University of Wisconsin System SFS Business Process AP.4.02 AP_Audit_Logging

Transcription

1 Contents AP Audit Logging Overview... 1 Process Detail... 1 I. Search Audit Logs... 1 II. Review Accounts Payable Audit Log from page hyperlink... 4 AP Audit Logging Overview The Financials Audit Framework (audit logging - Payables) provides efficient tracking of transaction processing that results in enhanced visibility and detailed audit trails. The framework is a centralized structure that allows you to identify the statuses of transactions to be tracked, including online views to search the audit log results by source, transaction and user. PeopleSoft Payables Application Audit Logging functionality is divided into three audit log records: Voucher transactions, Payment transactions, and Control Group transactions. Currently, only the Voucher and Payment transactions events are enabled. Process Frequency Dependencies Assumptions Responsible Parties Alternate Scenarios Review of payables Audit logging events is enabled for all Business Units with selected transaction events flagged as being audited. Institution users will be able to search and review Audit logging events. Payables setup of Audit logging events is required and enabled for all Business Units with selected transaction events flagged as being audited. None UWSA system support will setup Audit logging and institution users will be able to review logged transactions for the Payables logged events. None Process Detail I. Search Audit Logs Navigation: Set Up Financials/Supply Chain > Common Definitions > Audit Logging > Search Audit Logs > Search Audit Logs The Search Audit Logs page accesses events that are populated in the audit records within the Payables application if the corresponding events are enabled for audit logging. SFS_AP.4.02_AP_Audit_Logging.docx 1 of 7

2 Note: Transactions entered prior to the 9.1 Upgrade go-live (October 2013) will not have activity and will not be searchable. 1. Enter Application Name: Accounts Payable 2. Click 3. Select the Document Name value to review 4. Click SFS_AP.4.02_AP_Audit_Logging.docx 2 of 7

3 5. Enter Business Unit UW*** 6. Add additional search criteria to narrow the search results. 7. Click SFS_AP.4.02_AP_Audit_Logging.docx 3 of 7

4 II. Review Accounts Payable Audit Log from page hyperlink The Search Audit Logs page accesses events that are populated in the audit record within the Payables application. You can access the Search Audit Logs page from the View Audit Logs hyperlink that is provided on the transaction pages themselves, such as the Voucher Regular Entry page or the page. The search result, by default, returns the audit trail for that particular Voucher or Payment. If no events are found for the specific Voucher or Payment a default Search Audit Logs Search Criteria page will be displayed with no Search Results events identified. Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry > Invoice Information SFS_AP.4.02_AP_Audit_Logging.docx 4 of 7

5 1. Enter Business Unit UW*** 2. Enter Voucher ID 3. Click SFS_AP.4.02_AP_Audit_Logging.docx 5 of 7

6 4. Click the tab 5. Click the View Audit Logs hyperlink Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry > Payments tab 1. Click the tab 2. Click the View Audit Logs hyperlink SFS_AP.4.02_AP_Audit_Logging.docx 6 of 7

7 Revision History Author Version Date Description of Change Jim Backus /15/2013 Initial Draft Susan Kincanon /11/2013 Review and format Mark Flemington /12/2013 Additional Changes Susan Kincanon /12/2013 Finalize and publish Susan Kincanon /27/2013 Removed Enable Payables Audit Logging section SFS_AP.4.02_AP_Audit_Logging.docx 7 of 7