Index. Access Close button

Transcription

1 Index A Access. See Microsoft Access action queries, 130, 146, 293 append queries, 130 converting from select queries, 168 creating, 168 delete queries (see delete queries) make-table queries, 130 update queries (see update queries) actions. See events Active Server Pages (ASP) 260, 293 Add Procedure dialog box, 269 advanced filtering xxxiv, 127 See also filtering aggregate functions, 140, 293 See also functions aligning labels, 90, 210 analyzing performance, 218, 220 apostrophes in VBA code, 103 append queries, 130, 293 application title, 214 Apply Filter button, xxxiv, applying filters, xxxiv, 125 smart tags, to fields, 54 startup options, 215 styles, 35 themes, to data access pages, 284 area codes requiring, 155 restricting to specific, 158 arithmetic operators, 129, 293 See also expressions ASCII, 293 assigning passwords, 230 See also passwords authorizing database access, 240 autocomplete, in Visual Basic Editor, 266 AutoDialer dialog box, 38 AutoFormat dialog box, 94 AutoFormats, creating, 95 AutoForms, , 293 automatically numbering, 46 saving, 37 automating actions, 22 AutoNumber data type, 46 AutoPage, creating data access pages with, 276 B back-end databases, 239, 293 See also databases backgrounds, form, 91 resizing, xxxii, 93 styles for, 105 backgrounds, label, 89 backing up databases, 238 databases, with Briefcase, xlii, 235 tables, 169 binary files, 226, 293 blank databases, creating, 41, 146 Bold button (Formatting toolbar), 280 Boolean data type, 147, 150, 293 borders, transparent, 196 bound, 293 Briefcase backing up databases with, xlii, 235 copying files to, 235 creating new, xlii, 234 defined, 293 installing, 234 opening, 236 renaming, xlii, 234 replicating databases to, 234 updating, 237 browsers, 259 building expressions, 137 See also expressions bulleted lists, creating, 280 Bullets button (Formatting toolbar), 280 business tables, 42 buttons on data access pages, hiding, 282 buttons, command. See command buttons buttons, switchboard adding, 205 assigning properties to, 204 displaying, 207 labeling, 204 making visible, 207 On Click event, 207 C Access Close button Calls form, 39 Caption property, 47 captions adding to form headers, xxxii combo box, 99 field, 47 form header, 97 label, 90 centering text in labels, 98 in text boxes, 189 characters, input mask, 153 Check Box button (Toolbox), 210 check boxes, 210 See also controls checking spelling, 266 Choose Builder dialog box, 102 class modules, 263, 293 clearing design grids, xxiv, 127 See also design grids Close button, 9 Close button (Print Preview toolbar),

2 closing data access pages closing data type list, without making changes, 46 databases, 6 Print Preview, 26 switchboards, 5, 204 tables, 9 code, VBA. See VBA code collapsing subdatasheets, 9 See also subdatasheets Color dialog box, 89 coloring backgrounds/borders, 90 columns, 2 adjacent, selecting, 53 Data Type, 46 Description, 46 in Design view, 46 Field Name, 46 freezing, 54 hiding, xxix, 53, 166 locking, 54 resizing, 8, 52 resizing to display all text, xxviii resizing to minimum width, xxviii restoring, xxix, 53 selecting, 120 selecting adjacent, 53 sizing to fit, 112 sorting, 120 unhiding, xxix, 53 widening, 52 width, setting to widest entry, 8 columns. See also fields combo boxes, 160, 293 See also controls captions, 99 creating, with Lookup Wizard, 161 inserting, 98 lookup lists (see lookup lists) comma-delimited text file, 294 command button, 294 Command Button button (Toolbox), 211 Command Button Wizard, 211 command buttons, 83 See also controls adding to forms, 211 creating, 211 comment, 294 comments, VBA, 103, 265 removing, 270 compacting databases, xl, comparison operators, 129, 294 See also expressions component, 294 compression, 294 and encrypting, 228 ConnectionString property (data access pages), 282 constant, 294 control property, 294 control sources, 86, 90, 294 Control Wizards button (Toolbox), 98, 210 controlling access to VBA code, 253 controls, 14, 83, , 294 borders, coloring, 90 check boxes, 210 combo boxes, 98 command buttons (see command buttons) creating without wizards, 98 deselecting, 90 disabling, 106 displaying list of, 96 experimenting with, 96 font weight, 91 formatting all, 89 grouping, 183 incrementally positioning, 94 label, 15 label (see also labels) modifying multiple simultaneously, 185 moving, incrementally, 94 option buttons, 83, 160 pictures, inserting, xxxii, 97 properties, 88 ScreenTips, 97 selecting all, 89 selecting multiple, 183 shadowing, 90 sizing to fit, 98 text box (see text boxes) turning off, 106 unbound (see unbound controls) converting databases, into MDE files, irrevocability of, 256 reports, into subreports, 192 select queries, into action queries, 168 select queries, into delete queries, 171 Copy button, xxxi, 79 copying See also pasting database information, 78 fields, to design grids, 127, 133 formatting, 99 tables, 169 tables, between databases, 79 VBA code, 270 copyright symbol, 280 criteria, 294 criteria, expression, 129 See also expressions criteria, query, 13, 167 See also queries crosstab queries, 130, 294 currency conversion function, 135 custom date formats, xxxviii menus/toolbars, preventing changes to, 214 customizing colors, 90 date formats, 182 form layout, 92 D data access pages, 21, 260, 276, 294 applying themes to, 284 ConnectionString property, 282 creating, manually, xliv, 287 creating, with AutoPage, 276 creating, with Page Wizard, 283 elements, properties of, 281 exporting, 73 Field List, 276 Field List, displaying 287 vs. forms, 276 getting help on, 278 hiding buttons, 282 losing, 282 moving, errors when, 283 navigating in,

3 data source default views opening, errors when, 282 paths to data sources, 282 PivotTables and, 287 renaming, errors when, 283 vs. reports, 276 saving, 278 sorting records in, 279 Toolbox, displaying, 287 viewing, 277, 279 data source, 294 Data Type column, 46 data types, 146, 294 AutoNumber, 46 Boolean, 147 Boolean, display options, 150 changing, 48 date, 149 descriptions of, 46 entering quickly, 147 list of, 46 Long Integer, 47 Lookup Wizard, 160 OLE Object, 48 phone number, 48 restricting, 146 setting, 147 viewing list of, 46 Yes/No, 147 Yes/No, display options, 150 data warehouses, 234, 295 data, restricting. See restricting input database applications, 31, 295 database programs, 3, 295 database security, , 295 Database Splitter Wizard, 238 database structure, 32 creating empty, 41 database windows, 5, 295 maximizing, 8 minimizing, 8 navigation areas, 9 turning off display at startup, 214 Database Wizard, 33, 36 databases access, authorizing, 240 allowing users to directly manipulate data (see data access pages) applications, 31 back-end, 238 backing up, 238 backing up, with Briefcase, xlii, 235 benefits of, 2 blank, creating, 41, 146 closing, 6 columns (see columns) compacting, xl, converting into MDE files, irrevocability of, 256 copying tables between, 79 copying/pasting information from, 78 creating blank, 41 creating empty, 41 creating, with wizards, 33 data, entering, 31 default storage location, 34 defined, 2 Design Masters (see Design Masters) Detect and Repair command, 218 distributing as MDE files, 254 documenting, 218, 221 encrypting/decrypting, 226 entering data, 31 exporting, as HTML, xliv, 261 filling with data, 31 flat, 3 forms (see forms) front-end, 238 importing from, linking, 76 losing, 282 macros (see macros) merging, 66 modules (see modules) multiple tables in, 41 multiple users, 231 naming, navigation areas, 9 on networks (see sharing databases) non-access, importing from, 68 Northwind Traders, 22 objects (see objects) opening, 4 opening, errors when, 282 opening, exclusively, 230 pages (see data access pages) password protecting (see passwords) populating, 31 properties, 218 publicly distributed, securing, 254 queries (see queries) records (see records) relational, 3, 57 repairing, xl, 218, 219 replicating, reports (see reports) restricting access to, 213 rows (see rows) sample, 22 saving as MDE files, 255, 257 sharing (see sharing databases) splitting, startup options, 213 structure (see database structure) switchboards (see switchboards) synchronizing, 233, 237 windows (see database windows) Datasheet view, 6, 295 Field Properties section, 46 opening tables in, 8, 44 primary key icons, 46 printing tables in, 23 switching to, 148 switching to Design view from, 6, 50 switching to from Design view, 45 datasheets, embedded. See subdatasheets date and time custom formats, creating, 182 entering, 149 formatting, 49 inserting, 183, 189 specifying permitted range for, 50 Date and Time dialog box, xxxix, 189 dates custom formats, creating, xxxviii inserting, xxxix dbase, importing from, 68 declaring variables, 265 requiring, 269 decrypting, 295 See encrypting/ decrypting default field properties, 44 default views,

4 defining Expression Builder defining fields, 147 variables (see declaring variables) Delete button, 281 delete queries, 130, 170, 295 converting select queries into, 171 running, xxxvii, 172 saving, 172 unintended effects, 170 deleting Address field, 50 fields, 50 filters, xxxiii, 122, 166 footers, from reports, 193 headers, from reports, 193 labels, xxxviii, 90, 182 lines, in reports, 182 passwords, 230 passwords, for VBA code, 254 primary keys, 46 records, irrevocability of, 170 relationships, 109 from tables, 170 from tables with relationships, 171 text boxes, 193 delimited text files, 61, 295 delimiter, 295 Description column, 46 deselecting controls, 90 See also controls Design button, 101 design grids, 11, 13, 295 See also queries clearing, xxxiv, 127 columns in, sizing to fit, 137 copying fields to, 127, 133 for filtering, 126 Design Masters, 233, 295 Design view, 6, 86 columns in, 46 defined, 295 forms in, 15 icon associated with, 197 opening forms in, 87 queries in, 13 reports in, 20 switching to Datasheet view from, 6, 50 switching to from Datasheet view, 45 viewing reports in, 181 viewing switchboards in, 206 desktop shortcuts, 246 Detail section, resizing, 96 Details button, 7, 12 Detect and Repair command, 218 DHTML, 295 dialing phone numbers, 38 dialog boxes, moving, 88 Dim statements, 265 disabling. See turning off displaying field names, 47 form footers, 93 form properties, 88 forms switchboard, 37 hidden columns, xxix, 53 hidden files/folders, 252 list of controls, 96 multiple tables, 7 New File task pane, xxviii, 32 object descriptions, 7 queries, all, 12 query commands, 168 query types, 12 report header/footers, 186, 194 reports, 20 reports switchboard, 40 toolbox, xxvii, xxxviii, 18, 97, 188 Visual Basic Editor components, 264 distributing databases as MDE files, 254 documenting databases, 218, 221 See also databases downloading, 33 duplicate queries, 129, 295 Dynamic Hypertext Markup Language (DHTML), 295 dynamic Web pages, 260, 296 Active Server Pages (ASP), 260 data access pages (see data access pages) E Edit Switchboard Item dialog box, 204 Edit Switchboard Page dialog box, 203 editing captions, 90 label captions, 90 relationships, shortcuts, 247 switchboards, 203, 205, 207 text box control sources, 90 Address field, deleting, 50 embedded datasheets. See subdatasheets empty strings, allowing, 145 encrypting, 296 encrypting/decrypting, compression and, 228 databases, 226 enforcing referential integrity, 108 entering dates, 149 records, 37 text, 149 event, 296 events, attaching VBA code to, 102 firing, 101 procedures associated with, 264 recognized by object, list of, 100 Excel. See Microsoft Excel exclusive use, 296 expanding subdatasheets, 8 See also subdatasheets experimenting with controls, 96 exporting, 58, 73 databases, as HTML, xliv, 261 defined, 296 forms, 73 to HTML files, 76 macros, 73 modules, 73 pages, 73 queries, 73 reports, 73 reports, to static Web pages, xliv, 261 tables, 73 tables, to Excel, 74 transforms and, 72 Expression Builder, 137, 296 See also expressions 306

5 expressions Form Wizard creating validation rules with, 157 dialog box, xxxiv, 134 functions in, 134 opening, 137 expressions, 129, 296 Access objects in, 169 arithmetic operators, 129 building (see Expression Builder) comparison operators, 129 computing percentage in, 136 creating, with Expression Builder, 137 criteria, 129 entering in text boxes, xxxix, 195 Expression Builder (see Expression Builder) logical operators, 129 multiplying in, 136 operators, 129 renaming, 137 ScreenTips for, 272 validation rules (see validation rules) Extensible Markup Language (XML), 296 See also XML files F Field Name column, 46 field names captions for, 47 changing, 47 Datasheet view display, 47 spaces in, 45 field properties, 145 Caption, 47 default, 44 displaying information on, 46 Field Size, Format, 47 Indexed, 47 Input Mask, 49 New Values, 47 Validation Rule, 50 Field Properties section, 46 Field Size field property, fields, 2, 43, 145, 296 applying smart tags to, 54 captions, 47 copying, to design grids, 127, 133 data type (see data types) data, formatting, 47, 49 dates, specifying range for, 50 default entries, specifying with input masks (see input masks) defining, 147 deleting, 50 Address, deleting, 50 empty strings, allowing, 145 filtering, by multiple selection, 123 form, 86 formatting data in, 47, 49 graphics in, 48 including in queries, xxxiv indexing, disallowing duplicates, 47 limiting size, 48 long integers in, 47 moving, 120 names (see field names) number, properties for, 150 numbers in, phone numbers, requiring area codes for, 155 phone numbers, restricting to specific area codes, 158 properties (see field properties) in queries, 132 in queries, hiding, 139 random numbers in, 47 renaming, 43 required, 145 restricting data types, 146 restricting input, 149 restricting length, 154 restricting to specific options (see lookup lists) sample, 42 selecting, 42, 159 selecting, for tables, 42 size, controlling, 48 size, restricting input with, 150 size, setting, sorting multiple, 120 table, 43 in Table Wizard, times, specifying range for, 50 zero length, allowing, 145 fields. See also columns file name extensions, 61 File New Database dialog box, 33, 146 files binary, 226 hidden, displaying, 252 naming, 34 Filter By Form button, xxxiv, 125 Filter By Selection button, xxxiii, 122 filtering, advanced, xxxiv, 127 applying filters, xxxiv, 125 criteria, 125 deleting filters, xxxiii, 122 design grids for, 126 displaying results, 123 excluding selection when, 122 by form, 123 vs. queries, 130 saving filter as query, 126 by selection, xxxiii, sorting (see sorting) tables, multiple, 129 wildcard characters, filters applying, xxxiv, 125 deleting, xxxiii, 122 removing, 166 saving as queries, 126 finding, 117 records, 124 text, 166 VBA objects, 264 finishing wizards, 35 firing events, 101 First Record button, 112 fixed-width text files, 63, 296 file name extensions, 61 importing, flag, 296 flags, VBA, 273 flat databases, 3, 296 folders, displaying hidden, 252 font weight, for controls, 91 footers, form, 93 footers, report adding to groups, xxxviii, 184 deleting, 193 displaying, 186, 194 Form view, 14, 86, 296 viewing splash screens in, 211 Form Wizard Available Fields list, adding fields to,

6 Format field properties images Form Wizard (continued) creating subforms with, 114 starting, xxxi, 85 Format field property, 47 drawbacks of, 50 Format Painter button, 99 formatting controls, all, 89 copying, 99 dates, 49 field data, 47, 49 label backgrounds, 89 labels, 98, 194, 210 subreports, xxxix, 193 forms, 14 18, , 296 AutoForms, backgrounds, xxxii, 91, 93 benefits of, 14 Calls, 39 combo boxes, 98 command buttons (see command buttons) control sources, 86 controls (see controls) created with all fields in table, creating, xxxii, 105 creating, manually vs. with wizards, 84 creating, with subforms, 114 creating, with wizards, xxxi, vs. data access pages, 276 in Design view, 15 exporting, 73 fields in, 86 filtering by, 123 font, changing, 88 footers, displaying, 93 headers, adding captions to, xxxii, 97 label controls, 15 labels (see labels) layout, applying, 85 layout, customizing, 92 main form, 15 multiple tables in 178 new, displaying, 16 for new tables, opening, 43 opening, 17 opening, in Design view, 87 opening, in switchboards, 216 option buttons, 83, 160 pointer shapes, 92 properties of, record selectors (see record selectors) record sources, 86 rectangles, adding, 208 Report Date Range, inability to open, 40 vs. reports, 176 saving, 92 scroll bars, removing, 106 scrolling through, 86 sections, resizing, 96 shortcut menus, restricting access to, 216 sorting records in, 120 styles, applying, 105 subforms (see subforms) switchboards (see switchboards) text box controls (see text box controls) viewing, 99 views, 14 views, switching, 17 views (see also Design view Form view) Forms Switchboard window, 37 Forms view, opening switchboards in, 206 formulas. See expressions freezing columns, 54 front-end databases, 238, 297 See also databases function, 297 function procedures, 265, 297 functions aggregate, 140 currency conversion, 135 in Expression Builder, 134 G graphics. See images group, 297 grouping controls, 183 records, 186 Grouping Intervals dialog box, 178 grouping level, 297 in reports, 178 Grouping Options button, 178 groups, security, 240 See also users assigning users to, 245 default, 240 permissions, modifying, 250 permissions, viewing, 243 H headers, form, 97 captions, adding, xxxii headers, report deleting, 193 displaying, 186 for groups, 187 hidden files/folders, displaying, 252 hiding buttons, on data access pages, 282 columns, xxix, 53, 166 fields, in queries, 139 toolbars, 214 Visual Basic Editor components, 264 HTML code, viewing, 262 exporting databases as, xliv, 261 tags, 69, 259 HTML files exporting to, 76 importing, 70 importing from, 69 HTML pages. See Web pages HTML tag, 297 Hypertext Markup Language (HTML), 297 I icon Access, changing 214 primary key 46 IDE. See Visual Basic Editor Image button (Toolbox), 209 images in fields, 48 inserting in controls, 97 in splash screens,

7 Import Objects dialog box logos Import Objects dialog box, 67 Import Spreadsheet Wizard, 59 Import Text Wizard, 61 Import XML dialog box, 72 ImportError tables, 60 importing, 57 databases, from dbase, 68 defined, 297 from delimited text files, 61 Excel documents, 58 into existing tables, 60 fixed-width text files, 64, 65 HTML files, from Lotus 1-2-3, 68 objects, 66 from Paradox, 68 query results, as table, 66 saving settings for, 62 spreadsheets, 59 text files, xxix, 61 transforms and, 72 worksheets from Excel, 58 XML files, 71 increasing row height, xxviii, 52 Indexed field property, 47 indexing field information, 47 Input Mask field property, 49 drawbacks of, 50 Input Mask Wizard, 154 starting, xxxvi input masks, 49, , 297 See also restricting input applying universally, 156 characters in, 153 characters, literal, 153 creating, xxxvi, 154 drawbacks of, 50 insertion point, moving, 155 placeholder character, selecting, 155 restricting field input with, 152 testing, 156 text in, 156 wizard for creating, 154 inserting check boxes, in splash screens, 210 combo boxes, 98 copyright symbol, 280 date and time, xxxix, 183, 189 line breaks, in VBA, 267 lines, in reports, 184 logos, in splash screens, 209 Option Explicit declaration, 269 page numbers, in reports, xxxix, 190 pictures, in controls, xxxii, 97 reports, xxxvii, 176 splash screen labels, 209 sub procedures, 269 text boxes, in reports, xxxviii, 182 unbound controls, 194 installing Briefcase, 234 modems, 38 intranets, 58, 297 introductory screens. See splash screens J joining workgroups, 248 K keyboard shortcuts opening Visual Basic Editor, xliii, 253 selecting all, 89 undoing, 91, 193 keyword, 297 keywords, VBA 265 L Label button (Toolbox), 209 label controls, 15, 297 See also controls labeling reports, xxxviii, xxxix, 188 switchboard buttons, 204 labels, 83 aligning, 90, 210 backgrounds, formatting, 89 captions, editing, 90 deleting, xxxviii, 90, 182 expanding to fit text, 188 font, changing, font, configuring, xxxviii, 188 formatting, 98, 194, 210 inserting in splash screens, 209 resizing, 210 selecting, 88, 183 selecting multiple, 90 sizing, to fit contents, 91 spacing from text boxes, 91 text, centering, 98 Landscape orientation, printing, 26 LANs. See local area networks (LANs) layout form, 85 form, customizing, 92 previewing, 19, 197 Layout Preview, 19, 197, 297 See also Print Preview opening, 198 line breaks inserting in VBA code, 267 lines, report inserting, 184 selecting hidden, 185 Link Spreadsheet Wizard, 78 Link Tables dialog box, 76 linking, 58 databases, 76 defined, 297 lookup lists to tables, 161 tables, 76 to files on LANs, 76 links, updating, 283 lists bulleted, 280 of data types, 46 lookup (see lookup lists) with specific names for field input (see lookup lists) local area networks (LANs), 297 linking to files on, 76 sharing databases on, 231 locating. See finding locking columns, 54 records, edited only, 232 records, pessimistic vs. optimistic, 231 VBA code, xliii, 253 logging on to workgroups, 249 See also workgroups logical operators, 297 See also expressions Logon dialog box, 246 logos, inserting in splash screens,

8 Long Integer data type numbers Long Integer data type, 47 lookup lists allowing users to make new entries in, 163 creating, with Lookup Wizard, 161 linking to tables, 161 restricting input with, 160 Lookup Wizard 161, 298 losing data access pages/ databases, 282 Lotus 1-2-3, importing from, 68 lowercase text, requiring in fields, 157 M macros, 22, 298 exporting, 73 vs. modules, 22 for switchboards, 204 uses for, 22 magnifying. See zooming mailing labels, reports for, 20 main form, 15, 298 main reports, 186, 298 See also reports make-table queries, 130, 298 manually saving, impossibility of, 37 many-to-many relationships, 107, 298 See also relationships mapped network drive, 298 margins, setting, 184, 298 See also input masks Maximize button, 8 maximizing database windows, 8 MDE (Microsoft Database Executable) files, 298 conversion into, irrevocability of, 256 creating, 256 distributing databases as, 254 saving databases as, 255, 257 MDE files, creating, xliii menu bars, toggling between, 217 menus custom, 214 shortcut, 216 merging databases, 66 tables, with Word document, 79 Microsoft Access cross-compatibility of, 3 icon, changing, 214 objects, in expressions, 169 Special Keys, 217 specifications, 6 starting, 4, 212 Microsoft Active Server Pages (ASP) See Active Server Pages Microsoft Database Executable (MDE) See MDE files Microsoft Excel exporting tables to, 74 importing documents from, 58 importing named ranges from, 58 pasting Access data into, 78 pasting into, 79 Microsoft Visual Basic for Applications. See VBA Microsoft Word, Microsoft Works Database component, 3 minimizing database windows, 8 missing records, 13 modems, 38 modifying controls, multiple, 185 permissions, 250 reports, switchboards, 207 workgroups, 252 modules, 22, 263, 298 See also procedures class, 263 creating, 268 Declarations section, 265 displaying all procedures in, 264 exporting, 73 vs. macros, 22 Option Explicit declaration (see Option Explicit declaration) procedures in, displaying, 265 requirements, setting, 265 saving, 268 standard, 263 uses for, 22 More Controls button, 96 moving controls, incrementally, 94 data access pages, errors when, 283 dialog boxes, 88 fields, 120 text boxes, 94 toolbox, 18 multiplying in expressions, 136 See also expressions N named range, 298 importing from Excel, 58 naming databases, 33 queries, 137 switchboards, 203 native format, 298 navigating wizards, 34 navigation areas, 9 navigation button, 298 network security, 231, 298 network server, 298 New button, 146 New Data Access Page dialog box, xliv, 277 New File task pane, 4 displaying, xxviii, 32 New Form dialog box, xxxii, 105 New Record button (Navigation bar), 16, 104 New Report dialog box, xxxvii, 176 New Table dialog box, xxviii, 41 New Values field property, 47 Next Page button (Navigation bar), xl, 198 Next Record button, 10, 113 Northwind Traders database, 22 not equal sign, 13 number fields, 150 See also fields numbering automatically, 46 numbers, 48 formatting, 48 increasing sequentially, 47 random, 47 sorting,

9 O objects, 3, 298 descriptions, viewing, 7 events recognized by, list of, 100 importing, 66 list of, 6 list of, removing shortcuts at top, 8 macros (see macros) modules (see modules) pages (see data access pages) previewing, printing, queries (see queries) relationships between, 23 reports (see reports) security of, 240 storing information with, 3 tables (see tables) types of, 3 VBA, 264 views (see views) Objects bar, 6 Office Chart button, 289 Office PivotTable button, 288 OfficeLinks button, 79 OLE Object data type, 48 one-to-many relationships, 106, 298 one-to-one relationships, 107, 299 Open button, 5, 8, 229 opening Briefcase, 236 data access pages, errors when, 282 databases, errors when, 282 databases, existing, 4 databases, for exclusive use, 230 databases, restricting, 213 Expression Builder, 137 forms, 17 forms, in Design view, 87 forms, in switchboards, 216 Layout Preview, 198 Project Explorer, 268 queries, 13 Report Date Range form, impossibility of, 40 reports, blank, 186 switchboards, 15 switchboards, in Forms view, 206 tables, 8, Visual Basic Editor, xliii, 102, 253, 263 operators, 129, 299 optimistic locking, 299 optimistic vs. pessimistic record locking, 231 option button, 299 option buttons, 83, 160 See also controls Option Explicit declaration, 265 See also modules defaulting to, 269 inserting, 269 P page headers, report, 182 resizing, xxxvii Page Numbers dialog box, xxxix, 190 page numbers, inserting in reports, xxxix, 190 Page Setup dialog box, 25, 199 pages. See data access pages Paradox, importing from, 68 parameter queries, 130, 299 parsing, 299 Password Required dialog box, 230 passwords, , 299 assigning, 230 changing, 251 drawbacks of, 229 removing, 230 rules for creating, 229 setting, 230 testing, 231 for VBA code, xliii, 253 Paste button (Excel), xxxi, 79 pasting See also copying into Access, from other programs, 79 into Excel, 79 VBA code, 270 percentage, computing in expressions, 136 performance, analyzing, 218, 220 objects programming languages permissions, 240, 299 modifying, 250 viewing, for groups, 243 personal tables, 42 pessimistic locking, 299 pessimistic vs. optimistic record locking, 231 phone numbers area codes, requiring, 155 data type, 48 dialing, 38 phone, setting up, 38 pictures, inserting in controls, xxxii See also images PivotCharts 287, 299 PivotTables , 299 populate, 299 populating databases 31 See also databases preventing changes, 253, 257 Preview button, 20, 181 previewing, layout, 19, 197, 198 reports, 40, 181, primary keys, 42, 299 assigning different field as, 46 deleting, 46 icons for, 46 updating in related records, 108 Print button, 26 Print Preview, 19, See also Layout Preview closing, 26 defined, 299 displaying, xxviii, 24 icon associated with, 197 viewing reports in, 181 zooming in, 197 printing, Landscape orientation, 26 lengthwise, 26 reports, tables, 23 to non-default printer, 26 procedure, 299 procedures, VBA See also modules adding, 269 defining variables, 265 Dim statements, 265 function, 265 running, 271 sub procedures (see sub procedures) programming languages. See VBA 311

10 programs reports programs, database, 3 Project Explorer, 268 Project Explorer pane, 102 Project Properties dialog box, xliii, 253 Properties dialog box, 98 property, 299 Property Update Options button, 156 protection. See security publishing tables in Word documents, 79 Q queries, 10, 129, , 299 action (see action queries) adding tables to, 132 aggregate functions, 140 append, 130 commands, displaying, 168 creating, xxxiv, 131, 166 creating, with wizards, 138 criteria, 13 crosstab, 11 crosstab (see crosstab queries) delete (see delete queries) descriptions of, 12 design grids (see design grids) in Design view, 13 displaying all, 12 duplicate, 129 exporting, 73 fields in, 132 fields in, displaying, 288 fields in, hiding, 139 vs. filtering/sorting, 130 importing results as a table, 66 including fields in, xxxiv make-table, 130 moving all fields to, 171 naming, 137 opening, 13 parameter, 130 relationships in, 11 renaming, 139 results, viewing, 133 running, xxxiv, 11, 13 14, 133, 139, 167 saving filters as, 126 select (see select queries) sorting, 133 specifying tables for, 132 SQL, 11 structuring, 11 types of, unmatched, 129 update (see update queries) uses for, 10, 117 windows, 11 Query Wizard, R radio buttons. See option buttons random numbers, 47 ranges, named, 58 record selectors, 299 See also forms removing from forms, 106 turning off, 100 record source, 299 records, 2 creating, 104 deleting, irrevocability of, 170 entering, 37 finding, 124 grouping, 186 locking, maximum number of, 6 missing, 13 moving directly to, 10 number of, displaying, 9 related, updating primary keys in, 108 selection, moving, 10 sorting, in data access pages, 279 sources, 86 records, 299 See also rows Rectangle button (Toolbox), 208 rectangles, 208 referential integrity, 108, 300 refining reports, relational databases, 3, 57, 300 relationships, 106, 300 creating, 108 deleting, 109 deleting from tables, 171 editing, many-to-many, 107 one-to-many, 106 one-to-one, 107 referential integrity, 108 Relationships window, viewing, 107 report table, 178 subform, defining, 110 Relationships button, 107 Relationships window, 107 Remove Filter button, xxxiii, 122, 166 removing. See deleting renaming application title, 214 Briefcase, xlii, 234 data access pages, errors caused when, 283 expressions, 137 fields, 43 queries, in Query Wizard, 139 title bar, 214 repairing databases, xl, 218, 219 replacing. See finding replica, 300 replicating databases, to Briefcase, 234 with Replication Manager, 234 updating after, 237 Replication Manager, 234 Report Date Range form, inability to open, 40 Report Wizard, starting, xxxvii reports, 18 21, , 300 converting into subreports, 192 creating, from scratch, creating, with wizards, 176 vs. data access pages, 276 in Design view, 20 displaying, 20 displaying list of, 19 exporting, 73 exporting, to static Web pages, xliv, 261 fields in, arranging, 177 fields in, sorting, 179 footers (see footers, report) vs. forms, 176 grid dots, turning on/off, 182, 187 grouping levels, 178 groups, adding footers, xxxviii, 184 groups, keeping together, 184 headers (see headers, report) inserting, xxxvii, 176 inserting, in other reports (see subreports) labeling, xxxviii, xxxix,

11 Reports Switchboard window selecting labels (see labels) layout, choosing, 180 lines, deleting, 182 lines, inserting, 184 lines, selecting hidden, 185 magnifying, 20 for mailing labels, 20 main (see main reports) margins, setting, 184 modifying, multiple tables in, 178 opening blank, 186 page headers, resizing, xxxvii, 182 page numbers, inserting, xxxix, 190 previewing, 40, 181, printing, refining, rulers, turning on/off, 182 saving, 188 sections, setting height, 187 selecting, 187 selecting multiple controls in, 183 subreports (see subreports) switchboard, displaying, 40 tables, relationships in, 178 text boxes in, xxxviii text boxes (see text boxes) viewing, 19 viewing individual pages in, 20 viewing, in Design view/print Preview, 181 zooming in on, 20 Reports Switchboard window, 40 required fields, 145 requiring variable declaration, 269 resizing columns 8, 52 columns, to display all text, xxviii columns, to fit, 112, 137 columns, to minimum width, xxviii controls, to fit, 98 design grids, 211 Detail section, 96 form backgrounds, xxxii, 93 form sections, 96 labels, 210 labels, to fit, 91 report page headers, xxxvii, 182 rows, xxviii, rows, to standard height, xxix text boxes, to fit text, 189 windows, 45 Restore Down button, 8 Restore Window button, 13 restoring columns, xxix, 53 restricting input 149 See also input masks with data types, 146 with field size, 150 with lookup lists (see lookup lists) with validation rules (see validation rules) reversing changes, 91 sort order, 120 row selector, 300 rows, 2 height, increasing, xxviii height, standard, xxix resizing, xxviii, 52 resizing, to standard height, xxix, 53 selecting, 148 standard height, xxix, 53 rows. See also records rulers, turning on/off, 182 rules, validation. See validation rules Run button, xxxiv, 14, 133, 167 Run Sub/UserForm button, 271 running procedures, 271 running queries, xxxiv, 13 14, 300 S sample fields/tables, 42 Save button, 105, 188 saving, 300 automatically, 37 data access pages, 278 databases, as MDE files, 255, 257 delete queries, 172 filtering criteria, 125 filters as queries, 126 forms, 92 import settings, 62 manually, impossibility of, 37 modules, 268 reports, 188 when switching from Design to Datasheet view, 50 schema, XML, 71, 300 See also XML exporting, 76 ScreenTips, 97 for VBA expressions, 272 scroll bars, removing from forms, 106 scrolling through forms, 86 security, encryption, groups (see groups, security) locking records, MDE files, 256 network, 231 of publicly-distributed databases, 254 user-level (see user-level security) VBA code, 253 workgroup information files (WIFs) (see WIFs) workgroups, 240, 255 (see also workgroups) Security Wizard, 241 select queries, 129, 300 converting into action queries, 168 converting into delete queries, 171 creating, 168 duplicate queries, 130 running, 169 unmatched queries, 130 selecting adjacent columns, 53 columns, 120 columns, adjacent, 53 columns, multiple, 120 controls, all, 89 controls, multiple, 183 fields, 159 fields for tables, 42 filtering by, xxxiii, 122 hidden lines in reports, 185 labels, 88, 183 labels, multiple, 90 reports, 187 rows,

12 selector syntax selecting (continued) subforms, 112 subreports, 194 tables, xxxvii, 176 selector, 300 sequentially increasing numbers, 47 Set Database Password dialog box, 230 setting field size, passwords, 230 variable values, 270 setting up workgroups, 240 Setup button, 25 shadowing controls, 90 sharing databases, , 300 See also databases exclusively, 232 on local area networks, 231 property settings, 232 Short Date format, 49 shortcut menus, restricting access to, 216 shortcuts, editing, 247 Show Table button, 107 Show Table dialog box, 107 showing. See also displaying hidden columns, xxix sizing. See resizing Smart Tag Actions button, 54 smart tags, 54 Sort Ascending button, 120, 279 Sort Descending button, 120 sorting, ascending/descending, 120 columns, 120 fields, in reports, 179 fields, multiple, 120 forms, 120 numbers, 119 queries, 133 vs. queries, 130 records, in data access pages, 279 reversing order, 120 tables, multiple, 129 Sorting and Grouping button, xxxviii, 184 spaces in field names, 45 spacing labels/text boxes, 91 Special Keys, 217 spelling, checking, 266 splash screens, 5, , 300 check boxes in, 210 displaying, 214 error when opening, 215 images, inserting, 209 labels, 210 rectangles, adding, 209 text, adding, 210 turning off, 5 viewing in Form view, 211 splitting databases, spreadsheets, importing, 59 SQL. See structured query language SQL database, 301 standard modules, 263, 301 See also modules Start menu, 212 starting Access, 4, 212 Form Wizard, xxxi, 85 Input Mask Wizard, xxxvi, 154 Query Wizard, 138 Report Wizard, xxxvii, 177 Table Wizard, 43 Startup dialog box, 213 startup options, 212, 213 applying, 215 bypassing, 217 startup screens. See splash screens static HTML page, 301 static Web pages, 260 creating, 261 exporting reports to, xliv, 261 storing graphics in fields 48 strings, 301 empty, 145 structure, database, 32 creating empty, 41 structure, table, 51 Structured Query Language (SQL), 11, 301 styles applying, 35 applying to forms, 105 creating, 95 sub procedures, 265, 301 inserting, 269 subdatasheets, 7, 301 collapsing, 9 expanding, 8 subdirectories, creating with VBA, 273 Subform Wizard, 109 subforms, 15, 106, 301 See also forms creating, 109 creating, with Form Wizard, 114 defining relationships for, 110 selecting, 112 SubReport Wizard, 192 subreports, , 301 See also reports borders, transparent, 196 converting existing reports into, 192 creating, 191 footers, formatting, xxxix, 193 headers, deleting, 193 layout, factors affecting, 196 selecting, 194 transparent borders, 196 width/height, changing, 193 Switchboard Manager, switchboards, 5, 84, , 301 adding pages to, 203 buttons (see buttons, switchboard) closing, 5 closing automatically, 204 creating, 202 displaying, 37 editing, 203, 205, 207 forms, creating, 204 forms, displaying, 37 forms, opening, 216 listing items in, 204 macros for, 204 modifying, 207 naming, 203 opening, 15 opening, in Forms view, 206 reports, displaying, 40 Switchboard Manager, viewing in Design view, 206 switching form views 17 synchronizing databases, 233, 237, 301 syntax,

13 T Table Properties dialog box, 159 table validation rules, 159 Table Wizard, xxviii, 42 business tables, 42 defined, 301 field properties created by, 44 fields available for specific tables, 42 personal tables, 42 renaming fields in, 43 sample tables, 42 starting, 43 tables, 2 3, 6, 301 adding to queries, 132 backing up, 169 business, 42 closing, 9 columns (see columns) copying, 169 copying between databases, 79 creating, 41 creating, dialog box for, xxviii deleting from, 170 descriptions, reading, 8 exporting, 73 exporting to Excel, 74 field properties, 44 fields (see fields) forms for using (see forms) importing fixed-width text files into, 66 importing into existing, 60 importing query results as, 66 linking, 76 linking lookup lists to, 161 linking lookup lists to (see also lookup lists) list of, 6 manipulating structure of, 51 maximum number of records in, 6 merging, with Word document, 79 moving all fields to query, 171 moving to new pages in, 38 multiple, 41 multiple, filtering/sorting, 129 opening, 8 opening, in Datasheet view, 44 opening new, 43 pages in, switching between, 38 personal, 42 PivotTables, primary keys (see primary keys) printing, in Datasheet view, 23 publishing, in Word documents, 79 purpose of, 6 for queries, specifying, 132 records (see records) relationships, deleting, 171 in reports, relationships in, 178 reports (see reports) rows (see rows) sample, 42 selecting, xxxvii, 176 selecting fields for, 42 structure, changing, 51 switching to Design view, 45 Table Wizard, xxviii, 42 updating, views (see views) zooming in on, 25 tags, HTML, 68, 259, 301 task panes, 301 New File, displaying, xxviii templates, 32 33, 301 displaying available, xxviii testing input masks, 156 input restrictions, 149 passwords, 231 validation rules, 158 text adding to splash screens, 210 entering, 149 finding/replacing, 166 in input masks, 156 label, aligning, 90 lowercase/uppercase, 157 text boxes, 15, 83, 301 See also controls centering text in, 189 control source, editing, 90 date and time in, 183 deleting, 193 expressions, entering, xxxix expressions in, 195 inserting in reports, xxxviii moving, 94 properties, xxxi, xxxii, 88 in reports, 182 resizing to fit text, 189 size of, 87 spacing from labels, 91 Table Properties dialog box update queries text files delimited, file name extensions, 61 fixed-width (see fixed-width text files) importing, xxix, 61 themes, applying, 284 time. See date and time, dates title bar, renaming, 214 titles, report, xxxviii, xxxix, 188 toggling between views, 6 Toolbar Options button (Microsoft Excel), 79 toolbars custom, 214 hiding, 214 toolbox displaying, xxvii, xxxviii, 18, 97, 188 moving, 18 Toolbox button, xxvii, xxxvii, xxxviii, 18, 97, 182, 188 Totals button, xxxv, 141 transaction record, 301 transforms, 72 transparent borders, 196 turning off controls, 106 database window at startup, 214 record selectors, 100 splash screens, 5 turning on splash screens, 214 U unbound controls 98, 192 inserting 194, 301 (see also controls) undoing 91, 193 unfreezing columns 54 unhiding columns, xxix, 53 universal naming convention (UNC) path, 301 unlocking columns 54 unmatched queries 130, 302 See also queries update queries, 130, 166 See also queries backing up tables before running, 169 creating,

14 updating wizards updating Briefcase, 237 links, 283 primary keys, in related records, 108 tables, uppercase text, requiring, 157 user-level security, 240, 257 groups (see groups, security) implementing, 241 objects, 240 permissions, 240 permissions, modifying, 250 similarity to Windows NT, 241 users, adding, xlii users (see users) User-Level Security Wizard, 241 users, 302 See also groups, security adding, xlii, 244 assigning to groups, 245 authorizing access for, 240 permissions, modifying, 250 V Validation Rule field property, 50 validation rules, 50, , 302 See also expressions creating, 157 drawbacks of, 50 restricting input with, 157 table, adding, 159 testing, 158 variables, 302 checking spelling of, 266 declaring (see declaring variables) defining, 265 setting values for, 270 VBA, 263 autocomplete options, 266 commands, getting help on, 268 comments, 265 comments, removing, 270 editor (see Visual Basic Editor) expressions, ScreenTips for, 272 flags, 273 formatting conventions, 266 Help file, 263 keywords, 265 line breaks, inserting, 267 modules (see modules) objects, 264 Option Explicit declaration (see Option Explicit declaration) procedures (see procedures, VBA) programs, 22 programs (see modules) subdirectories, creating with, 273 variables (see variables) Web pages, creating with, 268 VBA code apostrophes in, 103 attaching to events, 102 checking syntax, 270 copying/pasting, 270 locking, xliii, 253 loops, 274 password protecting, xliii, 253 password, removing, 254 preventing changes to, 253, 257 viewing, 213 VBA procedure, 302 View button, 6 View Microsoft Access button, 104 viewing data access pages, 279 forms, 99 HTML code, 262 query results, 133 Relationships window, 107 reports, in Print Preview, 181 VBA code, 213 views 6, 302 Datasheet (see Datasheet view) default, 112 Design (see Design view) Form (see Form view) icons associated with, 197 Layout Preview (see Layout Preview) Print Preview (see Print Preview) for reports, 19 supported, 23 supported by objects, 23 toggling between, 6 Visual Basic Editor, 263, 302 autocomplete options, 266 comments in, 103 components, displaying/ hiding, 264 defined, 302 Immediate window, 271 objects, 264 opening, xliii, 102, 253, 263 switching to, 263 Visual Basic for Applications. See VBA Visual Basic Integrated Development Environment (IDE). See Visual Basic Editor W Web browsers, 259, 302 Web pages creating, with VBA, 268 cross-platform compatibility, 259 dynamic, 260 (see data access pages) static (see static Web pages) Web sites, cross-platform compatibility of, 259 widening columns, 52 WIFs, 240, 302 creating, xlii, 242 dialog box, 218 multiple, 249 paths, finding, 248 wildcard characters, , 302 windows Close button, 9 resizing, 45 wizards, 31, 293, 302. See also specific wizard names checking work of, 36 creating controls without, 98 creating databases with, 34 creating forms with, 84 creating tables with, 41 finishing, 35 Form Wizard (see Form Wizard) moving to previous pages, 35 navigating, 34 workgroup information file (WIF). See WIFs 316

15 workgroups, 302 commands, 247 creating, 242 default, 240 IDs, assigning, 242 joining, 248 logging on to, 249 maintaining, 247 modifying, 252 security for, 240, 257 setting up, 240 workgroup information files (see WIFs) worksheet, 302 importing from Excel, 58 X XML files, 71 exporting as one file, 76 importing from, 71 schema, 71 schema, exporting, 76 Y Yes/No data type, 147 display options, 150 Z workgroups zooming zero length, allowing in fields, 145 zooming in Print Preview, 197 reports, 20 on tables,