RFP# EPSD.TECH Classroom Presentation Upgrades

Transcription

1 RFP# EPSD.TECH Classroom Presentation Upgrades 1 RFP Overview 1.1 Company Description East Providence School District (EPSD) is a K-12 public-school district supporting the City of East Providence, Rhode Island. The district maintains thirteen facilities including multiple K-5, middle and high school campuses. 1.2 Purpose of the RFP EPSD is seeking competitive proposals for technology hardware equipment for upcoming projects or initiatives. 1.3 Proposal Effective Period Vendors should state in writing that all furnished information, including prices, will remain valid for 30 days from the date bid opening date (see RFP schedule below) by East Providence School District. 2 Vendor Instructions 2.1 RFP Schedule This schedule outlines the major activities that will occur in this bid process and the due dates. Any changes in deadlines will be communicated to all Vendors in writing. We reserve the right to disqualify any Vendor who does not comply with these deadlines. Activity Date/Time RFP Released May 29th, 2018 Deadline for Questions June 8th, 2018 Q/A Addenda Issued June 13th, 2018 Proposal Submission Deadline/Bid opening June 20th, pm (local time) 2.2 Vendor Questions and RFP Addenda Questions must be submitted in writing by to E-Bids@epschoolsri.com according to the RFP schedule provided in Section East Providence School District will issue answers to all Vendor questions as noted in the schedule above. In the event that modifications or additions to the RFP become necessary, amendments and addenda will be posted to the EPSD purchasing and procurement site. It is the Page 1

2 responsibility of potential vendors to review site regularly and adhere to any amendments or addendum to the RFP. 2.3 Proposal Format and Submission Requirements Proposals are to include only the following components: Section 1: Vendor Overview Brief overview of company s capabilities Company s line card is acceptable Maximum 2 pages, double sided Section 2: Pricing Proposers sales quote(s) with itemized details If volume purchasing discounts are available, please note separately from individual item pricing All items on quotations must be available to purchase a la-carte Sealed Bid Requirements: Mail or deliver sealed bid proposals to the following address by the date and time identified in the schedule in Section 2.1. The EPSD finance department will receive all bids and include a timestamped form to record arrival date/time. Attn: EPSD Finance dept. RFP# EPSD.TECH Taunton Ave. East Providence, RI Bid Evaluation The district contemplates award to the lowest priced vendor proposal. Proposals not deemed technically acceptable may be eliminated from consideration The East Providence School District may choose to seek clarifications from vendors with regard to their proposals. All responses will be provided in writing, and incomplete or unclear responses may result in a proposal being deemed technically unacceptable. However, the East Providence School District reserves the right to make a selection without requesting clarification. Additionally, the East Providence School District may not necessarily seek clarifications from all vendors submitting proposals Any contract awarded under this RFP is subject to funding, and approval by the East Providence School Committee. The East Providence School District reserves the right to make no awards under this RFP. Page 2

3 3 Requirements 3.1 Equipment Specifications: Specifications listed include some manufacturer-specific technologies. Equivalent technologies from other manufacturers may be provided in the proposals. Equivalent technologies listed will be reviewed by EPSD to ensure they meet the district s specific technology requirements IFP Specifications (Interactive Flat Panel) Looking for a quotes for 65 and 75 Interactive Flat Panels (similar to ViewSonic IFP6550/IFP7550) and a wall mount for 40 classrooms with the following requirements: Featuring 4K Ultra HD resolution and an immersive 20-point touch screen, delivering smooth collaborative capabilities for 21st century classrooms Embedded annotation software included at no additional charge, with multiple software options available, the interactive flat panel lets multiple users write or draw on the screen with their fingers and styluses This device should be an agnostic device without proprietary software drivers which allows connectivity of any device to work with the system without limitation The Android Embedded Player shall include casting and video conferencing applications The interactive flat panel must have one touch Cloud Save in the embedded Android player. A user can link their OneDrive or Google Drive account to allow instant screen capture The display must be able to fully operate a wired Chromebook connected to it Built-in quad-core processor, as well as versatile connectivity options including multiple HDMI, VGA, RS232, RJ45, and USB ports, this display must provide powerful computing for annotation and multimedia playback without the need for a PC Must have VESA-compatible design and can be placed on a wall mount, or on an optional trolley cart for flexible installation in our classrooms Provide a 3 year help desk and on-site manufacturer warranty included in the cost, upgradable to 7yrs. The warranty must include white glove service which includes the removal of interactive flat panel from installed location, and installation of flat panel for use after repair The manufacturer and reseller must have field representative support in New England US OSHA approved certifications required to be a safe education product. Certified by TUV of North America Must have an online training portal and education resources available Page 3

4 Optional customized PD options for further adoption, if necessary LFD Specifications (Non-interactive Large Format Displays) Looking for quote on 40 LFD (similar to the ViewSonic CDE7500) with a wall mount Product Description: 75, 4K Ultra HD commercial display with 3840 x 2160 resolution Include a wall mount nit high brightness with wide viewing angles Dual 20W speakers Built-in Quad-core Media Player with 16GB internal storage memory playback multimedia content via USB without the need for a PC ViewBoard Cast and Zoom Embedded Software Free Bundled remote management VController Software to Control Multiple Devices Flicker-free and blue light filter technologies help provide a comfortable viewing environment Provide a 3 year help desk and on-site manufacturer warranty included in the cost Projector Specifications Interactive Ultra Short Throw Projectors Looking for an optional RFP on 40 IPJ (similar to the ViewSonic PS750W) Product Description: Must include Projector Kit: Ultra Short Throw Projector, Ultra Short Throw Mounting Arm, Laser Curtain Module, 2 IR Pens, Power Cable, VGA Cable, Remote Control with AAA Batteries, Quick Start Guide, Wizard CD (with User Guide) out-of-the-box interactivity* and an ultra-short throw lens delivers a complete interactive solution perfect for any classroom. Featuring an embedded camera, along with an included laser curtain module and wall mount kit ultra-short throw lens enables the projector to be placed just inches away from a wall or screen Includes easy-to-use interactive software lets users write, highlight, edit, and transform documents and images on-screen in real-time Include a wireless dongle For a complete, all-in-one interactive projection solution, the PS750W delivers everything you need for immersive and engaged learning in the classroom Interactive projector compatible with Windows operating systems: 7, 8, and 10. Page 4

5 Three-year warranty on parts and labor, 1-year limited warranty on lamp, 1st year free Express Exchange service. (One year Express Exchange Service, requires product registration) Projector Specifications Non-Interactive Ultra Short Throw Projectors Looking for an optional quote on 40 Ultra Short Throw Projectors and accessories Product Description: include Ultra Short Throw Projector, Ultra Short Throw Mounting Arm, Power Cable, Remote Control with AAA Batteries Ultra-short throw lens enables the projector to be placed just inches away from a wall or screen Include a wireless dongle Include a dual purpose whiteboard surface for projection with mounting hardware Three-year warranty on parts and labor, 1-year limited warranty on lamp, 1st year free Express Exchange service. (One year Express Exchange Service, requires product registration) Page 5

6 3.2 Build of Materials Please include pricing for the following items. Quotes Quote 1 Quote 2 Quote 3 Quote 4 Quote 5 Description Quantity 40: 65 Interactive Flat Panels (similar to ViewSonic IFP6550) Quantity 40: 75 Interactive Flat Panels (similar to ViewSonic IFP7550) Quantity 40: LFD (similar to the ViewSonic CDE7500) with a wall mount. Quantity 40: Interactive Projector Kit (similar to the ViewSonic PS750W) Quantity 40: 40 Ultra Short Throw Projectors (similar to the Epson Powerlite 685w) and accessories - Include optional manufacturer recommended wall-mount arm Quantity 40: Chief: Medium Short Throw and Universal Projector Mount Kit (Dual Stud) WM220AUS Page 6