How to Choose a Website Content Management System

Transcription

1 How to Choose a Website Content Management System 1 S.P.Vaidya, 2 Vinod J. Kadam, 3 Swpnil S.Dabhade, 4 Pooja V. Dange,, 5 R. B. Gofankar 1 Librarian, Central Library, 2 Assistant Professor, 2,3,4,5 Department of Inforamtion Technology, Dr.Babasaheb Amedkar Technological University,Lonere, Mangoan,Raigad(402103),Maharashtra. 1 spvaidya@dbatu.ac.in 2 vjkadam@dbatu.ac.in 3 swapni.dabhade@gmail.com 4 dange.pooja019@gmail.com 5 rohan.gofankar@gmail.com Abstract- A content management system (CMS) is a computer program that allows publishing, editing and modifying content as well as maintenance from a central interface. Such systems of content management provide procedures to manage workflow in a collaborative environment. A web Content Management System (CMS) is a Web application that uses a database (usually MySQL) or other methods to create, edit, and store HTML content in a manageable way. Content is created and edited on the web in an administration portion of the web application (referred to as the Backend). The resulting content is then displayed to the viewers on the regular site (referred to as the Frontend). Choosing a web content management system can be tricky. Without a clearly defined set of requirements, you will be attracted by fancy functionality that you will never use.in this paper, we discussed various features of web content management system that we need to consider while choosing web content management system for your application. Introduction- A content management system (CMS)[1][2][3] is a computer program that allows publishing, editing and modifying content as well as maintenance from a central interface. Such systems of content management provide procedures to manage workflow in a collaborative environment.[4] These procedures can be manual steps or an automated cascade. The first content management system (CMS) was announced at the end of 1990s. This CMS was designed to simplify the complex task of writing numerous versions of

2 code and to make the website development process more flexible. CMS platforms allow users to centralize data editing, publishing and modification on a single back-end interface. The core function of content management systems is to present information on web sites. CMS features vary widely from system to system. Simple systems showcase a handful of features, while other releases, notably enterprise systems, offer more complex and powerful functions. Most CMS include Web-based publishing, format management, revision control (version control), indexing, search, and retrieval. The CMS increments the version number when new updates are added to an already-existing file. A CMS may serve as a central repository containing documents, movies, pictures, phone numbers, scientific data,medical Data[13]. CMSs can be used for storing, controlling, revising, semantically enriching and publishing documentation. Component content management system-a component content management system [1][6] (CCMS) specializes in the creation of documents from component parts. For example, a CCMS that uses DITA XML enables users to assemble individual component topics into a map (document) structure. These components can be reused (rather than copied and pasted) within another document or across multiple documents. This ensures that content is consistent across the entire documentation set. [7]Enterprise content management system -An enterprise content management system[1] (ECM) organizes documents, contacts and records related to the processes of a commercial organization. It structures the enterprise's information content and file formats, manages locations, streamlines access by eliminating bottlenecks and optimizes security and integrity. A web Content Management System (CMS) is a Web application that uses a database (usually MySQL) or other methods to create, edit, and store HTML content in a manageable way. In the next sections, we discussed various advantages and disadvantages of Web content management system and various features of web content management system that we need to consider while choosing web content management system for your application. Web content management system- Web content mining is the mining[12], extraction and integration of useful data, information and knowledge from Web page content. A web content management system [5] (web CMS) is a bundled or stand-alone application to create, manage, store and deploy content on Web pages. Web content includes text and embedded graphics, photos, video, audio and code (e.g., for applications) that displays

3 content or interacts with the user. A web CMS may catalog and index content, select or assemble content at runtime, or deliver content to specific visitors in a requested way, such as other languages. Web CMSs usually allow client control over HTML-based content, files, documents, and web hosting plans based on the system depth and the niche it serves. A web content management system (WCMS)[9] is a software system that provides website authoring, collaboration, and administration tools designed to allow users with little knowledge of web programming languages or markup languages to create and manage website content with relative ease. A robust WCMS provides the foundation for collaboration, offering users the ability to manage documents and output for multiple author editing and participation. Most systems use a content repository or a database to store page content, metadata, and other information assets that might be needed by the system. A presentation layer (template engine) displays the content to website visitors based on a set of templates, which are sometimes XSLT files.[10]most systems use server side caching to improve performance. This works best when the WCMS is not changed often but visits happen regularly. Administration is typically done through browser-based interfaces, but some systems require the use of a fat client. A WCMS allows non-technical users to make changes to a website with little training. A WCMS typically requires a systems administrator and/or a web developer to set up and add features, but it is primarily a website maintenance tool for non-technical staff. Why should we use a Web content management system-there are several possible reasons for using a Content Management System, but the main reason for using a CMS is to make creating and editing of content simple and easy. Often developers forget that this is the main purpose of a CMS and in search of more and more functionality, they cripple themselves (or their customers).content doesn t just include text however. Sometimes the content you need on a site is a contact form or user authentication [11] system. The trick is to find the CMS that provides the functionality without sacrificing ease of use for yourself or, depending on the situation, your customer. A good CMS will allow you to spend more time focused on the design of the frontend then on implementing extensions or functionality.

4 Selecting type of Web content management system-there are three major types of WCMS: offline processing, online processing, and hybrid systems. These terms describe the deployment pattern for the WCMS in terms of when presentation templates are applied to render web pages from structured content. Offline processing-these systems pre-process all content, applying templates before publication to generate web pages. Since pre-processing systems do not require a server to apply the templates at request time, they may also exist purely as design-time tools. Online processing-these systems apply templates on-demand. HTML may be generated when a user visits the page or pulled from a web cache. Most open source WCMSs have the capability to support addons, which provide extended capabilities including forums, blog, wiki, web stores, photo galleries, contact management, etc. These are often called modules, nodes, widgets, addons, or extensions. Add-ons may be based on an open-source or paid license model. Hybrid systems-some systems combine the offline and online approaches. Some systems write out executable code (e.g., JSP, ASP, PHP, ColdFusion, or Perl pages) rather than just static HTML, so that the CMS itself does not need to be deployed on every web server. Other hybrids operate in either an online or offline. Selection of type of Web content management system is depend on requirement of application, time, speed and available resources. Considering Advantages and disadvantages of Web Content management system - 1. Low cost- Some content management systems are free, such as Drupal, TYPO3, Joomla, and WordPress. Others may be affordable based on size subscriptions.[7] Although subscriptions can be expensive, overall the cost of not having to hire fulltime developers can lower the total costs. Plus software can be bought based on need for many CMSs. 2. Easy customization-a universal layout is created, making pages have a similar theme and design without much code. Many CMS tools use a drag and drop AJAX system for their design modes. It makes it easy for beginner users to create custom frontends.[8]

5 3. Easy to use-cmss are designed with non-technical people in mind. Simplicity in design of the admin UI allows website content managers and other users to update content without much training in coding or technical aspects of system maintenance. 4. Workflow management-cmss provide the facility to control how content is published, when it is published, and who publishes it. Some WCMSs allow administrators to set up rules for workflow management, guiding content managers through a series of steps required for each of their tasks. 5. Cost of implementation-larger scale implementations may require training, planning, and certifications. Certain CMSs may require hardware installations. Commitment to the software is required on bigger investments. Commitment to training, developing, and upkeep are all costs that will be incurred for enterprise systems.[9] 6. Cost of maintenance-maintaining CMSs may require license updates, upgrades, and hardware maintenance. 7. Latency issues-larger CMSs can experience latency if hardware infrastructure is not up to date, if databases are not being utilized correctly, and if web cache files that have to be reloaded every time data is updated grow large. Load balancing issues may also impair caching files. 8. Tool mixing-because the URLs of many CMSs are dynamically generated with internal parameters and reference information, they are often not stable enough for static pages and other web tools, particularly search engines, to rely on them. Considering availability Web Content management system - Some notable examples of CMS: WordPress is the most popular content management system. It originated as a blogging CMS, but later evolved into a fully-fledged CMS.Joomla! is a popular content management system that can be used to easily create and edit webpages, but it is more complex than Wordpress.Drupal is the third top used CMS and originated before WordPress and Joomla. It is more difficult to learn and understand than the above two CMSs, but is the most secure. It powers the White House site. What to look for in a WCMS-There are many things to look for in a web content management system but here are a few of the more important ones:

6 1. Quick and easy installation- 2. Simple administration interface 3. Quick and easy extension of CMS for extra functionality 4. Simple template manipulation 5. Helpful user community 6. Core functionality 7. WYSIWYG editor 8. Managing assets facility 9. Searching facility 10. Customization facility 11. User interaction facility 12. Roles and permissions facility 13. Revert to a previous version facility 14. Multiple website support 15. Multilingual support Although this may seem counter intuitive, look for the CMS with the best design appeal for you. Having an appealing design is one of the best indicators that the interface will be user friendly; though always remember to do your research before investing your time and energy into any particular system. Conclusion- A web Content Management System (CMS) is a Web application that uses a database (usually MySQL) or other methods to create, edit, and store HTML content in a manageable way. While choosing good web content management system we must consider Quick and easy installation facility,simple template manipulation facility, Helpful user community facility,core functionality facility, WYSIWYG editor,managing assets facility,searching facility, Customization facility,user interaction facility,roles and permissions facility,revert to a previous version facility.multiple website support and Multilingual support.

7 References- [1] Managing Enterprise Content: A Unified Content Strategy. Ann Rockley, Pamela Kostur, Steve Manning. New Riders, [2] The content management handbook. Martin White. Facet Publishing, [3] Content Management Bible, Bob Boiko. John Wiley & Sons, [4] Moving Media Storage Technologies: Applications & Workflows for Video and Media Server Platforms. Francis US, Page 381 [5] Web Content Management Systems (Wcms): High-Impact Strategies - What You Need to Know: Definitions, Adoptions, Impact, Benefits, Maturity, Vendors. Kevin Roebuck. Emereo Pty Limited, [6] Handbook of Technical Writing. Gerald J. Alred, Charles T. Brusaw, Walter E. Oliu. Macmillan, Page 100. [7] "Crash Course for Content Management: What is content management?". Vasont Systems. [8] Web Content Management - Content Delivery Types [9] Mike Johnston. "CMS or WCM - Which is Which?". cmscritic.com. Retrieved [10] Woric Faithfull. "Using XSLT to Make Websites". woric.net. Retrieved [11] V.J.Kadam,S.B.Patil,Suraj Salvi, Intelligent Authentication Using Traditional Textual Plus Image And Video Password Algorithm 1 st National Conference On Algorithms And Intelligent Systems RIT,Islampur 3-4 Feb [12] V.B. Nikam, B.B. Meshram, V.J. Kadam, Image Compression Using Partitioning Around Medoids Clustering Algorithm, International Journal of Computer Science Issues,Vol.8, Issue6, Nov2011, ISSN (Online): [13] Vinod J. Kadam, Sanjay Waikar Low Cost ECG Machine Design Using 8-bit Microcontroller, International Journal of Advance in Communication Engineering, (Vol.3 No ) ISSN: Pages: