Lifelong Learning Programme. Selection On-line assessment tool Expert manual

Transcription

1 Education, Audiovisual and Culture Executive Agency Lifelong Learning Lifelong Learning Programme Selection 2013 On-line assessment tool Expert manual Executive Agency Education Audiovisual and Culture Avenue du Bourget Brussels - Belgium

2 This manual is common for all LLP sub-programmes and key activities. In case of difficulties or questions, you should contact the person(s) in charge mentioned at the briefing session. 2

3 1) Connection to the tool Via the following link you will arrive at the login area of the assessment tool For the login procedure, please refer to the ECAS guide, which has been sent to you. Then you will be authenticated and forwarded to the Online Expert Evaluation Tool. 3

4 After the system has redirected you to the Online Expert Evaluation Tool, the following screen displays a list of Programmes/Activities. On this screen you will only find programmesfor which you have been allocated proposals to assess. In most of the cases, there will be only one programme visible. In case you see more than one programme, please click on the one you want to start your evaluations for. 4

5 2) List of proposals to be assessed by you After login, you will find a list of proposals allocated to you for evaluation, either as Expert 1 or as Expert 2. Please check carefully after your first connection to the tool, if this list corresponds to the proposals allocated to you. In case of a mismatch, notify your contact in the Agency immediately. Later in the process, you will also see the list of consolidations for which you are responsible. They will appear on the bottom of your list and are explained later on in this manual. You can start your evaluation by clicking on "assess" next to the reference number. 5

6 3) Inputting of the individual assessment The first page "general" contains the general data of this proposal: Title Your name Contract and correspondence language Applicant and coordinating organisation There is no further action required on this page. On the left hand side you find a menu which will allow you to navigate between the different pages and parts of your assessment. 6

7 Downloading the application and its annexes Please move in the navigation menu to the page "Attached Documents" From here you can download, save or print the application package. 7

8 Typology Please move in the navigation menu to the page "Typology" Here you find a set of questions to be answered by you. The questions above the text box are negatively formulated. With checking one or more of these boxes, you confirm that the requirement has not been met. Checking at least one of these boxes requires you to input an explanatory comment in the free text box. The questions below the text box request some statistical information. With checking one or more of these boxes, you confirm that the proposal does tackle the indicated themes. Please save your data before you move to the next page. 8

9 Scoring Please move in the navigation menu to the page "Scoring" This page contains the award criteria to be evaluated by you. Each criterion can be scored from 0 to 5 points. Please note that 0 is a valid score and that only full points are allowed. Each text box has a character limit of This is especially important if you paste your text from a different source. Please make sure that the complete text is pasted. Please note that there is no spell checking function available in this tool. Criterion 9 on 3 rd country participation is optional. If the proposal does not include 3 rd country partners, so do not fill in anything under this criterion. When leaving the page "Scoring" a reminder may pop up, in case one or more of your scorings are equal to 0 points. Please make sure that 0 points is really what you want to mark, since it is a valid score. 9

10 Comments to the Agency Please move in the navigation menu to the page "Comments to the Agency" This free text box is optional. It is the place for you to write any additional comments about this proposal, which are not covered in the comments for scoring. This part of your evaluation is for the Agency staff only and will not be made available to the applicant as feedback. 10

11 Printing You can print your assessment at any time, before or after submission. You do so by clicking on "Print" on the bottom of each page. Before submission, a watermark "Draft" will be displayed on the form. After submission, there will be no watermark. Please note: In case you see an empty white page after clicking on print, please refresh the page or click on the "Back" button in the top left corner. 11

12 4) Submission After your evaluation is finalised, you need to submit it in order to lock the information. You do so by clicking on "Endorsement" on the top middle of each page. You will see a confirmation page. Please click on "Submit". 12

13 A second confirmation is required. Please click on "OK". 13

14 Your assessment is now submitted and locked. In case you need to modify your assessment, because you have spotted a mistake or forgot some information to enter, please notify the Agency staff and explain the reason. If the colleagues agree, they will un-lock your assessment and make it again available. The un-locked version will be identified as version 2, and will contain all information initially entered by you. 14

15 5) Back to project list By clicking on either "Expert 1" or "Expert 2" on top of this page, and afterwards on "Project list" on the left-hand navigation menu, you will get back to your project list. 6) Consolidation As soon as both individual assessments for an application are submitted, the colleagues in the agency can create the consolidated assessment. This consolidation will normally be allocated to expert 1 of this proposal. You will find the consolidations for which you are in charge at the bottom of your proposal list, after they have been created. Like for the individual assessment, you start by clicking on "assess". 15

16 On the "typology" page boxes are already checked, if both individual assessments have this result. If none of the individual assessments has checked a box, or only one of them, the box will be un-checked in the consolidation by default. On the page "scoring" the points per award criterion are set to zero, so you have to provide a score for each criterion. Please note that for the consolidation your scoring range is again 0 5 points, but you may give half points. The text in each box contains the individual comments of expert 1 and 2. It is now the job of expert 1 in consultation with expert 2 to modify these comments and to come to a result which both experts have agreed on. The lines "expert comments: 1" and "expert comments: 2" should be taken out from each box. The part "Comments to the Agency" is again available for additional information you want to communicate to the agency. The attached documents option is equally available in the consolidation. Please do not hesitate to contact the colleagues in the agency in case you face difficulties of any kind. We like to thank you again for your participation to the LLP selection and wish you every success with evaluating "your" proposals. 16