Biz Storage File Share User s Manual

Transcription

1 Biz Storage File Share User s Manual ~ For General Users ~ Note: If you have any questions, please ask your site administrator of Biz Storage File Share. ShareStage ASP Service changed its named to Biz Storage File Share in April, 0. Last updated: 08/7/8 NTT Communications Corporation

2 Table of Contents About the User Environment. Logging In and Setting Personal Information -. Logging in -. Signing up -3. If you forget your password -4. Home screen -5. If you are permitted to use this site for a limited time -6. Changing your password -7. Changing your user name -8. Changing your registered address -9. Changing the language setting -0. Unlocking an account. Managing the Address Book -. Registering users individually -. Using CSV format to register users in a batch operation -3. Modifying data -4. Deleting data P4 P7 P BizDrive Function P8 3. BizDrive Function 3-. List of root folders 3-. List of subfolders 3-3. Types of users 3-4. Folder's permission level 3-5. Permission of each user 3-6. Adding participant users 3-7. Adding participant users (batch registration with a CSV file) 3-8. Changing the permission levels of participant users 3-9. Unregistering participant users 3-0. Types of Uploading Methods and Sizes of Uploadable Files 3-. Drag and Drop for Uploading (List of Files and Folders) 3-. Drag and Drop for Uploading (HTML5) 3-3. Uploading Files by Drag-and-Drop (ActiveX) 3-4. Specifying Files One by One for Uploading 3-5. Changing the root folder settings 3-6. Creating a subfolder 3-7. Changing subfolder settings 3-8. Changing file settings 3-9. Downloading files/folders 3-0. Copying files/folders 3-. Moving files/folders 3-. Deleting files/folders 3-3. Browsing and deleting file histories 3-4. Locking and unlocking files/folders 3-5. Sorting files/folders 3-6. Viewing the WebDAV URL 3-7. Extracting and downloading root folder information 4. ShareDisk Function 4-. Types of Uploading Methods and Sizes of Uploadable Files 4-. Send File (Drag and Drop for Uploading (HTML5)) 4-3. Send File (Specifying Files One by One for Uploading) 4-4. Sending File histories 4-5. Resend File 4-6. Delete Sending Files 4-7. Sending File list 4-8. Access history - files (Each file) 4-9. Access history Details ( Each file ) 4-0. Destination Address list 4-. Access history ( Address) 4-. Access history Details ( Address) 4-3. The access history to the file 4-4. Flow of approval from the superior 4-5. Send File (Drag and Drop for Uploading (HTML5)) (Approval from the superior) 4-6. Send File (Specifying Files One by One for Uploading) (Approval from the superior) 4-7. Approval from the superior 4-8. Sending File histories (Approval from the superior) 4-9. Resend File (Approval from the superior) 4-0. Delete Sending Files (Approval from the superior) 4-. Sending File list (Approval from the superior) 4-. Access history - files (Each file) (Approval from the superior) 4-3. Access history Details (Each file) (Approval from the superior) 4-4. Destination Address list (Approval from the superior) 4-5. Access history ( Address) (Approval from the superior) 4-6. Access history Details ( Address) (Approval from the superior) 4-7. The access history to the file (Approval from the superior) 4-8. Send File (Drag and Drop for Uploading (HTML5)) (circulating superiors) 4-9. Send File (Specifying Files One by One for Uploading) (circulating superiors) Sending File histories (circulating superiors) 4-3. Resend File (circulating superiors) 4-3. Delete Sending Files (circulating superiors) Sending File list (circulating superiors) Access history - files (Each file) (circulating superiors) Access history Details (Each file) (circulating superiors) Destination Address list (circulating superiors) Access history ( Address) (circulating superiors) Access history Details ( Address) (circulating superiors) The access history to the file (circulating superiors) P70 P.

3 Table of Contents 5.ShareDisk (One-Time Reception) 5-. Types of Uploading Methods and Sizes of Uploadable Files 5-. Receiving files (Drag and Drop for Uploading (HTML5)) 5-3. Uploading files in response to a received (Drag and Drop for Uploading (HTML5)) 5-4. Receiving files (Specifying Files One by One for Uploading) 5-5. Uploading files in response to a received (Specifying Files One by One for Uploading) 5-6. Deleting receive records 5-7. Checking received files 5-8. Checking the receive history for a specific address 5-9. Checking the details of multiple receive records GroupDisk Function 6. Sharing Files 6-. GroupDisk 6-. Joining a group 6-3. Uploading a file to a group 6-4. Specifying a file to be uploaded to a group 6-5. Uploading a ZIP file to a group 6-6. Uploading multiple files to a group in a batch operation by dragging and dropping 6-7. Accessing a file from a notification Access log 6-9. Posting a message on the bulletin board 6-0. Deleting a message from the bulletin board 6-. Withdrawing from a group 7. Creating Groups and Changing Settings Creating Groups 7-. Creating a designated-members group 7-. Registering group members 7-3. Specifying premium members 7-4. Creating an all-users group Changing Settings 7-5. Changing the settings of a group 7-6. Registering additional group members 7-7. Removing a member from a group 7-8. Changing the access log and bulletin board settings 7-9. Replacing the group administrator 7-0. Canceling an attempt to replace a group administrator 7-. Dissolving a group 7- Canceling the dissolution of a group P5 P38 P5 MyDisk Function 8. Uploading and Downloading Files 8-. Uploading a file 8-. Specifying a file to be uploaded 8-3. Uploading a ZIP file 8-4. Uploading multiple files in a batch operation by dragging and dropping 8-5. Downloading a file 9. Using the Recommendation Function to Send Files 9-. Using the recommendation function 9-. When an ID owner receives a recommendation When a user other than an ID owner receives a recommendation Recommendation log 9-5. Multiple Histories of Recommendations 9-6. Checking access to recommended files 0. Receiving Files (One-Time Reception) 0-. Using the file receive function 0-. Uploading files in response to a received Other Functions. Online Album -. Creating an album -. Previewing an mage file -3. Changing the details about an image file. Common File Operations -. Creating a folder -. Changing the order of files -3. Moving files -4. Deleting files -5. Copying files -6. Checking and editing file details -7. Searching for files 3. Using Biz Storage File Share at a Smart Phone or Tablet 3-. Optimized pages P73 P79 P90 P94 P99 P06 P.3

4 About the User Environment To use the Biz Storage File Share, you must have an Internet connection (a broadband connection such as ADSL is recommended) and the following operating environment. Note: You can still use the Biz Storage File Share even without the following environment, but some functions might not be available. Browser requirements (environment validated by NTT Com) Web Browser Version Supported OS Web Browser Setting Internet Explorer.0 Windows 7 / 8. / Windows 0 SSL communication allowed Google Chrome Windows 7 Session cookie allowed JavaScript allowed Firefox Windows 7 Safari. Mac OS X Environment for WebDAV clients (environment validated by NTT Com) WebDAV Client Standard function of Windows Supported OS Windows 7 SP P.4

5 On the use of Biz Storage File Share About File Name Length Windows: 55 characters by one byte (including path name & extension ) Macintosh: 55 characters by one byte (including extension ) Unusable characters / :, ; *? < > # % backslash, machine dependent characters, About Password password should be set : Number of characters: ~6 Usable character: alphabet, numbers A capital letter and lower-case are classified. In case the number of characters and combination are restricted by administrator, Please contact to Site Administrator who sent your ID and initial password to you. If you have any questions, please contact to Site Administrator who sent your ID and initial password to you. P.5

6 On the use of Biz Storage File Share In Biz Storage File Share, the maximum uploadable/downloadable file size varies depending on the uploading/downloading method used. The restriction by the system is shown below. (Note that the system uses the web technology and does not have any function to control retransmission etc., and use of the system for the maximum file sizes is not guaranteed.) Uploading Downloading Specifying files D&D(HTML5) D&D(ActiveX) Individual Batch BizDrive Maximum 0 files up to GB in total; up to GB per file Up to GB per file Up to GB per file Up to GB per file Maximum 300 files up to GB in total (the files will be compressed into a zip file) ShareDisk Maximum 0 files up to GB in total; up to GB per file Maximum 0 files up to GB in total; up to GB per file Up to GB per file Maximum 0 files up to GB in total (the files will be compressed into a zip file) P.6

7 Visit (### is a string of one-byte alphanumeric characters specified by system administrator ). - 4 Enter your ID and password, and click Login.. Logging In and Setting Personal Information -. Logging in Note: If the site administrator has set a password expiration date, a warning message will begin to appear in a pop-up window after login seven days before the password expires. Name and logo of our partner company Messages of interest to all users appear here. Tip: If you cannot log in The account is locked. The account is locked if you enter an incorrect password more than the predetermined number of times. In this event, contact the site administrator and ask the administrator to unlock the account. The IP address is outside the allowed range or access was attempted during a time when access was not allowed. In either of these cases, login is not possible. Check the message and contact the site administrator. 3 You have forgotten your password. Click Forget Your Password? and enter the necessary information. A temporary password will be sent to the registered address. P.7

8 . Logging In and Setting Personal Information -. Signing up (how to register users) () Note: Depending on the settings specified by the site administrator, signup may not be necessary. On the Biz Storage File Share top page, enter your Biz Storage File Share user ID and a temporary password to log in. Note: If the site administrator settings are such that the user agreement is not displayed, the Register an address section automatically appears. Carefully read the user agreement and click Accept. P.8

9 . Logging In and Setting Personal Information -. Signing up (how to register users) () Specify the address to which group notifications and Biz Storage File Share messages are to be sent. Enter the address you want to register in Biz Storage File Share. The Typed or selected address box shows the address set by the ID issuer when the ID issuer registered the ID. Note: Make sure to enter the address correctly. 3 Click Confirm Settings. In the registration confirmation window, check the address and click Register. If a keyword needs to be entered to register the specified address: You will receive a Keyword for confirming user registration containing a keyword. 3 P.9

10 . Logging In and Setting Personal Information -. Signing up (how to register users) (3) If a keyword needs to be entered to register the specified address: You will receive a Keyword for confirming user registration containing a keyword. 4 Enter the keyword provided in the Keyword for confirming user registration , and click Register (see figure). Notes: If you accidentally close the keyword entry window while you are checking the confirmation , click the URL appearing in the text, and enter the login ID and temporary password to log in. A keyword is used only once to confirm the new address that is registered. Because keywords are not passwords, passwords are not changed. 4 If you do not receive the confirmation Generally, this is sent immediately. However, transmission can sometimes be delayed. If the does not arrive at the registered address after a while, click Reset and Confirm Address and specify your address again. P.0

11 . Logging In and Setting Personal Information -. Signing up (how to register users) (4) Register the user settings. 5 Enter your password and user name. Click Confirm Settings. 6 Check the information displayed in the registration confirmation window, and click Register to complete the registration for login. Note: Items with asterisks (*) are mandatory. Make sure you enter them User registration is complete. Go to the home screen. P.

12 . Logging In and Setting Personal Information -3. If you forget your password () In the login window, click Forget Your Password?. P.

13 . Logging In and Setting Personal Information -3. If you forget your password () Enter your user ID and click Next. 3 In the password issuance window, click Issue New Password. 4 A temporary password is sent to the registered address. 5 After checking the temporary password in the , use it to log in to Biz Storage File Share and then specify a new password. suzuki 3 P.3

14 P.4. Logging In and Setting Personal Information -4. Home screen The following home screen appears after you log in. - 5 You can check the messages from the site administrator, new items in GroupDisk, new recommended files, and information about usage. When you click a link, you are taken to the relevant page. 6 If you want to upload, download, or send files, click GroupDisk or MyDisk. 6 5 Messages from the administrator This section displays messages from the site administrator. Information about usage You can specify or check personal information, create groups, change group settings, check disk usage, and last login. 3 4 New Items in BizDrive You can view the files that have been uploaded to BizDrive. New Items in GroupDisk You can view the files that have been uploaded to GroupDisk and information about members registered in the group. 5 New recommendations This section displays new recommendations from others. You can also check the files you have recommended.

15 . Logging In and Setting Personal Information -5. If you are permitted to use this site for a limited time If you are permitted to use this site for a limited time, the expiry date is displayed at the top of every page after logging onto the site. If you are permitted to use this site for a limited time, the expiry date is displayed in a pop-up window for a week before the day. After expiry date, the User ID can not be used anymore. Please contact the site administrator, if you would like to know the details. P.5

16 . Logging In and Setting Personal Information -6. Changing your password If you want to change your password, on the home screen that appears after login, in the Information section on the left, click Check and Edit Registered Information. Note: If your password has expired or if the site administrator is forcing you to change your password, the Change Password window appears after login. In this case, you will not be able to log in until you change your password. In the Password section, click Change to open the Change Password window. 3 Enter your current password, a new password, and the new password a second time for confirmation. Then click Change. Note: The new password must satisfy the displayed conditions set by the site administrator. You cannot set your current password as your new password. When the Confirm and Edit Personal Information window reappears, your password has been changed. Tip: Characters suitable for passwords Three types of combinations of characters are possible for passwords. Follow the rules set by the site administrator. - Lowercase alphabetic characters, uppercase alphabetic characters, and numbers in any sequence - Lowercase alphabetic characters and numbers in this sequence - Lowercase alphabetic characters, uppercase alphabetic characters, and numbers in this sequence 3 P.6

17 . Logging In and Setting Personal Information -7. Changing your user name To change your user name, on the home screen that appears after login, in the Information section on the left, click Check and Edit Registered Information. Note: You cannot change your user ID directly. If you want to change your user ID, first contact the site administrator. You can then delete your current user ID, and register a new user ID. In the Name section, click Change to open the Change User Name window. In the displayed window, enter your user name and click Change. In the registration confirmation window that appears, check the registered information and then click Change. When the Confirm and Edit Personal Information window reappears, your user name has been changed. P.7

18 . Logging In and Setting Personal Information -8. Changing your registered address () To change your address, on the home screen that appears after login, in the Information section on the left, click Check and Edit Registered Information. Notes: You cannot change your user ID directly. If you want to change your user ID, first contact the site administrator. You can then delete your current user ID, and register a new user ID. The change of the address will be invalidated if you do not enter the keyword within the validity period. In the address section, click Change to open the Change Address window. Enter your new address and click Change. In the registration confirmation window that appears, check the address and click Change. If a keyword needs to be entered to register the specified address: You will receive a Keyword for confirming user registration containing a keyword. P.8

19 . Logging In and Setting Personal Information -8. Changing your registered address () If a keyword needs to be entered to register the specified address: You will receive a Keyword for confirming user registration containing a keyword. Enter the keyword provided in the , and click Send Keyword (see figure). Notes: If you accidentally close the keyword entry window while you are checking the confirmation , click the URL appearing in the text, and enter the login ID and password to log in. A keyword is used only once to confirm the new address that is registered. Because keywords are not passwords, passwords are not changed. When the Confirm and Edit Personal Information window reappears, your address has been changed. If you do not receive the confirmation Generally, the is sent immediately. However, transmission can sometimes be delayed. If the does not arrive at the registered address after a while, click Reset and Confirm Address and specify your address again. P.9

20 . Logging In and Setting Personal Information -9. Changing the language setting To change the language setting, on the home screen that appears after login, in the Information section on the left, click Check and Edit Registered Information. In the Language setting section, click Change to open the Change Language Setting window. Select Japanese or English, and click Change. When the Confirm and Edit Personal Information window reappears, the language has been changed. P.0

21 . Logging In and Setting Personal Information -0. Unlocking an account If you enter an incorrect password more than the predetermined number of times, a message informing you that your account has been locked and that you should contact the site administrator appears. When this message appears, you can no longer log in, even if you enter the correct password. If your account has been locked, contact the site administrator and ask the administrator to unlock it. P.

22 . Managing the Address Book -. Registering users individually () By registering users in the address book beforehand, you can choose the recipients for recommendation s and for notification of additional group members from the address book. At the top of the Biz Storage File Share window, click Address Book. In the toolbar, click Register new member. P.

23 . Managing the Address Book -. Registering users individually () 3 Enter the name, address and Biz Storage File Share user ID of a user, an index character for the user (select the first character of the user s last name.), and a comment (optional). 4 Click Register New Member. 3 4 P.3

24 . Managing the Address Book -. Using CSV format to register users in a batch operation () You can use a file in CSV format to register several users in the address book in a batch operation. At the top of the Biz Storage File Share window, click Address Book. In the toolbar, click CSV batch registration. P.4

25 . Managing the Address Book -. Using CSV format to register users in a batch operation () 3 Download and decompress the sample file. 4 Edit the sample file. To do so, click Browse and select the edited sample file, and then click Batch Register. You can register a maximum of 00 users in the sample file. Even when the same ID or address appears repeatedly, each item of data is stored separately. 3 4 P.5

26 . Managing the Address Book -3. Modifying data You can edit the contents of the address book. At the top of the Biz Storage File Share window, click Address Book. Click Edit in the rightmost column of the line you want to edit. 3 Make your changes, and then click Change Information. 3 P.6

27 . Managing the Address Book -4. Deleting data You can delete the data in the address book. At the top of the Biz Storage File Share window, click Address Book. Select the check box for the user you want to delete. 3 In the toolbar, click Delete. 4 Click the Delete button. 3 P.7

28 3. BizDrive Function 3-. List of root folders Biz Storage File Share allows you to share files securely with other ID owners by using the BizDrive function. Clicking BizDrive displays a list of root folders that you can access. P.8

29 3. BizDrive Function 3-. List of subfolders Clicking a root folder name in the list of root folders displays a list of subfolders under the folder. P.9

30 3. BizDrive Function 3-3. Types of users The system administrator creates a root folder at the system administrator site in advance and determines who will be the administrative users for the root folder. The administrative user adds participant users who share the files in the root folder and gives permission to each participant user. + System administrator Create a root folder Determine administrative users Administrative user Root folder Add participant users and give permission to them Eight permission levels are available for participant users: Full, Change, Change, Change3, Change4, View, UP, and None. Permission High Low Participant user permission level Full Change (changing files and folders allowed) Change (deletion not allowed) Change3 (folder creation not allowed) Change4 (deletion and folder creation not allowed) View UP None Permission details Allows changing information about a root folder, adding and changing permission of participant users, creating folders and changing information about them, uploading, downloading, copying, moving and deleting files. Allows unlocking the file or folder that has been locked by any other user but cannot lock or unlock a root folder. Allows creating folders and changing information about them, uploading, downloading, copying, moving and deleting files. All file operations are possible. Allows creating folders, uploading, downloading, and copying files. Does not allow moving and deleting files or folders. Allows uploading, downloading, and copying, moving and deleting files. Does not allow creating folders and changing information about them. Allows uploading, downloading, and copying files. Does not allow creating folders and changing information about them, moving and deleting files or folders. Allows downloading and copying files only. Only allows uploading files from the Web browser. No files in the folder can be viewed. When an UP user connects to Biz Storage File Share via WebDAV, no folders can be viewed. No operation is possible. No folders can be viewed. Administrative user Allows the following operations: ) changing information about a root folder, ) outputting folder configuration and folder information to a CSV file, 3) adding and changing permission of participant users, 4) creating folders and changing information about them, 5) uploading, downloading, copying, moving, and deleting files. Allows unlocking the file or folder that has been locked by any other user and can lock or unlock a root folder. P.30

31 3. BizDrive Function 3-4. Folder s permission level You can set permission for each participant user set in a subfolder. In the example below, a subfolder is created under a root folder. Exception: In the case of UP or None permission Root folder Root folder Change Subfolder Even if the root folder is set to Change, a higher permission level (Full) can be set in a subfolder. Full A higher permission level than the upper folder can be set in a subfolder. UP or None When the root folder is set to UP, only UP or None can be set in a subfolder. When the root folder is set to None, only None can be set in a subfolder. Subfolder Only UP or None can be set. Note that the permission level that can be set in a subfolder varies depending on the setting of the upper folder. P.3

32 3. BizDrive Function 3-5. Permission of each user Permission of Administrative Users and Participant Users Yes: Possible in Web browser and WebDAV. Web: Possible only in Web browser. No: Impossible Operation Description Administr ative user Access permission Full Change Change Change3 Change4 View UP None List display* Display a list of files and/or folders Yes Yes Yes Yes Yes Yes Yes Web No WebDAV URL display Display the URL to connect as a WebDAV client Web Web Web Web Web Web Web No No Extract root folder Information Download root folder Information Extract configuration and information to a CSV file about root folders and all subfolders Download the information about the root folders that you selected in the List of Root Folders window Yes No No No No No No No No Yes No No No No No No No No Edit a root folder Change a root folder name, comments, and upload and notification settings Web Web No No No No No No No Add participant users Add users to the root folder Web Web No No No No No No No Change permission* Change the permission of participant users in a root folder or subfolder Web Web No No No No No No No Create a folder Create a subfolder Yes Yes Yes Yes No No No No No Edit a folder*3 Change a folder name or comments Yes Yes Yes Yes Web Web No No No Edit a file*3 Change a file name or comments Yes Yes Yes Yes Yes Yes No No No History display Display a file history and download history Web Web Web Web Web Web Web No No Upload*4 Upload files/folders Yes Yes Yes Yes Yes Yes No Web No Download Download files/folders Yes Yes Yes Yes Yes Yes Yes No No Copy*5 Copy files/folders Yes Yes Yes Yes Yes Yes Yes No No Move*5 Move files/folders Yes Yes Yes No Yes No No No No Delete Delete files/folders Yes Yes Yes No Yes No No No No Lock*6 Lock root folders Web No No No No No No No No Lock files/folders Web Web Web Web Web Web No No No Unlock Unlock root folders Web No No No No No No No No Unlock files/folders Web Web Web Web Web Web No No No * When connecting via WebDAV, a folder whose upload setting is Alias is not displayed in the list. * A user cannot change his own permission. The Administrative user cannot be changed to any other permission level. *3 Only file names or folder names can be changed from WebDAV. Comments can be changed only from the Web browser. *4 A user with Change3 or Change4 permission cannot create a folder. If such a user wants to upload a folder and he must create a new folder in the upload destination, he cannot upload the files in the folder. If the upload destination has a folder with the same name and the user has permission to upload, he can upload the files in the folder. *5 You may not be able to copy or move a file or folder depending on the permission given to the copy- or move-destination root folder or subfolder. *6 A folder that includes a locked file or folder cannot be locked. *7 Administrative user or Full permission can unlock a file or folder that has been locked by any other user. A user with any other permission level only can unlock a file or folder that he himself has locked. P.3

33 3. BizDrive Function 3-6. Adding participant users () Add participant users to each root folder. Click Add users in the list of root folders. P.33

34 3. BizDrive Function 3-6. Adding participant users () When you want to add more than one user at a time, click Select users and go to 4. To add a single user, enter the user s ID or address. 3 Click Add to list and go to 8. 3 P.34

35 3. BizDrive Function 3-6. Adding participant users (3) 4 Enter the user s ID and a part of the user name or address, and click Search. 5 A list of candidate users that match the condition is displayed. You can select multiple users by holding down the Ctrl key. 6 Click Add. 7 When you click OK, the Add user window appears again P.35

36 3. BizDrive Function 3-6. Adding participant users (4) 8 The specified users are added to the Participating user addition list. Select permission from Full, Change, Change, Change3, Change4, View, UP, and None. The same permission level is given to the specified users by selecting a permission from Batch selection of permission. 9 Click Add users. 8 9 P.36

37 Obtain the sample download, and decompress it. 3. BizDrive Functions 3-7. Adding participant users (batch registration with a CSV file) Edit the sample CSV file to create an actual CSV file. Then, click Browse, select the actual CSV file in the dialog box that opens, and click Open. 3 Determine how the user permission will be set by selecting either Set the specified authority for root folders and subfolders or Set the specified authority for root folders, and no authority for subfolders. 4 Click Register. If the CSV file is normally accepted, the List of Root Folders window appears again. Note: Because batch registration starts at 0-minute intervals, processing of a CSV file accepted by the system might not start for a maximum of 0 minutes. Before the system starts processing an accepted CSV file, the system cannot accept another CSV file with the same name. To add userregistration CSV files in a shorter period than 0 minutes, make sure that all of their names are different. 3 4 Because batch registration starts at 0-minute intervals, registration might not be completed soon after you click Register. Batch registration results are reported by . P.37

38 Click Change permissions in a list of root folders. 3. BizDrive Function 3-8. Changing the permission levels of participant users () P.38

39 3. BizDrive Function 3-8. Changing the permission levels of participant users () Select This folder only or This folder and all subfolders for Permission change applied to. See the next page for how permission is applied. 3 Select permission from Full, Change, Change, Change3, Change4, View, UP and None. Clicking Batch change of permission allows you to change the permission for all the listed users. 4 Click Change permissions. 3 4 P.39

40 3. BizDrive Function 3-8. Changing the permission levels of participant users (3) Permission change applied to: Change to a higher permission level (Set level > selected level) No permission level change (Set level = selected level) Change to a lower permission level other than UP or None (Set level > selected level) Change to lower permission level UP (Set level > selected level) Change to lower permission level None (Set level > selected level) This folder only (Only the permission level of this folder is changed) The permission level of the users who share the subfolder is not changed. The permission level of the users who share the subfolder is not changed. The permission level of the users who share the subfolder is not changed. This folder and all subfolders (The permission level of this folder and its subfolders is changed) The permission level of the users who share the subfolder is not changed if it is higher than the selected level. The permission level of the users who share the subfolder is changed if it is lower than the selected level. The permission level of all the subfolders is changed to the selected level. The permission level of the users who share the subfolder is changed to the selected level if it is higher than the selected level. The permission level of the users who share the subfolder is not changed if it is lower than the selected level. The permission level of all the users except those set to None in the subfolders is changed to UP. The permission level of all the users in the subfolders is changed to None. P.40

41 Click Change permissions in a list of root folders. 3. BizDrive Function 3-9. Unregistering participant users () P.4

42 3. BizDrive Function 3-9. Unregistering participant users () Select the users to be unregistered. 3 Click Remove users. 3 P.4

43 3. BizDrive Function 3-0. Types of Uploading Methods and Sizes of Uploadable Files You have four options to upload files and folders. Different uploading methods are supported by different web browsers. You should decide how you upload files and folders depending on your environment. Method of Uploading Supported Web Browser Availability of Function to Notify Users of Uploaded Files Uploading Folder Size of Uploadable File (Restriction by System) Drag and drop to upload (List of Files and Folders) ( ) Internet Explorer.0 Google Chrome Firefox Safari. Not available Available to Chrome only Up to GB per file 3 4 Drag and drop to upload (HTML5) ( ) Internet Explorer.0 Google Chrome Firefox Safari. Available Available to Chrome only Up to GB per file 3 4 Drag and drop to upload (ActiveX) Internet Explorer Available Available Up to GB per file 3 4 Specifying files one by one for uploading Internet Explorer.0 Google Chrome Firefox Safari. Available Not available Up to GB per file 3 4 You cannot use Internet Explorer 7/8/9 for this uploading method. If the system administrator has set [None] in the [Notification of members] column, you cannot use this function. 3 This is a restriction by the system. The file size of Uploadable files may differ depending on web browsers. This function is based on the web technology and does not have any function to control retransmission etc. So, the maximum size of Uploadable files is not guaranteed. 4 You cannot upload a file if the size of the file you want to upload exceeds the free space in the Root folder. P.43

44 3. BizDrive Function 3-. Drag and Drop for Uploading (List of Files and Folders) Drag and drop the files you want to upload to the upload area. Chrome is the only web browser that can upload folders. Upload area P.44

45 Go to the folder you want to upload and click Upload. 3. BizDrive Function 3-. Drag and Drop for Uploading (HTML5) () P.45

46 3. BizDrive Function 3-. Drag and Drop for Uploading (HTML5) () Click on the [Drag & Drop (HTML5)] tab if it is not selected. 3 To notify the members that you have uploaded files, select Send in the field Notification of members and specify subject line, and Message. 4 Upload area 4 Drag and drop the files you want to upload to the upload area. If the upload setting of the root folder is Overwrite, the For an overwrite setup, when a file with the same name exists, it is overwritten message is displayed. 3 P.46

47 3. BizDrive Function 3-3. Uploading Files by Drag-and-Drop (ActiveX) () Go to the folder you want to upload and click Upload. P.47

48 3. BizDrive Function 3-3. Uploading Files by Drag-and-Drop (ActiveX) () Click on the [Drag & Drop (ActiveX)] tab if it is not selected To notify the members that you have uploaded files, select Send in the field Notification of members and specify subject line, and Message. 4 Drag and drop the files or folders. If the upload setting of the root folder is Overwrite, the For an overwrite setup, when a file with the same name exists, it is overwritten message is displayed. P.48

49 Go to the folder you want to upload and click Upload. 3. BizDrive Function 3-4. Specifying Files One by One for Uploading () P.49

50 3. BizDrive Function 3-4. Specifying Files One by One for Uploading () Click on the [Specify files individually] tab if it is not selected. 3 Write comments if any To notify the members that you have uploaded a file, select Send in the Notifucation of members field and specify subject line, and Message. 5 Click Upload. If the upload setting of the root folder is Overwrite, the For an overwrite setup, when a file with the same name exists, it is overwritten message is displayed. 5 6 P.50

51 3. BizDrive Function 3-5. Changing the root folder settings Click Edit in a list of root folders. Specify the folder name, comments, upload setting, and upload notification setting. 3 Click Change. Upload setting: Overwrite If a file having the same name is uploaded, the file is overwritten. When you upload a file via a browser, no overwrite confirmation dialog is displayed. To prevent overwriting a file by mistake, set the generation of file revision. Alias If a file having the same name is to be uploaded, the newer file is uploaded with the file name appended with a serial number. When you connect as a WebDAV client, a folder whose upload setting is Alias is not displayed.. 3 P.5

52 Click Create folder in the list of subfolders. Set the folder name, comments and permission. 3 Click Create New Folder. 3. BizDrive Function 3-6. Creating a subfolder 3 P.5

53 Click Edit for the target subfolder in the list of subfolders. Specify a file name and comments. 3. BizDrive Function 3-7. Changing subfolder settings () 3 Select This folder only or This folder and all subfolders for Permission change applied to. See the next page for how permission is applied. 4 Select permission from Full, Change, Change, Change3, Change4, View, UP and None. Clicking Batch change of permission allows you to change the permission for all the listed users. 5 Click Edit. 3 4 A subfolder under a folder whose permission is UP or None, the same permission level is taken over and you cannot change to another permission level. (For details, see 3-4, Folder s permission level.) 5 P.53

54 3. BizDrive Function 3-7. Changing subfolder settings () Permission change applied to: Change to a higher permission level (Set level > selected level) No permission level change (Set level = selected level) Change to a lower permission level other than UP or None (Set level > selected level) Change to lower permission level UP (Set level > selected level) Change to lower permission level None (Set level > selected level) This folder only (Only the permission level of this folder is changed) The permission level of the users who share the subfolder is not changed. The permission level of the users who share the subfolder is not changed. The permission level of the users who share the subfolder is not changed. This folder and all subfolders (The permission level of this folder and its subfolders is changed) The permission level of the users who share the subfolder is not changed if it is higher than the selected level. The permission level of the users who share the subfolder is changed if it is lower than the selected level. The permission level of all the subfolders is changed to the selected level. The permission level of the users who share the subfolder is changed to the selected level if it is higher than the selected level. The permission level of the users who share the subfolder is not changed if it is lower than the selected level. The permission level of all the users except those set to None in the subfolders is changed to UP. The permission level of all the users in the subfolders is changed to None. P.54

55 Click Edit for the target file in the list of subfolders. Specify a file name and comments. 3. BizDrive Function 3-8. Changing file settings 3 To notify the members that you have edited file settings, select Send in the field Notification of members and specify subject line, and Message. 4 Click Edit. 3 4 P.55

56 3. BizDrive Function 3-9. Downloading files/folders Select files or folders to be downloaded. You can select more than one file and/or folder and download them in a batch operation. Note: When you download one file, there is no limit on the size of the file. When you download multiple files, the maximum number of files you can download at one time is 300 and the total size of the files must not exceed GB. Click Download. P.56

57 3. BizDrive Function 3-0. Copying files/folders Select the files and/or folders to be copied. Click Copy. 3 Select Destination root folder and Destination folder. 4 Click Copy. 3 4 P.57

58 3. BizDrive Function 3-. Moving files/folders Select files and/or folders to be moved. Click Move. 3 Select Destination root folder and Destination folder. 4 Click Move. 3 4 P.58

59 3. BizDrive Function 3-. Deleting files/folders Select files and/or folders to be deleted. Click Delete. P.59

60 3. BizDrive Function 3-3. Browsing and deleting file histories () Click History in the rightmost column for the file whose history you want to browse or delete. P.60

61 3. BizDrive Function 3-3. Browsing and deleting file histories () Select the histories you want to delete. 3 Click Delete. 3 P.6

62 3. BizDrive Function 3-4. Locking and unlocking files/folders Select the files you want to lock or unlock in the list of root folders or subfolders. Click Lock or Unlock. A key icon is displayed beside the file name of a locked file. Placing your cursor on the key icon shows who locked the file. Only the person who locked the file can overwrite or upload the locked file or the files under the locked folder. You can unlock a locked file by overwriting it from a browser but the file remained locked if you overwrite it from WebDAV. The person who locked the file or a user with Full permission can unlock a file. List of subfolders List of root folders Placing your mouse on the lock icon displays the name or ID of the user who locked the file. P.6

63 3. BizDrive Function 3-5. Sorting files/folders Click Folder name or Last update in a list of root folders. Click File name, Last update or Size in a list of subfolders. Note: Each time you click the button, the files and folders are sorted in descending order or ascending order. List of subfolders List of root folders P.63

64 3. BizDrive Function 3-6. Viewing the WebDAV URL () You can view the URL to connect to Biz Storage File Share via WebDAV. Click WebDAV URL in a list of root folders or in a list of subfolders. List of subfolders List of root folders P.64

65 3. BizDrive Function 3-6. Viewing the WebDAV URL () WebDAV s URL is shown. P.65

66 3. BizDrive Function 3-7. Extracting and downloading root folder information () You can extract information about root folders, and can download the extracted information as two CSV files. Permission of each user Information of all subfolders and files Flow of tasks for extracting and downloading root folder information The user selects the target root folders, and reserves a task that extracts information from them. The system extracts information from the root folders (by running batch processes at 0-minute intervals), and creates a CSV file. 3 The user downloads the CSV file compressed in ZIP format using the Download Extracted Information window. Permission of each user The following 4 types of information can be extracted. Root folder name Folder path User ID Permission level Sample CSV file ルートフォルダ,,user, ルートフォルダ,,user, ルートフォルダ,/ フォルダ/,user, ルートフォルダ,/ フォルダ/,user, ルートフォルダ,/ フォルダ/,user,6 ルートフォルダ,/ フォルダ/,user,6 ルートフォルダ,/ フォルダ/ フォルダ3/,user, ルートフォルダ,/ フォルダ/ フォルダ3/,user,7 ルートフォルダ,,user, ルートフォルダ,,user, P.66

67 3. BizDrive Function 3-7. Extracting and downloading root folder information () Information of all subfolders and files The following 3 types of information can be extracted. Root folder name Folder path File name File size Update date Updater Lock status Number of backups Total backup size Maximum size Upload mode Notification mode Comment Sample CSV file ルートフォルダ,,,,03/6/ :00,,0,,,56,0,3, ルートフォルダのコメント ルートフォルダ,/ フォルダ/,,,03/6/ :00, 更新太郎,0,,,,, フォルダのコメント ルートフォルダ,/ フォルダ/,file.txt,0,03/6/ :00, 更新太郎,0,0,0,,, file.txtのコメント ルートフォルダ,/ フォルダ/,,,03/6/ :00, 更新太郎,,,,,, フォルダのコメント ルートフォルダ,/ フォルダ/,picture.jpg,000,03/6/ :00, 更新太郎,,0,0,,, picture.jpgのコメント ルートフォルダ,/ フォルダ/ フォルダ3/,,,03/6/ :00, 更新太郎,0,,,,, フォルダ3のコメント ルートフォルダ,/ フォルダ/ フォルダ3/,excel.xls,00,03/6/ :00, 更新太郎,0,0,000,,, excel.xlsのコメント ルートフォルダ,,,,03/6/ :00,,0,,,,0,0, ルートフォルダのコメント ルートフォルダ,/ フォルダ4/,,,03/6/ :00, 山田花子,0,,,,, フォルダ4のコメント P.67

68 3. BizDrive Function 3-7. Extracting and downloading root folder information () In the List of Root Folders window, select the root folders for which you want to extract information. Click Extract Root-Folder Information. When reservation for root-folder information extraction is completed, the following message appears: Extraction of information about the specified root folders was scheduled. Because extraction of root-folder information can start as batch processing at 0-minute intervals, extraction might not be completed soon. P.68

69 3. BizDrive Function 3-7. Extracting and downloading root folder information (3) 3When0 minutes have passed after you reserved a root-folder information extraction task, click Download Extracted Information in the List of Root Folders window. 4When extracted root folder information is ready for downloading, click Download to download the ZIP file that contains the extracted information. 3 5The system can hold a maximum of 0 download files, including those whose status is Downloading and Failed. After you download files, delete them by clicking Delete. Note: Download files will be deleted automatically when a week (68 hours) has passed after creation. 4 5 If the total number of extraction-target lines exceeds 00,000, attempts to extract root folder information will be "Failed". If extraction fails, select fewer root folders so that the total number of extraction-target lines does not exceed 00,000, and try again. P.69

70 4.ShareDisk 4-. Types of Uploading Methods and Sizes of Uploadable Files ShareDisk is file transfer function by selecting files you want to send, and entering address. In case Site Administrator set the disk space of #Share Disk, you can use file transfer function. In case Site Administrator does not set the disk space of #Share Disk, Tab of ShareDisk is not shown to window. You have four options to upload files and folders. Different uploading methods are supported by different web browsers. You should decide how you upload files and folders depending on your environment. Method of Uploading Supported Web Browser Uploading Folder Size of Uploadable File (Restriction by System) Drag and drop to upload (HTML5) ( ) Internet Explorer.0 Google Chrome Firefox Safari. Not available (If you use Chrome, when you drag a folder, the files in the folder are uploaded.) Up to GB per file Specifying files one by one for uploading Internet Explorer.0 Google Chrome Firefox Safari. Not available Up to GB per file You cannot use Internet Explorer 7/8/9 for this uploading method. This is a restriction by the system. The file size of Uploadable files may differ depending on web browsers. This function is based on the web technology and does not have any function to control retransmission etc. So, the maximum size of Uploadable files is not guaranteed. P.70

71 4.ShareDisk 4-. Send File (Drag and Drop for Uploading (HTML5))() To use the ShareDisk, click ShareDisk. Please click Send New Files P.7

72 4.ShareDisk 4-. Send File (Drag and Drop for Uploading (HTML5)) () 3 Click on the [Drag & Drop (HTML5)] tab if it is not selected Perform Step. Enter Address you want to send. Enter the user s address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step 4. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted addresses and domains. 6 When multiple files with the same name are uploaded, the files will be sequentially numbered automatically. Example: When sample.docx files are uploaded, their names will be become sample.docx and sample().docx. Important: Do not enter titles in the User name box. 5 Perform Step. Type a message. Enter the subject of the and a comment as needed. 7 If there exist still accessible files with the same name uploaded in the past, they will also trigger sequential numbering. 6 Perform Step 3. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) 7 Drag and drop the files you want to upload to the upload area. Note: If you use Chrome, when you drag a folder, the files in the folder are sent. P.7

73 4.ShareDisk 4-. Send File (Drag and Drop for Uploading (HTML5)) (3) An is sent to users. As a recipient, access the sent file by clicking the URL in the text. When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. If five attempts to enter the password fail, files can no longer be downloaded. 3 When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file. When a password is required Secure SSL communication When a password is not required 3 Secure SSL communication P.73

74 4.ShareDisk 4-3. Send File (Specifying Files One by One for Uploading) () To use the ShareDisk, click ShareDisk. Please click Send New Files P.74

75 4.ShareDisk 4-3. Send File (Specifying Files One by One for Uploading) () Click on the [Specify files individually] tab if it is not selected. 4 Click Send New Files to display the Send New Files window. In the window, click Browse. 5 When the Select File window opens, select the file you want to Send, and then click Open When multiple files with the same name are uploaded, the files will be sequentially numbered automatically. Example: When sample.docx files are uploaded, their names will be become sample.docx and sample().docx. If there exist still accessible files with the same name uploaded in the past, they will also trigger sequential numbering. 6 Perform Step. Enter Address you want to send. Enter the user s address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step 6. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted addresses and domains. Important: Do not enter titles in the User name box. 7 Perform Step 3. Type a message. Enter the subject of the and a comment as needed. 8 Perform Step 4. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) 9 9 Click confirm sending contents. 0 After confirming contents, Click send Files P.75

76 4.ShareDisk 4-3. Send File (Specifying Files One by One for Uploading) (3) An is sent to users. As a recipient, access the sent file by clicking the URL in the text. When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. If five attempts to enter the password fail, files can no longer be downloaded. 3 When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file. When a password is required Secure SSL communication When a password is not required 3 Secure SSL communication P.76

77 4.ShareDisk 4-4. Sending File histories In ShareDisk-Sending File histories, you can see histories which you sent. Note: Total disk space and disk space you can use are displays on the window. P.77

78 4.ShareDisk 4-5. Resend File In ShareDisk-Sending File histories, you can resend files by clicking resend. Click Resend Enter or change contents and settings as need. Note: Items other than file need to be changed as needed. 3 Click confirm sending contents 4 After confirming contents, Click Resend Files. 3 P.78

79 4.ShareDisk 4-6. Delete Sending Files In ShareDisk-Sending File histories, you can erase the histories (files) you have sent. Click the check box of histories (files) you want to erase. Click Delete. 3 After confirming erasing histories (files), Click Delete Note: The file isn't deleted if there is another sent history. 3 P.79

80 4.ShareDisk 4-7. Sending File list In ShareDisk-Sending File histories, you can confirms files you have sent. Click the subject of histories (files) you want to confirm. You can confirm the files you have sent. P.80

81 4.ShareDisk 4-8. Access history - files (Each file) In Files you have sent window, you can confirm access histories of files you have sent. Click Access history - files You can confirm the access histories per files. P.8

82 4.ShareDisk 4-9. Access history Details (Each file) In Access history - files, you can confirm details of access histories. Click details of Access history - files You can confirm the details of access histories per files. Note: Details are not displayed at the unaccess file. P.8

83 4.ShareDisk 4-0. Destination Address list In address tab of Files you have sent window, you can confirm Destination address you have sent. Click details of Access history - files You can confirm the details of access histories per files. P.83

84 4.ShareDisk 4-. Access history ( Address) In address window, you can confirm access histories which recipient accessed files. Click Access history - Addresses You can confirm the access histories which recipient accessed files. Note: Date value is based on last access date of each file. P.84

85 4.ShareDisk 4-. Access history Details ( Address) In Access history - Addresses window, you can confirm details of access histories which recipient accessed files. Click details You can confirm the details of access histories which recipient accessed files. P.85

86 4.ShareDisk 4-3. The access history to the file () In Access history - Addresses window, you can confirm multiple access histories of files you have sent. Click check access histories. You can confirm the multiple access histories you have sent. Note: The background color is changed on each sent. P.86

87 4.ShareDisk 4-3. The access history to the file() In Access history of files window, you can confirm multiple access histories of files you have sent. Click details. You can confirm the Access details history to selected file you have sent. P.87

88 4.ShareDisk 4-4. Flow of approval from the superior Sender Send Files (Select one of the superiors from the maximum of 5 superiors. ) Deletion before approval Set DL validity period Approve / Reject / Pending Mail Access notification mail (at the time of setting) Expired mail (at the time of unapproval) The approval period is the same as the DL validity period. Superior Approval request mail Reminder 8:00/5:00 every day Approval request cancelation mail Approve Approval/denial inly (edition cannot be made) Conformation of file required Input of the commend for the sender (Comment is not displayed at the destination.) Expired mail (at the time of unapproval) DL validity period Destination P.88

89 4.ShareDisk 4-5. Send File (Drag and Drop for Uploading (HTML5)) (Approval from the superior) () To use the ShareDisk, click ShareDisk. Please click Send New Files P.89

90 4.ShareDisk 4-5. Send File (Drag and Drop for Uploading (HTML5)) (Approval from the superior) () Click on the [Drag & Drop (HTML5)] tab if it is not selected. 4 Select the superior requesting approval with [Step 0.Set the approval from the superior]. 5 Perform Step. Enter Address you want to send. Enter the user s address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step 5. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted addresses and domains. 7 8 When multiple files with the same name are uploaded, the files will be sequentially numbered automatically. Example: When sample.docx files are uploaded, their names will be become sample.docx and sample().docx. If there exist still accessible files with the same name uploaded in the past, they will also trigger sequential numbering. Important: Do not enter titles in the User name box. 6 Perform Step. Type a message. Enter the subject of the and a comment as needed. 7 Perform Step 3. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) 8 Drag and drop the files you want to upload to the upload area. Note: If you use Chrome, when you drag a folder, the files in the folder are sent. P.90

91 4.ShareDisk 4-5. Send File (Drag and Drop for Uploading (HTML5)) (Approval from the superior) (3) The approval request mail in which the address is described is sent to the superior. Refer to [4-7. Approval from the superior] for approval from the superior. If the superior approves, the is sent to the recipient of the file. As a recipient, access the sent file by clicking the URL in the text. 3 When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. If five attempts to enter the password fail, files can no longer be downloaded. 4 When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file. When a password is required 3 Secure SSL communication When a password is not required 4 sent to the destination Secure SSL communication sent to the superior P.9

92 4.ShareDisk 4-6. Send File (Specifying Files One by One for Uploading) (Approval from the superior) () To use the ShareDisk, click ShareDisk. Please click Send New Files P.9

93 4.ShareDisk 4-6. Send File (Specifying Files One by One for Uploading) (Approval from the superior) () Click on the [Specify files individually] tab if it is not selected. 4 Select the superior requesting approval with [Step 0.Set the approval from the superior]. 5 Click Send New Files to display the Send New Files window. In the window, click Browse. 5 6 When the Select File window opens, select the file you want to Send, and then click Open. 7 8 When multiple files with the same name are uploaded, the files will be sequentially numbered automatically. Example: When sample.docx files are uploaded, their names will be become sample.docx and sample().docx. If there exist still accessible files with the same name uploaded in the past, they will also trigger sequential numbering. 7 Perform Step. Enter Address you want to send. Enter the user s address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step 7. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted addresses and domains. Important: Do not enter titles in the User name box. 9 8 Perform Step 3. Type a message. Enter the subject of the and a comment as needed. 0 9 Perform Step 4. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) 0 Click confirm sending contents. After confirming contents, Click send Files P.93

94 4.ShareDisk 4-6. Send File (Specifying Files One by One for Uploading) (Approval from the superior) (3) The approval request mail in which the address is described is sent to the superior. Refer to [4-7. Approval from the superior] for approval from the superior. If the superior approves, the is sent to the recipient of the file. As a recipient, access the sent file by clicking the URL in the text. 3 When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. If five attempts to enter the password fail, files can no longer be downloaded. 4 When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file. When a password is required 3 Secure SSL communication When a password is not required 4 sent to the destination Secure SSL communication sent to the superior P.94

95 4.ShareDisk 4-7. Approval from the superior () When the user sends a file, the superior receives the requesting approval from the superior. Note: If the approval validity period described in the expires, transmission of file becomes invalid. Note: The access period set when a user sends an and the validity period of approval are the same. Note that the access period may expired before the destination downloaded a file if the superior approves immediately before expiration of the validity period of approval. You can download the files by accessing the indicated URL or by accessing ShareDisk. 3 Click the [Unapproved] link on the [Approval from the superior] screen. 3 P.95

96 4.ShareDisk 4-7. Approval from the superior () 5 Check the [Sender information]. 6 Check the [Destination] and put a check mark in the check box. 7 Check the [Subject],[Comment] and [Access period]. 8 Click the link of the file name in [Transmission file name and file size]. The file to be transmitted is downloaded and contents can be checked. 9 If there is a comment for the sender, input a comment in [Input Approval/Denial/Pending comments]. 0 If any of [Approve], [Reject] and [Pending] is clicked, the sender is notified with the . Note: If [Approve] or [Reject] is selected, the decision cannot be canceled. Note: If [Approve] is selected, the file is sent to the destination sent to the sender P.96

97 4.ShareDisk 4-8. Sending File histories (Approval from the superior) In ShareDisk-Sending File histories, you can see histories which you sent. Note: Total disk space and disk space you can use are displays on the window. Not approved The superior has not approved yet. Approve Reject Pending Invalid Request for approval was approved. Request for approval was denied. Request for approval was suspended. The specified superior does not exist or the setting as the superior is reset. When the link of the status is clicked, comments from the superior can be checked. P.97

98 4.ShareDisk 4-9. Resend File (Approval from the superior) In ShareDisk-Sending File histories, you can resend files by clicking resend. Click Resend Enter or change contents and settings as need. Note: Items other than file need to be changed as needed. 3 Click confirm sending contents 4 After confirming contents, Click Resend Files. 3 P.98

99 4.ShareDisk 4-0. Delete Sending Files (Approval from the superior) In ShareDisk-Sending File histories, you can erase the histories (files) you have sent. Click the check box of histories (files) you want to erase. Click Delete. 3 After confirming erasing histories (files), Click Delete Note: The file isn't deleted if there is another sent history. Note: If the history of requests of approval from the superior is deleted, the approval request cancelation mail is sent to the superior. 3 P.99

100 4.ShareDisk 4-. Sending File list (Approval from the superior) In ShareDisk-Sending File histories, you can confirms files you have sent. Click the subject of histories (files) you want to confirm. You can confirm the files you have sent. P.00

101 4.ShareDisk 4-. Access history - files (Each file) (Approval from the superior) In Files you have sent window, you can confirm access histories of files you have sent. Click Access history - files You can confirm the access histories per files. P.0

102 4.ShareDisk 4-3. Access history Details (Each file) (Approval from the superior) In Access history - files, you can confirm details of access histories. Click details of Access history - files You can confirm the details of access histories per files. Note: Details are not displayed at the unaccess file. P.0

103 4.ShareDisk 4-4. Destination Address list (Approval from the superior) In address tab of Files you have sent window, you can confirm Destination address you have sent. Click details of Access history - files You can confirm the details of access histories per files. P.03

104 4.ShareDisk 4-5. Access history ( Address) (Approval from the superior) In address window, you can confirm access histories which recipient accessed files. Click Access history - Addresses You can confirm the access histories which recipient accessed files. Note: Date value is based on last access date of each file. P.04

105 4.ShareDisk 4-6. Access history Details ( Address) (Approval from the superior) In Access history - Addresses window, you can confirm details of access histories which recipient accessed files. Click details You can confirm the details of access histories which recipient accessed files. P.05

106 4.ShareDisk 4-7. The access history to the file (Approval from the superior) () In Access history - Addresses window, you can confirm multiple access histories of files you have sent. Click check access histories. You can confirm the multiple access histories you have sent. Note: The background color is changed on each sent. P.06

107 4.ShareDisk 4-7. The access history to the file (Approval from the superior) () In Access history of files window, you can confirm multiple access histories of files you have sent. Click details. You can confirm the Access details history to selected file you have sent. P.07

108 4.ShareDisk 4-8. Send File (Drag and Drop for Uploading (HTML5)) (circulating superiors) () To use the ShareDisk, click ShareDisk. Please click Send New Files P.08

109 4.ShareDisk 4-8. Send File (Drag and Drop for Uploading (HTML5)) (circulating superiors) () Click on the [Drag & Drop (HTML5)] tab if it is not selected. 4 Perform Step. Enter Address you want to send. Enter the user s address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step 4. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted addresses and domains When multiple files with the same name are uploaded, the files will be sequentially numbered automatically. Example: When sample.docx files are uploaded, their names will be become sample.docx and sample().docx. If there exist still accessible files with the same name uploaded in the past, they will also trigger sequential numbering. Important: Do not enter titles in the User name box. 5 Check the superior displayed in [List of circulating superiors]. Note: The is transmitted to superiors displayed on the list. 6 Perform Step. Type a message. Enter the subject of the and a comment as needed. 7 Perform Step 3. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) 8 Drag and drop the files you want to upload to the upload area. Note: If you use Chrome, when you drag a folder, the files in the folder are sent. P.09

110 4.ShareDisk 4-8. Send File (Drag and Drop for Uploading (HTML5)) (circulating superiors) (3) An is sent to users. As a recipient, access the sent file by clicking the URL in the text. The circulating mail in which addresses of destinations are described is sent to the superior. 3 When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. Note: If five attempts to enter the password fail, files can no longer be downloaded. 4 When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file. When a password is required 3 Secure SSL communication When a password is not required 4 sent to the destination sent to the superior Secure SSL communication P.0

111 4.ShareDisk 4-9. Send File (Specifying Files One by One for Uploading) (circulating superiors) () To use the ShareDisk, click ShareDisk. Please click Send New Files P.

112 4.ShareDisk 4-9. Send File (Specifying Files One by One for Uploading) (circulating superiors) () When multiple files with the same name are uploaded, the files will be sequentially numbered automatically. Example: When sample.docx files are uploaded, their names will be become sample.docx and sample().docx. If there exist still accessible files with the same name uploaded in the past, they will also trigger sequential numbering. 3 Click on the [Specify files individually] tab if it is not selected. 4 Click Send New Files to display the Send New Files window. In the window, click Browse. 5 When the Select File window opens, select the file you want to Send, and then click Open. 6 Perform Step. Enter Address you want to send. Enter the user s address and user name, and click Add to List. Note: If you want to send files to more than one user, repeat step 6. Note: If restrictions on destinations are set by the system administrator, mails cannot be sent to mail addresses or domains other than permitted addresses and domains. Important: Do not enter titles in the User name box. 7 Check the superior displayed in [List of circulating superiors]. Note: The is transmitted to superiors displayed on the list. 8 Perform Step 3. Type a message. Enter the subject of the and a comment as needed. 9 Perform Step 4. other settings. You do not need to set a password if you do not use one. (Note, however, that if the system administrator has made entry of a password a requirement, a password must be set.) 9 Click confirm sending contents. 0 After confirming contents, Click send Files P.

113 4.ShareDisk 4-9. Send File (Specifying Files One by One for Uploading) (circulating superiors) (3) An is sent to users. As a recipient, access the sent file by clicking the URL in the text. The circulating mail in which addresses of destinations are described is sent to the superior. When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Sent File window appears, you can download the sent file. Note: If five attempts to enter the password fail, files can no longer be downloaded. 3 When a password is not required: The browser starts. When the Sent File window appears, you can download the sent file. When a password is required 3 Secure SSL communication When a password is not required 4 sent to the destination sent to the superior Secure SSL communication P.3

114 4.ShareDisk Sending File histories (circulating superiors) In ShareDisk-Sending File histories, you can see histories which you sent. Note: Total disk space and disk space you can use are displays on the window. P.4

115 4.ShareDisk 4-3. Resend File (circulating superiors) In ShareDisk-Sending File histories, you can resend files by clicking resend. Click Resend Enter or change contents and settings as need. Note: Items other than file need to be changed as needed. 3 Click confirm sending contents 4 After confirming contents, Click Resend Files. 3 P.5

116 4.ShareDisk 4-3. Delete Sending Files (circulating superiors) In ShareDisk-Sending File histories, you can erase the histories (files) you have sent. Click the check box of histories (files) you want to erase. Click Delete. 3 After confirming erasing histories (files), Click Delete Note: The file isn't deleted if there is another sent history. 3 P.6

117 4.ShareDisk Sending File list (circulating superiors) In ShareDisk-Sending File histories, you can confirms files you have sent. Click the subject of histories (files) you want to confirm. You can confirm the files you have sent. P.7

118 4.ShareDisk Access history - files (Each file) (circulating superiors) In Files you have sent window, you can confirm access histories of files you have sent. Click Access history - files You can confirm the access histories per files. P.8

119 4.ShareDisk Access history Details (Each file) (circulating superiors) In Access history - files, you can confirm details of access histories. Click details of Access history - files You can confirm the details of access histories per files. Note: Details are not displayed at the unaccess file. P.9

120 4.ShareDisk Destination Address list (circulating superiors) In address tab of Files you have sent window, you can confirm Destination address you have sent. Click details of Access history - files You can confirm the details of access histories per files. P.0

121 4.ShareDisk Access history ( Address) (circulating superiors) In address window, you can confirm access histories which recipient accessed files. Click Access history - Addresses You can confirm the access histories which recipient accessed files. Note: Date value is based on last access date of each file. P.

122 4.ShareDisk Access history Details ( Address) (circulating superiors) In Access history - Addresses window, you can confirm details of access histories which recipient accessed files. Click details You can confirm the details of access histories which recipient accessed files. P.

123 4.ShareDisk The access history to the file (circulating superiors) () In Access history - Addresses window, you can confirm multiple access histories of files you have sent. Click check access histories. You can confirm the multiple access histories you have sent. Note: The background color is changed on each sent. P.3

124 4.ShareDisk The access history to the file (circulating superiors) () In Access history of files window, you can confirm multiple access histories of files you have sent. Click details. You can confirm the Access details history to selected file you have sent. P.4

125 5.ShareDisk (One-Time Reception) 5-. Types of Uploading Methods and Sizes of Uploadable Files Unlike file sharing using GroupDisk, the file receive function allows you to receive files in ShareDisk without issuing IDs or creating groups in advance. This function is convenient when you want to share files with temporary customers. Notes: - If the system administrator has not permitted use of one-time reception, the button is grayed out. - Files whose download deadlines have passed are automatically deleted. You have four options to upload files and folders. Different uploading methods are supported by different web browsers. You should decide how you upload files and folders depending on your environment. Method of Uploading Supported Web Browser Uploading Folder Size of Uploadable File (Restriction by System) Drag and drop to upload (HTML5) ( ) Internet Explorer.0 Google Chrome Firefox Safari. Not available (If you use Chrome, when you drag a folder, the files in the folder are uploaded.) Up to GB per file Specifying files one by one for uploading Internet Explorer.0 Google Chrome Firefox Safari. Not available Up to GB per file You cannot use Internet Explorer 7/8/9 for this uploading method. This is a restriction by the system. The file size of Uploadable files may differ depending on web browsers. This function is based on the web technology and does not have any function to control retransmission etc. So, the maximum size of Uploadable files is not guaranteed. P.5

126 Unlike file sharing using GroupDisk, the file receive function allows you to receive files in ShareDisk without issuing IDs or creating groups in advance. This function is convenient when you want to share files with temporary customers. Notes: - If the system administrator has not permitted use of one-time reception, the button is grayed out. - Files whose download deadlines have passed are automatically deleted. Click Receive Files. 5.ShareDisk (One-Time Reception) 5-. Receiving files (Drag and Drop for Uploading (HTML5)) () P.6

127 5. ShareDisk (One-Time Reception) 5-. Receiving files (Drag and Drop for Uploading (HTML5)) () In the STEP. Enter Address you want to send section, set the information about the message recipient you want to upload files. Enter the address and name of the recipient, and then click Add to List. (You can also set the information by selecting an entry in the address book.) Note: If you want to send a message to more than one recipient, repeat step. 3 Important: Do not enter titles in the Destination name box. In the STEP. Type a message section, specify the Send messages in Japanese, Subject, Comment, and Set the sender settings as required. 3 In the STEP3. Specify other settings section, set the upload deadlines, password, and secret phrase. Notes: - A password and secret phrase must be set. - Notify the recipients of the password and secret phrase by a means other than Biz Storage File Share. - The secret phrase is displayed on the site that you have asked the recipients to access. - A recipient accessing the site checks the displayed phrase to determine whether the site is the correct site. - Do not use the same character string for both the password and the secret phrase. 4 Click confirm sending contents. 4 5 After confirming the contents, click Send. When the recipient has uploaded the files, you will receive an to that effect. You can download the files by accessing the indicated URL or by accessing the files from the Sending/Receiving File histories page. P.7

128 5. ShareDisk (One-Time Reception) 5-3. Uploading files in response to a received (Drag and Drop for Uploading (HTML5)) () If you receive an like the one shown below, you are being asked to upload files. By clicking the indicated URL, you can open the One-time upload page. Check the secret phrase displayed on the One-time upload page to see whether it is the same as the secret phrase provided to you by a means other than Biz Storage File Share. If the two phrases are the same, enter the password, and then click Login. When a valid password is entered, the file upload page opens. If five attempts to enter the password fail, files can no longer be uploaded. If the displayed secret phrase is not the one you received or if you do not know why you received the , contact the sender for confirmation before you upload any files. P.8

129 5. ShareDisk (One-Time Reception) 5-3. Uploading files in response to a received (Drag and Drop for Uploading (HTML5)) () Click on the [Drag & Drop (HTML5)] tab if it is not selected. After repeating the above steps for each upload file, select whether you want to receive an reporting access. 3 When you have completed making your selections, click Upload. When a message reporting that uploading has been completed appears, close the page. Notes: - The uploaded files are encrypted automatically on the server, and saved in ShareDisk. - The uploaded files will be deleted automatically after the number of days specified by the system administrator. When multiple files with the same name are uploaded, the files will be sequentially numbered automatically. Example: When sample.docx files are uploaded, their names will be become sample.docx and sample().docx. If there exist still accessible files with the same name uploaded in the past, they will also trigger sequential numbering. 3 P.9

130 Unlike file sharing using GroupDisk, the file receive function allows you to receive files in ShareDisk without issuing IDs or creating groups in advance. This function is convenient when you want to share files with temporary customers. Notes: - If the system administrator has not permitted use of one-time reception, the button is grayed out. - Files whose download deadlines have passed are automatically deleted. Click Receive Files. 5.ShareDisk (One-Time Reception) 5-4. Receiving files (Specifying Files One by One for Uploading) () P.30

131 5. ShareDisk (One-Time Reception) 5-4. Receiving files (Specifying Files One by One for Uploading) () In the STEP. Enter Address you want to send section, set the information about the message recipient you want to upload files. Enter the address and name of the recipient, and then click Add to List. (You can also set the information by selecting an entry in the address book.) Note: If you want to send a message to more than one recipient, repeat step. 3 Important: Do not enter titles in the Destination name box. In the STEP. Type a message section, specify the Send messages in Japanese, Subject, Comment, and Set the sender settings as required. 3 In the STEP3. Specify other settings section, set the upload deadlines, password, and secret phrase. Notes: - A password and secret phrase must be set. - Notify the recipients of the password and secret phrase by a means other than Biz Storage File Share. - The secret phrase is displayed on the site that you have asked the recipients to access. - A recipient accessing the site checks the displayed phrase to determine whether the site is the correct site. - Do not use the same character string for both the password and the secret phrase. 4 Click confirm sending contents. 4 5 After confirming the contents, click Send. When the recipient has uploaded the files, you will receive an to that effect. You can download the files by accessing the indicated URL or by accessing the files from the Sending/Receiving File histories page. P.3

132 5. ShareDisk (One-Time Reception) 5-5. Uploading files in response to a received (Specifying Files One by One for Uploading) () If you receive an like the one shown below, you are being asked to upload files. By clicking the indicated URL, you can open the One-time upload page. Check the secret phrase displayed on the One-time upload page to see whether it is the same as the secret phrase provided to you by a means other than Biz Storage File Share. If the two phrases are the same, enter the password, and then click Login. When a valid password is entered, the file upload page opens. If five attempts to enter the password fail, files can no longer be uploaded. If the displayed secret phrase is not the one you received or if you do not know why you received the , contact the sender for confirmation before you upload any files. P.3

133 5. ShareDisk (One-Time Reception) 5-5. Uploading files in response to a received (Specifying Files One by One for Uploading) () Click on the [Specify files individually] tab if it is not selected. On the One-time upload page, click Browse to open the dialog box for selecting a file. 3 In the dialog box that opens, select a file you want to upload, and then click Open. 4 After repeating the above steps for each upload file, select whether you want to receive an reporting access. 5 When you have completed making your selections, click Upload. When a message reporting that uploading has been completed appears, close the page. Notes: - The uploaded files are encrypted automatically on the server, and saved in ShareDisk. - The uploaded files will be deleted automatically after the number of days specified by the system administrator. When multiple files with the same name are uploaded, the files will be sequentially numbered automatically. 4 5 Example: When sample.docx files are uploaded, their names will be become sample.docx and sample().docx. If there exist still accessible files with the same name uploaded in the past, they will also trigger sequential numbering. 3 P.33

134 5. ShareDisk (One-Time Reception) 5-6. Deleting receive records You can delete receive records by using the list of send and receive records on the Sending/Receiving File histories page. In the list, select the check boxes of the receive records you want to delete. When you have completed selecting records, click Delete. 3 On the Deleting histories page that opens, confirm the displayed information, and then click Delete. Note: If a receive record is deleted, the URL in the corresponding send request message is no longer valid. In addition, the files that have been uploaded are also deleted. 3 P.34

135 5. ShareDisk (One-Time Reception) 5-7. Checking received files You can check received files from the list of send and receive records on the Sending/Receiving File histories page. In the list, click the subject of the receive record whose received files you want to check. The List of received files page opens. You can check the received files listed on this page. Note: Select files to be downloaded. Click Download. P.35

136 5. ShareDisk (One-Time Reception) 5-8. Checking the receive history for a specific address By clicking the address tab on the List of received files page, you can check the receive history for an address to which a send request message has been sent. On the List of received files page, click the address tab. A list of addresses from which files have been received appears. By clicking the link in the Receive history column for an address in the list, you can check the receive history for that address. P.36

137 5. ShareDisk (One-Time Reception) 5-9. Checking the details of multiple receive records When multiple receive records are displayed on the Sending/Receiving File histories page, you can check their details in a single list. On the Sending/Receiving File histories page, select the check boxes of the receive records whose details you want to check, and then click Check Receive Histories. The History of received files page appears. All the files received for the selected receive records are listed on this page. P.37

138 6. Sharing Files 6-. GroupDisk Biz Storage File Share s group function allows you to securely share files with other ID owners. To use the group function, click GroupDisk. P.38

139 6. Sharing Files 6-. Joining a group This section explains how you as a user can accept or decline an invitation to join a group after receiving an invitation when the Simplified addition of group members check box is not selected (see 7-. Creating a designated-members group ()). The following is sent to a candidate group member. Click either of the URLs in the . Note: Although two URLs are displayed, you can click either, since they are both the same. When the browser starts and the login window opens, enter your ID and password, and then click Log In. 3 When the Invitation to Join Group window appears, click Join Group to join the group. If you do not want to join the group, click Decline Invitation. Secure SSL communication Tip: If you do not want to join the group If you do not click a link in the invitation , you will not be registered in the group. 3 P.39

140 6. Sharing Files 6-3. Uploading a file to a group () When you click GroupDisk, a list of groups to which you belong appears. Note: Groups to which you do not belong do not appear. You cannot access groups of which you are not a member. Click the group to which you want to upload a file. Note: For details about how to create a group, see 7-. Creating a designated-members group and subsequent sections. A list of groups you belong to appears. P.40

141 6. Sharing Files 6-3. Uploading a file to a group () When you click a group, the files on the group s disk are displayed. To upload a file to the group, click Upload. Note: Group members who have not been granted upload permission by the group creator cannot upload files. Newly uploaded files are marked NEW!. Access log When you click Access log, the member IDs that have accessed the file, the number of accesses, and the dates and times of access are displayed. For details about how to view an access log, see 6-8. Access log. Note: Access log might not be displayed depending on the settings specified by the site administrator or group administrator. P.4

142 6. Sharing Files 6-4. Specifying a file to be uploaded to a group When you click Upload, the Upload Files window appears. Click Browse. When the Select File window appears, select the file you want to upload and click Open. Notes: The maximum size of an upload file is GB. 3 When the Upload Files window reappears, select a type from the Type drop-down list and, if you wish to, enter a comment in the Comment box. Notes: If you do not specify a type, the system automatically determines the type of the file based on the file name extension. If you want to upload more than one file, repeat steps to 3. 4 If you want to notify group members via that you have uploaded a file, in the Notification of members section, select Send , and enter the subject of your in the subject line box and your message in the Message box. 5 Click Upload. Note: Uploaded files are automatically encrypted when they are stored on the server. The files are automatically decrypted when they are downloaded. 3 Convenient notification function 4 5 P.4

143 6. Sharing Files 6-5. Uploading a ZIP file to a group When a ZIP file is uploaded, it can be decompressed on the server before it is stored. (An uploaded a ZIP file can preserve the folder hierarchy.) With this function, you can easily upload folders on many hierarchical levels. Compress the folders you want to upload as a ZIP file. In the Upload Files window, click Specify ZIP file. 3 Click Browse and select the ZIP file you want to upload. 4 Click Upload. 5 When the upload result window appears, the upload is complete. Note: When you click Specify ZIP file, the group member notification function is not available. If you want to use the notification function, see 6-4. Specifying a file to be uploaded to a group. 4 3 P.43

144 6. Sharing Files 6-6. Uploading multiple files to a group in a batch operation by dragging and dropping When you click Upload, the Upload Files window appears. Click Drag & drop files. In the Drag and drop files you want to upload in a batch section, drag and drop the files you want to upload. You can drag and drop several files at one time or else drag and drop a folder. Notes: The maximum size of an upload file is GB. The batch upload function is not available for Macintosh. Before you can use the batch upload function, you need to install ActiveX. 3 When the upload result window appears, the upload is complete. Click OK to close the window. Note: Uploaded files are automatically encrypted when they are stored on the server. The files are automatically decrypted when they are downloaded. Important: The batch upload function is available only for Windows Internet Explorer. When you are using other OSs or browsers, see 6-4. Specifying a file to be uploaded to a group. File Drag and drop 3 P.44

145 6. Sharing Files 6-7. Accessing a file from a notification If Send was selected when a file was uploaded to a group, the shown below on the left is sent to all group members. You can access the uploaded file by clicking the URL in the text. When the browser starts and the login window opens, enter your ID and password, and then click Log In. 3 When you are logged in, a list of the files in the group appears. You can check the files that have been uploaded. Secure SSL communication 3 P.45

146 6. Sharing Files 6-8. Access log () When the group creator allows access logs to be viewed by group members, group members can view the access log of each file in GroupDisk. Notes: Access logs cannot be viewed during the free-trial period. For details about how the group creator permits group members to view access logs, see 7-. Creating a designated-members group () and 7-4. Creating an all-users group (). Click Access log in the rightmost column of the file whose access log you want to view. You cannot view the access logs for folders. P.46

147 6. Sharing Files 6-8. Access log () When you click Access log, the Access Log window appears. In this window, you can view the IDs of group members who have accessed a file, the number of accesses, and the time and date of the last access. For a more detailed view of the access log, click Details. In the detailed view, the times and dates of accesses are displayed. P.47

148 6. Sharing Files 6-9. Posting a message on the bulletin board You can post a message to the members of a group on the group s members-only bulletin board. Note: This function is available only to the administrator and members of the group. Log in from the top page. Click GroupDisk and then click the name of the group to which you want to post a message. Click Message board at the upper right of the window. When the members-only bulletin board appears, click Post New Message at the upper right of the window. 3 Enter the subject of your and your message, and then click Post. Note: You cannot use HTML tags. When a message reporting that a new message has been posted appears in the window, the posting process is complete. 3 P.48

149 6. Sharing Files 6-0. Deleting a message from the bulletin board You can delete messages posted on the members-only bulletin board of a group. Note: This function is available only to the administrator and members of the group. When the group bulletin board appears, select the check box to the left of the message you want to delete. Click Delete at the top of the window. In the case of the group members, a group member can delete only messages that that member has posted. When a message reporting that the message has been deleted appears in the window, the deletion process is complete. P.49

150 6. Sharing Files 6-. Withdrawing from a group () After login, click GroupDisk and then click Group Settings at the upper right of the window. In the Groups to which you belong section, click the group from which you want to withdraw. P.50

151 6. Sharing Files 6-. Withdrawing from a group () 3 When the details of the group appear, click Withdraw from Group. 4 In the confirmation window, click Withdraw. 3 P.5

152 7. Creating Groups and Changing Settings 7-. Creating a designated-members group () In the GroupDisk window, click Group Settings at the upper right of the window. Click Create New Group. Note: To create a group, you must have permission to create groups. Site administrators know whether or not a user has this permission. P.5

153 7. Creating Groups and Changing Settings 7-. Creating a designated-members group () When you click Create New Group, the Create a Group window appears. Enter a group name, information about the group in Introductory statement (optional), and an amount of group disk space. If appropriate, select the Create message board and Group Access history check boxes. Select using Notification to members when uploads files or not. Group disk space The group disk space is taken from the personal disk (MyDisk) of the group creator. For example, if a user with a 50-MB MyDisk creates a group with 0 MB of disk space, the user s MyDisk space is reduced to 40 MB. For details about how to check the amount of MyDisk space, click Disk Usage on the home screen. 3 3 Select the member permissions most appropriate for the purpose of the group. When you create a group consisting of designated members, select a category from. Group consisting of specified users only. Note: To create a group that is shared by all ID holders, see 7-4. Creating an all-users group. About the access permission for the Biz Storage File Share Access permission for the Biz Storage File Share is granted to the group, not to each user. Since access permission is granted on a group basis, one user can have different access permissions for different groups. (Within a group, there are two access permission levels: group administrator, premium member, and group participant.) P.53

154 7. Creating Groups and Changing Settings 7-. Creating a designated-members group (3) 4 Select the Simplified addition of group members check box, if appropriate (recommended). 5 Click Review Settings. Simplified addition of group members When you select this check box (recommended): Each time the group creator adds a candidate group member, that member is immediately added (registered) as an official member. When you do not select this check box: When the group creator adds a candidate group member, if the candidate member agrees to join the group, the member is officially added (registered). For details about how candidate group members accept of decline an invitation to join a group, see 6-. Joining a group (page 88). 4 5 P.54

155 7. Creating Groups and Changing Settings 7-. Creating a designated-members group (4) 6 Check the settings and click Create Group. This completes the creation of the group and the settings for the group. 6 P.55

156 7. Creating Groups and Changing Settings 7-. Registering group members After you create a group as explained in 7-. Creating a designated-members group, in the window for the group, click Add New Members at the upper right of the window. Specify a user you want to add (register) as a group member. A. Select a user from the address book. When the user ID of a user is in the address book, click Address book and select the user. B. Specify the user ID of a user. Enter the user ID of a user you want to add, and then click Add to List. C. Specify an address. Enter the registered address of a user, and then click Add to List. Note: If you want to register a user as a premium member, select the check box for that user in the List of users to receive invitation section. For details about premium members, see 7-3. Specifying premium members. 3 Enter a message to be sent to the group member to be added (registered). This item is optional. 4 Click Send Invitation. 3 4 P.56

157 7. Creating Groups and Changing Settings 7-3. Specifying premium members () You can individually specify some group members to be premium members. Premium members are group members who have the same access permission as the group administrator. Specifying premium members allows you to specify two levels of access permission for group members. To create premium members in an existing group, click GroupDisk and then Group Settings to display the Confirmation of Group Settings window. In this window, in the Groups you manage section, select a group in which you want to specify premium members. Click Participating members. Select the check boxes for the users you want to specify as premium members. On the group details page, click Add as premium members. P.57

158 7. Creating Groups and Changing Settings 7-3. Specifying premium members () 3 Enter an appropriate subject line and message for the registration notification . 4 When you click Set as Premium Member, a notification is sent to the specified user to inform the user that he or she has been specified as a premium member. A notification is sent to the specified user. 3 P.58

159 7. Creating Groups and Changing Settings 7-4. Creating an all-users group () This section explains how to create an all-users group. All-users group All the ID owners of the Biz Storage File Share participate in an all-users group. This type of group is useful when you want to send messages to all ID owners or to distribute formats that are to be shared by all related parties. Click GroupDisk, Group Settings, and then Create New Group. The Create a Group window shown at the left opens. Enter a group name, information about the group in Introductory statement (optional), and an amount of group disk space. If appropriate, select the Create message board and Group Access history check boxes. Select using Notification to members when uploads files or not. Group disk space The group disk space is taken from the personal disk (MyDisk) of the group creator. For example, if a user with a 50-MB MyDisk creates a group with 0 MB of disk space, the user s MyDisk space is reduced to 40 MB. For details about how to check the amount of MyDisk space, click Disk Usage on the home screen. 3 Select the member permissions most appropriate for the purpose of the group. For an all-users group, select a category from. Group for all users. Note: To create a group consisting of designated members, see 7-. Creating a designated-members group and subsequent sections. 3 Click Review Settings. Note: When you register a new ID, the ID owner is automatically included in the group. P.59

160 7. Creating Groups and Changing Settings 7-4. Creating an all-users group () 4 In the Confirm the group settings section, check the settings and click Create Group. This completes the creation of the group and the settings for the group. All the ID owners of the Biz Storage File Share are the group members. 4 P.60

161 7. Creating Groups and Changing Settings 7-5. Changing the settings of a group () Note: This function is available only to group administrators. In the GroupDisk window, click Group Settings at the upper right of the window above the list of groups. In the Confirmation of Group Settings window, in the Groups you manage section, click the group whose settings you want to change. When the settings of the group appear, click Change Settings. P.6

162 7. Creating Groups and Changing Settings 7-5. Changing the settings of a group () 3 When you change the settings of a group, you can change (a) the group name and comment for the group, (b) the amount of disk space, (c) whether to use the members-only bulletin board, (d) whether to allow access to the group access log, and (e) Setting Notification to members when uploads files, (f) the access permission of group members. Change the settings as needed, and then click Review Changes. 4 After you review the changes, click Change Group Settings. When the changes have been implemented, the general settings and an overview of the group appear. a b c d e f 4 3 P.6

163 Note: This function is available only to group administrators. You do not need to add members if you have selected a check box in the Group for all users section when you configured the group. After login, click GroupDisk and then click Group Settings at the upper right of the window. In the window that appears, select the group to which you want to add a member. Click Add New Members at the upper right of the window. Specify the user you want to add as a group member. Note: If you want to register a user as a premium member, select the check box for that user in the List of users to receive invitation section. For details about premium members, see 7-3. Specifying premium members. 3 Enter a message to be sent to the member to be added (optional). 4 Click Send Invitation to send an Creating Groups and Changing Settings 7-6. Registering additional group members 3 4 P.63

164 7. Creating Groups and Changing Settings 7-7. Removing a member from a group () Note: This function is available only to group administrators. After login, click GroupDisk and then Group Settings. Then click the group from which you want to remove a member. When the group details window appears, click Participating members. 3 Select the check box for the user you want to remove, and then click Remove from the group. 3 P.64

165 7. Creating Groups and Changing Settings 7-7. Removing a member from a group () 4 Enter a message related to the removal (optional) and click Confirm Withdrawal. 5 The member is removed from the group. Note: Once the removal procedure is performed, it cannot be undone. To restore the removed member to the group, you must again perform the procedure for including the member in the group. 4 P.65

166 7. Creating Groups and Changing Settings 7-8. Changing the access log and bulletin board settings () Note: This function is available only to group administrators. After login, click GroupDisk and then Group Settings at the upper right of the window. In the Confirmation of Group Settings window, in the Groups you manage section, click the name of the group whose settings you want to change. 3 When the current group settings appear, click Change Settings. 4 When the Change the Group Settings window appears, select the Create message board check box if you want to use the bulletin board. If you do not want to use the bulletin board, clear this check box. Then click Review Changes. 5 When a confirmation window appears, click Change Group Settings. The group details window returns. This completes the process for changing the settings. 4 5 P.66

167 7. Creating Groups and Changing Settings 7-8. Changing the access log and bulletin board settings () Note: This function is available only to group administrators. After login, click GroupDisk and then Group Settings. In the Confirmation of Group Settings window, in the Groups you manage section, click the name of the group whose settings you want to change. 3 When the current group settings appear, click Change Settings. 4 When the Change the Group Settings window appears, select the check box next to Group history if you want to make the group access log available to group members. If you do not want to make it available, clear the check box. Click Review Changes. 5 When a confirmation window appears, click Change Group Settings. 6 The group details window returns. This completes the process for changing the settings. 4 P.67

168 7. Creating Groups and Changing Settings 7-9. Replacing the group administrator Note: This function is available only to group administrators. After login, click GroupDisk and then Group Settings. Next, click the applicable group. When the group details window appears, click Participating members at the top of the window. 3 In the Requests for administrator replacement column of the row of the member you want to be the new administrator, click Request. 4 Enter a message asking the member to assume the role of administrator, and then click Send Request. 5 Your is sent to the member and appears in the Group disk section under What s New on the home screen. The replacement is completed when the requested member agrees to assume the role of administrator. 4 P.68

169 7. Creating Groups and Changing Settings 7-0. Canceling an attempt to replace a group administrator This section explains how to cancel an attempt to replace the group administrator. Once a person asked to assume the role of administrator has accepted, cancellation is no longer possible. This procedure can be performed only by the group administrator who has asked another member to replace him or her. After login, click GroupDisk and then Group Settings. Next, click the applicable group. When the group details window appears, click Cancel Replacement. P.69

170 7. Creating Groups and Changing Settings 7-. Dissolving a group () This section explains how to dissolve a group. Once a group is dissolved, group services are no longer available. However, if you cancel dissolution within a certain period of time, groups services become available again. Notes: This function is available only to group administrators. If you want to dissolve a group immediately, remove all group members and then dissolve the group. After login, click GroupDisk and then Group Settings. Next, click the applicable group. When the General Settings and Overview window for the group appears, click Dissolve Group at the bottom of the window. 3 Enter a comment regarding dissolution of the group, and then click Dissolve Group. P.70

171 7. Creating Groups and Changing Settings 7-. Dissolving a group () 4 When a confirmation window asking you if you really want to dissolve the group appears, click OK. 5 Check whether the following information is displayed: The group has been frozen. After the freeze expiration date, the group will be dissolved. The group details window shows the freeze period. If you cancel dissolution before the indicated date, the group becomes available again. Notes: A dissolution notification is ed to all group members and appears in the group details window. If the group contains only the group administrator, the group is dissolved immediately. 4 P.7

172 7. Creating Groups and Changing Settings 7-. Canceling the dissolution of a group This section explains how to cancel the dissolution of a group that has been frozen. You cannot cancel the dissolution of a group for which the specified freeze period has passed. Note: This function is available only to group administrators. After login, click GroupDisk and then Group Settings. Next, click the applicable group. When the General Settings and Overview window for the group appears, click Cancel Dissolution of This Group at the bottom of the window. 3 Check the name of the group and then click Cancel Dissolution. 4 When a message stating that dissolution of the group has been canceled appears, dissolution of the group has been canceled. 3 P.7

173 8. Uploading and Downloading Files 8-. Uploading a file When you click MyDisk, the MyDisk window appears. My Disk is the storage space for a user s files. indicates a file and indicates a folder. Note: At the initial login, only the MyPhoto folder for photographs appears. You might have no MyPhoto folder depending on the terms of your contract. To upload a file, click Upload. Displays your total disk space and the amount of space already in use. Indicates a file name. Indicates file size. Displays the expiration date for a recommended file (for details about the recommendation function, see 5. Using the Recommendation Function to Send Files). P.73

174 8. Uploading and Downloading Files 8-. Specifying a file to be uploaded Click Upload to display the Upload Files window. In the window, click Browse. When the Select File window opens, specify the file you want to upload, and then click Open. Notes: The maximum size of an upload file is GB. 3 When the Upload Files window returns, select a type and, if you wish to, enter a comment. Notes: If you do not specify a type, the system automatically determines the type of the file based on the file name extension. If you want to upload more than one file, repeat steps to 3. 4 When a file is selected, click Upload. When a message indicating the upload result and a list of files in the group appear, the upload is complete. Note: Uploaded files are automatically encrypted when they are stored on the server. The files are automatically decrypted when they are downloaded. 3 4 P.74

175 8. Uploading and Downloading Files 8-3. Uploading a ZIP file When a ZIP file is uploaded, the file can be decompressed on the server before it is stored. (An uploaded ZIP file can preserve the folder hierarchy.) With this function, you can easily upload folders on many hierarchical levels. Compress the folders you want to upload as a ZIP file. In the Upload Files window, click Specify ZIP file. 3 Click Browse and select the ZIP file you want to upload. 4 Click Upload. When a message indicating the upload result and a list of files in the group appear, the upload is complete. 3 4 P.75

176 When you click Upload, the Upload Files window appears. Click Drag & drop files. 8. Uploading and Downloading Files 8-4. Uploading multiple files in a batch operation by dragging and dropping In the Drag and drop files you want to upload in a batch section, drag and drop the files you want to upload. You can drag and drop several files at one time or else drag and drop a folder. Notes: The maximum size of an upload file is GB. The batch upload function is not available for Macintosh. Before you can use the batch upload function, you need to install ActiveX. When a message indicating the upload result and a list of files in the group appear, the upload is complete. Note: Uploaded files are automatically encrypted when they are stored on the server. The files are automatically decrypted when they are downloaded. Important: The batch upload function is available only for Windows Internet Explorer. When you are using other OSs or browsers, see 6-4. Specifying a file to be uploaded to a group. File Drag and drop P.76

177 8. Uploading and Downloading Files 8-5. Downloading a file () Select the check box to the left of the file or folder you want to download. You can select more than one file and folder, and download them in a batch operation. Note: When you download one file, there is no limit on the size of the file. When you download multiple files, the maximum number of files you can download at one time is 300 and the total size of the files must not exceed GB. Click Download. When you select multiple files, they are compressed as a ZIP file and downloaded as one file. P.77

178 8. Uploading and Downloading Files 8-5. Downloading a file () 3 When the files have been compressed, the File Download window opens. Click Save. 4 When the Save As window opens, specify the storage location and click Save. 5 When the Download Complete window appears, click Close to close the window P.78

179 9. Using the Recommendation Function to Send Files 9-. Using the recommendation function () Unlike file sharing using GroupDisk, the recommendation function allows you to transfer files that are too large to be attached to s in a secure environment (SSL encryption and encrypted passwords) without issuing IDs in advance or creating groups. This function is convenient in emergencies and when you wish to share files with temporary customers. Upload the files you want to recommend to MyDisk beforehand. Note: For details about how to upload files, see 8-. Uploading a file and subsequent sections. Select the check box to the left of the file or folder you want to recommend. Note: You can select any number of files. Click Recommend. P.79

180 9. Using the Recommendation Function to Send Files 9-. Using the recommendation function () A list of recommended files appears. When you click Recommend, the recommendation window opens. 3 Perform Step. Determine the users you want to recommend the file to. 3 You can specify multiple users at one time by using the address book. If the target user has a Biz Storage File Share ID: Enter the ID or address, and click Add to List. Alternatively, click Address Book. A list of specified recipients appears. If the target user does not have a Biz Storage File Share ID: Enter the user s address and user name, and click Add to List. Note: If you want to send the recommendation to more than one user, repeat step Important: Do not enter titles in the User name box. 4 Perform Step 3. Type a message. Enter the subject of the and a comment as needed. Set the sender settings as required. 5 Perform Step 4. Specify other settings. You do not need to specify a password if you do not use one. 6 6 Click Send Recommendation. P.80

181 9. Using the Recommendation Function to Send Files 9-. When an ID owner receives a recommendation A recommendation similar to the one shown below on the left is sent to ID owners. As a recipient, access the recommended file by clicking the URL in the text. When the browser starts and the login window opens, enter your ID and password, and click Log In. 3 After login, on the home screen, click History of Recommendations Received to display the Recommendation Details window. In this window, you can copy and download the recommended file. Secure SSL communication 3 P.8

182 9. Using the Recommendation Function to Send Files 9-3. When a user other than an ID owner receives a recommendation A recommendation similar to the one shown below on the left is sent to users other than ID owners. As a recipient, access the recommended file by clicking the URL in the text. When a password is required: The browser starts and the login window opens. Enter your password and click Log In. When the Recommendation Details window appears, you can copy and download the recommended file. 3 When a password is not required: The browser starts. When the Recommendation Details window appears, you can download the recommended file. When a password is required Secure SSL communication When a password is not required 3 Secure SSL communication P.8

183 9. Using the Recommendation Function to Send Files 9-4. Recommendation log () To view the recommendation log, click MyDisk to open the MyDisk window. In the window, click History of Recommendations Sent. P.83

184 9. Using the Recommendation Function to Send Files 9-4. Recommendation log () When the access log for recommended files is displayed, click the applicable recommended file. In case you want to confirm the access histories of files you have recommended at a time, click the [Multiple Histories of Recommendations] button after you check the boxes corresponding to the files of which access histories you want to know. P.84

185 9. Using the Recommendation Function to Send Files 9-4. Recommendation log (3) When you click Recommended files, you can view a list of recommended files. When you click Users recommendation sent to, you can view a list of users to which recommendations have been sent. When you click File Access Log, you can view the access log up to the expiration date for each user or file. The following figure shows the access log of a file. P.85

186 9. Using the Recommendation Function to Send Files 9-4. Recommendation log (4) When you click Recommended files, you can view a list of recommended files. When you click Users recommendation sent to, you can view a list of users to which recommendations have been sent. When you click File Access Log, you can view the access log up to the expiration date for each user or file. The following figure shows the access log of a user. P.86

187 9. Using the Recommendation Function to Send Files 9-5. Multiple Histories of Recommendations () You can confirm the access histories of files you have recommended at a time. When you click the [Multiple Histories of Recommendations] button after you check the boxes corresponding to the files of which access histories you want to know, you can confirm a list of access histories as follows. P.87

188 9. Using the Recommendation Function to Send Files 9-5. Multiple Histories of Recommendations() When you click the [details] button, you can confirm detailed information about this file. If nobody access the file, this information isn t provided. P.88

189 9. Using the Recommendation Function to Send Files 9-6. Checking access to recommended files If you click Notify under Set access notification in Step 4. Specify other settings. in 9-, when a recipient of the recommendation accesses (downloads or previews) the recommended file, the sender of the recommendation is notified by . When you click the URL in the text of the reporting that a recipient of the recommendation has accessed the recommended file, the User Access Log window opens. In this window, you can confirm that the recipient has really accessed the recommended file. P.89

190 Unlike file sharing using GroupDisk, the file receive function allows you to receive files in MyDisk without issuing IDs or creating groups in advance. This function is convenient when you want to share files with temporary customers. Note: If the system administrator has not permitted use of one-time reception, the button is grayed out. Click Receive Files. 0. Receiving Files (One-Time Reception) 0-. Using the file receive function () P.90

191 0. Receiving Files (One-Time Reception) 0-. Using the file receive function () In the STEP. Enter Address you want to send section, set the information about the message recipient you want to upload files. Enter the address and name of the recipient, and then click Add to List. (You can also set the information by selecting an entry in the address book.) Note: If you want to send a message to more than one recipient, repeat step. Important: Do not enter titles in the Destination name box. 3 In the STEP. Type a message section, specify the Send messages in Japanese, Subject, Comment, and Set the sender settings as required. 3 In the STEP3. Specify other settings section, set the upload deadlines, password, and secret phrase. Notes: - A password and secret phrase must be set. - Notify the recipients of the password and secret phrase by a means other than Biz Storage File Share. - The secret phrase is displayed on the site that you have asked the recipients to access. - A recipient accessing the site checks the displayed phrase to determine whether the site is the correct site. - Do not use the same character string for both the password and the secret phrase. 4 Click confirm sending contents. 4 5 After confirming the contents, click Send. When the recipient has uploaded the files, you will receive an to that effect. You can download the files by accessing the indicated URL or by accessing MyDisk. P.9

192 0. Receiving Files (One-Time Reception) 0-. Uploading files in response to a received () If you receive an like the one shown below, you are being asked to upload files. By clicking the indicated URL, you can open the One-time upload page. Check the secret phrase displayed on the One-time upload page to see whether it is the same as the secret phrase provided to you by a means other than Biz Storage File Share. If the two phrases are the same, enter the password, and then click Login. When a valid password is entered, the file upload page opens. If five attempts to enter the password fail, files can no longer be uploaded. If the displayed secret phrase is not the one you received or if you do not know why you received the , contact the sender for confirmation before you upload any files. P.9

193 0. Receiving Files (One-Time Reception) 0-. Uploading files in response to a received () On the One-time upload page, click Browse to open the dialog box for selecting a file. In the dialog box that opens, select a file you want to upload, and then click Open. 3 After repeating the above steps for each upload file, select whether you want to receive an reporting access. 4 When you have completed making your selections, click Upload. When a message reporting that uploading has been completed appears, close the page. Note: The uploaded files are encrypted automatically on the server, and saved in MyDisk. 3 4 P.93

194 . Online Album -. Creating an album () When you store JPEG or JPG files in MyPhoto in MyDisk or GroupPhoto in GroupDisk, you can create a folder as an album under MyPhoto or GroupPhoto. When you open an album, you can check image data as thumbnails. Note: MyPhoto and GroupPhoto are automatically created based on the settings specified by the administrator. For details about whether you can use a photo folder, contact your administrator. After login, click MyDisk or GroupDisk. In the list of files and folders, click the MyPhoto folder or GroupPhoto folder (see figure). P.94

195 . Online Album -. Creating an album () P.95 When the window for the MyPhoto folder or GroupPhoto folder opens, click Create an Album (see figure).

196 . Online Album -. Creating an album (3) 3 Enter the name of the album and a comment, and then click Create New to create an album (see figure). 3 P.96

197 . Online Album -. Previewing an image file After login, click MyDisk or GroupDisk. In the list of files and folders, click MyPhoto or GroupPhoto. When the window for the MyPhoto or GroupPhoto folder opens, click the name of the album containing the image file you want to preview. In the list of image files, click the image file you want to preview. The image file appears. In the preview window, you can change the preview size (standard or original), edit the file name and shooting time and date, and rotate the image file 90 degrees at a time (see figure). P.97

198 . Online Album -3. Changing the details about an image file Perform the procedure in the previous section to display the preview window for an image file. Click Edit properties. (See the window in 7-. Previewing an image file.) When the file property editing window opens, enter a new file name, comment, or shooting time and date. When you are finished, click Edit. (See figure.) This completes the process for changing file details. P.98

199 . Common File Operations (GroupDisk/MyDisk) -. Creating a folder You can create a folder in Biz Storage File Share and store files in that folder. At the top of the window, click Create folder. Enter a folder name and comment, and click Create New. P.99

200 . Common File Operations (GroupDisk/MyDisk) -. Changing the order of files In Biz Storage File Share, you can display files and folders arranged according to your needs. Select the check boxes for the files and folders whose display sequence you want to change. Click Change order at the top of the window. 3 Specify the name of a reference file or folder located above or below the selected files and folders, and specify whether the selected files and folders are to be displayed above or below the reference file or folder. Then click Reorder. 3 P.00

201 . Common File Operations (GroupDisk/MyDisk) -3. Moving files You can move files in Biz Storage File Share. Select the check boxes for the files and folders you want to move. Click Move at the top of the window. 3 Specify the destination folder and disk, and click Move. 3 P.0

202 . Common File Operations (GroupDisk/MyDisk) -4. Deleting files You can delete files and folders in Biz Storage File Share. Select the check boxes for the files and folders you want to delete. Click Delete at the top of the window. 3 When a deletion confirmation window appears, check the files and folders to be deleted, and then click Delete. Note: When you delete a folder, all the files in the folder are also deleted. 3 P.0

203 . Common File Operations (GroupDisk/MyDisk) -5. Copying files You can copy files from one location to another in Biz Storage File Share. Select the check boxes for the files and folders you want to copy. Click Copy at the top of the window. 3 Specify the destination folder and disk, and click Copy. 3 P.03

204 P.04. Common File Operations (GroupDisk/MyDisk) -6. Checking and editing file details You can edit the name, comment, and type of files stored in Biz Storage File Share. Click Edit in the rightmost column of the file you want to edit. Edit the file name, comment, or type, and click Edit.

205 . Common File Operations (GroupDisk/MyDisk) -7. Searching for files You can search for files in Biz Storage File Share by specifying a keyword contained in the file name or comment. Specify the search scope at the upper right of the window (In MyDisk or In GroupDisk). Enter a search keyword and click Search. Note: The search is a partial match search, and is case sensitive for alphanumeric characters. You cannot run a search with multiple keywords. 3 If you want to perform a search with more conditions, click Detailed Search in the Search Result window. 3 P.05

206 3. Using Biz Storage File Share at a Smart Phone or Tablet 3-. Optimized pages The top page and the pages up to file selection are optimized for smart phones and tablets. The top page and the pages up to file selection are optimized. The download or view operation after file selection depends on the terminal s environment. (A preview is displayed for iphone/ipad. The specified files are downloaded at an Android terminal.) Whether a file can be downloaded or viewed depending of the file size or file format depends on the terminal s environment. Although you can also view the PC version of web pages on a smart phone or tablet, the operation is not guaranteed. Use of a standard browser is assumed. SSL encryption and virus checking are available, but cache control depends on the terminal. Recommended environment of smart phones and tablets ios terminal (iphone, etc.) Android terminal OS/browser: ios9.x and later/ Terminal s standard browser OS/browser: Android OS ver. 4. and later/ Terminal s standard browser P.06