forms Variant spellings Separate term entries (+ Regional usage) OR Preferred spelling only + Note (term, language usage) + Lookup form

38 Lookup forms IATE searches All Words / Any Words Term field + Lookup form Exact match / Exact string Term field only

39 Lookup forms Alternative spellings Plural forms Singular form (if term is plural) Inflected forms Common mis-spellings

40 Marks Two types: Action Information

41 Marks Action marks: Form (structure of entry) Content (broken link, spelling, definition) Merge/Deletion

42 Marks Information marks: Management Pre-IATE

43 Marks Management marks: projects updating Use keywords Internal document Update Delete Merge

44 Marks Pre-IATE marks: macro

45 Tips & tricks HTML codes Terminology scratchpad Copy & paste (don t retype) Save chunks in paragraphs (easier to copy) Beware of invisible paragraph marks! Use Auto-Text & macros Test all links! Turn off smart cut & paste & initial capitals Printer-friendly

ECHA -term User Guide

ECHA -term User Guide 1 / 27 Table of contents Introduction... 3 Content... 3 Reliability of data... 4 Languages... 5 Target users... 5 Terminology principles... 5 Domain classification... 6 Localised