National Diabetes Audit and Diabetes Prevention Programme Pilot

Transcription

1 National Diabetes Audit and Diabetes Prevention Programme Pilot MiQuest Query Guidance for Practices using Microtest Evolution Published 13 March 2017 Copyright 2017 Health and Social Care Information Centre. The Health and Social Care Information Centre is a non-departmental body created by statute, also known as NHS Digital.

2 Contents 1. How to set your Practice Code 3 2. Shared Server Queries - How to set your Practice Codes 4 3. Running the MiQuest Queries in Microtest Evolution Creating Folders on the Network Drive 6 4. Configuring the File Paths in CHART 7 5. Accessing the Query Processor Configuring MIQUEST for first use Deleting Queries 8 6. Importing Queries 8 7. Authorising Queries 9 8. Running Queries 9 9. Authorising Responses Exporting Responses 10 Copyright 2017 Health and Social Care Information Centre. 2

3 1. How to set your Practice Code Please note all the queries must be updated to include the practice code before loading into the clinical system. It is essential that this value is unique for each practice when the data is submitted. Please follow the instructions below before you run the queries: 1 Download and unzip the folder relevant to the Read Coding scheme used by your clinical system. Note: Only use the 5Byte - Shared Server set if your practice shares a server with another practice and the server is based locally, guidance for shared server queries can be found here in this document. The queries from the different clinical systems can be downloaded from here You should have a folder with 18 queries Note if you are using the shared server query set then instead of query DPPQ01.HQL, you will have a query called DPPQSS.HQL. 2 Open the first query in Notepad by right clicking on the file and selecting Open With then select Notepad : If Notepad is not listed in the programs list click Choose Program and select it from the list as below: Copyright 2017 Health and Social Care Information Centre. 3

4 3 The query will appear as below with the practice code set to M12345 (highlighted in green in picture below) The practice code needs to be updated to your practice code. Eg: *ENQ_RSPID,H43452, Note you must have the comma at the end of your practice code. 4 Save and close the file and repeat with the remaining queries. If you ARE NOT using the shared server queries, you can now load the queries into your clinical system. Guidance for running the MiQuest Queries in Microtest can be found here in this document. 2. Shared Server Queries - How to set your Practice Codes Please note all the queries must be updated to include the practice codes of the GP practices submitting data before loading into the clinical system. It is essential that this value is unique for each practice when the data is submitted. Please follow the instructions below before you run the queries: 1 Download and unzip the folder relevant to the Read Coding scheme which is the 5Byte - Shared Server set if your practice shares a server with another practice or practices. The MiQuest queries for the different clinical systems can be downloaded from here You should have a folder with 18 queries 2 Open DPPQSS.HQL in Notepad by right clicking on the file and selecting Open With then select Notepad : If Notepad is not listed in the programs list click Choose Program and select it from the list as below: Copyright 2017 Health and Social Care Information Centre. 4

5 3 At the bottom of the query you can see an AND GP IN line where GP codes can be inserted. Currently G is inserted in the query: 4 Amend this line to include all GPs for which you wish to extract data. Eg: AND GP IN ( G , G , G ) 5 Save and close the query. 6 DPPQSS.HQL is the only query you need to make these changes for. You can now load the queries into your clinical system. Copyright 2017 Health and Social Care Information Centre. 5

6 3. Running the MiQuest Queries in Microtest Evolution 3.1 Creating Folders on the Network Drive PM2 currently supports network or electronic MIQUEST queries using the VisionFS /SAMBA file sharing system. This effectively means that queries can be copied onto a mapped drive, executed in PM2 and then returned to the same place. Microtest suggest that the easiest method of using electronic transfer of queries is to queries to practice staff, who can then save them from within their client (Outlook /GroupWise) to the mapped drive. The results can then be collected from the mapped drive after being run. It is useful to create two folders in which to store MIQUEST queries and response files. 1 Login to any workstation (not terminal) and using Windows Explorer, navigate to the drive in My Computer that is mapped to MIQUEST on PM this is usually drive M:. If the M: drive does not exist, or cannot be accessed, contact Microtest for support (or map the drive in Windows by hand). 2 Create a new folder by clicking on the File menu and selecting New then Folder. 3 Give the folder the title of Queries. To rename a folder, right click with the and select Rename from the menu: 4 Repeat steps two and three to create another folder called Responses. Copyright 2017 Health and Social Care Information Centre. 6

7 4. Configuring the File Paths in CHART If you are using CHART you must edit the details within the File Paths tab ( PRIMIS CHART menu, Configure ) so that the queries and responses are sent to the new folders. Please note: If you are not using CHART you must use windows to copy your prepared queries to your new folders. Now prepare your queries using CHART and send them to your newly created folder ready for running. Please refer to the separate instructions for help using CHART Copyright 2017 Health and Social Care Information Centre. 7

8 5. Accessing the Query Processor 1 Login to PM2 as a Systems Admin (SA). 2 Select the Search option, then choose the MIQUEST Searching option. 5.1 Configuring MIQUEST for first use If you are using MIQUEST for the first time on the system, you will need to configure the practice settings first: 1 Within the Setup submenu, configure your Data Collection Agreements (DCAs) and Enquirers (remote or local). The Enquirer code and name should be LOCAL and the Agreement code and name should be LOCAL. 2 In the Respondent Details form, enter the Practice NACS code and name e.g. Practice code: M12345, Name: Main Street Surgery. 3 Your Enquirer must be set to support network queries. 5.2 Deleting Queries Within the Query Processor you may notice some queries/responses left over from an earlier session. You can Purge MIQUEST (under the set up option) or individually delete unwanted queries and responses before you continue with your own. 1 Return to the main MIQUEST menu by choosing Exit from the setup submenu 6. Importing Queries 1 Select Import Network Queries and the system will process your queries. 2 A message will inform you how many queries have been imported successfully, how many have been rejected and how many non-miquest queries on the disk were ignored. Now that the system has imported your MIQUEST files you can, at any time, view the contents of a query or response by pressing v in the Manage Queries or Manage Responses options. 3 If any of your queries have been rejected, check the Manage Responses option for the rejection responses. As per the MIQUEST specification a message at the foot of the response will state why it was rejected. Correct the problem, and then re-import. 4 All accepted queries will appear in the Manage Queries option. 1 Click on Select Local Location and Files to Import : Copyright 2017 Health and Social Care Information Centre. 8

9 7. Authorising Queries 1 CHART queries are automatically authorised so this step should not be needed. If you do need to authorise any queries - press F4 (to authorise all). Alternatively you can press the spacebar on individual queries if they are part of a query set, the whole set will be authorised. Any queries marked as Auth will be run. 2 When you have authorised your queries to be run, press F1 to leave the list. 8. Running Queries 1 Choose the Execute Queries option. The query queue is displayed. 2 Any queries marked Yes will run. Those marked No will not. All CHART queries are automatically set to Yes. 3 When you are ready to run your query queue, press F1. You will see a progress bar dropping down the list, and once all queries are run the system will place you back on the MIQUEST menu ready for you to export the responses (results). 9. Authorising Responses After running, queries are marked as complete and their responses appear in the Manage Responses menu option. 1 To return your responses choose the Manage Responses menu option. 2 CHART queries are automatically authorised. If you need to authorise any queries (such as non-chart queries, press F4). Responses marked as Pend indicates an error in the running of the query. All responses marked as auth will be exported. 3 Leave the Manage Responses view by pressing F1. 1 Once authorised the responses will move into the Completed, Authorised list: Copyright 2017 Health and Social Care Information Centre. 9

10 10. Exporting Responses 1 Select the Return Responses menu option. 2 Select your enquirer from the list (NET network enquirer) and press return. 3 You will be given instructions on screen, follow these and the responses will be transferred back to the mapped drive. 4 Import your responses into CHART for viewing. Please refer to the separate CHART instructions on how to do this. 5 Once you have ensured that the responses can be successfully viewed in CHART and you have archived the results you may delete the queries and responses within MIQUEST as described earlier. If you encounter any problems using the Microtest Evolution MIQUEST Query Processor, contact the Microtest helpdesk. Copyright 2017 Health and Social Care Information Centre. 10