In December 2010 the Unit was renamed as the Statistics and Information Management Unit.

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Esther Waters
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2 JCF Statistics Unit was established in the early 1960 s Initially the mandate of the Unit was to collect and collate data specifically dealing with crime. In December 2010 the Unit was renamed as the Statistics and Information Management Unit. This Unit is the focal point within the JCF for the collection, storage, analysis and dissemination of crime statistics.

3 The JCF Statistics and Information Management Unit currently utilizes an in-house application called C-STATS to manage the nation s crime data. The main purpose of the C-STATS application is to minimize the challenges faced when recording crime data and reporting crime statistics.

4 The implementation of this application has led to: An improvement in data storage capacity; The automation of some of the periodic reports; Increased efficiency and accuracy in the information disseminated to JCF s stakeholders; Increased ability to track repeat offenders and victims.

5 C-STATS is a: hybrid Incident-Based application that integrates Microsoft Access, Microsoft Excel and MySQL to manage the information within the Unit.

6 The main activities that are tracked by the system includes: Homicides Sexual Offences Larcenies/Theft Property Crimes Vehicle Theft Break-Ins Firearm Theft Etc. Assaults

7 Front End Microsoft Access * To be upgraded to a Web Application ASP.NET Database MySQL relational Database. Reporting/Analysis Reporting aspect of the application is accomplished through the integration of MS Access and MS Excel where dashboards are used to present the various analysis and statistical crime reports produced by the Unit.

8 Microsoft Excel is our main analysis tool. Pivot tables are used to summarize data. Excel Charts and tables are used to present data. Currently there are plans to increase the analysis capacity of the department.

9 Hardware Characteristics Hardware Dell PowerEdge Server Software Office 2007 Suite, MySQL 5.1, SQL Server 2008, Windows 2003 Server Geographic Information Systems Arc GIS 9.1, 3 Single Licences

10 Category Weakness Strengths Collection Lack of connectivity between departments. Manual Systems (Paper Based). Missing data on Crime Reports Collection of data via phone Processing Difficulty reading Crime Reports Validation of data over phone Analysis Limited Training for Staff Unavailability of Software Planned upgrading of the JCF s Microwave Network to facilitate the networking of all Divisions. in the JCF to transmission of data Implementation of CIMS Advantages being garnered from the implementation of C-Stats (advantages mentioned previously) Advantages being garnered from the implementation of C-Stats (advantages mentioned previously)

11 EVENT SOURCES OF INFORMATION PERIODICITY Major Crimes Minor Crimes Sudden Death (Natural causes) Reports from complainants, Witness, Police Officer Reports from complainants, Witness, Police Officer Reports from complainants, Witness, Police Officer Daily Monthly Monthly Suicides Reports from complainants, Witness, Police Officer, Police Control Log Monthly *Major Crimes- Murder, Shooting, Robberies, Break-Ins, Rape, Carnal Abuse, Larceny *Minor Crimes Any Other offence or category not listed above

16 Current Crime Data Collection Flow Chart Out Station Head Station Flying Squad Statistics Unit

17 The primary data source for all crimes and events, including deaths, is the Station Diary. This is present in all police stations island-wide. There are nineteen (19) Divisional Headquarters; each receive and consolidate data from the individual police stations within the Divisions.

18 This data is later forwarded to five (5) Area Central Intelligence Bureau (CIB) Headquarters Then data then moves to the CIB Central Headquarters. The CIB Headquarters subsequently passes the information to the JCF Statistics Unit.

19 JAMAICA CONSTABULARY FORCE (JCF) STATISTICS DATA FLOW CHART COMPLAINANT S REPORT LOCAL POLICE STATIONS (Sub-Stations) Station Diary DIVISIONAL HEADQUARTERS AREA HEADQUARTERS CIB HEADQUARTERS MCR End Users ( External ) STATISTICS UNIT STATIN RGD MOH PIOJ OFFICE OF THE COMMISSSIONER OF POLICE

20 JCF also serves as a data resource for several organizations. For example, the Registrar General s Department relies on the JCF for data relating to vital events. This forms a part of the death registration validation process. The JCF Statistics Unit would therefore provide data on proper requests.

21 The JCF s records management and information process are largely manual and paper-based. In recent times this is supplemented by ad-hoc computer solutions. The current existing structure poses many challenges.

22 Based on the nature of the challenges relating to the business of policing and the need for speedy reports and analysis, the current arrangements have been found to be: inadequate prone to error in transcription and transmission inefficient expensive

23 The organization currently operates below the desired capacity. There is a challenge to provide timely data/information and analysis of crime to internal and external stakeholders. There is the urgent need for improved accountability in the processing of crime reports made to the police.

24 Recently, there has been the introduction of a re-designed [manual] Crime Reporting and Case Management System. The aim was to improve on how crime reports were received and processed. Introduced in November 2007 in the Kingston Eastern Division (pilot)

25 Is a paper-based system with numerous forms and records. Geared towards evaluating and automating the current system. System has currently rolled out across the other JCF divisions.

26 The JCF has recently upgraded its microwave network to accommodate the transmission of data, in addition to the radio communication that is was primarily used for. This is an on going implementation geared towards connecting all divisional Headquarters.

27 15 of 19 Divisional headquarters are already linked and configured with the Crime Recording and Intelligence Management System (CIMS). SardonyxCIMS (CIMS) is a specialized software application developed primarily for law enforcement, government, military and intelligence agencies.

28 Its services enable operators, field agents, investigators and analysts to quickly and effortlessly input data from law enforcements operations. It manages crime and intelligence reports with linkages to other open-ended complimentary applications.

29 This application is not new to the JCF It has helped significantly in the area of Intelligence and gang management coordinated by the JCF National Intelligence Branch (NIB). The Microwave expansion will facilitate a complete deployment of all the modules of the CIMS Application to the Divisional level.

initiated with the CIMS electronically Diminished Data Integrity Compromise Data Transfer Crime data transfer

30 Out Station The Necessary Paper trail (Case Management System) will continue between substation and HQ during the first phase of the CIMS program implementation Divisional HQ (Head Station) From the HQ interface is initiated with the CIMS electronically Diminished Data Integrity Compromise Data Transfer Crime data transfer for analysis Police Statistics Department Other Police Departments Crime Reporting and Intelligence Management Systems (CIMS)

31 Aims to provide the JCF with the capability and capacity to integrate law enforcement activities. Website URL:

32 Modules of System: Subject Management Case Management Crime Report Gang Management Intelligence Management Missing Person Custody Management Firearm Registry Patrol Deployment Modules of System (con t): Operations Management Incident Management Offenders Register Warrants Management Search Utilities Personnel Management Property & Evidence Management Motor Vehicle Register

33 Implementation of CIMS will therefore allow the JCF to realise : An improved crime management system An improved case management system The generation of intelligence reports and analysis Improved ability to track criminal entities eg. gangs The better monitoring of operational activities

34 This enhances the integrity of the information disseminated to the stakeholders in the vital statistics framework It aids in the decision making process between stakeholders and policy makers

35 CIMS - Crime Report Search

36 CIMS Intelligence Report

37 CIMS Gang Search

38 CIMS Case File Management

39 CIMS Subject Profile

40 CIMS Missing Person Report

41 Questions and Comments THANK YOU

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