DataFlow and VIDaaS Workshop

Transcription

1 Take Charge of Your Data DataFlow and VIDaaS Workshop Data Management at Oxford Professor Paul Jeffreys, Director of IT, University of Oxford SAID Business School, 2 March 2012

2 Digital Services In summer 2011, held workshop to look at range of Digital Services offered to support research Researchers, support staff, administrators Listed all the digital services ; subdivided into: Services to support collaboration Services to support research bids Services to support dissemination, reporting and engagement Data management services (includes data storage, archiving, data security) Training services Attempted to capture a generic University of Oxford research cycle Added the digital services 2

3 THE RESEARCH CYCLE 1 PRE-PROPOSAL concept meet colleagues background research discuss 2 DETAILED DRAFT PROPOSAL + RSO 7 FOLLOW-ON PROJECT/ EXTENSION FUNDING 6 EXIT/POST- PROJECT If not a funded project... Referees: department research committee 3 Re-draft Sign-off from department/ college/ division & RSO Dissemination can continue post-project, e.g. monitoring of impact DISSEMINATION 5 SUBMIT AWARDED Many support services provided locally 4 PROJECT

4 THE RESEARCH CYCLE 7 FOLLOW-ON PROJECT/ EXTENSION FUNDING 6 Dissemination can continue post-project, e.g. monitoring of impact EXIT/POST- PROJECT archive data DOI links share data publications final report DISSEMINATION 1 PRE-PROPOSAL concept meet colleagues background research discuss Project disappears? Long-term report/reflection Ensure long-term access to data 5 ORA Databank Local to department If not a funded project... 2 plan research activity attract research participants meetings data management plan DETAILED DRAFT PROPOSAL Referees: department research committee 3 consider University policies consider ethics approval data management plan fit with funder s criteria meetings (online) finances/resources costing in Resolve permissions manage progress of applications + RSO sharing versioning Re-draft SUBMIT AWARDED Sign-off from department/ college/ division & RSO Many support services provided locally 4 PROJECT create/maintain community HR, Finance, contracts, collaborator agreements ethics approval fieldwork risk assessment maintain compliance manage/monitor project website creation training undertake research bibliographic research provide computing infrastructure collect & manage data (raw & processed) software licences alerts meet embed long-term access conference papers reporting - internal publish organise conferences/workshops reporting - external

5 Digital Services many, varied, coordinated? Impressive number of Digital Services to support research, developed to meet need, delivered both centrally and locally Questions: Framework? Coordinated? Fit-for-purpose? Easily accessible to researchers? Have buy-in from researchers? Sustainable? Beginning to try to coordinate 5

6 Research Data Management portal 6

7 University Staff Gateway 7

8 Research Support 8

9 Research Support: Costing and Pricing 9

10 Oxford: Research and Libraries 10

11 Digital Oxford 11

12 Oxford e-research Centre 12

13 OUCS: Research Skills Toolkit 13

14 RDM: Data Management Planning Checklist 14

15 Workshops on Research Data Management Ongoing series at Oxford: Workshop today DCC Roadshow Data Management Training for the Humanities Digital Curation 101 Lite: How to Manage Research Data Institutional Policy and Guidance for Research Data Data Curation: from lab to reuse DAF Review Workshop - The application of the data audit framework (DAF) within DataShare at Oxford The Data Imperative Workshop Scoping Digital Repository Services for Research Data Management Training extremely important

16 University Statement Research Data The University of Oxford is committed to supporting researchers in appropriate curation and preservation of their research data, and where applicable in accordance with the research funders requirements. It recognises that this must be achieved through the deployment of a federated institutional data repository. This repository has to be supported by a suitable business model, and where possible funded through full economic cost recovery, so that the University can guarantee that the data deposited there will be managed over the long term. The data repository will be a cross-agency activity developed and supported by a number of departments within the University and will build, as far as possible, on existing services, including the Oxford University Research Archive (ORA). It will be overseen by a Steering Group which reports to the University Research Committee. The management and curation of research data will be addressed in cooperation with specialist agencies, research funders and other institutions in the UK and internationally. 16

17 DRAFT POLICY ON THE MANAGEMENT OF RESEARCH DATA AND RECORDS (November 2011) 1. The University of Oxford seeks to promote the highest standards in the management of research data and records as fundamental to both high quality research and academic integrity. 2. Responsibility for the effective management of research data and records lies primarily with researchers. 3. Researchers, departments/faculties, divisions, central administrative units and service providers, and where appropriate research sponsors and external collaborators, need to work in partnership to implement good practice and meet relevant legislative, research funder and regulatory requirements. 4. Research data and records should be: Accurate, complete, authentic and reliable; Identifiable, retrievable, and available when needed; Secure and safe; Kept in a manner that is compliant with legal obligations and, where applicable, the requirements of funding bodies and project-specific protocols approved under the University Policy on the 17

18 Research Data Management Interventions Project Planning Project Set up Data Creation Local Storage & Retrieval Documentati on Institution al Storage Rediscovery Mechanism Retrieval Mechanis m Training 18

19 Research Data Management Interventions Oxford DMP Online Project Planning Project Set up Data Creation Local Storage & Retrieval Documentati on Institution al Storage Rediscovery Mechanism Retrieval Mechanis m Training 19

20 Research Data Management Interventions Oxford DMP Online Online Research Database Service (ORDS) DataStage Project Planning Project Set up Data Creation Local Storage & Retrieval Documentati on Institution al Storage Rediscovery Mechanism Retrieval Mechanis m Training 20

21 Research Data Management Interventions Oxford DMP Online Online Research Database Service (ORDS) DataFlow Databank Project Planning Project Set up Data Creation Local Storage & Retrieval Documentati on Institution al Storage Rediscovery Mechanism Retrieval Mechanis m Training 21

22 Research Data Management Interventions Oxford DMP Online Online Research Database Service (ORDS) DataFlow Databank DataFinder Project Planning Project Set up Data Creation Local Storage & Retrieval Documentati on Institution al Storage Rediscovery Mechanism Retrieval Mechanis m Training 22

23 Research Data Management Interventions Oxford DMP Online Online Research Database Service (ORDS) DataFlow Databank DataFinder Project Planning Project Set up Data Creation Local Storage & Retrieval Documentati on Institution al Storage Rediscovery Mechanism Retrieval Mechanis m Training Oxford RDM Hub; ITLP courses; Research Skills Toolkit; Documentation & training for tools; induction slide packs: Divisional training contributions 23

24 Conclusions Like many other universities, Oxford has started the journey Strategically important for University Much to learn from other universities and at workshops Hope you enjoy the day! Thank You 24