Draft Minutes of the General Meeting held on 7 th March 2015 At Stirling Court Hotel

Transcription

1 Draft Minutes of the General Meeting held on 7 th March 2015 At Stirling Court Hotel These minutes to be submitted for approval at the General Meeting to be held in June 2015 The General Meeting of Scottish Mountain Rescue (SMR) was convened at 10.30am and was chaired by Simon Steer, Chair of SMR. Introductory Remarks The Chair extended a warm welcome. He commented on the growing pains that SMR was going through, and the need for Members to decide whether they wanted the organisation to be a loose collective, or a community. In either case, it was important that SMR acted with transparency and equity. The Chair mentioned the recent posts that had been made by various parties on Facebook. He noted that Teams were free to say publically anything that they wanted. However, he asked Teams to remember that the media follow our pages, and that once posted, comments can t be removed from the public domain. Teams should consider whether some of the recent contributions reflect the work that Mountain Rescue actually does on the hill. He also asked Teams to remember that the Executive are working with funding partners, and some comments that are posted may make this harder. The Chair thanked Andy Rockall for the work he had been doing in representing SMR and moving the organisation forward. 1 Those present and apologies Apologies had been received from Glenelg MRT, Glencoe MRT, Galloway MRT, Lochaber MRT, Hebrides SAR, Mike Walker and Tom Taylor. Lochaber MRT had appointed Cairngorm MRT as their proxy for voting. Hebrides SAR had appointed Darryl Urquart-Dixon from SARDA (Southern Scotland) as their proxy for voting. The full list of those present is in Appendix A. 2 Previous Minutes It was noted that apologies from Aberdeen MRT and Alfie Ingram were missing from the previous minutes, and that some of the detail from the decisions were not included.

2 Proposal - Approval of the minutes of the SMR General Meeting 1st November 2014 A Yes 26 C Abstain 0 3 Matters arising from the Minutes not covered within the Officer Reports or Agenda: Action Points in black. Progress report in green Action Points from the General Meeting 15th February 2014 a. ACTION POINT Teams to consider capital purchases that they might want support for in the next years and pass an outline of the proposal to Andy Rockall. Seven Teams had done this. The proposals had been passed to the anonymous Donor for consideration (bar one proposal from a Team that had already received support). e. ACTION POINT Colin MacDougall to follow up on the discussion, and clarify how Team Leaders manage to Police Officers in a Team with regards to the Police Scotland RAs. Ongoing Points from the General Meeting 1 st November 2014 The Chair ask the General Committee to note that in the previous meeting, it had been accepted that there were times when the Executive might move things forward between General Meetings, but would be accountable for any decisions made. This subject would be revisited later in the meeting. The Chair emphasised that he was ultimately accountable for any mistakes or poor decisions made. SAR-H training. The Chair noted that the training that had been arranged was considerably more than had originally been offered by Bristows, and that this was due to the work put in by Shaun Roberts and Andy Rockall. Isle of Skye Funding. It had been agreed in the previous meeting that (in line with the restrictions) a third of the money raised in the first year should go to the Search and Rescue Dog Associations. The SARDAs had been asked to decide how this money was then divided between them. Both representatives confirmed that a 50:50 split had been agreed. 4 Officer Reports I. Chair Decision making and the Structure of the Executive. Chair s Report Proposal 1: The Executive requests that the General Committee agree to the use of the Chair s report to highlight issues as indicated by the Executive for decision or direction by the Members. A Yes 27 C Abstain 0

3 John Peden (Oban MRT) commented that there seemed to be a lot of pressure on the individuals within the Executive, and suggested that the structure of the Exec was looked at. It was noted that Damon Powell had stated his intention to step down from his role within the Exec. Damon (along with Morven Bridges and Mark Leyland) had been invited to join the MRCoS Executive as shadow Vice Chair at the meeting in June ACTION POINT The Executive will look at the structure of the Executive and report back to the June meeting. Chair s report Proposal 2. The Executive request that the General Committee endorse the approach that a number of people and partners may contribute to the work of the Executive. A Yes 25 B No 1 C Abstain 1 Finance and Budget position The Chair talked about the background to the large donation from an anonymous donor that had been received last year. He had been contacted by Team Leaders asking for an explanation of the process by which Teams had been selected. The original was received on 12 th December 2013, and at that stage there was no indication of the size of the donation. A reply was given trying to answer the questions the writer had asked. The writer had researched Teams on the OSCR website, and had contacted them directly. See Appendix C for more detail of the conversation. The Donor had met all the requests that the Teams had made, totalling 135, A donation of 120k has also been made to SMR for Administration/Support over the next 3 years. The Donor has subsequently asked for and been given the list of capital purchases that Teams had submitted. (Reminders to submit requests were made at the February, June and November 2014 General Meetings). The only moderation the Executive have made is to take one purchase off this latest list, as that Team has already received support from the Donor. The Chair made three points: 1. This is a good news story of capturing investment into Scottish MR. 2. We wouldn t have responded as quickly or as successfully without a Project Manager. 3. We have established a relationship with a potential large scale supporter. The Chair read out the first half of an that he had received from Lochaber MRT (LMRT). This stated that the Committee of LMRT felt that the SMR Executive had acted outwith their authority, and it questioned the process of distribution. They stated that their faith in the Executive s ability to act on behalf of all Members had been undermined, and asked for assurance that future decisions of this magnitude would be brought before the General Committee. The Chair clarified that LMRT s was in response to the papers that the Executive had put out for the General Meeting. He pointed out that the donations had been reported in the previous year s Financial Statements, but that the Executive had felt that more transparency was needed and so had raised the issue again. He stressed in the initial discussion with the donor, it wasn t known that this was a large donation, and so bringing it before the General Committee hadn t been considered.

4 There was discussion around the donation and the process. The Chair clarified that one of the requirements of the donation was that the Donor was to remain anonymous, even to the Members of the General Committee. Two lessons that have been learnt were agreed: The General Committee need to agree on the priorities for SMR The Executive need to continue to ensure that all processes are transparent The Chair went over the points that LMRT had raised. He asked for a show of hands on the following questions that LMRT had asked: 1. LMRT feel that MRCoS acted outwith their authority. Do you agree with this statement? No hands were raised to support this statement. 2. Do you have faith in the Executive to act equitably on behalf of all it s Members? YES 25 No 0 Abstain 2 (Glenmore Lodge MRT and Arrochar MRT clarified that they had abstained over a Conflict of Interest). 3. If there are future decisions where sums of this size are involved, should the matter should be brought before the General Committee? (If it is at short notice, an effort should be made to consult the Members electronically). YES 27 No 0 Abstain 0 Proposal: The Executive is of the view that guidance is required from the General Committee on how guidance to potential donors should be made in future, if at all. The Executive recommends to the General Committee that the Executive prepare and submit a paper for the June meeting on this topic. A Yes 27 C Abstain 0 Reserves and Restricted Funds There was discussion around the Radio fund. Chris French (Skye MRT) is part of the Radio Working Group, and gave an update: A considerable amount of spares are held by ICOM The radio group is conducting tests at the moment to ensure that developments are compliant with the rest of the UK. There are a number of issues, in particular the helicopters are not digital, so new sets may well have to be dual purpose is the provisional date for a decision. SMR should consider how the existing infrastructure is supported until then.

5 Moira Weatherstone (Treasurer) gave an update on the current financial position: o 544k in total o 170k in radio fund o 130k reserves (2 years running costs) o 4k restricted donation for equipment o 10k Isle of Skye restricted donation This leaves 231k liquid surplus. There are still 3 weeks to the end of the Financial Year, so this position may change. The Chair read out the second half of Lochaber MRT s . This stated that LMRT would like the funds held by SMR to be open to all Members of SMR. Additionally, their radios are in need of replacement, and they requested their share of the money held in the radio fund. The Chair reminded the General Committee that one of the charitable aims of SMR is to support the Teams. It was noted that Skye MRT had made a similar request for money from the radio funds at a previous meeting, and the General Committee had turned this down. Chair s report Proposal 4. The Executive recommends that the Radio Fund is maintained, but that the amount held in this fund is reviewed annually and recommendations on how much to add, if anything, are submitted to the General Committee along with the budget annually for approval. A Yes 24 B No 1 C Abstain 2 Chair s report Proposal 5. The Executive asks the General Committee to support the preparation and submission of a paper for the June meeting on how surplus reserves will be identified and then how they could be allocated. A Yes 26 C Abstain 1 ACTION POINT. Teams submit suggestions or comments on the Radio Fund and/or surplus reserves if they wish. The Chair checked that the General Committee felt that LMRT s points had been fairly represented, and had been covered by the discussion. ACTION POINT: The Chair will discuss with Lochaber MRT the concerns that they raised.

6 4k Restricted Equipment Fund Chair s report Proposal 6. The General Committee are asked to agree the allocation of 4k to the Equipment Officer to develop a centralised strop and stretcher provision and repair system. A Yes 23 C Abstain 1 St John Scotland The Chair noted that the offer from SJS to transfer the 13 bases to the relevant Teams is one of the biggest issues that SMR is dealing with, and it is important that we keep sight of this. The risk we are running is that we don t make the transfer run smoothly, which would significantly impact on the partnership that we have with SJS. The Chair reminded the General Committee that we may not be able to rely on the support that we have had from them previously. Chair s report Proposal 7. The Executive seeks the agreement of the General Committee to making the current year 45k surplus (see 4 above) available to meet the very significant time commitment in terms administrative capacity and asset management required to the transfer of bases project forward. A Yes 24 C Abstain 2 Funding Vehicles St John Scotland also have a list of 8 Teams who have requested replacement vehicles. ACTION POINT: The Executive will clarify which Teams are on the SJS list for consideration for a replacement vehicle. Gerry McPartlin (Torridon MRT) said that in a recent meeting, SJS had commented that some of the Teams who have previously received support do not mention this on their website. The anonymous Donor has also asked for feedback from the Teams involved. ACTION POINT: Teams are asked to update their websites/give feedback to donors. Chair s Report Decision 8: Because these vehicles may represent a finite series of allocations, the Executive asks the General Committee to agree that the Executive prepares a paper for the June meeting on options for vehicle funding provision. A Yes 26 C Abstain 1

7 SMR Administration & Support The Chair updated the General Committee. The Executive have now come to the view that offering the posts as employment contracts will give greater flexibility and leave the organisation less exposed. II. Treasurer s Report Moira Weatherstone explained some of the figures within the report. III. Secretary s Report There were no objections to the organisations listed being approached to see whether they would like to become Non-Voting Members of SMR. The General Committee were happy to keep 3 General Meetings each year. IV. Equipment Officer Nothing to add. No questions. Verbal Reports: I. Training Officer Bristow Helicopters Shaun Roberts (Training Officer) gave an update on Bristows pre-live training. There had been some delays, and a decision had been taken to prioritise the Teams most likely to be working with the S92s. To date, 52 Team members had attended training. There was discussion around the topic. Shaun confirmed that the plan was for as much training to be done in a Team s area as possible, and that a request for a helicopter should never be turned down on a rescue due to a lack of training opportunities. LIBOR funding Shaun gave an update on the applications that had come in for the LIBOR funding. SMR had applied for 115k, and had been given 30k. The Teams who applied would receive at least 25% of the money applied for. Courses 158 Team members had attended training courses this year. 51 Team members had sat the Casualty Care Certificate exam. Training Officer Shaun announced his intention to stand down as Training Officer at the AGM. He noted that the role is now one for an organiser, as the expert knowledge now sits with the working groups. He stressed that Glenmore Lodge and SportScotland would stay as partners of SMR. The Chair thanked Shaun for his work as Training Officer.

8 II. Statistician Mark Leyland (Statistician) gave a presentation on work that had been done in conjunction with NHS Highland, looking at the historical data and trends in Mountain Rescue. The presentation will be made available to Teams. The 2013 Statistics report is now complete. There are still a lot of 2014 reports outstanding. Mark gave information about the new web based system for reporting incidents, which is nearly ready to go live. More details to follow. III. Police Scotland Colin MacDougall (Police Scotland) introduced Dougie Lynch, Elaine Ferguson and Neil Anderson, also from Police Scotland. Airwave sets for Teams who wish to have access to them will be available soon. There are a few issues around ensuring that they are stored securely to be resolved. Colin gave an update on SARCALL. The West Control room is already using it, and the East and North Control rooms will be starting to use it over the summer. There will be a presentation on SARCALL at the June meeting. 5 Decision Paper The Funding Formula Concerns had been raised at the previous meeting about the Funding Formula. The Executive had consulted the Teams on their views, and the decision presented was based on the responses that had been received. Decision Paper - Funding Formula 1 The General Committee are asked if they want to keep using the current Funding Formula to divide the grant money received from the Scottish Government. A Yes 20 B No 2 C Abstain 4 The process for submitting information to SMR was clarified. Reports on the Excel spreadsheet should be sent to Colin MacDougall, who collates the information and passes it on to Mark Leyland. Decision Paper Funding Formula 2 The General Committee are asked to agree to a deadline of the 31st March, for all incident reports from the previous year to be submitted. A Yes 26 C Abstain 1 It was noted that the Decision paper allows for 2014 reports to be submitted up to 30 th April 2015.

9 6 Decision Paper Budget April to June 2015 Decision Paper - Budget April to June 2015 The General Committee are asked to accept the proposed budget. A Yes 25 C Abstain 2 7 Decision Paper A Scottish Conference Decision Paper - Scottish Conference General Committee are asked to approve organization of this event and agree to costs in the region of 15,000 on the understanding that attempts will be made to reduce this via sponsorship and grant support. A Yes 26 C Abstain 1 8 AOCB The date of the Bristow Launch event is 17 th March at 2pm. The Chair gave two closing comments: o o Members need to think about how we present ourselves, particularly to funders. SMR is a community. We have to value each other, and respect our differences. The meeting was closed at 1pm. J Allen Secretary, Scottish Mountain Rescue

10 APPENDIX A Meeting attendance MR Team Aberdeen MRT Voting Member Scott Stevens Attending meeting (vote held by 1 st person listed) Scott Stevens Billy Lindsay Arran MRT Arran Mountain Rescue Team SCIO Ewan McKinnon Arrochar MRT Mark Leyland Mark Leyland Assynt MRT Sue Agnew Sue Agnew Borders SAR Borders Search and Rescue Unit Stuart Fuller-Shapcott Norman Bethune Braemar MRA Malcolm MacIntyre Malcolm MacIntyre William Brown-Kerr Cairngorm MRT Cairngorm Mountain Rescue Team Willie Anderson Donnie Williamson Dundonnell MRT Ken Keith Ken Keith Galloway MRT Ken MacKenzie Glencoe MRT Linda McEwan Glenelg MRT Sue Holgate Glenmore Lodge MRT Hebrides SAR Killin MRT Kintail MRT Lochaber MRT Lomond MRT Moffat MRT Shaun Roberts John Norfolk Killin Callander and District Search and Rescue Group Frank Burstow Lochaber Mountain Rescue Team Lomond Mountain Rescue Team Colin Golphin Oban MRT John Peden John Peden Ochils MRT Ochils Mountain Rescue Team Shaun Roberts Steve English Proxy vote given to Darryl Urquhart-Dixon (SARDA Southern) William Stitt Stewart Inglis Frank Burstow Jim Fraser Proxy vote given to Cairngorm MRT Dave Dodson Jan Millar Colin Golphin Shaun Duignan Kev Mitchell John Willis Skye MRT Chris French Chris French Tayside MRT Stuart Johnston Stuart Johnston Paul Russell Torridon MRT Torridon Mountain Rescue Team Gerry McPartlin Tweed Valley MRT SARDA (Scotland) Pete Matthews Graeme Dalby Pete Matthews Dave Cawthorn Steve Penny Graeme Dalby Ken Weatherstone SARDA (Southern Scotland) Darryl Urquhart-Dixon Darryl Urquhart-Dixon SCRO Police Scotland (Grampian) MRT Scottish Cave Rescue Association Andrew Todd Ivan Young Dave Warren Apols.

11 Police Scotland (Tayside) MRT Colin McDougall Colin McDougall Alan Pettigrew Paul Morgan Grant Little Ian Kirk Police Scotland (Strathclyde) MRT Grant Little RAF Kinloss MRT Mick Morris Mick Morris Non-Voting Members and guests Police Scotland MREW Name Dougie Lynch Elaine Ferguson Neil Anderson Mike Margeson (Vice Chair) ELECTED POSTS Post Held Name Present Apologies CHAIR SIMON STEER VICE CHAIR STEVE PENNY SECRETARY JENNY ALLEN TREASURER MOIRA WEATHERSTONE EQUIPMENT OFFICER PAUL RUSSELL MEDICAL OFFICER BRIAN TREGASKIS RADIO/COMMS OFFICER MIKE WALKER STATISTICIAN MARK LEYLAND TRAINING OFFICER SHAUN ROBERTS CONTRACTED POSITION Post Held Name Present Apologies PROJECT MANAGER ANDY ROCKALL NOMINATED POSTS Post Held Name Present Apologies ARCC TOM TAYLOR POLICE SCOTLAND COLIN MACDOUGALL ASSOCIATED POSTS Post Held Name Present Apologies LEGAL ADVISOR RODDY CORMACK UKSAR Ops ALFIE INGRAM UKSAROPS (Working Group) JAMES COLES MC of S ALFIE INGRAM MRC ALFIE INGRAM CASBAG DAVE CAWTHORN

12 Appendix B Breakdown of Decisions Approval of the minutes of the SMR General Meeting 1st November 2014 Response Response Team Answer: Team Answer: Time: Time: PS (Strathclyde) MRT A Yes 8.8 s Cairngorm MRT A Yes 35.3 s Aberdeen MRT A Yes 11.5 s SARDA (Scotland) A Yes 36.2 s Skye MRT A Yes 12.1 s Torridon MRT A Yes 51.3 s Tayside MRT A Yes 13.3 s Dundonnell MRT A Yes 56.1 s Hebrides SAR A Yes 14.8 s Assynt MRT A Yes 69.6 s SARDA (Southern Scotland) A Yes 15.9 s Tweed Valley MRT A Yes 70.2 s PS (Tayside) MRT A Yes 16.1 s RAF MRT A Yes 72.5 s Glenmore Lodge MRT A Yes 16.9 s Arran MRT A Yes 74.7 s Arrochar MRT A Yes 18.3 s Killin MRT A Yes 76.7 s Ochils MRT A Yes 18.4 s Lomond MRT A Yes 76.9 s SCRO A Yes 27.0 s Braemar MRA A Yes 78.4 s Moffat MRT A Yes 28.1 s Oban MRT A Yes 80.1 s Kintail MRT A Yes 28.5 s Borders SAR 0.0 s Lochaber MRT A Yes 30.3 s Chair s report Proposal 1: The Executive requests that the General Committee agree to the use of the Chair s report to highlight issues as indicated by the Executive for decision or direction by the Members. Moffat MRT A Yes 2.2 s SARDA (Scotland) A Yes 9.3 s Lochaber MRT A Yes 2.9 s Cairngorm MRT A Yes 9.6 s Aberdeen MRT A Yes 3.7 s Glenmore Lodge MRT A Yes 9.9 s Ochils MRT A Yes 4.9 s PS (Strathclyde) MRT A Yes 10.5 s Killin MRT A Yes 5.6 s SCRO A Yes 11.3 s RAF MRT A Yes 5.6 s Oban MRT A Yes 13.8 s SARDA (Southern Scotland) A Yes 6.3 s Kintail MRT A Yes 14.5 s Torridon MRT A Yes 6.5 s PS (Tayside) MRT A Yes 15.3 s Arran MRT A Yes 7.5 s Tweed Valley MRT A Yes 16.7 s Tayside MRT A Yes 7.7 s Lomond MRT A Yes 18.4 s Arrochar MRT A Yes 8.3 s Assynt MRT A Yes 31.1 s Hebrides SAR A Yes 8.4 s Borders SAR A Yes 32.0 s Dundonnell MRT A Yes 8.9 s Skye MRT A Yes 35.8 s Braemar MRA A Yes 9.2 s

13 Chair s report Proposal 2. The Executive request that the General Committee endorse the approach that a number of people and partners may contribute to the work of the Executive. Tweed Valley MRT A Yes 2.2 s Lochaber MRT A Yes s Aberdeen MRT A Yes 4.6 s PS (Strathclyde) MRT A Yes s Torridon MRT A Yes 5.1 s Arrochar MRT A Yes s Tayside MRT A Yes 5.3 s Moffat MRT A Yes s SCRO A Yes 6.7 s Cairngorm MRT A Yes s PS (Tayside) MRT A Yes 7.3 s Dundonnell MRT A Yes s Glenmore Lodge MRT A Yes 9.9 s Kintail MRT A Yes s RAF MRT A Yes 13.9 s Ochils MRT A Yes s Arran MRT A Yes 39.6 s Assynt MRT A Yes s Lomond MRT A Yes 78.2 s Borders SAR A Yes s Skye MRT A Yes 82.7 s Oban MRT A Yes s SARDA (Southern Scotland) A Yes 93.2 s Killin MRT B No 4.5 s Hebrides SAR A Yes 94.0 s SARDA (Scotland) C Abstain s Braemar MRA A Yes s Chair s report Proposal 3. The Executive recommends to the General Committee that the Executive prepare and submit a paper for the June meeting on guidance to potential donors. Lochaber MRT A Yes 7.5 s Assynt MRT A Yes 21.2 s Oban MRT A Yes 12.6 s SCRO A Yes 21.7 s Ochils MRT A Yes 13.6 s Braemar MRA A Yes 22.3 s Hebrides SAR A Yes 13.7 s PS (Strathclyde) MRT A Yes 22.8 s Tayside MRT A Yes 14.7 s Torridon MRT A Yes 23.0 s SARDA (Southern Scotland) A Yes 15.3 s Glenmore Lodge MRT A Yes 23.0 s Moffat MRT A Yes 15.5 s Killin MRT A Yes 23.5 s Aberdeen MRT A Yes 16.0 s Kintail MRT A Yes 24.3 s Cairngorm MRT A Yes 16.3 s Borders SAR A Yes 27.2 s RAF MRT A Yes 16.6 s SARDA (Scotland) A Yes 28.0 s Skye MRT A Yes 17.4 s PS (Tayside) MRT A Yes 33.2 s Dundonnell MRT A Yes 17.4 s Lomond MRT A Yes 33.2 s Arran MRT A Yes 18.1 s Tweed Valley MRT A Yes 34.4 s Arrochar MRT A Yes 18.8 s

14 Chair s report Proposal 4. The Executive recommends that the Radio Fund is maintained, but that the amount held in this fund is reviewed annually and recommendations on how much to add, if anything, are submitted to the General Committee along with the budget annually for approval. Killin MRT A Yes 0.6 s SCRO A Yes 12.4 s Assynt MRT A Yes 2.9 s Arran MRT A Yes 12.9 s Ochils MRT A Yes 4.0 s Borders SAR A Yes 13.1 s SARDA (Scotland) A Yes 5.7 s Glenmore Lodge MRT A Yes 13.8 s Moffat MRT A Yes 5.8 s Tayside MRT A Yes 14.9 s Oban MRT A Yes 6.2 s Hebrides SAR A Yes 16.3 s Torridon MRT A Yes 6.3 s SARDA (Southern Scotland) A Yes 16.9 s Braemar MRA A Yes 6.8 s PS (Strathclyde) MRT A Yes 17.3 s Dundonnell MRT A Yes 7.1 s Lomond MRT A Yes 21.1 s Tweed Valley MRT A Yes 7.4 s Cairngorm MRT A Yes 26.2 s Aberdeen MRT A Yes 7.4 s Lochaber MRT B No 13.4 s Kintail MRT A Yes 9.5 s PS (Tayside) MRT C Abstain 6.6 s Arrochar MRT A Yes 10.3 s RAF MRT C Abstain 23.4 s Skye MRT A Yes 10.8 s Chair s report Proposal 5. The Executive asks the General Committee to support the preparation and submission of a paper for the June meeting on how surplus reserves will be identified and then how they could be allocated. Ochils MRT A Yes 0.1 s Skye MRT A Yes 8.1 s Killin MRT A Yes 0.4 s Tayside MRT A Yes 8.4 s Assynt MRT A Yes 1.7 s Kintail MRT A Yes 19.3 s Dundonnell MRT A Yes 1.9 s SCRO A Yes 19.8 s Aberdeen MRT A Yes 1.9 s SARDA (Scotland) A Yes 27.6 s Moffat MRT A Yes 2.6 s Arran MRT A Yes 29.5 s Braemar MRA A Yes 3.0 s RAF MRT A Yes 29.9 s Arrochar MRT A Yes 3.1 s Cairngorm MRT A Yes 32.1 s Borders SAR A Yes 4.0 s Lochaber MRT A Yes 36.9 s Torridon MRT A Yes 4.1 s Tweed Valley MRT A Yes 38.2 s Hebrides SAR A Yes 5.9 s Oban MRT A Yes 38.2 s Glenmore Lodge MRT A Yes 6.1 s Lomond MRT A Yes 38.4 s SARDA (Southern Scotland) A Yes 6.8 s PS (Tayside) MRT C Abstain 4.9 s PS (Strathclyde) MRT A Yes 8.0 s

15 Chair s report Proposal 6. The General Committee are asked to agree the allocation of 4k to the Equipment Officer to develop a centralised strop and stretcher provision and repair system. Tayside MRT A Yes 0.8 s Arran MRT A Yes 5.8 s Tweed Valley MRT A Yes 0.9 s PS (Tayside) MRT A Yes 5.8 s Oban MRT A Yes 1.3 s Kintail MRT A Yes 7.4 s Aberdeen MRT A Yes 1.4 s Moffat MRT A Yes 10.0 s Glenmore Lodge MRT A Yes 1.7 s Dundonnell MRT A Yes 11.3 s Assynt MRT A Yes 2.4 s PS (Strathclyde) MRT A Yes 18.6 s Arrochar MRT A Yes 2.6 s Ochils MRT A Yes 32.9 s SCRO A Yes 3.6 s Lomond MRT A Yes 77.1 s Borders SAR A Yes 3.8 s Braemar MRA A Yes s Hebrides SAR A Yes 4.8 s RAF MRT C Abstain 8.5 s Killin MRT A Yes 5.1 s Cairngorm MRT 0.0 s Torridon MRT A Yes 5.3 s Lochaber MRT 0.0 s SARDA (Southern Scotland) A Yes 5.3 s Skye MRT 0.0 s SARDA (Scotland) A Yes 5.5 s Chair s report Proposal 7. The Executive seeks the agreement of the General Committee to making the current year 45k surplus (see 4 above) available to meet the very significant time commitment in terms administrative capacity and asset management required to the transfer of bases project forward. Tayside MRT A Yes 79.7 s SARDA (Southern Scotland) A Yes 84.3 s Aberdeen MRT A Yes 80.2 s Borders SAR A Yes 84.5 s Arran MRT A Yes 81.0 s Lomond MRT A Yes 85.2 s Ochils MRT A Yes 81.3 s Kintail MRT A Yes 85.7 s Glenmore Lodge MRT A Yes 81.5 s PS (Tayside) MRT A Yes 86.0 s Arrochar MRT A Yes 81.6 s Dundonnell MRT A Yes 87.0 s Moffat MRT A Yes 81.9 s Cairngorm MRT A Yes 87.1 s Hebrides SAR A Yes 82.1 s PS (Strathclyde) MRT A Yes 90.7 s Torridon MRT A Yes 82.2 s Assynt MRT A Yes 95.6 s Skye MRT A Yes 82.6 s Tweed Valley MRT A Yes s SCRO A Yes 82.7 s Killin MRT C Abstain 81.4 s SARDA (Scotland) A Yes 83.1 s RAF MRT C Abstain s Braemar MRA A Yes 83.4 s Lochaber MRT 0.0 s Oban MRT A Yes 83.8 s

16 Chair s report Proposal 8. The Executive asks the General Committee to agree that the Executive prepares a paper for the June meeting on options for vehicle funding provision. Tweed Valley MRT A Yes 0.1 s Cairngorm MRT A Yes 3.0 s Braemar MRA A Yes 0.3 s Hebrides SAR A Yes 3.1 s Torridon MRT A Yes 0.5 s Moffat MRT A Yes 3.3 s Glenmore Lodge MRT A Yes 1.0 s Lochaber MRT A Yes 3.3 s Oban MRT A Yes 1.3 s SARDA (Southern Scotland) A Yes 4.3 s Killin MRT A Yes 1.7 s SARDA (Scotland) A Yes 4.5 s Ochils MRT A Yes 1.7 s Kintail MRT A Yes 6.1 s Assynt MRT A Yes 1.8 s RAF MRT A Yes 6.7 s SCRO A Yes 2.0 s Dundonnell MRT A Yes 7.4 s Aberdeen MRT A Yes 2.0 s Skye MRT A Yes 9.8 s Arran MRT A Yes 2.1 s Tayside MRT A Yes 11.5 s Lomond MRT A Yes 2.6 s PS (Tayside) MRT A Yes 12.3 s Arrochar MRT A Yes 2.9 s PS (Strathclyde) MRT C Abstain 13.8 s Borders SAR A Yes 3.0 s Decision Paper - Funding Formula 1 The General Committee are asked if they want to keep using the current Funding Formula to divide the grant money received from the Scottish Government. Oban MRT A Yes 2.9 s Lomond MRT A Yes 43.1 s Torridon MRT A Yes 6.3 s Braemar MRA A Yes 44.7 s Aberdeen MRT A Yes 8.7 s SCRO A Yes 45.3 s Moffat MRT A Yes 8.8 s Assynt MRT A Yes 49.9 s Arrochar MRT A Yes 10.0 s Skye MRT A Yes 50.9 s Arran MRT A Yes 11.7 s Tweed Valley MRT A Yes 55.3 s Killin MRT A Yes 12.4 s Lochaber MRT B No 10.8 s Borders SAR A Yes 13.2 s Cairngorm MRT B No 21.0 s Tayside MRT A Yes 13.2 s PS (Strathclyde) MRT C Abstain 8.5 s Dundonnell MRT A Yes 13.8 s PS (Tayside) MRT C Abstain 10.3 s SARDA (Scotland) A Yes 15.1 s Glenmore Lodge MRT C Abstain 13.8 s Kintail MRT A Yes 29.2 s RAF MRT C Abstain 42.4 s SARDA (Southern Scotland) A Yes 30.3 s Ochils MRT 0.0 s Hebrides SAR A Yes 33.8 s

17 Decision Paper Funding Formula 2 The General Committee are asked to agree to a deadline of the 31st March, for all incident reports from the previous year to be submitted. Oban MRT A Yes 1.4 s SARDA (Scotland) A Yes 5.5 s Arran MRT A Yes 1.9 s Cairngorm MRT A Yes 5.5 s Ochils MRT A Yes 2.0 s Borders SAR A Yes 6.0 s Moffat MRT A Yes 2.6 s PS (Tayside) MRT A Yes 6.5 s Aberdeen MRT A Yes 2.7 s Skye MRT A Yes 8.9 s Torridon MRT A Yes 3.0 s Kintail MRT A Yes 8.9 s Arrochar MRT A Yes 3.3 s RAF MRT A Yes 9.0 s Killin MRT A Yes 4.0 s Lomond MRT A Yes 9.2 s Tweed Valley MRT A Yes 4.2 s SARDA (Southern Scotland) A Yes 11.4 s SCRO A Yes 4.6 s Hebrides SAR A Yes 15.5 s PS (Strathclyde) MRT A Yes 4.9 s Assynt MRT A Yes 16.8 s Braemar MRA A Yes 4.9 s Tayside MRT A Yes 19.7 s Glenmore Lodge MRT A Yes 5.0 s Dundonnell MRT C Abstain 4.5 s Lochaber MRT A Yes 5.1 s Decision Paper - Budget April to June 2015 The General Committee are asked to accept the proposed budget. Oban MRT A Yes 1.1 s Tayside MRT A Yes 6.4 s Braemar MRA A Yes 1.9 s SARDA (Southern Scotland) A Yes 7.1 s Assynt MRT A Yes 2.5 s PS (Tayside) MRT A Yes 7.5 s Ochils MRT A Yes 2.5 s Hebrides SAR A Yes 7.6 s Tweed Valley MRT A Yes 2.5 s Dundonnell MRT A Yes 8.0 s Torridon MRT A Yes 2.6 s SARDA (Scotland) A Yes 8.2 s Lomond MRT A Yes 3.1 s SCRO A Yes 8.3 s Aberdeen MRT A Yes 3.8 s Killin MRT A Yes 8.6 s Arran MRT A Yes 4.1 s Kintail MRT A Yes 9.1 s Arrochar MRT A Yes 4.2 s Cairngorm MRT A Yes 11.8 s Glenmore Lodge MRT A Yes 4.7 s Skye MRT A Yes 13.1 s Moffat MRT A Yes 5.1 s PS (Strathclyde) MRT C Abstain 8.1 s Borders SAR A Yes 5.7 s RAF MRT C Abstain 12.7 s Lochaber MRT A Yes 6.0 s

18 Decision Paper - Scottish Conference General Committee are asked to approve organization of this event and agree to costs in the region of 15,000 on the understanding that attempts will be made to reduce this via sponsorship and grant support. Oban MRT A Yes 0.0 s Dundonnell MRT A Yes 4.0 s Assynt MRT A Yes 1.0 s Kintail MRT A Yes 4.8 s Arran MRT A Yes 1.5 s Braemar MRA A Yes 5.0 s Torridon MRT A Yes 1.6 s PS (Strathclyde) MRT A Yes 5.1 s Moffat MRT A Yes 1.8 s Killin MRT A Yes 5.2 s Tweed Valley MRT A Yes 1.9 s SARDA (Southern Scotland) A Yes 5.7 s Lomond MRT A Yes 2.2 s Lochaber MRT A Yes 6.0 s Aberdeen MRT A Yes 2.3 s PS (Tayside) MRT A Yes 6.8 s Arrochar MRT A Yes 2.6 s Cairngorm MRT A Yes 7.0 s Tayside MRT A Yes 2.8 s Hebrides SAR A Yes 7.1 s SARDA (Scotland) A Yes 3.2 s Glenmore Lodge MRT A Yes 7.4 s Ochils MRT A Yes 3.8 s Borders SAR A Yes 8.2 s Skye MRT A Yes 3.8 s RAF MRT C Abstain 5.4 s SCRO A Yes 3.9 s

19 APPENDIX C Further detail of the communication with the anonymous Donor. The original came to the info@mountainrescuescotland.org address on 12 December 2013 and said: I am considering making a donation and I am wondering if there is a particular need at present, or if you have a wish list? If not is it best to donate to the MRC of S, or perhaps there is a team somewhere that isn t as well supported as others? If I gave an unrestricted donation to MRC of S, how would the money be used? You ll note there is no indication of a potential size of donation. On 13 December we wrote a response which included the following: The larger better known teams are relatively speaking better resourced that (sic) some of the smaller teams. The smaller teams which are less in the media for example Assynt, Moffat, Galloway, Torridon and Dundonnell teams, are all relatively small and none of which have the advantage of having a significant community in the area they cover. The donor responded indicating that they were carrying out research on OSCR, including regarding MRCofS and then in on 18 December 2013 indicated that they had contacted all the teams mentioned above. There was still no indication of the size of donation nor indeed confirmation that more than one team would be supported, simply those teams had been contacted. Whilst there was no clear statement that this would become a large donation, this was the first indication that this might be a substantial gift with potential to go to more than one team, and the Teams concerned were contacted asking one of them to reply to the they had been sent. We (Chair) then coordinated the process and in the end donations went to the 9 teams specified in Moira s spreadsheet, all of which were chosen by the donor. Since some payments were to SARDA, the chair avoided a conflict of interest for the Treasurer by managing the donation. SMR then coordinated the payments and arranged for payment of Gift Aid in line with the donor s wishes. MRT NAME AMOUNT GIFT AID Assynt 24,500 6,125 Dumfries & Galloway 20,000 5,000 Dundonnell 13,000 3,250 Moffat 7,000 1,750 MRCofS 10,500 2,625 SARDA Scotland 10,125 2, SARDA SS 14,325 3, Scottish Cave Rescue ,265 Torridon 14,400 3,600 Total 118,910 29,727.50