Rose Hill City Council Packet

Transcription

1 MEETING NOTICE ROSE HILL CITY COUNCIL REGULAR MEETING Monday, December 4, :00 p.m. ROSE HILL CITY HALL/COUNCIL CHAMBERS 125 W. ROSEWOOD AGENDA Call to Order Invocation and Flag Salute Pastor Rob Frazier, Rose Hill Victory Fellowship Church Consent Agenda o Minutes o Claims Citizen Forum Approval of Agenda Presentations o Chief Nelson Mosley, Officer Jason Conrad - Promotion to Police Sergeant Action Items: 1. Resolution to approve authorization of KDHE loan application 2. Resolution to write-off unpaid, uncollectable utility accounts Cereal Malt Beverage licenses Staff Reports o Attorney General s letter concerning the NRP interlocal agreement Adjournment City of Rose Hill, KS December 4,

2 MINUTES THE REGULAR MEETING OF THE ROSE HILL CITY COUNCIL MONDAY, NOVEMBER 20, :00 P.M. ROSE HILL CITY HALL/COUNCIL CHAMBERS Call to Order The regular meeting of the Rose Hill City Council was called to order at 7:00 p.m. by Mayor Roger Perryn. Councilmembers present, Bill Baker, Ross Chappell, James Bilby and Danny Cunningham. Councilmember Beth Pompa was absent with prior notice. Administration and staff present: Kelly Mendoza, Interim City Administrator/City Clerk, and Chris Borniger, City Attorney. Invocation and Flag Salute Pastor Rob Frazier, Rose Hill Victory Fellowship Church gave the invocation, followed by the flag salute. Consent Agenda Councilmember Cunningham made motion seconded by Bilby to approve the 11/20/2017 consent agenda as presented. Motion carried 4-0. Citizen Forum John Eskeli of 256 W. Young spoke regarding city access to personal property. Approval of Agenda Councilmember Cunningham made motion to approve the agenda as presented seconded by Chappell. Motion carried 4-0. Administrator recruitment service, presented by Don Osenbaugh Consensus of Council to table. Hometown Christmas donation request Chris Wendt, Hometown Christmas chairperson came before Council with request for donation. Councilmember Bilby made motion to donate $ seconded by Baker. Motion carried Water Conservation Plan update Councilmember Chappell made motion to approve the 2017 Water Conservation Plan seconded by Baker. Motion carried 4-0. Ordinance to amend Zoning code for RV regulations Councilmember Bilby made motion to table until January 2, 2018 Council meeting seconded by Chappell. Motion carried 4-0. City of Rose Hill, KS December 4,

3 Staff Reports There were none. Adjournment Councilmember Chappell made motion seconded by Bilby to adjourn the meeting at 7:37 p.m. Motion carried 4-0. Respectfully submitted: Kelly Mendoza City Clerk City of Rose Hill, KS December 4,

4 Rose Hill, KS Council Expense Approval Report - App. Ord. #23, 12/04/17 By Vendor Name Payable Dates 11/21/ /04/2017 Vendor Name Post Date Description (Payable) Account Name Account Number Amount Vendor: AAA Portable Services, LLC AAA Portable Services, LLC 12/04/2017 Pond restroom rental Operating Supplies Vendor AAA Portable Services, LLC Total: Vendor: Aflac Aflac 12/04/2017 Employee Paid Premiums Cafeteria Plan Withholding Vendor Aflac Total: Vendor: All Seasons Cooling & Heat, Inc. All Seasons Cooling & Heat, Inc. 12/04/2017 Heater for Shop Equipment Repair All Seasons Cooling & Heat, Inc. 12/04/2017 Heater for Shop Equipment Repair All Seasons Cooling & Heat, Inc. 12/04/2017 Heater for Shop Equipment Repair All Seasons Cooling & Heat, Inc. 12/04/2017 Heater for Shop Equipment Repair Vendor All Seasons Cooling & Heat, Inc. Total: 1, Vendor: Big Tool Store Big Tool Store 12/04/2017 Power Tool Batteries Operating Supplies Big Tool Store 12/04/2017 Power Tool Batteries Operating Supplies Big Tool Store 12/04/2017 Power Tool Batteries Operating Supplies Big Tool Store 12/04/2017 Power Tool Batteries Operating Supplies Vendor Big Tool Store Total: Vendor: Butler Rural Electric Butler Rural Electric 12/04/2017 Utilities - Electric Storm Sirens Butler Rural Electric 12/04/2017 Utilities - Electric Electricity Butler Rural Electric 12/04/2017 Utilities - Electric Street Lights Butler Rural Electric 12/04/2017 Utilities - Electric Electricity Butler Rural Electric 12/04/2017 Utilities - Electric Electricity Vendor Butler Rural Electric Total: 3, , Vendor: CENEX Fleet ing CENEX Fleet ing 12/04/ , CENEX Fleet ing 12/04/ CENEX Fleet ing 12/04/ CENEX Fleet ing 12/04/ CENEX Fleet ing 12/04/ Vendor CENEX Fleet ing Total: , Vendor: Companion Life Companion Life 12/04/2017 Gap Insurance Premium Cafeteria Plan Withholding Vendor Companion Life Total: Vendor: Cox Communications Cox Communications 12/04/2017 Internet - North Water Tower Internet Service Cox Communications 12/04/2017 Internet - South Water Tower Internet Service Vendor Cox Communications Total: Vendor: Crown Trophy Crown Trophy 12/04/2017 Office supplies Office Supplies Vendor Crown Trophy Total: Vendor: Fastenal Company Fastenal Company 12/04/2017 Zip ties Operating Supplies Vendor Fastenal Company Total: /29/2017 4:14:36 PM Page 1 of 6 City of Rose Hill, KS December 4,

5 Council Expense Approval Report - App. Ord. #23, 12 Payable Dates: 11/21/ /04/2017 Vendor Name Post Date Description (Payable) Account Name Account Number Vendor: Fort Bend Services, Inc. Fort Bend Services, Inc. 12/04/2017 Polymer for WWTF Polymer Vendor Fort Bend Services, Inc. Total: 1, , Vendor: Great West Financial Great West Financial 12/01/2017 Deferred Comp. Deferred Compensation Great West Financial 12/01/2017 Deferred Comp. Deferred Compensation Vendor Great West Financial Total: Vendor: Halls Culligan, Inc. Halls Culligan, Inc. 12/04/2017 Drinking water - Shop Professional Services Halls Culligan, Inc. 12/04/2017 Drinking water - Shop Professional Services Halls Culligan, Inc. 12/04/2017 Drinking water - WWTF Professional Services Halls Culligan, Inc. 12/04/2017 Drinking water - WWTF Professional Services Halls Culligan, Inc. 12/04/2017 Drinking water - City Hall Professional Services Halls Culligan, Inc. 12/04/2017 Drinking water - City Hall Professional Services Vendor Halls Culligan, Inc. Total: Vendor: Health Equity Health Equity 12/01/2017 H.S.A. Cafeteria Plan Withholding Vendor Health Equity Total: Vendor: Jani-King of Wichita Jani-King of Wichita 12/04/2017 Cleaning Services Janitorial Services Jani-King of Wichita 12/04/2017 Cleaning Services Janitorial Services Jani-King of Wichita 12/04/2017 Cleaning Services Janitorial Services Vendor Jani-King of Wichita Total: , Vendor: K.P.E.R.S. K.P.E.R.S. 12/01/2017 KPERS Premium RETIREMENT WITHHOLDING K.P.E.R.S. 12/01/2017 KPERS Premium RETIREMENT WITHHOLDING K.P.E.R.S. 12/01/2017 KPERS Premium RETIREMENT WITHHOLDING K.P.E.R.S. 12/01/2017 KPERS Premium RETIREMENT WITHHOLDING , K.P.E.R.S. 12/01/2017 KPERS Premium RETIREMENT WITHHOLDING K.P.E.R.S. 12/01/2017 KPERS Premium RETIREMENT WITHHOLDING , K.P.E.R.S. 12/01/2017 KPERS Premium RETIREMENT WITHHOLDING Vendor K.P.E.R.S. Total: , Vendor: Kansas Payment Center Kansas Payment Center 12/04/2017 Child Support Payments MISCELLANEOUS DEDUCT. PAY , Vendor Kansas Payment Center Total: 1, Vendor: Kansas State Treasurer Kansas State Treasurer 12/04/2017 Pre-Paid State Court Fees Court Fees to State (Correct ne Vendor Kansas State Treasurer Total: Vendor: Kathy E. Ryff Kathy E. Ryff 12/04/2017 Attach Patches Professional Services Vendor Kathy E. Ryff Total: Vendor: Konica Minolta Business Solutions Konica Minolta Business 12/04/2017 Solutions Copier Usage - PW Copier Expense Amount Vendor Konica Minolta Business Solutions Total: Vendor: Konica Minolta Finance Konica Minolta Finance 12/04/2017 Copier Lease - Admin Copier Expense Vendor Konica Minolta Finance Total: Vendor: L3 Communications L3 Communications 12/04/2017 Car Video System Operating Equipment Vendor L3 Communications Total: Vendor: Lowe's Credit Services Lowe's Credit Services 12/04/2017 Operating Supplies - Hitch, Ext Operating Supplies cords, Antifreeze Lowe's Credit Services 12/04/2017 Operating Supplies - Hitch, Ext Operating Supplies cords, Antifreeze /29/2017 4:14:36 PM Page 2 of 6 City of Rose Hill, KS December 4,

6 Council Expense Approval Report - App. Ord. #23, 12 Payable Dates: 11/21/ /04/2017 Vendor Name Post Date Description (Payable) Account Name Account Number Lowe's Credit Services 12/04/2017 Operating Supplies - Hitch, Ext Operating Supplies cords, Antifreeze Vendor Lowe's Credit Services Total: Vendor: Meridian Analytical Labs, LLC Meridian Analytical Labs, LLC 12/04/2017 Bi-monthly KDHE Water LABORATORY FEES Sampling Meridian Analytical Labs, LLC 12/04/2017 Bi-monthly KDHE Wastewater Samples LABORATORY FEES Vendor Meridian Analytical Labs, LLC Total: Vendor: Mike Johnson Sales Mike Johnson Sales 12/04/2017 Posters Office Supplies Vendor Mike Johnson Sales Total: Vendor: Postalocity Postalocity 12/04/2017 UB Billing & Postage Postage Postalocity 12/04/2017 UB Billing & Postage Professional Services Postalocity 12/04/2017 UB Billing & Postage Postage Postalocity 12/04/2017 UB Billing & Postage Professional Services Vendor Postalocity Total: , Vendor: Professional Engineering Consultants Professional Engineering 12/04/2017 Consultants Professional Engineering 12/04/2017 Consultants Professional Engineering 12/04/2017 Consultants Planning Svcs - Community Engagement Chlorine Booster Deer Creek LS Paving and Grading Improvements Professional Services Engineering Services Engineering Services Amount 3, , , Vendor Professional Engineering Consultants Total: 14, Vendor: Quill Corporation Quill Corporation 12/04/2017 Office supplies Office Supplies Quill Corporation 12/04/2017 Office supplies Office Supplies Quill Corporation 12/04/2017 Office supplies Office Supplies Quill Corporation 12/04/2017 Office Supplies Office Supplies Quill Corporation 12/04/2017 Ink Cartridge Office Supplies Vendor Quill Corporation Total: Vendor: R.E. Pedrotti Co., Inc. R.E. Pedrotti Co., Inc. 12/04/2017 Effluent Flow Meter Repair Equipment Repair R.E. Pedrotti Co., Inc. 12/04/2017 Install of VFD for Main Lift Equipment Repair Vendor R.E. Pedrotti Co., Inc. Total: 1, , Vendor: Rose Hill Bank - S FEDERAL W/H TAX PAYABLE , FICA W/H TAX PAYABLE FICA W/H TAX PAYABLE FICA W/H TAX PAYABLE FEDERAL W/H TAX PAYABLE FICA W/H TAX PAYABLE FEDERAL W/H TAX PAYABLE , FICA W/H TAX PAYABLE , FICA W/H TAX PAYABLE , FEDERAL W/H TAX PAYABLE , FICA W/H TAX PAYABLE FICA W/H TAX PAYABLE Vendor Rose Hill Bank - S Total: 11, Vendor: Rose Hill Historical Society Rose Hill Historical Society 12/04/2017 Donation - Hometown Christmas Donations Vendor Rose Hill Historical Society Total: Vendor: Rose Hill Veterinary Clinic Rose Hill Veterinary Clinic 12/04/2017 Animal Control Animal Control Vendor Rose Hill Veterinary Clinic Total: /29/2017 4:14:36 PM Page 3 of 6 City of Rose Hill, KS December 4,

7 Council Expense Approval Report - App. Ord. #23, 12 Payable Dates: 11/21/ /04/2017 Vendor Name Post Date Description (Payable) Account Name Account Number Amount Vendor: State of Kansas State of Kansas 12/01/2017 STATE W/H TAX PAYABLE State of Kansas 12/01/2017 STATE W/H TAX PAYABLE State of Kansas 12/01/2017 STATE W/H TAX PAYABLE , State of Kansas 12/01/2017 STATE W/H TAX PAYABLE Vendor State of Kansas Total: 1, Vendor: Sunflower Bank Sunflower Bank 12/01/2017 H.S.A. Cafeteria Plan Withholding Vendor Sunflower Bank Total: Vendor: TK Fast, Inc. TK Fast, Inc. 12/04/2017 Monthly computer maintenance Computer Services TK Fast, Inc. 12/04/2017 Monthly computer maintenance Computer Services TK Fast, Inc. 12/04/2017 Monthly computer maintenance Computer Services TK Fast, Inc. 12/04/2017 Monthly off-site backup Computer Services TK Fast, Inc. 12/04/2017 Monthly off-site backup Computer Services TK Fast, Inc. 12/04/2017 Monthly off-site backup Computer Services Vendor TK Fast, Inc. Total: , Vendor: Truly Amazing Catering Truly Amazing Catering 12/04/2017 Catering Operating Supplies Vendor Truly Amazing Catering Total: Vendor: United Healthcare United Healthcare 12/04/2017 Health Insurance Premiums Cafeteria Plan Withholding , Vendor United Healthcare Total: 7, Vendor: White Star Machinery White Star Machinery 12/04/2017 Excavator Rental for GIS Project Operating Supplies Vendor White Star Machinery Total: 1, , Grand Total: 62, /29/2017 4:14:36 PM Page 4 of 6 City of Rose Hill, KS December 4,

8 Council Expense Approval Report - App. Ord. #23, 12 Payable Dates: 11/21/ /04/2017 Fund Summary Fund Payment Amount GENERAL FUND 10, WATER UTILITY 7, SEWER UTILITY 15, PAYROLL WITHHOLDING 29, Grand Total: 62, Report Summary Account Summary Account Number Account Name Payment Amount Copier Expense Professional Services Computer Services Operating Supplies Office Supplies Janitorial Services Storm Sirens , Operating Equipment Professional Services Animal Control Office Supplies Court Fees to State (Corre Equipment Repair Professional Services Operating Supplies Electricity Equipment Repair Professional Services Operating Supplies Professional Services 3, Donations Street Lights Engineering Services 5, Electricity Internet Service Postage Equipment Repair Professional Services Computer Services Operating Supplies Janitorial Services LABORATORY FEES Copier Expense Engineering Services 5, Electricity 3, Postage Equipment Repair 1, Professional Services Computer Services Operating Supplies 1, Janitorial Services Polymer 1, LABORATORY FEES Cafeteria Plan Withholding 8, /29/2017 4:14:36 PM Page 5 of 6 City of Rose Hill, KS December 4,

9 Council Expense Approval Report - App. Ord. #23, 12 Payable Dates: 11/21/ /04/2017 Account Summary Account Number Account Name Payment Amount Deferred Compensation FEDERAL W/H TAX PAYAB 5, FICA W/H TAX PAYABLE 6, STATE W/H TAX PAYABLE 1, RETIREMENT WITHHOLDI 5, MISCELLANEOUS DEDUCT. 1, Grand Total: 62, Project Account Summary Project Account Key Payment Amount **None** 62, Grand Total: 62, /29/2017 4:14:36 PM Page 6 of 6 City of Rose Hill, KS December 4,

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12 RESOLUTION A RESOLUTION TO APPROVE WRITING OFF BAD DEBT FOR PAST DUE UTILITY ACCOUNTS THROUGH FISCAL YEAR 2016 FOR THE CITY OF ROSE HILL, KANSAS. BACKGROUND: The City s financial policy Section III(EE) provides provisions for writing off bad debt as follows: 1. Write-offs are allowed under the following conditions: a. Any balances owed and written off must be non-tax balances. b. Balances in arrears for a period of at least one year may be considered for write-off at year end. c. Writing off a debt does not forgive the debt obligation, but rather is an accounting procedure to aid in properly representing the City s financial position. As explained in the 2014 audit management letter, auditors recommended that uncollectible utility accounts should be identified and written off with Council approval on an annual basis. Those accounts have been identified through fiscal year 2016 and total $8, As a reminder, the City uses the state set-off program to try to collect unpaid utility bills, and some of this total may still eventually be paid to the City. ACTION: BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ROSE HILL, KANSAS: Section 1. The City Council approves writing off $8, of bad utility debt through fiscal year Passed and adopted this day of, Roger Perryn, Mayor ATTEST Kelly Mendoza, City Clerk City of Rose Hill, KS December 4,

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