American University of Madaba Information Technology Center Digital Signage General Information

Size: px

Start display at page:

Download "American University of Madaba Information Technology Center Digital Signage General Information"

Claude Green
5 years ago
Views:

General Information Objective Of This Rfp: This RFP (Request for Proposal) is issued as a request for the supply and installation of campus digital information display system for the American

1 General Information Objective Of This Rfp: This RFP (Request for Proposal) is issued as a request for the supply and installation of campus digital information display system for the American University of Madaba. The following document, in its entirety, has been developed as both a bid specification to outline the requirements for the works to be provided, and a basis for proposal submission by the bidder also referred to as the vendor. Schedule Of Requirement Sl. No. Item description Quantity 1. Digital Media Player. 20 unit. 2. Digital Media Application Software 25 users License 3. LED - Display with necessary accessories for 20 unit. wall/ceiling mounting interface 4 A Computer System with Server Configuration 1 Technical Specifications: 1. Digital Media Controller / Player The media player continually gets information from the application server and displays the content / information onto the display device. This unit shall be used to play a wide range of digital contents, as audio, video, graphic, document, data, etc. This unit will be controlled by a Software Manager. Digital Media Player Specifications: Required Video processor Video Ports RAM LAN Port Optional feature Description Integrated graphics with MPEG-2/4, WMV9 & H.264 video decoding acceleration. The unit must support the following files Movie : Files whose extension is WMV, AVI, MPG or ASF Image : Files whose extension is JPG, BMP, PCX AND GIF or PNG Sound: Files whose extension is MP3, WAV, WMA, OGG or MID Office : Files whose extension is PPT, XLS, DOC, PPTX, XLSX or DOCX Flash : Files whose extension is SWF PDF : Files whose extension is PDF HDMI and VGA ports At least 2GB At least 2 ports of RJ-45 Gigabit Ethernet connections WLAN : IEEE b/g/n Local Storage: 160GB or higher with interface IDE 44-pin interface for Flash Disk on Module (DOM), SAS or higher technology HDD interface, Flash interface and SD card reader USB: Minimum of 2 ports Page 1 of 5

2 2. Digital Media Application Software The software is required to manage/control all the digital media players for this application. It is browser based software integrating multimedia information from various levels of administrators provided through browser based template. The content shall be displayed through browser software (residing in digital media player) based on the location of the display unit, which may be customized for the given location. The software must deliver content to media players across multiple locations within the University campuses, through the existing network. The aforementioned software component must provide enough security to the digital content to be displayed and shall have the following features: Required Message Grouping Library Screen Schedule & life time of the message Remote Management Network support Logs Use Access Control Description Message is a feature that allows the user to set a text message to appear as an overlay on the monitor screen, on the running content. This allows settings such as end time, color, font, direction, speed, etc. The message should be displayed in a hierarchical manner, with respect to various levels. For e.g., a level 1 message, say L1 must scroll as an overlay above the L2 message, where L1 is higher level in hierarchy than L2 message. Minimum five levels of hierarchy must be supported. User grouping and content grouping, to enable multicast messaging and control. This feature should allow to select a photo, music, movie, document, or flash file etc on the server and ensure the compatibility of the files for Signage applications. With this screen function, the user can select the desired content to display on the client display. May have an option to split the screen to accommodate multiple files in the screen. Watchdog monitor. Schedule the contents, and distribute them to client monitors and local monitor. Option to have offline scheduling with pre-schedule data. Every message must have the finite life time, i.e. duration of the message must be controlled. Remote management allows a user to control the settings for all displays on the Network. This allows settings such as picture color, display source, power on/off, brightness, contrast, volume, etc. to be controlled from server PC. IP based and work seamlessly on the LAN for Content. WLAN Encryption (like WEP) supported. Audit logs with export features. Rights based access control & User management 3. Server: The digital media application software is software working over the web server software. A server is required in which web server software will be installed. A computer system with the following specification as a server is a minimum required. Page 2 of 5

3 Sl. No 1 Processor American University of Madaba Item Description 2 x Intel 8 Core Xeon E7-4830, 2.13GHz, 24MB L3 Cache, 6.4GTs/Qpi 2 Memory 64 GB DDR3, 1333MHz or higher Memory for Processors 3 Hard Disk 3 x 300 GB 10KRPM 2.5" SAS Hot Plug 4 Optical Drive DVD Writer 5 Power Supply Dual Power Supply 6 Raid RAID5 Controller Card with 512MB Battery Cache 7 Software Windows Server 2008 & RHEL Certified 8 Form Factor 2U Rack Mountable, With Rack Mounting Kits 9 I/O Ports Single two port 10/100/1000 Mbps 10 Warranty 3 years - Onsite Warranty Compliance (Yes/ No) ELIGIBILITY CRITERIA FOR TENDERS: o The bidder company should be in existence for at least 2 years o The bidder should have carried out at least one similar projects in the past years o Company should provide major client list o Vendor should have organization strength of at least 10 experts/specialists in this field o The Company or tenderer should have at least one Service Center in Chennai o Latest income tax clearance and sales tax clearance should be produced along with bid o The vendor should have valid sales tax/tin/service Tax Registration number o The bidder should have consistent minimum turnover of Rs. 50 lakhs per annum for the last three years. B. Special Terms And Conditions: 1. Delivery Period: The delivery should be made within 4 weeks from the date of receipt of purchase order 2. Warranty: All item supplied by the vendor shall be guaranteed against any defects and the vendor should provide time-to-time operational maintenance support (On Site comprehensive Warranty). The said warranty should cover all the Hardware & Software Products. The warranty and service shall be provided directly from the manufacturer. The vendor shall be liable to rectify any defects that may be found in the equipment supplied free of cost. 3. Installation: The installation should be done at campuses of AUM 4. Response Time: The response time of the vendor to attend to any complaint upon receipt of the complaint/information from the user should not be more than 24 hours. 5. The vendor shall necessarily quote for all the products mentioned in the schedule otherwise they will be disqualified 6. The vendor must submit their tender document in the given format. Deviations from this format will Page 3 of 5

4 automatically disqualify the tender process. 7. The Vendor should agree to supply client revised quantity of item at the unit price as stated in the RFP regardless of quantity changes. 8. AUM reserves the right to cancel the contract under repeated violations of the specified and mutually agreed QoS parameters. 9. A U M is not responsible for any delay in delivery of equipment Commercial Offer Bill of material for campus wide Information Display System or e-notice Board: Sl. No. Item description Quantity Unit Cost 1. Digital Media Player 20 Nos. 2. Digital Media Application Software 25 users License 3. LED - Display interface with the present display 20 Nos. Total Amount 4. A Computer System with Server Configuration 1 No. Note: The tax and other charges must be quoted separately. Grand Total(Inclusive of all taxes) General Terms & Conditions General Terms Two Cover System Procedure as per open competitive bidding is adopted. Sealed Bid clearly marked as ORIGINAL should consists of following two separate and independent parts i.e. 1) Technical Proposal and 2) Financial Proposal and should be clearly marked as Technical Proposal/Financial Proposal in bold at a clearly visible location. Each bid will be treated and evaluated separately. The items must be delivered at the required locations at your own risk and cost. Technical Proposal Technical Proposal must include the complete solution proposed by the Vendor with filledin specification sheets marked in the compliance column. If the specification sheets ask for providing any details, those should be provided as attachment to the Technical Proposal. Financial Proposal Financial Proposal must indicate the prices quoted for each equipment with unit cost as per the requirement. The tax and other charges must be quoted separately. All the prices must be quoted in Jordanian Dinar Bank Guarantee: The successful vendor should furnish the amount to the tune of 10% of the total value of the project before releasing the purchase order. It is mandatory that the Bidders provide the following documents and information with respect to its relationship with Principal Copy of the OEM s Certification (along with its validity period), authorizing the Vendor as Page 4 of 5

5 local partner/representative in Jordan to offer equipment and services. Special Terms And Conditions: American University of Madaba reserves the right to reject any or all Bids/Offers without assigning any reason or cancel the process at any time. American University of Madaba reserves the right to increase/decrease the quantity of item/scope of the work. Any Proposal or Bid received after Bid submission date and time will not be opened The Bidder shall provide the following information Number of engineers and technical staff in Vendor s office Profile of technical staff with relevant experience Problem reporting procedure and fault response time in hours for fault rectification. Bidder Details: Address Contact Person Phone Mobile FAX Date of Establishment in India Turnover in the last year (Valid Documentary evidence is mandatory) Number of similar projects executed in the last one year ( valid documentary evidence is mandatory ) Note: The bidder should produce documentary support for the above. Only those who satisfy the above criteria are eligible to bid for this project and will be considered for further participation Official Contact: Phone : FAX : tendersecretary@aum.edu.jo Page 5 of 5

Tender Document For Campus Wide Digital Information Display System

Tender Document For Campus Wide Digital Information Display System Ramanujan Computing Centre Anna University, Chennai - 600 025. REQUEST FOR PROPOSAL GENERAL INFORMATION OBJECTIVE OF THIS RFP: This RFP