EAD profile online finding aid / Federal Archives of Germany (April 2009) 1. root element with attributes

Transcription

1 EAD profile online finding aid / Federal Archives of Germany (April 2009) EAD elements and attributes labelling in MIDEX annotation, MIDEX tooltip default value mandatory (not) displayed 1. root element with EAD finding aid EAD namespace xmlns:xlink schema instance schema location mandatory root element - indicates a finding aid formatted in XML and encoded according to the EAD standard default value linking to the EAD namespace location default value linking to the xlink namespace default value linking to the EAD schema instance default value linking to the EAD schema location urn:isbn: urn:isbn: eaxsd man. man. man. man. published finding aid finding aid that is available; automatically preset value since none other is chosen finding aid for internal use finding aid available to repository staff only internal 2. header of the EAD document and bibliographic information <eadheader> descriptive information bibliographic and descriptive information to identify the finding aid country encoding date encoding language encoding repository encoding script encoding related encoding system international standard used to encode the countries named within the document; default value international standard used to encode the dates named within the document; default value international standard used to encode the languages named within the document; default value international standard used to encode the repositories named within the document; default value international standard used to encode the scripts named within the document; default value displaying a descriptive encoding system, to which certain of the following elements are mapped iso iso8601 iso639-2b iso15511 iso15924 MARC21 identifier country code displaying data to identify the EAD finding aid document country name encoded according to ISO , e.g. "DE" for "Germany", "GB" for "Great Britain and Northern Ireland", man. "FR" for ID of the finding aid unique code identifying the EAD finding aid ID of the maintenance agency unique code identifying the archival institution maintaining the described collection; encoded according to ISO URL of the online finding aid URL of the online finding aid <filedesc> bibliographic information bibliographic information referring to the finding aid <titlestmt> front page information shown on the front page of the finding aid <titleproper> title (F) title proper of the finding aid; "(F)" indicates that this entry is shown on the front page of an online finding aid man. <lb> MARC21 encoding line break analogical encoding according to MARC21 single-spaced line break 245 <subtitle> subtitle (F) secondary or subsidiary name of the finding aid; "(F)" indicates that this entry is shown on the front page of an online finding aid <lb> line break single-spaced line break <author> editor (F) first and surname of the person in charge for editing the finding aid; "(F)" indicates that this entry is shown on the front page of an online finding aid MARC21 encoding analogical encoding according to MARC21 245$c <sponsor> sponsor first and surname(s) of the person(s) or name of the institution financing the editing, publication and/or distribution of the finding aid <editionstmt> edition further information about this certain edition of the finding aid <edition> edition number serial number of this certain edition additions or changes descriptive information about this certain edition, e.g. changes in comparison to former editions <publicationstmt> publication further information referring to the publication and/or distribution of the finding aid <publisher> editing institution / publisher (F) name of the editing institution or the publishing company; "(F)" indicates that this entry is shown on the front page of an online finding aid <date> MARC21 encoding year of publication (F) analogical encoding according to MARC21 year in which the finding aid was published; "(F)" indicates that this entry is shown on the front page of an online finding aid calendar displaying the system of reckoning time; default value: "gregorian" - may be changed era displaying the period during which years are numbered and dates are reckoned; default value: "ce" - may be changed normalised date normalised date according to ISO 8601, e.g. "YYYY" MARC21 encoding analogical encoding according to MARC21 260$c <address> address contact details of the editing institution/publisher <addressline> place of publication (F) place of publication or further contact details of the editing institution/publisher; "(F)" indicates that this entry is shown on the man. front page of an online finding aid <seriesstmt> serial further information about the published monographic serial <titleproper> title (F) title of the serial; "(F)" indicates that this entry is shown on the front page of an online finding aid <notestmt> general notes general remarks on the finding aid <note> note short statement, e.g. explaining the text or citing the source of a quotation or other information not implied in any other header header related to the following paragraph paragraph further information concerning the bibliographic compilation of the finding aid <profiledesc> creation of the finding aid further information about the creation of the encoded version of the finding aid <creation> editor of the online finding aid (F) first und surname of the editor of the encoded online finding aid; "(F)" indicates that this entry is shown on the front page of an online finding aid <date> publication date (F) publication date of the encoded version of the online finding aid; "(F)" indicates that this entry is shown on the front page of an online finding calendar displaying the system of reckoning time; default value: "gregorian" - may be changed era displaying the period during which years are numbered and dates are reckoned; default value: "ce" - may be changed ce EAD profile online finding aid (Federal Archives of Germany), April

2 @normal normalised date normalised date according to ISO 8601, e.g. "YYYY-MM-DD" or "YYYY-MM" or "YYYY" <langusage> languages of the finding aid statement about the language(s) used in the online finding aid - please select the named language and open the context menu "language" with a right click, by doing this e.g. the word "german" is marked as a language and you may add language and script codes according to the relevant ISO norms <language> language displaying one of the languages used within the finding aid, e.g. "german", "english", language code language encoded according to ISO 639-2b, e.g. "ger" for "german", "eng" for "english", "fre" for script code script encoded according to ISO 15924, e.g. "Latn" for "Latin", "Cyrl" for "Cyrillic", "Grek" for "Greek", "Hebr" for "Hebrew", "Arab" for "Arabic" MARC21 encoding analogical encoding according to MARC <descrules> descriptive rules statement about the rules or standards used for the creation of the finding aid <revisiondesc> revised version statement about changes or alterations made to the online finding aid in comparison to former versions <change> revision date and description of a specific revision of the online finding aid date calendar date of revision displaying the system of reckoning time; default value: "gregorian" - may be changed gregorian era displaying the period during which years are numbered and dates are reckoned; default value: "ce" - may be changed normalised date normalised date according to ISO 8601, e.g. "YYYY-MM-DD" or "YYYY-MM" or "YYYY" <item> description description of an update made to the EAD document man. <frontmatter> alternative bibliographic information information that should be used alternatively to the specific data in the individual elements above <titlepage> alternative front page information that should be alternatively shown on the front page of the finding preformatted default value used for preformatted front pages vorformatiert text for preformatted front page information shown on a preformatted front page; alternatively used for the online finding aid if completed 3. content and description of the online finding aid archival description hierarchical level general information about the content, context, and extent of the described archival materials default value displaying the hierarchical level of the materials described collection man. type of the finding aid default value related encoding system ISAD(G)v2 encoding displaying a descriptive encoding system, to which certain of the following elements are mapped analogical encoding according to ISAD(G)v2 ISAD(G)v <did> content of the finding aid overall information about the content of the archival materials described man. <unitid> reference number (F) reference number or other identifier for the described fonds; "(F)" indicates that this entry is shown on the front page of an online finding aid <unittitle> ISAD(G)v2 encoding title of the described fonds analogical encoding according to ISAD(G)v2 title or name of the described fonds <unitdate> ISAD(G)v2 encoding date of creation (F) analogical encoding according to ISAD(G)v2 naming the year(s), month(s), or day(s) the described materials have been created; "(F)" indicates that this entry is shown on the front page of an online finding calendar displaying the system of reckoning time; default value: "gregorian" - may be changed era displaying the period during which years are numbered and dates are reckoned; default value: "ce" - may be changed normalised date normalised date according to ISO 8601, e.g. "YYYY-MM-TT" or "YYYY-MM" or "YYYY" - used for the overall search for dates <abstract> ISAD(G)v2 encoding summary header (F) analogical encoding according to ISAD(G)v2 header for the summary shown on the bottom of the front page of the finding aid <abstract> header summary (F) default value - may be changed summary of the finding aid's content; "(F)" indicates that this entry is shown on the front page of an online finding aid Kopfzeile summary default value - may be changed Zusammenfassung <lb> line break single-spaced line break <emph> bold bold default value bold <origination> origination (I) markup default value institution or person responsible for the creation, accumulation, or assembly of the described materials; "(I)" indicates that this entry is part of the introduction of an online finding final provenance (I) specification: immediate source of archival acquisition; "(I)" indicates that this entry is part of the introduction of an online final finding former provenance (I) specification: previous owner or original creator of the described materials; "(I)" indicates that this entry is part of the introduction pre of an online finding unit of organisation (I) specification: organisational unit of an administrative body as originator of the described materials; "(I)" indicates that this entry Organisationseinheit is part of the introduction of an online finding aid <archref> detailed description of the provenance link to a separate description of the provenance encoded in filename address to or name of the linked EAC-file labelling labelling for the link shown in the online finding aid <langmaterial> languages of the described materials statement about the language(s) the described materials are written in - please select the named language and open the context menu "language" with a right click, by doing this e.g. the word "german" is marked as a language and you may add language and script codes according to the relevant ISO norms ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <language> language displaying one of the languages the described materials are written in, e.g. "german", "english", language code language encoded according to ISO 639-2b, e.g. "ger" for "german", "eng" for "english", "fre" for script code script encoded according to ISO 15924, e.g. "Latn" for "Latin", "Cyrl" for "Cyrillic", "Grek" for "Greek", "Hebr" for "Hebrew", "Arab" for "Arabic" EAD profile online finding aid (Federal Archives of Germany), April

3 <repository> repository (I) archival institution or agency providing access to the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid <address> address mailing address of the repository <addressline> addressline (I) addressline referring to the repository; "(I)" indicates that this entry is part of the introduction of an online finding aid <physloc> physical location (I) place where the described materials are stored; "(I)" indicates that this entry is part of the introduction of an online finding place of use (I) place where access to the described materials is granted, that differs from its physical location; "(I)" indicates that this entry is part of the introduction of an online finding aid <materialspec> material specific details (I) detailed data, that are unique to the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid <physdesc> appearance of the material element grouping information about the appearance, condition, and extent of the described materials ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <physfacet> condition information about the condition of the described preservation information about the preservation of the described materials; automatically preset value since none other is chosen damages information about possibly existent damages on the described materials damage <extent> extent (I) information about the extent of the described materials, specified by using the additional unit of measurement; "(I)" indicates that this entry is part of the introduction of an online finding unit of measurement (I) archival measurements used to specify the extent of the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid <genreform> genre of the fonds (I) information about specific types of archival materials, e.g. collections, or about specific physical characteristics; "(I)" indicates that this entry is part of the introduction of an online finding aid <dao> digital object (F) link to an image shown on the front page of the online finding filename address or name of the linked image - the editor uses a specific wizard to link images labelling labelling for the link shown in the online finding aid <note> general notes (I) general remarks on the described material; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v2 header header related to the following paragraph paragraph free text - may be used various times man. <abstract> further commentary (I) further commentary on the finding aid's content, that is not displayed in any other element; "(I)" indicates that this entry is part of the introduction of an online finding aid free text default value - may be changed Freier Text <appraisal> appraisal information (I) information about the process of determining the archival value of the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the appraisal information - if there is no specific entry in this element the header "Appraisal Information" will be used in the online finding aid paragraph free text - may be used various times <lb> link break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <processinfo> processing information (I) overall information about preparing the described materials for research use; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the processing information - if there is no specific entry in this element the header "Processing Information" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list ordered EAD profile online finding aid (Federal Archives of Germany), April

4 @numeration numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <custodhist> custodial history (I) information about the custody and formation of the fonds; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the custodial history - if there is no specific entry in this element the header "Custodial History" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <bioghist> history of the originator (I) information about the creation and the creator(s) of the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the history of the originator - if there is no specific entry in this element the header "History of the Originator" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <dao> digital object link to a file, image or digital filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <arrangement> arrangement (I) information about the principle characteristics of the internal structure, identifying the physical or logical groupings within the hierarchy of the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the arrangement - if there is no specific entry in this element the header "Arrangement" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <fileplan> reference to file plan (I) information about the classification scheme used for arranging and retrieving the described materials by the originator(s); "(I)" indicates that this entry is part of the introduction of an online finding aid EAD profile online finding aid (Federal Archives of Germany), April

5 <head> header header related to the following paragraph concerning the reference to a file plan - if there is no specific entry in this element the header "Reference to File Plan" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <archref> online file plan reference to a file plan available filename address or name of the linked online file plan labelling labelling for the link address shown in the online finding aid <dao> digital object link to a file, image or digital filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <accruals> accruals (I) information about anticipated additions to the described materials, that can indicate quantity and frequency; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the accruals - if there is no specific entry in this element the header "Accruals" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <acqinfo> acquisition information (I) information about the immediate source of the described materials and the circumstances under which they were received; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the acquisition information - if there is no specific entry in this element the header "Acquisition Information" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <altformavail> alternative form available (I) reference to alternatively available forms of the described materials, e.g. microfilms or digital reproductions; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v EAD profile online finding aid (Federal Archives of Germany), April

6 <head> header header related to the following paragraph concerning the alternative forms available - if there is no specific entry in this element the header "Alternative Form Available" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <relatedmaterial> related material (I) information about other archival materials that are related to the described ones in regards of content or origination, but not included; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the related materials - if there is no specific entry in this element the header "Related Material" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <archref> archival reference reference to an online resource of related filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <dao> digital object link to a file, image or digital filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <separatedmaterial> separated material (I) information about materials that are associated by provenance to the described ones, but have been physically separated or removed; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the separated materials - if there is no specific entry in this element the header "Separated Material" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <prefercite> preferred citation (I) information about how the described materials should be identified in published credits; "(I)" indicates that this entry is part of the introduction of an online finding aid <head> header header related to the following paragraph concerning the preferred citation - if there is no specific entry in this element the header "Preferred Citation" will be used in the online finding aid EAD profile online finding aid (Federal Archives of Germany), April

7 paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <otherfindaid> other finding aids (I) reference to other finding aids or guides to the described materials, e.g. card files, inventories, or lists created by the originator; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the other finding aids - if there is no specific entry in this element the header "Other Finding Aids" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> <bibref> item online publication list entry reference to another online finding aid or an online publication including its filename labelling address or name of the online publication labelling for the link address shown in the online finding aid man. <archref> archival reference reference to a separate online finding aid encoded in filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <accessrestrict> conditions governing access (I) information about the conditions that affect the availabilty of the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the conditions governing access - if there is no specific entry in this element the header "Conditions Governing Access" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <userestrict> conditions governing use (I) information about limitations, regulations, or special procedures that affect use of the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the conditions governing use - if there is no specific entry in this element the header "Conditions Governing Use" will be used in the online finding aid EAD profile online finding aid (Federal Archives of Germany), April

8 paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <scopecontent> content summary (I) short abstract summarising the topical coverage of the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid content default value Inhalt <head> header header related to the following paragraph summarising the content of the described materials - if there is no specific entry in this element the header "Content Characterisation" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <dao> digital object link to a file, image or digital filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <bibliography> bibliography (I) citations to books, articles, web sites, or other forms of information that are based on, about, or of special value when using the described materials; "(I)" indicates that this entry is part of the introduction of an online finding aid ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header for an alternative bibliography alternative bibliography free text for an alternative bibliography - may be used various times <bibref> bibliographic reference bibliographic information about a single URL link to online publications <name> author first and surname(s) of the author(s) or editor(s) <title> title title of the publication <imprint> edition serial number of the edition cited <publisher> publisher name of the publishing company <geogname> place of publication place of publication <date> year of publication year in which the cited work was published <archref> archival reference reference to an online edition of archival filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <dao> digital object link to a file, image or digital filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <scopecontent> alternative introduction (I) information that should be used alternatively to the specific data in the individual elements above; "(I)" indicates that this entry is part of the introduction of an online finding aid introduction default value Einleitung <head> header header related to the following paragraph for an alternative introduction - if there is no specific entry in this element the header "Introduction" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup EAD profile online finding aid (Federal Archives of Germany), April

9 <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> <dao> item digital object list entry link to a file, image or digital record filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <scopecontent> preface preface to the online finding aid preface default value Vorwort <head> header header related to the following paragraph of the preface - if there is no specific entry in this element the header "Preface" will be used in the online finding aid paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. 4. single description of the archival materials <dsc> single descriptions information about the single hierarchical groupings within the described materials, including a detailed description of the fonds, classes and type of the finding aid default value othertype <head> header header related to the following paragraph general comment general comment on the single descriptions <lb> line break single-spaced line break <emph> bold bold default value bold markup 4.1. detailed description of one archival fonds fonds description level detailed description of one archival fonds identifying the hierarchical level of description (here collection or fonds) collection man. ID identifies the described fonds for external access ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <did> identification of the fonds overall information to identify the described fonds man. <unitid> reference number reference number or otherwise uniquely identifying number of the described fonds <unittitle> ISAD(G)v2 encoding title analogical encoding according to ISAD(G)v2 title or name of the fonds <unitdate> ISAD(G)v2 encoding date of creation analogical encoding according to ISAD(G)v2 naming the year(s), month(s), or day(s) the fonds has been created calendar displaying the system of reckoning time; default value: "gregorian" - may be changed era displaying the period during which years are numbered and dates are reckoned; default value: "ce" - may be changed normalised date normalised date according to ISO 8601, preferably "YYYY-MM-DD/YYYY-MM-DD" - used for the overall search for dates <origination> ISAD(G)v2 encoding origination analogical encoding according to ISAD(G)v2 institution or person responsible for the creation, accumulation, or assembly of the described fonds final provenance specification: immediate source of archival acquisition former provenance specification: previous owner or original creator of the described fonds unit of organisation specification: organisational unit of an administrative body as originator of the described fonds Organisationseinheit <archref> detailed description of the provenance link to a separate description of the provenance encoded in filename address or name of the linked labelling labelling for the link address shown in the online finding aid EAD profile online finding aid (Federal Archives of Germany), April

10 <langmaterial> languages of the described materials statement about the language(s) the described fonds is written in - please select the named language and open the context menu "language" with a right click, by doing this e.g. the word "german" is marked as a language and you may add language and script codes according to the relevant ISO norms ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <language> language displaying one of the languages the described materials are written in, e.g. "german", "english", language code language encoded according to ISO 639-2b, e.g. "ger" for "german", "eng" for "english", "fre" for script code script encoded according to ISO 15924, e.g. "Latn" for "Latin", "Cyrl" for "Cyrillic", "Grek" for "Greek", "Hebr" for "Hebrew", "Arab" for "Arabic" <repository> repository archival institution or agency providing access to the described fonds <address> address mailing address of the repository <addressline> addressline addressline referring to the repository <physloc> physical location place where the described fonds is place of use place where access to the described fonds is granted, that differs from its physical location <materialspec> material specific details detailed data, that are unique to the described fonds <physdesc> appearance of the material element grouping information about the appearance, condition, and extent of the described fonds ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <physfacet> condition information about the condition of the described preservation information about the preservation of the described fonds; automatically preset value since none other is chosen damages information about possibly existent damages on the described materials damage <extent> extent information about the extent of the described materials, specified by using the additional unit of unit of measurement archival measurements used to specify the extent of the described fonds <genreform> genre of the fonds information about specific types of archival materials, such as collections etc., or about specific physical characteristics <dao> digital object link to a file, image or digital filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <note> general notes general remarks on the described fonds ISAD(G)v2 encoding analogical encoding according to ISAD(G)v2 header header related to the following paragraph paragraph free text - may be used various times man. <abstract> further commentary further commentary on the fonds' content, that is not displayed in any other element free text default value - may be changed Freier Text <appraisal> appraisal information information about the process of determining the archival value of the described materials ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the appraisal information paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <processinfo> processing information overall information about preparing the described fonds for research use ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the processing information paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. EAD profile online finding aid (Federal Archives of Germany), April

11 <custodhist> custodial history information about the custody and formation of the fonds ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the custodial history paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <bioghist> history of the originator information about the creation and the creator(s) of the described fonds ISAD(G)v2 enconding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the history of the originator paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <dao> digital object link to a file, image or digital filename address or name of the linked file, image or digital record labelling labelling for the link address shown in the online finding aid <arrangement> arrangement information about the principle characteristics of the internal structure, identifying the physical or logical groupings within the hierarchy of the described fonds ISAD(G)v2 encoding analogical encoding according to ISAD(G)v <head> header header related to the following paragraph concerning the arrangement of the described materials paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding full form of an abbreviation full form of an abbreviation <expan> full form full form shown in the online finding abbreviation of a full form abbreviation of a full form <list> list composing a listing simple listing enumeration automatically numerated list numeration type of numeration; default value: "arabic" - may be changed arabic <item> item list entry man. <fileplan> reference to file plan information about the classification scheme used for arranging and retrieving the described fonds by the originator(s) <head> header header related to the following paragraph concerning a reference to a file plan paragraph free text - may be used various times <lb> line break single-spaced line break <emph> bold bold default value bold markup <abbr> abbreviation abbreviation shown in the online finding aid EAD profile online finding aid (Federal Archives of Germany), April