PADS Scheduler. T: +44(0) E:

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1 PADS Scheduler

2 Welcome to PADS Scheduler Thank you for choosing PADS, one of the most advanced and complete professional display software packages that are available today. This PADS Scheduler manual describes the possibilities of PADS Scheduler, the end-user application to schedule PADS presentations.

3 Starting PADS Scheduler A number of aspects play a role with starting the PADS Scheduler application, like connecting to a PADS Server and logging on to the application. The system has several built-in functions that have to deal with this process. In this section Starting the application Describes how to start the PADS Scheduler application in Microsoft Windows. Connecting to your PADS Server Describes the procedure to connect to your PADS Server. Logging on to your PADS Server Describes the procedure to logon on to your PADS Server. Specifying connection and logon properties Describes the properties that reflect the logon settings and the status of the connection to the PADS Server.

4 Starting the application PADS Scheduler is the end-user application for scheduling PADS presentations. To start the PADS Scheduler application 1. Click the Start button on the Windows taskbar. 2. Select (All) Programs and then PADS4. 3. Select Scheduler. or 1. In Windows Explorer, go to the folder containing the PADS Scheduler program files. 2. Double click the PADSScheduler.exe item. After this the application will be started. N O T E If all c onfig ur ation s ettings of the ap p lic ation ar e c or r ec t then the s ys tem will automatic ally c onnec t to the PADS Ser ver s oftwar e. If you s tar t the ap p lic ation for the ver y fir s t time or when one or mor e of the c onfig ur ation s ettings ar e inc or r ec t (the s ys tem is not ab le to c onnec t to the PADS Ser ver s oftwar e) then the PADS c onnec tion manag ement window will automatic ally b e s hown. T his allows you to s p ec ify the r ig h c onfig ur ation s ettings in or d er to c onnec t to the PADS Ser ver s oftwar e and thus s tar t the ap p lic ation.

5 Connecting to your PADS Server When PADS Scheduler has been started, it will look for a PADS Server connection. Depending on how you have set up the connection properties, the program will respond differently. To connect to your PADS Server for the first time When it's the very first time you start PADS Scheduler and you haven't set any connection properties yet, you will encounter the following message. When you click OK the PADS Server Connections window will be opened to specify connection properties. To connect to your PADS Server manually When you have specified that you want to connect manually to your PADS Server, the program's screen will be empty after starting PADS Scheduler.

6 To connect to your PADS Server manually you can choose two options from the ribbon bar. 1. Use the PADS Server connection button Move the mouse cursor to the network connection button and click it to connect. 2. Use the PADS Server connection split button.

7 Move the mouse cursor to the PADS Serverconnection split button. 2. Click the PADS Serverconnection split button to reveal all available connections. 3. Move the mouse cursor to the PADS Serverconnection you wish to connect to and click to connect. 3. PADS Scheduler will try and connect. To connect to your PADS Server automatically When you have specified that you want to connect automatically to your PADS Server, PADS Scheduler will try and connect immediately after starting.

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9 Logging on to your PADS Server After you have connected successfully to your PADS Server, you need to log on. To logon to your PADSServer manually When you have specified that you want to log on manually to your PADS Server, the following screen will be shown after the program has started. Enter your User Name, your Password and click the Log On button to actually log on. PADS Scheduler will then try and complete the connection and log on procedure. To logon to your PADS Server automatically When you have specified that you want to log on automatically to your PADS Server, PADS Scheduler will try and log on to your PADS Server without you noticing. If all is well you will see only the connection being made.

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11 Specifying connection and log on properties You can manage your connection and log on settings through the PADS Server connections window. In this section Connection properties Describes the settings for your PADS Server connection. Log on properties Describes the settings for your PADS Server log on.

12 Connection properties The connection properties show information about your PADS Server connection(s). To open the PADS Server Connections window Move your mouse cursor to the Connections section of the Home tab group in the ribbon bar and click the Manage button. 2. The PADS Server Connections window is opened.

13 To manage your PADS Server connection(s) Click Manage and next Add... to add a new PADS Server connection, or 2. Click Edit... to change an existing PADS Server connection, or 3. Click Remove... to delete an existing PADS Server connection. To add or edit a PADS Server connection Whether you want to add or edit a connection, the screen is basically the same.

14 In the Identification section you enter a Connection Name for your PADS Server connection. In the Server Connection section you specify which server computer you want to connect to. In the Application Startup you can indicate whether you want the program to start this connection automatically or that you want to start the connection manually. To specify a server connection In the Server Connection section there are three ways to connect to a computer that acts as a PADS Server. If you choose for the option Automatic then whenever you start PADS Scheduler the program will look on its own for the first PADS Server it can find in its vicinity and connect to it. To have the local PC act as your server select the option This Computer. When you want to enter a specific PC or want to search for one, you choose the option Other.

15 You can enter the name or IP address of the PC or you can have PADS look for a nearby PADS Server Click Search... to find a PADS Server nearby. PADS will run a check over the network if any PADS Server is active.

16 When the search is finished, select the PADS Server you want to connect to and click OK to confirm. Click OK in the Connection window and Close in the PADS Server Connections window to apply the settings. To specify another port number for your PADS Server connection For network or security reasons you may want to use another port number than the default one, This is also done at the option Other in the Server Connection section. 1. Select the option Other in the Server Connection section.

17 2. Click on the Show Advanced Options expander. 3. In the number field enter the desired port number. 4. Click OK in the Connection window and Close in the PADS Server Connections window to apply the settings.

18 Logon properties In the connection properties you can also determine how you want to log on to your PADS Server. To specify log on details for your PADS Server connection When adding or editing your PADS Server connection select the Credentials tab in the Connection window. Enter your User Name in the Credentials section. If you want to log on automatically, you will have to check the option Automatic Login and enter your Password.

19 N O T E W hen wor king with PADS Domains on the indic ated PADS Ser ver, you c an s p ec ify the log on d etails for a p ar tic ular Domain in the Domai n s ec tion. T his is an ad vanc ed top ic d es c r ib ed in the PADS Ins tallation Manual. T he op tion Au tomati c will s uffic e in mos t c as es.

20 Main Window The main window of the PADS Scheduler application gives access to all functions of the application. By selecting a date and Viewer (group) you can get an overview of the scheduled presentations. In this section Overview Describes the elements of the main window. Ribbon bar Describes the menu structure of the Scheduler application. Selecting a date or period Shows how to select a date or period to get an overview of the scheduled presentations. Selecting a destination Shows how to select a Viewer (group) to get an overview of the scheduled presentations. Scheduled presentations Describes how scheduled presentations are represented.

21 Overview After you have started the application, have been connected to the PADS Server and have logged on you are situated in the main window of PADS Scheduler, also called the overview window. PADS Scheduler main window When you've started the Scheduler application, the main window will look as follows. The main window is built up out a number of parts: 1. The ribbon bar

22 Via the ribbon bar all functions of the application can be accessed. Which options are visible and enabled depends on the situation: is the application connected to a PADS Server, are you logged on, has there been a scheduled presentation selected? 2. The date selection area You can select a particular date, a period, a number of non-sequential dates, and browse days, months, years, all within a few mouse clicks. This will affect the number of schedules shown in the schedules area as well as the view they are contained in. 3. The destinations area In the destinations area you can view your destinations in a categorized or alphabetical view. Alternatively you can search or filter specific destinations. After you have selected a destination the scheduled presentations for this destination will be displayed in the schedules area. 4. The schedules area

23 The schedules area provides a representation of the scheduled presentations, albeit in calendar form, table form or a combination. 5. Status bar The status bar provides information about the PADS Server you are connected to, as which user you are logged on, and on the far right there is a zoom slider for the Day, Work Week, Month and Timeline mode of the Calendar View.

24 Ribbon bar PADS4 has replaced the old menu structure by the new ribbon bar look & feel as set out by Microsoft Office This is done to keep you familiar with the way of working with the different PADS applications. Overview of the PADS Scheduler ribbon bar The PADS Scheduler ribbon bar is divided in 5 sections called tab groups. You can access them by clicking the respective headers. Detailed information will be provided in topics to follow. 1. File The File tab group contains the most basic functionality for the PADS Scheduler, including connection management and printing. 2. Home The Home tab group is the container for the functions most used. These include PADS Server connection management, scheduling functions and particular views on schedules. 3. View The View tab group lets you determine the way you want to view your scheduled presentations based on criteria like destination, date and type of view. 4. Tools

25 The Tools tab group provides access to options for the application itself as well as options and functionality for synchronization. 5. Help The Help tab group will provide access to manual upgrades and information about the application itself like version and license details.

26 Selecting a date or period You may want to view your Destinations and their scheduled presentations for another date or period than the time frame they are shown in at the moment. You can do this by selecting another date or period. The view in which the scheduled presentations are shown, whether it be Text or Calendar, is automatically adapted. To select another date 1. In the PADS Scheduler main window go to the calendar in the left pane. 2. Move your mouse cursor to the preferred date. 3. Click the date and watch the view on the right change accordingly.

27 To select a period 1. In the PADS Scheduler main window go to the small calendar in the left pane. 2. Move your mouse cursor to the preferred date. 3. Click the date and hold the mouse button down. 4. Move your mouse cursor while holding down the mouse button to create the desired period.

28 5. Release the mouse button to watch the view on the right change accordingly. N O T E Moving your mous e c ur s or to a d ate in another week will c aus e PADS Sc hed uler to s elec t the c omp lete weeks. If you want to s elec t only the indic ated d ays, p leas e r ead the next s ec tion: To sel ect a n u mbers of n on -con secu ti ve dates to ac hieve this. To select a number of non-consecutive dates 1. In the PADS Scheduler main window go to the small calendar in the left pane. 2. Move your mouse cursor to the preferred date.

29 3. Click the date and press and hold the [Ctrl] key. 4. Select additional dates while holding the [Ctrl] key.

30 5. Release the mouse cursor and the [Ctrl] key when you are finished creating the period. Watch the view on the right change accordingly. To select a date or period via the ribbon bar Alternatively, you can use the ribbon bar to select a date or period. In the ribbon select the View tab to access the various options. Today This option will select the current date. Back With this option you can shift back by day or by period. By day:

31 1 2 3 By period: Forward Analogue to the Back option, except that it is in the opposite direction.

32 N O T E T he b ac k and for war d ar r ows in the view for the s c hed uled p r es entations s har e the s ame func tionality. Date... With this option you can select a specific date. 1. Click the Date... button in the ribbon bar. 2. The Go to Date window appears. Enter the desired date in the date field or use the up and down arrows. 3. Or use the calendar drop down.

33 4. Click OK to select the specified date.

34 Selecting a Destination Before you can get an overview of the scheduled presentations you must first select a destination. A destination can be a Viewer or Viewer group. Each Viewer represents a public display device that is controlled by the PADS system. There are different ways to select a Destination. To select a Destination 1. In the main screen of PADS Scheduler move your mouse cursor to the Destinations tree view (left pane of the main window). 2. In the Destinations tree view click the item representing the Viewer or Viewer group.

35 All active views automatically refer to the selected Destination. Possibly you first have to click one or more arrow signs to expand a tree view item. N O T E Nor mally the Des tinations tr ee view is automatic ally p op ulated with the Viewer s that have b een d efined in the PADS s ys tem. For mor e infor mation on how to manually ad d, ed it or r emove Viewer or Viewer g r oups s ee the PADS Sys tem Manag ement Manual. To use the Alphabetical View to select a Destination By default, the Destinations are shown in the Categorized View, displaying Viewers, Viewer Groups and their hierarchical structure. Alternatively, you can choose to display the Destinations in an alphabetical order. 1. In the left pane of the main window, move your mouse cursor to Destinations area and over the Alphabetical View button.

36 2. Click the Alphabetical View button to have the Destinations displayed in an alphabetical order. To use the Search functionality to select a Destination The button right to the Alphabetical View button is the Search button and gives you the possibility to look for Viewers containing a certain piece of text in their names. 1. Move your mouse cursor over the Search button.

37 2. Click the Search button to enable the search functionality. 3. Enter your search text. 4. Move your mouse cursor to the arrow pointing to the right to find your first match. 5. Click the button to find your first match.

38 PADS Scheduler will try and find the first Destination that matches your criterion and select that Destination. When you click the arrow button again, the next match will be found and selected. N O T E T he Sear c h func tionality will matc h any Des tination that c ontains the p iec e of text anywher e in its name. To use the Filter option to select a Destination You can shorten the list of displayed Destinations by using the Filter option. I M P O R T A N T Filter ing is only availab le in the Alp hab etic al View. 1. Move your mouse cursor over the Filter button. 2. Click the Filter button to enable the Filter option.

39 3. Enter your filter text. PADS Scheduler will filter the results as you type. 4. If you want, you can select what kind of Viewers within these results should be displayed. Move your mouse cursor to the Viewer type selection box. 5. Click the selection box.

40 6. Select Viewers Only. 7. Only the Viewers will be shown now. 8. To restore to displaying all viewer types in the filtered results, click the selection box again and select All Destinations.

41 9. The original filter will be shown. 10. To remove the filter, click the Clear Filter button. 11. All Destinations are shown again.

42 To use the Search functionality and the Filter option in conjunction to select a Destination If you wish, you can use the Search functionality and the Filter option at the same time to have only those Viewers displayed you are interested in. 1. Click the Search button followed by the Filter button. To use the ribbon bar to select a Destination Alternatively, you can select a Destination via the ribbon bar.

43 1. In the View tab group of the ribbon bar, click Select Destination. 2. The Browse for a Destination window appears. In this window you can browse through the Destinations as you would in the main window. The Categorized and Alphabetical View as well as the Search and Filter functions are also there.

44 Select the Destination you want and click OK to continue. 3. The selected Destination is now selected in the main window as well.

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46 Scheduled presentations After a Viewer or Viewer group has been selected an overview of the scheduled presentations for the selected Viewer (group) is displayed in the right pane of the main window. In this section Views Provides information on how to view your scheduled presentations. Printing Describes the steps to print your scheduled presentations.

47 Views PADS Scheduler offers a couple of views for your scheduled presentations. In this section Table view Shows all scheduled presentations for the selected Viewer or Viewer group displayed as text in a table. Calendar view Provides a graphical representation for all scheduled presentations for the selected Viewer or Viewer group. Combined view Describes the steps to combine the Table View and the Calendar View. Zoom Provides zooming functionality to your view on the scheduled presentations.

48 Table View The Table View displays scheduled presentations as records of a table. To view scheduled presentations in Table View 1. In the Schedules View of the View tab in the ribbon bar click Table.

49 Calendar View The Calendar View is the default for PADS Scheduler. It is shown when you first start the application. Within this view several options are available. To view scheduled presentations in Calendar View 1. In the Schedules View of the View tab in the ribbon bar click Calendar. To view the scheduled presentations in different Calendar modes The Calendar View offers a number of distinctive views on its own. You can either view schedules on a Day, Work Week, Week, Month basis or view the schedules in a Timeline. Click on the corresponding button in the Calendar View tab group:

50 1. Day 2. Work Week

51 3. Week

52 4. Month

53 5. Timeline

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55 Combined View To get the best of both worlds, use the Combined View to display scheduled presentations as records of a table as well as part of the calendar. To view scheduled presentations in Combined View 1. In the Schedules View of the View tab in the ribbon bar click Combined. You can use each and any option that you would have in the separate views.

56 Zoom In the Calendar View you have several zoom functions to get a better overview of the scheduled presentations. Zoom levels per mode in the Calendar View can differ and not all modes have the zoom functionality. To zoom in on the Calendar View 1. In the Zoom tab group in the View group of the ribbon bar, click Zoom In. To zoom out on the Calendar View 1. In the Zoom tab group in the View group of the ribbon bar, click Zoom Out. To switch directly to a certain zoom level 1. In the Zoom tab group in the View group of the ribbon bar, click Zoom Level. 2. Click on the listed zoom level.

57 To specify the zoom level per view mode Different view modes (Day, Work Week, Week, Month, Timeline) can have different zoom levels. Per mode: 1. Day 2. Work Week 3. Week

58 4. Month As you can see, there are no zoom levels available for the Month view mode. 5. Timeline

59 Printing The PADS Scheduler offers printing options for your scheduled presentations. In this section Printing your scheduled presentations Describes the steps to print your scheduled presentations.

60 Printing your scheduled presentations The PADS Scheduler offers printing options for your scheduled presentations. To print your scheduled presentations 1. Make sure the scheduled presentations you want printed are visible in the schedules view. I M P O R T A N T PADS Sc hed uler will only p r int thos e s c hed ules that ar e ac tively vis ib le in the main wind ow. 2. In the File tab on the ribbon bar, select Print. 3. The Print window appears.

61 You can specify some properties like printer settings and print orientation. A preview is shown on the right of the window. 4. Click Print to actually print the scheduled presentations.

62 Scheduling presentations PADSScheduler offers many functions for scheduling presentations. Presentations can be designed and scheduled from scratch or you can schedule a predefined presentation. Presentations can be scheduled to be displayed only once or with recurrence. At any time the design, schedule or priority of the scheduled presentation can be adjusted. Scheduled presentations that are no longer required can be removed. In this section Introduction Provides an introduction to scheduling presentations in PADS4. Creating schedules Describes the methods to create your schedules. Editing schedules Describes the methods to edit your scheduled presentations. Removing schedules Describes the methods to remove your scheduled presentations. Cutting, copying and pasting Explains how to add or change scheduled presentations by cutting, copying and pasting.

63 Introduction The main window of the PADS Scheduler application gives access to all functions of the application. By selecting a date (or period) and destination you can get an overview of the scheduled presentations. In this section Scheduling concepts Explains the concepts of scheduling presentations in PADS4. Content Library Describes the mechanics of the new content system for presentations in PADS4. Type of schedule Describes the types of schedules that are available in PADS4. Priorities Explains the workings of priorities for scheduled presentations. Recurrence Describes the mechanics of recurring schedules.

64 Scheduling concepts Scheduling presentations in PADS consists of three main parts: content, location and time. Content In PADS Scheduler you will want to schedule content for your specific business needs. Content can consist of a video, an image, text or likely elements in any combination you desire. This content is created with help of the PADS Designer and stored in a PADS presentation file (.padsx) on disk, a network storage device or PADS Content Organizer, or directly sent to the PADS Server. I M P O R T A N T T her e's a d iffer enc e b etween the p r es entation you c r eated with the PADS Des ig ner and the one you s c hed ule for d is p lay. W hen you p ic k up a PADS p r es entation file (.p ad s x) fr om s tor ag e (d is k, networ k or PADS Content Or g aniz er ) and c r eate a s c hed ule b as ed on it, the Sc hed uler will c r eate a c op y of it and s end the c op y to the PADS Ser ver. T he c op y at the PADS Ser ver is the one that will b e d is p layed. Fr om that moment on, thes e two ar e s ep ar ate autonomous files that have no link to eac h other whats oever. Location The content you created in your presentation needs to be displayed on certain display devices located somewhere in your system. As a layer of abstraction, display devices in PADS are referred to as Destinations. When properly set up in the PADS System Management, PADS Schedulerprovides you with an overview of Destinations you can schedule your presentation to. PADS Scheduler offers you the possibility to schedule your presentation to a Destination, a Destination Group or several unrelated Destinations altogether. Time The last component in scheduling your presentation concerns time. Having decided what you are going to schedule and where, you will want to determine the period or periods in which the presentation needs to be displayed. PADS Scheduler offers you possibilities to schedule for a single period of time or for a more advanced approach, a repetitive pattern in time to your liking, using recurrence.

65 Content Library In PADS4 the Content Library has been introduced as a new storage mechanism. The Content Library stores content ranging from images and videos to presentations themselves on the PADS Serverfor easy distribution to the designated PCs (Designer, Scheduler, etc). The structure of this storage is very similar to the folder structure of Windows Explorer and equally customizable. This mechanism will simplify synchronization between Server and the other PCs. So PADS Scheduler too can make use of this functionality to schedule presentations. For a detailed working of the Content Library and the Content Organizer, please have a look at the PADS Content Organizer manual. Using the Content Library to schedule presentations When creating or editing schedules, you will notice there's an option to retrieve a presentation from the PADS Content Library. Clicking the Browse button will take you to the Content Library Dialog and, in the case of the Scheduler, will present you with an overview of presentations stored in the Content Library. Obviously, these presentations have had to be created via the Designer and stored in the Content Library beforehand.

66 Navigate to the desired presentation and select it. Click Open to import the presentation into the schedule.

67 Type of schedule PADS Scheduler identifies three types of schedules. N O T E For eac h and ever y typ e of s c hed ule r ec ur r enc e c an b e ap p lied. The types of schedule The three types of schedule are: 1. Simple schedule A simple schedule is a schedule with one presentation for one destination and one showing period. 2. Playlist schedule A playlist schedule is a schedule with a list of presentations for one destination and one showing period. 3. Advanced schedule An advanced schedule is a schedule with a list of presentations for multiple destinations and/or multiple showing periods. Schematically, it would look like this: Type Presentation(s) Destination(s) Period(s) Simple schedule Playlist schedule Advanced schedule

68 Priorities Every schedule that you create in the PADS Scheduler is given a priority. By default it's one of the priorities High, Medium or Low, but it can be any priority that has been created or changed with help of the PADS System Management application. Whether a scheduled presentation will be displayed depends on if there have been other presentations scheduled for the same period of time. In this case the priority and sub priority of the scheduled presentation determine whether it will be displayed or not. Priority When there is an overlap in time for multiple scheduled presentations with different priorities then always the scheduled presentation with the highest priority will be displayed. The priority is required to be specified when you schedule a presentation. It can be modified at any time. Sub priority When there is an overlap in time for multiple scheduled presentations with the same priority then the sub priority will determine which scheduled presentation will be displayed. The sub priority is an internal value that is invisible for the user. It is the time stamp of the moment that the scheduled presentation has been created. This makes that if two scheduled presentations with the same priority have an overlap in time, the presentation that has been scheduled last will have a higher sub priority and thus be displayed. Sub priorities are not adjusted when the design or schedule of a scheduled presentation is adjusted. You can however adjust the sub priority by increasing/decreasing the importance of a schedule. In the Home tab of the Scheduler ribbon bar go to the Priority tab group to increase or decrease the sub priority.

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70 Recurrence A schedule may happen again and again, but that doesn't mean you have to enter it again and again. To tell PADS Scheduler that a schedule needs to occur over, and over, and over, you use the Set Recurrence feature. The frequency of the schedule is called its recurrence pattern. For instance, recurring schedules can occur on a daily, twice a week, weekly, monthly, the second Monday of the month, yearly, and four times a year (Olympics and presidential elections) basis. Recurrence is defined by three aspects: start date and end criterion, recurrence type, and specifics within one day.

71 Start date and end criterion Recurring schedules will last as long as you specify. The beginning is determined by its start date. The ending depends on how you want the recurring pattern to take place: 1. By end date 2. By number of occurrences 3. Never ending Recurrence type There are four types of recurring schedules: 1. Daily 2. Weekly 3. Monthly 4. Yearly Each type has its own specific settings, which will be discussed further on. Specifics within one day The last step in determining the recurrence pattern for a scheduled presentation is to specify at what times the presentation should be displayed during the day. This is a two-fold procedure: 1. Determine the start and end time during the day 2. If you desire, you can divide this interval even further into specific segments: Uninterrupted No further division is applied. Several minutes on an hourly basis Several minutes on a minute basis

72 Creating schedules The PADS Scheduler application provides several methods to schedule your presentations. In this section Schedule Wizard Describes the steps to walk through the Schedule Wizard. New Presentation Describes the method to create your schedule by creating a new presentation. Using drag & drop Describes the steps to create your schedule by dragging and dropping a PADS presentation file from Windows Explorer.

73 Schedule Wizard Scheduling a presentation by using the Schedule Wizard offers you a number of possibilities. To explore these you will have to start the Schedule Wizard. In the Home tab of the PADS Scheduler ribbon bar click the Schedule Wizard button in the New Schedule tab group. Further instructions will be explained in the next topics. In this section Simple Schedule Describes the steps to schedule a presentation for one destination and one showing period. Playlist Schedule Describes the steps to schedule a playlist of presentations for one destination and one showing period. Advanced Schedule Describes the steps to schedule a playlist of presentations for multiple destinations and/or showing periods. Applying Recurrence Describes the steps to make your schedule recurring.

74 Simple Schedule A schedule in its most elementary form consists of a single presentation and is assigned to one destination and for one showing period. To create a Simple Schedule Creating a Simple Schedule in PADS4 is pretty straightforward. 1. In the Schedule Wizard click Simple Schedule. 2. In the following screen you will be asked to enter a Name for the schedule in the Identification section.

75 Next, in the Presentation to be Scheduled section you will decide where you will retrieve your content from: From the Content Library This method is described in the topic Content Library. From file This method will let you browse for your presentation in the Windows Explorer folder structure. By creating a new presentation This method will start the PADS Designer and lets you create a new presentation on-thefly. This is similar to creating a schedule by using the option of a New Presentation. In this example, a presentation is retrieved from file.

76 3. In the next screen you will be asked to enter destination, showing period and priority. In the Destination section select a Viewer or Viewer Group by using the drop down list or the Browse... button to get a hierarchical view of the Destinations. In the Display Period section specify a start and end date. N O T E On the far r ig ht you c an s ee the r ec ur r enc e b utton. T he top ic Ap p lying r ec ur - r enc e c over s this s ubjec t. In the Priority section specify the appropriate priority for this schedule. Click Finish to complete the creation of the schedule.

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78 Playlist Schedule When you want to schedule a number of presentations that need to be displayed sequentially, PADS Scheduler offers the ability to create a Playlist Schedule. To create a Playlist Schedule Creating a Playlist Schedule is a little different from creating a Simple Schedule. 1. In the Schedule Wizard click Playlist Schedule. 2. In the following screen you will be asked to enter a Name for the schedule in the Identification section.

79 Next, in the Presentations section you will decide what presentations will be listed for the schedule. The functionality to do so is available in the small toolbar: A description of the buttons in the toolbar are given below: Import an existing Presentation from the PADS Library Import an existing Presentation from file Design and add a completely new Presentation Remove Item

80 Go to first Item Go to previous Item Go to next Item Go to last Item Move Item one position down Move Item one position up Select the pages of the presentation you want to be visible Edit the Design of the Presentation 3. After adding some presentations to the list, the screen could resemble something like this:

81 I M P O R T A N T Note that the mid d le p r es entation has a d ur ation of 0 0 :0 1 :0 0 + Au tomati c. T his means that the p r es entation c ontains s ome elements, of whic h the d ur ation c annot b e d eter mined (e.g. online d ata like RSS or vid eos ), and s o the total d ur ation for the p r es entation and the p r es entation p laylis t for the s c hed ule c annot b e es timated p r ec is ely. So, if any of the p r es entations ad d has an undeter minab le d ur a- tion, the total d ur ation of the s c hed ule p laylis t will have + Au tomati c as well. 4. Additionally, for any presentation in the list you can specify whether it will show all of its pages or a selection of them. To do that:

82 1. Select the presentation you want to adjust and iin the toolbar click the Select the pages of the presentation you want to be visible button. 2. The Visible Pages window appears. Check or uncheck pages to create your own selection of pages to show for the schedule.

83 Click OK to continue. 3. In the Schedule Wizard you will see that the display for Visible Pages has been adjusted for the selection of pages you created.

84 5. Click Next to continue. In the next screen you will be asked to enter destination, showing period and priority. From here it's the same procedure as for creating a Simple Schedule.

85 Advanced Schedule If you want complete flexibility in scheduling then PADS Scheduler offers the Advanced Schedule. This type of schedule enables you to schedule your content, represented in a presentation playlist, for a multitude of destinations, periods, and even priorities, if you so desire. Thus, the schedule becomes a Timetable for a multitude of schedules. Example: You can create a timetable to indicate that the very same content should be displayed on one Viewer in the morning and on another Viewer in a completely different Viewer Group two days later in the evening, with even another priority. To create an Advanced Schedule Creating a Advanced Schedule is a little different from creating a Planning Schedule and a Simple Schedule.

86 1. In the Schedule Wizard click Advanced Schedule. 2. In the following screen you will be asked to enter a Name for the schedule in the Identification section. In the Presentations section you will decide what presentations will be listed for the schedule.

87 This is basically the same as for creating a Playlist Schedule. When you have created your presentation playlist, click Next to continue. 3. In the next screen you can create your Timetable.

88 This screen consists of two parts: 1. The Timetable Let's have a closer look at the toolbar and splitbar:

89 Add New Item Remove Item Copy Item Go to first Item Go to previous Item Go to next Item Go to last Item Maximizes the Timetable area Restores the Timetable area to the default size (as shown in picture) Minimizes the Timetable area 2. The individual schedule This is the part containing the details of the selected entry in the Timetable, namely the Destination section, the Display Period section and the Priority section. This view is similar to the one in a Simple Schedule and a Playlist Schedule. By clicking the,, or button you can specify the number of entries in your Timetable. In the Destination, Display Period and the Priority section, you specify the details for each and every entry. The end result could look something like this:

90 4. Click Finish to complete the creation of the Advanced Schedule.

91 Applying Recurrence As explained in the Recurrence introduction topic, you can create recurring schedules that occur over and over in a repetitive pattern. Recurrence can be applied to each type of schedule (Simple, Playlist and Advanced Schedule) and will be accessed by clicking the recurrence button in the Schedule Wizard: N O T E Y ou c an als o ap p ly r ec ur r enc e thr ough the r ib b on b ar, as s hown in the top ic Rec ur r enc e. To specify recurrence settings After clicking the recurrence button, the Recurrence Settings window will appear.

92 The window contains three sections: Period, Type, Within One Day and Description. Each will be discussed separately. To specify Period properties for the recurrence settings All recurring schedules will take place within a certain period. How and when this period should start and end is determined in the Period section.

93 The beginning is determined by the Start date. The ending depends on how you want the recurring pattern to take place: 1. By end date 2. By number of occurrences Specify the number of display times for this recurring schedule. 3. Never ending Check the option No End Date if you want to display this schedule indefinitely. To specify Type properties for the recurrence settings PADS Scheduler offers four recurrence types that contain options of their own: 1. Daily Daily enables the schedule to occur every given number of days or weekdays 2. Weekly Weekly offers you the possibility to create recurring schedules for a pattern of days in the week and an interval of any number of weeks. Check or uncheck the days in the week to create your day selection, and specify the number of weeks, at which interval the schedule should occur. 3. Monthly

94 Monthly offers you the possibility to create recurring schedules on a monthly basis: By specifying the day number for an interval of given number of months, for instance every 23th of every 3 months. By specifying a certain pattern, consisting of three parts. The first offers an ordinal pattern: o o o o o first second third fourth last The second part offers options for the day in the week: o o o o o o o o o o day weekday weekend day Monday Tuesday Wednesday Thursday Friday Saturday Sunday The last part is the interval in number of months. 4. Yearly Yearly offers you the possibility to create recurring schedules on a yearly basis:

95 By specifying the day number for a specific month, for instance every 23th of every March. By specifying a certain pattern, consisting of three parts: The first offers an ordinal pattern: o o o o o first second third fourth last The second part offers options for the day in the week: o o o o o o o o o o day weekday weekend day Monday Tuesday Wednesday Thursday Friday Saturday Sunday The last part is a specific month. To specify Within One Day properties for the recurrence settings These settings determine how recurrence is handled within one day. The From and Until time determine the period of the day during which the scheduled presentation will be displayed.

96 You can decide to even further divide this period by specifying if the schedule should run for several minutes every number of hours or number of minutes within the From and Until period. To verify the recurrence settings At any time during the editing of your recurrence settings, you can check the end result in the Description section. It will show the descriptive text of the recurrence pattern, generated on the basis of your actions in the Recurrence Settings window.

97 New Presentation One way to create a new schedule is to create a new presentation from the PADS Scheduler. In this section Scheduling by creating a new presentation Explains how you can create a new schedule by creating a new presentation.

98 Scheduling by creating a New Presentation Alternatively, you can schedule a presentation by creating a new presentation directly from the Scheduler. To schedule a presentation by creating a new one directly from the Scheduler It takes a few steps to create a schedule based on a newly created presentation from the Scheduler: 1. In the Scheduler toolbar, select the Home tab and click New Presentation in the New Schedule tab group. 2. The PADS Designer is started.

99 3. You can create your presentation on-the-fly.

100 4. When you're done creating your presentation, you click the Schedule Presentation button in the Scheduler Actions tab group of the Home toolbar of the Designer toolbar. 5. The Schedule Wizard is started from the Designer.

101 In the Identification section you can enter a Name for the schedule. There are no other options in the Presentation to be Scheduled section, since you are only scheduling this on-the-fly presentation. From here it's like creating a Simple Schedule. 6. When you are done scheduling, you will return to your presentation in the Designer. Click the Return to Scheduler in the Scheduler Actions tab group of the Home tab in the Designer toolbar to return to the Scheduler.

102 N O T E A mes s ag e b ox will as k if you want to s ave this p r es entation to file or to the Content Lib r ar y. T his is op tional. 7. In the Scheduler you can verify that the presentation has been scheduled.

103 Using drag & drop New in the PADS4 Scheduler is to schedule a presentation by dragging and dropping a PADS presentation file from Windows Explorer into the Scheduler. In this section Drag & drop a presentation from Windows Explorer Explains the steps to schedule by dragging & dropping a PADS presentation file from Windows Explorer.

104 Drag & drop a presentation from Windows Explorer When PADS presentations have been created with the PADS Designer and stored to file, the.padsx files reside somewhere on a PC or network storage device. Using Windows Explorer you can easily pick up this file and drag it directly into the Scheduler to schedule it. To drag & drop a presentation from Windows Explorer into the Scheduler Make sure PADS Scheduler and Windows Explorer have been started and positioned conveniently for dragging and dropping. In Windows Explorer, navigate to the PADS presentation file that you want to schedule.

105 Now it is a matter of picking up the file with the mouse cursor and dragging it onto the Scheduler application: In Windows Explorer select the PADS presentation file that you want to schedule and hold down the mouse button. 2. Start dragging the file to the PADS Scheduler. The mouse cursor additionally shows an document image. 3. When you have moved the mouse cursor over the PADS Scheduler you can release the mouse button. 4. Automatically the Schedule Wizard is started, with most of the file's information already filled in. From here, it's just like scheduling a Simple Schedule.

106 Editing schedules After you have scheduled a presentation with PADS Scheduleryou still have full control over this presentation. For each scheduled presentation it is always possible to change the content of the presentation or the schedule. Editing a schedule can be done by the ribbon bar, by context menu (selecting and right-clicking a schedule) or, in Calendar view, by dragging and dropping. In this section Editing the design of your schedule Describes the steps to edit the design of your schedule. Editing the Timetable of your schedule Describes the steps to edit the Timetable of your schedule. Editing the priority of your schedule Describes the steps to edit the priority of your schedule. Editing recurring schedules Describes the steps to edit recurring schedules. Editing a schedule belonging to another group Describes the steps to edit a schedule that belongs to another group.

107 Introduction At any time you can change the schedule of a presentation. This means you can alter where and when the presentation is displayed or the priority of the presentation. To edit a schedule Editing a schedule can be done in a number of ways. 1. Using the ribbon bar When you have selected a schedule you can use the buttons in the Manage Schedule and Priority tab groups in the Home tab to edit the schedule. 2. Using the context menu You can right-click a schedule and click Edit menu item in the context menu that appears. 3. Using drag & drop

108 Move your mouse cursor to the schedule you want to drag to another date. Select the schedule and hold down the mouse button. 2. Move your selected schedule towards the desired date. 3. Hold down the mouse button as you move the selected schedule into the desired date. 4. Release the mouse button to effectively move the schedule from one date to another. When you have chosen to use option 1 or 2 to edit the schedule, you will see the properties of the schedule next screen.

109 The schedule properties are listed in the Timetable tab. You can change Destination, Display Period and Priority. You can apply recurrence settings too if you wish. If you click the Switch to Advanced Mode you will get a slightly different view.

110 Now your schedule will be treated as a Timetable of schedule entries. See Advanced Schedule. You can add extra schedule entries if you wish. When you click the Presentations tab, you will see the scheduled content listed as a playlist, even if you scheduled a Simple Schedule.

111 Here you can change the content of the schedule.

112 Editing the design of your schedule For each scheduled presentation you can edit the design at any time. After an update the system will automatically make sure that the changes become effective immediately. To edit the design of your schedule There are several ways to change the design of your schedule. 1. Click the Edit Presentation button in the Manage Schedule tab group of the Home tab. 2. You can right-click a schedule and click Edit menu item in the context menu that appears, and choose Presentation in the sub menu. 3. In the Edit Schedule window of a schedule, you can click the Edit the Design of the Pre-

113 sentation button, being, in the Presentations tab. When the content of the schedule consists of one presentation, the Scheduler will open the Designer to edit this presentation. When the schedule contains two or more presentations, the Scheduler will ask you to select the presentation you want to edit.

114 Once it is clear what presentation needs to be edited, the Designer is opened with the specified presentation. After editing you click the Update Presentation button in the Scheduler Actions tab group of the Home tab to effectively apply the changes to the presentation in the schedule. Clicking the Return to Scheduler button will bring you back to the Scheduler.

115

116 Editing the Timetable of your schedule Opening the Edit Schedule window of a schedule will show the schedule properties in the Timetable tab. Clicking the Switch to Advanced Mode will show the actual Timetable. With this view you can treat the schedule as an Advanced Schedule, even if it wasn't one to begin with. To edit the Timetable of your schedule In the advanced mode of the Edit Schedule window the Timetable is displayed. This screen consists of two parts:

117 1. The Timetable Let's have a closer look at the toolbar and splitbar: Add New Item Remove Item Copy Item Go to first Item Go to previous Item Go to next Item Go to last Item Maximizes the Timetable area Restores the Timetable area to the default size (as shown in picture) Minimizes the Timetable area 2. The individual schedule This is the part containing the details of the selected entry in the Timetable, namely the Destination section, the Display Period section and the Priority section. This view is similar to the one in a Simple Schedule and a Playlist Schedule. By clicking the,, or button you can specify the number of entries in your Timetable. In the Destination, Display Period and the Priority section, you specify the details for each and every entry. The end result could look something like this:

118

119 Editing the priority of your schedule When schedule overlap in time priorities will determine what schedule will be displayed. This can be on priority level or sub priority level. For more details, see the topic about Priorities. Editing priorities in the Scheduler can be done by using the ribbon bar or context menu. In this example the context menu is used. To edit the priority of a schedule 1. In the Destinations tree view (left pane of the main window) click the item representing the Viewer or Viewer group for which the presentation has been scheduled. 2. In the Calendar or Table view right-click the schedule you want to change the priority of. Click the Priority menu item and wait for the sub menu to appear. Choose Increase or Decrease for the appropriate action.

120 3. The priority of the schedule is changed.

121 To edit the sub priority of a schedule When two or more schedules have the same priority, you can change the sub priority to determine which one should have preceeds the other(s) within the same priority. 1. In the Destinations tree view (left pane of the main window) click the item representing the Viewer or Viewer group for which the presentation has been scheduled.

122 2. In the Calendar or Table view right-click the schedule you want to change the sub priority of. Click the Priority menu item and wait for the sub menu to appear. Click the Importance menu item and in the second sub menu that apppear choose Increase or Decrease for the appropriate action.

123 3. The priority of the schedule is changed.

124

125 Editing recurring schedules When you edit a recurring schedule, you will be faced with the question if you want to edit the complete series or just the occurrence you selected. You can use the ribbon bar for this. In the example the context menu is chosen. To edit the series of a recurring schedule 1. In the Calendar or Table view right-click the recurring schedule you want to change the series of. Click the Edit menu item and wait for the sub menu to appear. Choose Series. 2. The Edit Schedule window is shown. Here you can change standard settings of the schedule, like its priority.

126 3. When you click the button, the Recurrence Settings window will appear, and now you can change settings for the complete series.

127 4. Click the OK button for the Recurrence Settings window and for the Edit Schedule to apply the new settings.

128 To edit an occurrence of a recurring schedule 1. In the Calendar or Table view right-click the occurrence of a series that you want to change. Click the Edit menu item and wait for the sub menu to appear. Choose Occurrence.

129 2. The Edit Occurrence window is shown. Here you can change its display period.

130 3. Click the OK button apply the changes for this occurrence.

131 I M P O R T A N T Note that the c hanged s c hed ule is s till an oc c ur r enc e of the s er ies. It has b ec ome a Rec ur r enc e Exc ep tion. Changes to the s er ies as a whole will affec t the exc ep tion as well. If you ac tually want to d is c onnec t the oc c ur r enc e, you will need to d elete it and c r eate a s imilar Simp le Sc hed ule without r ec ur r enc e.

132 Editing a schedule belonging to another group In situations where a hierarchical structure of Destinations can get convoluted, a quick mechanism to find the exact Destination (Viewer Group) where a presentation for a certain Viewer has been scheduled, is desirable. PADS4 Scheduler now offers this functionality. To edit a schedule belonging to another group In this example, a presentation has been schedule to Viewer Group called 1stFloor. 1stFloorViewer01 is a Viewer that has been placed in the 1stFloor group. When you select this Viewer and have a look at the schedules, you will see that the schedule from 1stFloor is listed as well. You can tell that this schedule doesn't belong to the Viewer itself because the description contains the name of the actual Destination the schedule belongs to, namely 1stFloor.

133 It is even more apparent when you try to edit that schedule. Belonging to another Destination, this schedule is unavailable for editing.

134 You can go directly to the Destination the schedule belongs to. Right-click the schedule and click the menu item Go to Destination of Schedule.

135 You will go to the destination where the schedule belongs to, and from this location you can edit the schedule.

136

137 Editing the period of your schedule Once a schedule has been made, you may want to change its display period. PADS Scheduler offers functionality to do this in various ways. To edit the period of your schedule Adjusting the period of your schedule can be done in several ways. 1. Using the Edit Schedule window You can change the period in the Display Period section by adjusting the From and Until field. 2. Using drag & drop in the Calendar View Make sure the Calendar View is enabled.

138 Move your mouse cursor to the schedule you want to drag to another date. Select the schedule and hold down the mouse button. 2. Move your selected schedule towards the desired date. 3. Hold down the mouse button as you move the selected schedule into the desired date. 4. Release the mouse button to effectively move the schedule from one date to another. 3. Using drag & drop in the Timeline View Make sure the Timeline View is enabled.

139 The following steps will describe the procedure to change the period of the schedule

140 1. Move your mouse cursor to the schedule you want to change the period of. 2. Move your mouse cursor over the edge over the schedule until the image of the cursor changes into a double arrow. Click and hold the edge of the schedule. 3. Move the period in the direction want and release the mouse cursor at the desired point in the Timeline.

141 Removing schedules If a scheduled presentation is no longer required you can manually remove it from the system. In this section Removing a schedule Explains how to remove a scheduled presentation that has been scheduled on an ad-hoc basis. Removing a recurring schedule Explains how to remove one or more occurrences or the entire recurrent definition of presentations that have been scheduled with recurrence.

142 Removing a schedule A scheduled presentation (Simple, Playlist or Advanced) can be removed manually from the table view as well as the calendar view. To remove a schedule 1. In the Destinations tree view (left pane of the main window) click the item representing the Viewer or Viewer group for which the presentation has been scheduled. 2. In the Calendar or Table view select the scheduled presentation you want to remove. 3. In the Clipboard tab group in the Home tab click the Delete button.

143 N O T E Alter natively you c an r emove a s c hed ule b y c lic king the Del ete b utton in the Man - age S ch edu l e tab g r oup in the Home tab of the r ib b on b ar, us ing the c ontext menu when you r ig ht c lic k the s elec ted s c hed ule, or p r es s ing the Del key on your keyb oar d. 4. A message box will ask you to confirm this action.

144 5. If you press Yes the schedule is removed.

145 Removing a recurring schedule For a recurrent scheduled presentations you have two options: either you remove one of the occurrences that have been generated by the system or you remove the entire recurrent definition. I M P O R T A N T T her e is a d iffer enc e b etween Remove Recu rren ce and Del ete S eri es. Remove Recu rren ce will d elete the r ec ur r enc e s ettings and will make a s ingle s c hed ule of the s elec ted oc c ur r enc e, d eleting all of the other oc c ur r enc es ; Del ete S eri es will d elete the r ec ur r enc e s ettings and all of the oc c ur r enc es inc luding the s elec ted oc c ur r enc e. To remove a recurring schedule 1. In the Destinations tree view (left pane of the main window) click the item representing the Viewer or Viewer group for which the presentation has been scheduled. 2. In the Calendar or Table view select the recurring schedule you want to remove. 3. In the Clipboard tab group in the Home tab click the Delete button.

146 4. You will be asked if you want to delete this single occurrence or the complete series. 5. After clicking the OK button, your choice will executed.

147 Alternative ways of removing a recurring schedule InPADS Scheduler you can achieve the same results in different ways. It all depends on your preferred way of working. 1. Using the context menu You can right-click the recurring schedule that you want to remove, to have a context menu pop up. Move your mouse cursor to the Delete item and wait for the sub menu to pop up. Choose to delete the Occurrence or the complete Series. Alternatively, you can choose to pick the Recurrence item, wait for its sub menu to pop up, and choose to Remove the complete series.

148 2. Using the ribbon bar If you are sure to remove the complete series you can click the Remove Recurrence button in the Manage Schedule tab group of the Home tab of the ribbon bar. Alternatively, you can use the Delete button

149 Click the arrow down on the Delete button. 2. The list of options is displayed. 3. Select the option Delete Occurrence or Delete Series. 4. The occurrence or series is deleted.

150 Cutting, copying and pasting A quick way to schedule presentations is often by using the cut, copy and paste functions. With the combination of copying and pasting you can insert new scheduled presentations. With the combination of cutting and pasting you can move scheduled presentations from one destination to another, or from one period to another. In this section Cutting, copying and pasting a schedule Explains how to adjust scheduled presentations by cutting, copying and pasting. Cutting, copying and pasting a recurring schedule Explains how to adjust recurring schedules by cutting, copying and pasting.

151 Cutting, copying and pasting a schedule By using the clipboard functions cut, copy and paste you can move a scheduled presentation or insert a new from one Viewer(group) to another. To cut and paste a schedule Cutting and pasting a schedule will create a new schedule, as is shown below. 1. In the Destinations tree view (left pane of the main window) click the item representing the Viewer or Viewer group for which the presentation has been scheduled. 2. In the Calendar or Table view select the schedule you want to cut. 3. In the Clipboard tab group of the Home tab in the ribbon bar, click the Cut button.

152 4. A message box will ask you to confirm that you are going to delete the schedule. 5. The schedule is deleted, but a copy is still available at the clipboard.

153 6. Move and click your mouse cursor where you want to paste the schedule.

154 7. In the Clipboard tab group of the Home tab in the ribbon bar, click the Paste button.

155 8. The schedule is pasted to the new date.

156 9. Notice that this is a new schedule. You will see this when you check the schedule's properties. Right-click on the schedule and in the context menu that appears, click the Edit item, followed by the Schedule item.

157 The Edit Schedule window appears, displaying one schedule in the Timetable.

158 To copy and paste a schedule Copying and pasting a schedule will create an extra entry in the Timetable, as is shown below. 1. In the Destinations tree view (left pane of the main window) click the item representing the Viewer or Viewer group for which the presentation has been scheduled. 2. In the Calendar or Table view select the schedule you want to copy.

159 3. In the Clipboard tab group of the Home tab in the ribbon bar, click the Copy button.

160 4. Move and click your mouse cursor where you want to paste the schedule.

161 5. In the Clipboard tab group of the Home tab in the ribbon bar, click the Paste button.

162 6. The schedule is pasted to the new date.

163 7. Notice that this is a new entry to the Timetable. You will see this when you check the schedule's properties. Right-click on the schedule and in the context menu that appears, click the Edit item, followed by the Schedule item.

164 The Edit Schedule window appears, displaying the two schedules in one Timetable, similar to an Advanced Schedule.

165

166 Cutting, copying and pasting a recurring schedule By using the clipboard functions cut, copy and paste you can move a scheduled presentation or insert a new from one Viewer(group) to another. To cut and paste a recurring schedule Cutting and pasting a recurring schedule will create a new schedule, as is shown below. 1. In the Destinations tree view (left pane of the main window) click the item representing the Viewer or Viewer group for which the recurring schedule has been made. 2. In the Calendar or Table view select the recurring schedule you want to cut. 3. In the Clipboard tab group of the Home tab in the ribbon bar, click the Cut button.

167 4. A message box will ask you to confirm that you are going to delete the recurring schedule. 5. The recurring schedule is deleted, but a copy is still available at the clipboard.

168 6. Move and click your mouse cursor where you want to paste the schedule.

169 7. In the Clipboard tab group of the Home tab in the ribbon bar, click the Paste button.

170 8. The recurring schedule is pasted to the new date.

171 9. Notice that this is a new schedule. You will see this when you check the schedule's properties.

172 To copy and paste a recurring schedule Copying and pasting a recurring schedule will create an extra entry in the Timetable, as is shown below. 1. In the Destinations tree view (left pane of the main window) click the item representing the Viewer or Viewer group for which the recurring schedule has been made. 2. In the Calendar or Table view select the recurring schedule you want to copy.

173 3. In the Clipboard tab group of the Home tab in the ribbon bar, click the Copy button.

174 4. Move (to another date or Destination) and click your mouse cursor where you want to paste the recurring schedule.

175 5. In the Clipboard tab group of the Home tab in the ribbon bar, click the Paste button.

176 6. The recurring schedule is pasted to the new date.

177 7. Notice that this is a new entry to the Timetable. You will see this when you check the schedule's properties.

178

179 Tools The PADS Scheduler application has some built-in tools that are used across or affect the entire application. In this section Options There are a number of program settings that can be set for the PADS Scheduler application. Synchronization Describes the synchronization options for the PADS Scheduler application. Check for Updates Describes how PADS Scheduler application handles updates. About Shows meta-information about the PADS Scheduler application.

180 Options The PADS Scheduler application has a number of global settings that determine the overall working of the application. To adjust application settings 1. In the Application tab group of the Tools tab in the ribbon bar click the Options button.

181 2. The Options window will appear. The window contains three sections: General, Display and Scheduling. To adjust General settings The first section, General, contains the language options for the application. It will display the language that is currently in place. You can select another language, but you will be informed that this language will only take effect after you restart the application.

182 To adjust the Display settings The Section Display provides options to change the way you look at the way schedules are displayed. In the section Default Views you can determine the way your schedules are presented at application startup. Basically, these are the same option that you also find in the View tab in the ribbon bar. Default Schedule View lists the options for the main area for the schedules: Table Calendar Combined Default Calendar View lists the options for when the main area for the schedules is in Calendar mode:

183 Day Week Month Work Week Timeline Default Zoom Levels: is divided into two categories: 1. Day/Work Week View lists the zoom levels for the Day & Work Week View of the Calendar: 60 Minutes 30 Minutes 15 Minutes 10 Minutes 5 Minutes 2. Timeline View lists the zoom levels for the Day & Work Week View of the Calendar: 12 Hours 6 Hours 3 Hours 1 Hour 30 Minutes 15 Minutes Work Hours: enables you to specify the work hours. If you check Only show Work Hours the Day View and Work Week View of the Calendar will only show the period between the indicated Start Time and End Time. To adjust the Scheduling settings The Scheduling section shows options for how and what to schedule.

184 In the section Presentation to be Scheduled you can click the Browse... button to navigate to the folder that you want to be the default location for your schedules' presentations. This will be your first entry when you schedule content by importing a presentation from file. The section Display Period enables you to specify what minimum time unit for scheduling you want to apply: 1 Minute This will allow you to do your scheduling on a minute basis. For instance, you can create a schedule with a start time of 10:47. 1 Second

185 This will allow you to do your scheduling on a second basis. For instance, you can create a schedule with a start time of 10:47:54. Once you have changed this option, the Scheduler application will apply this setting to all its windows where a time specification can be applied, like the Schedule Wizard.

186 Synchronization PADS4 offers two-way content synchronization between PADS Server and PADS Scheduler. When one side of the connection has a change in its content, albeit PADS presentations, video files, images or other, then the synchronization mechanism will detect that change (an insertion, editing or removal) and propagate it to the other side. This can be done automatically or manually. To set up Synchronization at the Scheduler 1. In the Synchronization tab group of the Tools tab in the ribbon bar click the Options button. 2. The Synchronization Settings window will appear.

187 In the Content Library Synchronization Activation section you can choose whether synchronization will take place automatically, manually or never. For demonstration purposes, Manual has been chosen. In the PADS Content Library Synchronization section you can specify whether All Categories of the Content Library at the PADS Server should be synchronized or just a number of Specified Categories. In the PADS Content Library Storage Folder section you can specify the folder at the Scheduler's PC where you want to synchronize the content. This can be the default by choosing Automatic or you can browse for another folder at the Manual option.

188 I M P O R T A N T W hen Ser ver and Sc hed uler ar e on the s ame PC it is imp or tant to have d iffer ent fold er s for the Ser ver p ar t and for the Sc hed uler p ar t. It c ould c aus e er r or s in s ync hr oniz ation other wis e. A war ning will b e s hown if the fold er p aths ar e the s ame. Click the OK button to apply the settings. To synchronize manually When you have chosen to manually synchronize the content in the Synchronization Settings window then you can do so as explained in the following steps. 1. In the Synchronization tab group of the Tools tab in the ribbon bar click the Synchronize Now button. 2. Invisible to the eye the synchronization process is started in the background. The only thing that will tell you that the synchronization is in effect is the buttons in the Synchronization tab group of the Tools tab. The Cancel button and Show Progress button are now enabled. Clicking the Cancel button will cancel the synchronization process at hand. 3. Clicking the Show Progress button will open the Synchronization Progress window.

189 The progress of the synchronization at hand is shown with in the upper progress bar the percentage of total tasks completed (addition, editing or removal of files), and in the lower the percentage of the current file that is being synchronized. When the progress bar has reached 100%, you can click the Close button to close this window and the synchronization process.

190 Check for Updates PADS Scheduler, like every other application within the PADS installation, offers the functionality to manually check for updates. To check for updates 1. In the Software tab group of the Tools tab in the ribbon bar click the Check for Updates button. 2. The PADS Software Update Wizard is started. The steps that follow are described in the PADS Installation Manual, in the section Maintaining the installation. Please consult that manual for further instructions.

191 About The About window of the PADS Scheduler shows you information about the version of the application that you are currently running. To view the About window 1. In the Info tab group of the Help tab in the ribbon bar click the About button. 2. The About window will appear.

192 I M P O R T A N T PADS Sc hed uler extr ac ts its Ab out infor mation d ir ec tly fr om its PADS Ser ver c onnec tion. So make s ur e the Sc hed uler is c onnec ted.

193 Advanced features This section covers the more advanced features of the PADS Scheduler application. In this section Working with multiple windows Explains how to work with multiple windows in the Scheduler environment. Working with multiple servers Explains how to work with multiple servers in the Scheduler environment.

194 Working with multiple windows One of the new features in PADS4 is the functionality to work with multiple windows. You can use this feature to easily compare timetables of different Destinations. To create another window You can find the functionality to work with multiple windows in the Window tab group of the View tab in the ribbon bar. 1. Click the New Window button to open a new window in the schedule area. 2. A new window will be created and initially it picks the same Destination as the one that was already active.

195 3. Use the Select Destination button of the Go To tab group in the ribbon bar, or the Destinations tree view (left pane of the main window) to select another Destination for the new window.

196 4. The window now shows the scheduling for another Destination.

197 To create a new tab group Now that you have two windows, you can place them side by side for comparison. 1. In the Window tab group click the New Tab Group button. In the sub menu that appears, click the New Vertical Tab Group.

198 2. The windows will be positioned side by side in a vertical manner.

199 To switch windows When two or more windows are open, you can switch from one window to another. Selecting the tab is one option, using the ribbon bar another. 1. In the Window tab group click the Switch Windows button. A list of windows other than the active one is displayed.

200 2. The window selected from the list will become the active on.

201 To move a window to another group 1. In the Window tab group click the Move to button. In the sub menu that appears, click the Move to Previous Tab Group.

202 2. The active window will be moved to the previous tab group.

203 To use the context menu Alternatively you can use the context menu on the individual windows.

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205 Working with multiple servers With PADS4 it is possible to view multiple PADS Servers in one instance of the Scheduler. In this topic the features for working with multiple PADS Servers is shown. In the example MyPADSServer is the name of the already present Server connection. To connect and view an extra PADS Server In this example an extra Server connection has been made to another PADS Server and this connection has been named AnotherPADSServer. This has been done as explained in the topic Connection properties. In order to show this extra connection you do the following.

206 Move your mouse cursor to the Connections section of the Home tab group in the ribbon bar and click the Connect split button to reveal all available connections, other than the one already active (being MyPADSServer). 2. Click the available server connection you wish to view. 3. After a connection has been successfully made, the already present server connection (MyPADS- Server) and the new one (AnotherPADSServer) are shown in navigation panes in the bottom of the navigation bar. The new one is the active one, as you can tell by the highlighted navigation pane, by the name displayed above the calendar and the information in the status bar. N O T E T he navig ation p anes for the PADS Ser ver c onnec tions ar e only s hown when two or mor e c onnec tions ar e viewed. W hen only one c onnec tion is viewed, no p anes ar e vis ib le.

207 Now you can view different destinations and their schedules of different PADS Servers side by side. You can open a new window as explained in the topic Working with multiple windows. and show information of the separate destinations. It could look something like this: And view the information of the other destination on another PADS Server in another window:

208 To disconnect PADS Servers If you are done viewing a certain PADS Server connection, you can disconnect one or many from the navigation bar. You can disconnect a single Server connection by clicking the Disconnect split button in the Connections tab group of the Home tab in the ribbon bar, and select the PADS Server connection from the resulting drop down list that you want to disconnect. The connection will be closed after that as well as the corresponding navigation pane and potential open windows. You can repeat this procedure for all the connections that you want to close.

209 Alternatively, you can disconnect from all connections at once: in the Connections tab group of the Home tab in the ribbon bar, click Disconnect All.

210 Closing PADS Scheduler When you are finished with scheduling presentations you can close the PADS Scheduler application. To close the PADS Scheduler application 1. Select File in the ribbon bar. 2. Click Exit. Alternatively, you can use the key combination [Alt] + F4 to leave the application. If you have opened additional windows then you must use this key combination several times to quit. N O T E W hen c los ing the ap p lic ation you will automatic ally b e log g ed off in all c onnec tions that you have ac tive, after whic h they will b e c los ed.