Digits Fugit or. Preserving Digital Materials Long Term. Chris Erickson - Brigham Young University
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1 Digits Fugit or Preserving Digital Materials Long Term Tawnya Mosier University of Utah Chris Erickson - Brigham Young University
2 Our Presentation ti 1. The need for digital preservation. 2. What can we do now? 3. Utah Digital Preservation. 4. Questions.
3 1. Digital it Preservation The Need...
4 Digital it Preservation Definition: iti Digital preservation combines policies, strategies and actions to ensure access to reformatted and born digital content... The goal of digital preservation is the accurate rendering of authenticated content over time. ALA Digital Preservation Medium Definition
5 Preservation Timeframe A document that cannot be accessed, read and used in 20 years from now is a lost document. Establishing a Digital Preservation Strategy. TASI
6 What is the Problem? Longevity Obsolescence Hardware Software Formats Media aging / Media failure Storage and Handling Organizational challenges
7 Hardware / Software Obsolescence
8 Media / Format Obsolescence
9 Media Storage / Handling Store upright in cases Avoid heat, humidity, light, fingerprints, dust, solvents, scratches, moisture, labels Check regularly Migrate as needed
10 What are the Solutions? Currently no simple solution Technical Procedural / Organizational
11 What are the Solutions? Technical Manage the Technology Use Open formats and Standards d Use the Best Media Available Preservation Metadata Security / Authenticity
12 What are the Solutions? Procedural / Organizational Develop internal processes & strategies Monitor and Migrate Follow best practices /guidelines Lots Of Copies Organizational support Collaborate with others
13 Digital it Preservation Standards d OAIS Reference Model Attributes of a Trusted Repository PREMIS metadata guidelines
14 Open Archival l Information f Systemt OAIS Reference Model ISO Standard Archival Framework Designated Community Long-Term Preservation Concern about impact of changing technologies Framework of concepts Common Terminology Organization responsibility Digital and Analog items Allows Comparisons
15 OAIS Reference Model
16 Attributes t of a Trusted Repository RLG & OCLC Digital Repository Long-Term Access Organization responsibility Managed Resources Property Rights Technical Strategies Define Metadata Needed Certify Repositories Audit Checklist (TRAC) Authenticity
17 PREMIS: Preservation Metadata t Preservation Metadata Define Metadata Needed Intellectual Objects Property Rights Data Objects Entities Agents Data Dictionary XML Schema
18 For More Information - Handout Organizations: i Library of Congress Digital Preservation Program LC Digital Preservation Resources National Archives: Strategy for Digitizing Archival Materials Blue Ribbon Task Force Tutorial: Digital Preservation Management: Implementing Short-term Strategies for Long-term Problems Where to read more: D-Lib Magazine ALA Digital Preservation Definitions Establishing a Digital it Preservation Policy PADI : gateway to international digital preservation resources Digital Preservation Matters Digits Fugit, or Preserving Digital Materials Long Term is available at:
19 2. Digital it Preservation What can we do NOW?
20 What can we do NOW? Assess & organize collections Policy and Procedures Preservation Metadata Backup and Redundancy
21 Assess Collections Where are the master files held? How to prioritize archival collections Basic organization of archival files (CONTENTdm, etc.)
22 CONTENTdm Archival Files CDM v. 4.3 Full Resolution Manager Creates path between display & archival image Accessible by collection manager only OR viewer CDM v. 5 Archival Files Manager Separate from display image generation Disabled for new collections by default When enabled, all files are added to a volume when imported from project client Digital Archive compatibility
23
24 Policies i and Procedures What to save, for how long and on which formats? Document an organization s commitment to preservation Specify file formats to be preserved Ensure compliance with standards and best practices (OAIS, TRAC)
25 Preservation Metadata t Information that t supports and documents the digital preservation process. It stores technical details on format, structure and use of digital content, history of all actions performed on the resource... National Library of Australia. Preserving Access to Digital Information.
26 Preservation Metadata t Provenance Authenticity Preservation Activity Technical Environment Rights Environment Library of Congress. PREMIS: Preservation Metadata Maintenance Activity.
27 Preservation Metadata t Dublin-Core Best Practices Recommended vs. Strongly recommended Digitization Specifications Creation hardware Creation software Operating system Master file type Master file size Checksum value And more...
28 Backup and Redundancy d Develop backup strategies! Document your strategies Perform trial restorations! Retain copies?
29 Backup and Redundancy d at MLIB Storage Area Network (SAN) Weekly backup Incremental daily backup Tapes sent to offsite vault once a month
30 What s Next? OCLC Digital Archive MetaArchive
31 OCLC Digital it Archive
32 OCLC Digital it Archive Systems management Physical security Data security Data backups Disaster recovery ISO 9001 Certification Automated t monitoring i and reports No migration services
33 MetaArchive
34 MetaArchive Cooperative Organization Distributed digital preservation Technical framework based on LOCKSS software Collections stored on secure file servers in multiple locations Servers check each file and repair when necessary BCR grant proposal p for MetaArchiveWest
35 Florida Digital it Archive
36 What s Next at BYU? Portico Digital Archive ejournals Local Content Millenniata - The Millennial Disc OCLC Digital Archive
37 3. Digital it Preservation Utah Digital Preservation...
38 4. Questions? Chris Erickson Brigham Young University 2009 Tawnya Mosier University of Utah t
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