UCLA. Common Systems Group (CSG) January 25, 2011

Transcription

1 UCLA Common Systems Group (CSG) January 25, 2011

2 Agenda ITLC and Standing Committees PPS Initiative: Interim Report UCSB / UCLA Financial Systems Conversion Project UCLA Financial Systems Replacement Project Data Center and Infrastructure Services Project 2

3 IT Leadership Council The University of California Information Technology Leadership Council (ITLC) is an organization of chief information officers (CIOs) and other senior information technology (IT) leaders from the UC campuses, Office of the President, medical centers, and UC managed national laboratories. The ITLC works in partnership with the UC leadership to articulate goals, strategies, and priorities for investment in and deployment of technology based solutions that support the University's missions of teaching, research, public service, and patient care. While respecting the essential independence of UC institutions, the ITLC seeks opportunities to address common IT challenges and to advance the collective IT priorities of its constituent organizations. Shared Research Computing (SHaRCs) Pilot Regional Data Center San Diego Supercomputer Center Common Middleware Architecture Student, Staff and Clinical e Mail Review Regents Resolution on Administrative Efficiencies Technical Requirements for PPS Replacement Executive Committee UCB UCD UCD MC UCI UCI MC UCLA UCLA MC UCM UCR UCSD UCSD MC UCSF UCSF MC UCSB UCSC LBNL ANR UCOP Membership Chuck Rowley, Shel Waggener and David Ernst Shel Waggener Peter Siegel and Dave Shelby Mike Minear Dana Roode Jim Murry Andrew Wissmiller and Jim Davis Virginia McFerran Rich Kogut Chuck Rowley Emily Deere and Jeff Henry Ed Babakanian Elazar Harel Larry Lotenero Tom Putman Mary Doyle Rosio Alvarez Robert Sams David Ernst and Paul Weiss 3

4 ITLC Standing Committees Committee Chair UCLA Mission Collaboration Technology Group (CTG) Communications Planning Group (CPG) Education Technology Leadership Group (ETLG) Electronic Accessibility Leadership Team (EALT) High Performance Research Computing Group Emily Deere (UCSD) Brian Buckler (UCI) Open Mike Van Norman evaluate and recommend collaboration tools, systems and technologies plan and coordinate electronic communications services, liaison to CENIC Liz Gibson (UCD) Larry Loeher assess and recommend educational technology for effective teaching and learning Christine Bagwell (UCSD) Patrick Burke provide strategic direction to enhance accessibility to electronic resources, particularly for those with disabilities Bill Labate (UCLA) Bill Labate develop strategies to leverage investment in and development of high performance computing services Information Technology David Walker Albert Wu create and maintain architectural principles, standards, Architecture Group (ITAG) (UCD) practices, common frameworks and preferred technologies Information Technology Policy and Security (ITPS) Bob Ono (UCD) Kent Wada and Ross Bollens advise on security threats, emerging legislation, policy and controls to protect electronic information resources Joint Data Center Walt Hagmaier Joe Ellick exchange information, best practices and expertise related Management Group (JDCM (UCB) to data center management and solutions Technology Acquisition Support Group (TAS) Tom Trappler (UCLA) Tom Trappler identify and implement systemwide agreements for IT products and services 4

5 Current Initiatives PPS Initiative: Interim Report Current state inventory and assessment Functional requirements and system capabilities Organizational service delivery model System replacement strategy and timeline RFP to evaluate ERP, SaaS, open source, in house development and/or outsource options Process / System Scope Payroll for 180,000 UC employees Benefits Administration Human Resource Management Cost Distribution and General Ledger Integration Time and Attendance Employee Self Service Capabilities Reporting and Decision Support Organizational Scope UC campuses, medical centers and affiliates 5

6 Current Initiatives UCSB > UCLA Financial System Conversion Preliminary planning meetings were held in October A line of credit for the project has been established Currently working on assessment phase to be completed by March 2011 Impact analysis Finalize scope Project plan, timeline and resource requirements Cost estimates Implementation target is June 2012 In Scope General Accounting and General Ledger Purchasing and Accounts Payable Asset and Equipment Management Identity and Access Management Potentially In Scope Budget Management / Staffing Personnel / Payroll System (PPS) Student Billing and Receivables Campus Data Warehouse Travel Management Out of Scope Capital Projects Facilities Management 6

7 Current Initiatives UCLA Financial Systems Replacement Project Review and assessment of as is processes nearly complete Reviews of potential policy / procedure changes, process reengineering opportunities and current data integrity are in progress Scope of UCLA Medical Enterprise implementation is being assessed Next steps include: Scan of commercial (Oracle, PeopleSoft and SAP) and open source (Kuali) solutions Development of UCLA requirements document Estimation of implementation cost and benefits; risk assessment Scope of Analysis General Accounting Budget Management Asset Management Procure to Pay Grants Management Accounts Receivable Approval Process Access Management Partially In Scope Personnel / Payroll System (integration with system wide solution) 7

8 Current Initiatives Data Center and Infrastructure Services Project Mediation, improvement and reconfiguration of the main campus data center (MSA) to create additional capacity and improve energy efficiency Survey of other campus data center and server room space to support planning and consolidation Operating model for planning and delivering IT infrastructure services for research, academic and administrative computing Survey of IT infrastructure strategy and practices at other major research universities Development of core campus IT infrastructure services collocation, virtual server platform, high performance computing, storage, backup, disaster recovery, systems and database administration, collaboration, desktop and security services The goal is to achieve greater value from campus IT by simultaneously improving the effectiveness of IT infrastructure while lowering the cost to provide and operate that infrastructure 8