Entourage Yearbooks. Entourage Website guide

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1 Entourage Yearbooks Entourage Website guide 2012

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3 Entourage Yearbooks Welcome to the NEW Entourage Yearbooks Website! We are excited to launch our new website that features all of the same functions of the old website, plus new features to help you build a better yearbook! You can work, stay up to date and on track from any computer anytime! Everything is organized in five easy to use sections. The new website offers a friendly user experience and tools to help you manage your time more efficiently. Enjoy! - Entourage Website Design Team WEBSITE GUIDE CONTENTS Log- In to the Website 2 Homepage and Tab Navigation 4 Setting up Users on the Website 6 Viewing Videos and other Help Documents 8 Uploading and Managing Photos 10 Using the Yearbook Ladder 14 Admin Tools 16 We hope you enjoy working with Entourage Yearbooks this year! Please contact us if you have any questions. We are happy to help. 1

4 WEBSITE GUIDE LOG-IN TO THE WEBSITE How to Log-In to the Entourage Yearbooks Website: Go to and click on Customer Login. CLICK ME! Type in your School name and click on Search. 2

5 3WEBSITE GUIDE LOG-IN TO THE WEBSITE Enter in your Login Information and click on login. CLICK ME! You will see your Home Page.

6 WEBSITE GUIDE HOMEPAGE AND TAB NAVIGATION Yearbook Homepage: If you are not sure where to begin, our Yearbook Checklist will give you a step in the right direction. Our Yearbook Checklist gives you a run down of were to begin and where to go from there. Key Yearbook Deadlines: Our Deadlines guide has been specifically set up to keep your on target with your delivery date. Keep your yearbook project on track with with the Key Yearbook Deadlines. This is an easy way to keep track of what needs to be done. As you complete each deadline, the status will turn to green. If you miss your deadline, it will remain red and a notice will appear to the right letting you know that you have missed an important deadline. It is very important to meet your deadlines to ensure that you will make your final deadline and receive your yearbooks by your requested delivery date. 4

7 5WEBSITE GUIDE HOMEPAGE AND TAB NAVIGATION The Manage tab allows you to manage everything about your account. You can edit your book specs and account information. You can setup your staff and their permissions on the website. as well as their tasks. You can also manage your pages in your yearbook ladder, and anything that has been uploaded for you to use in building your book. The Upload tab allows you to upload everything you will need to complete your yearbook. You can upload photos, pages, covers, and other documents that you might need. The Budget tab allows you to manage your sales both online and in school. You can also find tips on fundraising for your yearbook and set up online ad sales. The Extras tab gives you design help, and advice about how to layout your yearbook with the lastest design trends. The Help tab is your key to contacting us with any questions you may have. We also have online tools to help you right away. How-To Videos and quick start guides are available immediately. You can also sign up for our online training sessions right away.

8 WEBSITE GUIDE SETTING UP NEW USERS ON THE WEBSITE How to Setup a New User: To get started, click on the link Manage Staff under the Manage Tab. CLICK ME! Click on the +Add Student Button. CLICK ME! Jane Smith Mary Brown Robert Miller Sarah Jones SMITH12 BROWN34 MILLER56 JONES78 j_smith@my .com m_brown@my .com r_miller@my .com s_jones@my .com 6

9 7WEBSITE GUIDE SETTING UP NEW USERS ON THE WEBSITE Be sure to fill in all fields for each member. There are three different Member Types. Administrator, Editor, and Staff User. Each member type has a different level of access to the yearbook. You can set these levels under the Manage Yearbook Account section. Notes: Administrator has full access to all yearbook information. This option should only be used for Yearbook Advisors. Manage User Permissions: Under Manage Permissions you can set the access level for your staff members and Editors. They have been preset with our suggestions but you can update them to fit your needs. To allow a staff member access you must select Approved User. If at any time you need to remove a staff member just simply click on the members name from the Yearbook Staff Page and select Rejected.

10 WEBSITE GUIDE VIEWING VIDEOS AND OTHER HELP DOCUMENTS You can find all tutorial videos under the Extras tab. CLICK ME! Just click on the video you would like to view and you can watch our webinars at your convenience. 8

11 9WEBSITE GUIDE VIEWING VIDEOS AND OTHER HELP DOCUMENTS Under the Help section you can find written instructions to all of our design programs. You can also contact support directly if you need a little more assistance. We re always happy to help!

12 WEBSITE GUIDE UPLOADING AND MANAGING PHOTOS Click on the Upload Photos under the Upload tab. Simple Image Uploader: With our simple image uploader you can select up to ten images at a time to upload to your Entourage website. Multi-Image Uploader: With our multi-image uploader you can select and entire folder of images to upload all at once. 10

13 UPLOADING AND MANAGING PHOTOS Have a Picasa Account? You can easily Import your images from Picasa to your Entourage Website - just select Import Photos from Picasa and login! WEBSITE GUIDE CLICK ME! First, select a category from Picasa. Then, select a category from your entourage website and click Import Picasa Photos. CLICK ME! 11

14 WEBSITE GUIDE UPLOADING AND MANAGING PHOTOS Sports (20) Pep Rally (44) Homecoming (16) Spirit Week (16) Begin by creating a new category. CLICK ME! Enter in your new category name and a breif description. 12 CLICK ME!

15 UPLOADING AND MANAGING PHOTOS Click here to show the caption of your image. Download a.csv form of your captions. Make changes to your categories. WEBSITE GUIDE Download all images in any particular category or just download images that have been subcategorized. Tag all of your photos. Go Bulldogs! Homecoming If you need to move an image to a different category, just select the correct category and click Move Photo. Include comments in your photos that you can later download to included in your yearbook. Change the status of your uploaded images. This feature helps you stay organized with your images. Keep track of what you would like to use in your yearbook, what has been used and what you may want to use. 13

16 WEBSITE GUIDE USING THE YEARBOOK LADDER You can alway go back to a previous ladder revisions. View and approve your cover file. When you are ready to go to press, you need to submit your file. * View a digital poof of your yearbook. Be sure to click Update Ladder if you make any changes to your ladder. How to apply pages to your yearbook ladder: From Fotofusion or Indesign. To apply a page to your ladder created from fotofusion or an outside design software: 1. Click Assign Page 2. Select the file you would like to apply to your ladder. 3. Click the Select Page button next to the page your would like to apply. 4. Be sure to click Update Ladder after you have applied the pages to the ladder. 14

17 Insert a blank page before the current page. USING THE YEARBOOK LADDER Move your page order around on your ladder. Delete pages from your ladder. Functions of the Yearbook Ladder WEBSITE GUIDE 5 1. Choose which section each page should be in your yearbook: Opening, Dividers, Student Life, Academics, People Pages, Sports, Clubs & Organizations, Ads, Autographs, Closing, Other. 2. Type in a title for your page. 3. Set a due date for your page to be finished. 4. You can assign pages to members of your yearbook staff. Assign a single page to two members. Once a page is assigned to a staff member the task will get added to your task list and an will be send to the staff member. 5. Leave notes for your students as they work on their page. 6. Keep track of your students progress by viewing the updates of their individual pages. To view a larger image of your pages, click on a specific page you would like to view and a pop up window shows a larger view of your pages. You can zoom in even more by scrolling your mouse over the page and to the right view an enlarged version of your page. This is great for proof text! 7. As you and your staff work on your pages, you can update the status of each page: Blank Page, Page Placed, Update Required, Incomplete, Page Approved. 8. PDF page title 9. This link will take you back to EDOnline where you can make edits to your page. This function is only for our EDOnline users. * It is very important to make sure there are no other changes that need to be made before you click the Submit for Production button. If you submit and need to make additional changes, charges will apply. 15

18 WEBSITE GUIDE ADMIN TOOLS Update your account information from your Entourage Yearbooks Website. Update your page and book count or your delivery date. Any changes made will be sent directly to your account manager. You can even view your price change if you decide to add upgrades to your yearbook so you can see if it is within your yearbook budget! Personalize your Entourage Yearbook Homepage. Pick your own image, include the option for your students to order a yearbook online, upload images, purchase ads, link your yearbook to Facebook, and include an image of your cover design to spark interest and sales! 16

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20 ENTOURAGE YEARBOOKS 745 Alexander Road Princeton, NJ YBOOKS1