COMCAS 2015 Author Instructions for Summary Submission

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COMCAS 2015 Author Instructions for Summary Submission This document provides guidance on the submission of your Summary to COMCAS 2015.

1 COMCAS 2015 Author Instructions for Summary Submission This document provides guidance on the submission of your Summary to COMCAS You may wish to print out these instructions and read them before starting the submission process. These instructions apply only to COMCAS The deadline for summary submissions is 30 May The COMCAS2015 Editorial Staff has the right to reject all papers submitted after this date. 1. Summary Submission Summaries can be submitted as a one to two page free-form text with supporting graphics and data, or as a full paper manuscript conforming to the COMCAS 2015 full paper format. Authors of accepted Summaries will be requested to submit a final manuscript conforming to the COMCAS 2015 full paper template. This manuscript will be published in the IEEE COMCAS 2015 Proceedings, which will be available through IEEE Xplore. For those preferring to initially submit a full manuscript in lieu of a free-form text Summary, templates are provided to lay out the full paper manuscript in 8.5 x 11 or 297 x 210mm A4 formats (click links below to obtain the templates). Regardless of your submitted Summary format: 1. File format must be PDF. This will be the only format accepted 2. Limit the submitted document to 2-Megabyte file size, 2 pages for the short summary or 5 pages maximum for the full paper. These limits will be strictly enforced. 3. Be sure to supply all requested information in the Summary submission process (link provided below). 4. Summaries must be written in English. 5. Summaries may be submitted in one or two column format. 6. Summary title, authors, and their affiliations should be clearly stated at the beginning of the document text. This information will also be entered into the Summary submission system. 7. Submit all Summaries to the COMCAS 2015 Summary Submission Web Site (link below) for consideration as a full paper or poster. Authors desiring to submit more than one Summary must repeat the Summary submission process. 8. All submitted summaries will be reviewed by the COMCAS Editorial Committee to determine acceptance of each submission, and whether it should be presented as a full paper or poster session. Authors of Summaries accepted for full paper or poster presentation will be notified on or about 15 July In submitting a Summary, authors agree that, if their paper is accepted, they will submit a full paper by 20 September 2015 and that at least one author will attend COMCAS 2015 and present the paper or poster. Additional Information for Summary Submission At least one presenter from each accepted contribution should register for the COMCAS 2015 Conference in order to be included in the final program. Expenses for travel and attendance including registration fee, are the responsibility of each presenter. 1

2. How to Submit your Final Manuscript A complete submission requires the following actions: 1. Create, proofread, and check the layout of your Summary manuscript.

2 2. How to Submit your Final Manuscript A complete submission requires the following actions: 1. Create, proofread, and check the layout of your Summary manuscript. Remember, COMCAS 2015 will allow submissions that are either a short summary of up to 2 pages in a free form style, or a full paper of up to 5 pages in length that conforms to the full paper layout for COMCAS Links to templates providing guidance on the full paper layout are provided at the end of this document. 2. Convert your document to a PDF file. 3. Go to the COMCAS 2015 Summary Submission page to input the required information and upload your Summary manuscript. All of these actions must be completed prior to the Summary submission deadline of 30 May Step-by-Step Instructions for Summary Submission NOTE: If you are submitting more than one paper, you will need to repeat all steps for each paper. Summary Submissions are handled through the IEEE MTT's Technical Program Management System (TPMS) Website. To submit your Summary, please follow the steps below. Step 1. Register on the IEEE MTT TPMS paper submission system. This is performed by going to the following link: Once you are at this site, please select Begin a new Summary Manuscript Submission from the dropdown list and then press the Continue button. Note if you already submitted a Summary and need to resubmit it or make changes to other information you had previously entered at the site, the drop down menu will allow you to make changes. Step 2. When you select a new Submission, you will be given a Registration Key, as shown in the following screen shot. 2

Be sure to write down the Registration Key and store it in a safe place. You will need the Registration Key to resubmit your Summary and other information you may have entered earlier.

You should now be at the Title, Abstract, # of authors, and # of affiliations screen (below).

3 Be sure to write down the Registration Key and store it in a safe place. You will need the Registration Key to resubmit your Summary and other information you may have entered earlier. The Registration Key will also be used to submit your full paper later (assuming your Summary Submission was accepted for publication at COMCAS 2015). Step 3. You should now be at the Title, Abstract, # of authors, and # of affiliations screen (below). Please note that your abstract should be no more than 500 characters long and be essentially the same as that contained in your manuscript (you may copy and paste the abstract from your MS Word document; however, only special characters supported by the UTF-8 Unicode character set will be supported). Check the pasted text carefully for encoding errors and edit as needed. Information entered here will be used as is in official conference publications. Please check carefully for errors. IMPORTANT NOTES: The abstract must be 500 characters or less or it will not be accepted. Do not use all upper case or all lower case since this information may appear, as you enter it, in official publications. The software is programmed to check and reject improperly formatted text. Enter descriptive keywords. Up to 8 keywords are permitted. At least one is required. The screen will also ask you to enter the number of authors and the number of affiliations. If two authors are from the same instituion, there is only one affiliation. 3

Antennas, Propagation and Scattering 3. Signal Processing and Imaging 4. Devices and Circuits, RFICs 5. Microwave Systems, Radar, Acoustics 6.

4 Step 4. You should now be at the COMCAS2015 specific options, file format, and author responsibilities screen. The system first asks the COMCAS 2015 Program Topic that you Summary should be submitted to. COMCAS 2015 will cover the following six Main Topic Areas: 1. Communications and Sensors 2. Antennas, Propagation and Scattering 3. Signal Processing and Imaging 4. Devices and Circuits, RFICs 5. Microwave Systems, Radar, Acoustics 6. General Topics The specific Topic Categories listed in the drop down menus are subcategories of the above Main Topic areas. Select three Topic Categories that best fit your Summary's subject matter to ensure that your presentation will be placed in the most appropriate session at COMCAS In scrolling down this Web page, please review the Statement Of Clearance Approval. Read the document carefully. If you agree and can comply with the statement, click the checkbox. On rare occasions, a few authors have encountered problems in getting permission to publish a paper after being accepted for publication. It is our policy that if a manuscript must be removed after physical publication the COMCAS 2015 proceedings are underway, any removal of such manuscript will be performed at the author's and/or the sponsoring organization's expense. Next, you should review the Statement of Copyright Release. You must state that you, or a designated officer, understand that copyright assignment is required and will submit a copyright transfer form electronically on or before 30 May Copyright submission instructions are provided later in this document. If the copyright transfer is not completed, COMCAS 2015 and IEEE will be unable to publish your paper. Finally, you should review the Statements Of Exclusivity, Compliance, and Obligation. If you agree and can comply with these statements, click the checkbox. If you cannot comply with the statement, you will not be able to submit a paper to COMCAS

5 Step 5. You should now be at the Author List screen. Please enter the authors in the order they appear on your Summary Submission. Do not use all upper case or all lower case, since this information may appear, as you enter it, in official publications, and do not use accents or other special characters, subscripts, or superscripts as they cannot be reproduced successfully. Be sure to indicate which author is the Correspondent by selecting the appropriate Correspondent button. This is the person responsible for all communications concerning this submission. Note that you may designate a coauthor to be the corresponding author. However, there can be only one Correspondent Author per paper, and it is preferably the person who will present the paper at the symposium. Be sure to indicate which author is the Presenter, the person responsible for presenting the paper at the conference, by selecting the appropriate Presenter button. Please provide a short biography of the Presenter for use by the Session Chair at the time the paper is presented. Step 6. You should now be at the Author s affiliations and addresses screen. Make any changes or correct any errors before continuing. Please enter the Affiliations and Addresses (Company, Laboratory, or University) for the authors of your submission. Be sure to indicate which authors are affiliated with each institution by clicking on the corresponding buttons. Do not use all upper case or all lower case; this information may appear, as you enter it, in official publications. Also do not use accents or other special characters, subscripts, or superscripts as they cannot be reproduced successfully. 5

Step 7. You should now be at the Upload manuscript PDF file screen. Use the Browse... button to identify the file that you wish to submit. Using the Browse.

6 Step 7. You should now be at the Upload manuscript PDF file screen. Use the Browse... button to identify the file that you wish to submit. Using the Browse... button assures that the correct location of the file is entered. The file name will then appear in the text box. Next, select the Upload my file, create the official registration, and return my confirmation page button and your file will be transmitted, your registration information will become official, and a confirmation Web page will be returned to you. Please make sure your file size does not exceed the 2 MB limit. Give the system time to upload your file. Do not quit your Web browser or close this browser window. If your file is large, it may take some time to complete the upload. A Web page will be returned indicating success or failure of the upload. 6

your Registration and File Transfer corresponding to the following screen shot based on the information entered

7 Step 8. If you have successfully uploaded your manuscript PDF file, your should see a Web page of your Confirmation of your Registration and File Transfer corresponding to the following screen shot based on the information entered in the previous screenshots: The Web page also contains your abstract and confirmation statements covering Clearance Approval, Statement of Exclusivity, Statement of Compliance, and Statement of Obligation, as follows: 7

8 Note: Authorization for copyright assignment of your submission to the IEEE will take place upon final submission of the full paper. Nevertheless, authors should make sure that the material that they submit will be suitable for this copyright assignment. An confirming the receipt of your summary paper will be sent to you automatically. Please note that from this point forward, your paper Registration Key (e.g. PBLL13ZFC1JY) should be used for all future correspondence with the COMCAS 2015 committee members regarding this submission. You may wish to print this page for your records. At the bottom of the page you should see: Thank you. Your submission is complete. You may now close this window, exit this Web site, or quit your browser. The submission process should hopefully be self-explanatory. However, if after reading this documentation and the online help screens you are still having problems, support is available via from Please be sure to read the available documentation before requesting help by . NOTE: Please ensure your spam filter is set to allow from mtt-tpms.org 4. Instructions for Updating a Paper Submission Should you wish to update your submission in the future, you will need to return to the submission start page and select Update a Previous Summary Manuscript Submission from the dropdown list and then press the Continue button. Next, enter your registration key in order to identify your submission. In case you have lost your key, please refer to the confirmation received when the paper was initially submitted. It is not possible to make changes to your submission without this key. Your registration key will not change after updating your submission so please retain your existing key. The Update feature can be used as follows: 8

9 1) To upload a revised Summary file. For your convenience, the information you entered previously will be preloaded into the Web form fields; therefore, pages containing unchanged information can be skipped by hitting the Continue button for each page. An update only becomes official when you see the Confirmation of your Registration and File Transfer screen. As part of the process, you will need to upload your manuscript PDF file again, even if it has not changed. An e- mail confirming the successful registration of your changes will be sent to you automatically. 2) To unofficially edit your information without permanently recording it in the database. This feature is provided for your convenience, as you may exit the process whenever you wish and begin again later without losing your intermediate work. Remember, however, that these changes are unofficial (not in the database) until you complete the entire process of updating your submission (including the upload of your PDF manuscript file). An update only becomes official when you see the Confirmation of your Registration and File Transfer screen and receive an confirming the successful registration of your changes. In conclusion We hope that you find the structure and layout of the author submission process easy to use and informative. Looking forward to seeing you in Tel Aviv for COMCAS 2015! Best Regards, Amir Boag, Technical Program Chair, COMCAS 2015 Technical Program Committee Ben Epstein, Publications Chair, COMCAS 2015 Shmuel Auster, Conference Chair, COMCAS 2015 Simon Litsyn, Conference Co-chair, COMCAS

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