1. Two types of sheets used in a workbook- chart sheets and worksheets

Transcription

1 Quick Check Answers Session Two types of sheets used in a workbook- chart sheets and worksheets 2. Identify the active cell- The active cell is surrounded by a thick border and its cell reference appears in the Name box. 3. Fourth column and third row- D3 4. Switch back to the A1 cell- the Ctrl+Home keys 5. Text data- a combination of alphanumerical characters that form words and sentences (called a text string) 6. How do you start a new line of text within a cell- Enter the first line of text, press the Alt+Enter keys, and then type the second line of text. 7. Why doesn t excel consider a date a text string- Because it s a date; all dates are numbers formatted to appear in standard date formats. 8. Difference between clearing and deleting a row- Clearing a row removes only the contents of the row, deleting a row removes the contents and the row. Session Two types of ranges in Excel- Adjacent ranges contain a rectangular block of cells; nonadjacent ranges contain a collection of adjacent ranges.

2 2. Range reference between A3 through G5 and J3 through M5, A3:G5;J3:M5 3. What formula would you use to add =B4+B5+B6; the function used is =SUM(B4:B6) 4. How do you rename a worksheet- Double-click the sheet tab, and then type a new name on the sheet tab. 5. Four ways in viewing a workbook- Normal view shows the columns and rows of the worksheet. Page Layout view shows the layout of the worksheet as it appears on a page. Page Break Preview shows the page breaks within the worksheet. Formula view shows formulas rather than the values returned by the formulas. 6. Page breaks are viewed - as dotted lines 7. How do you display formulas- Press the Ctrl+ ˋ keys to switch to formula view. 8. Why would you scale a worksheet- to force a worksheet to print on one page Session What s the purpose of the freeze pane panel- To keep, or freeze, rows and columns so that they don t scroll out of view as you move around the worksheet. Freezing the rows and columns that contain headings makes understanding the data in each record easier. 2. How do you tell if your worksheet is in a table- Filter arrows appear in the column headers, a table style format is applied to the table, and the Table Tools Design tab appears on the Ribbon. 3. A field that you use to order data is referred to as a sort field 4. Sorting tools- Put in a table, Sort by year of graduation and then by last name.

3 5. How do you enter a new record in an Excel table- Enter the data for the new record in the row immediately following the last row of data in the table. 6. Sorting in different scenarios we use a - Create a custom list. 7. If we order data from most recent purchase to oldest, what order did we sort in- descending (Newest to Oldest) Session The relationship between sort and subtotals is- You must first sort the data for which you want to calculate subtotals because subtotals are inserted whenever the value in the specified field changes. 2. How can you find the average salary of employees in the finance department- Filter the table to show only the finance department, and then use the AVERAGE function in the Total row. 3. How do you only display a list of marketing majors with a GPA of 3.0 or up- Click the Major filter arrow, and then check only the Marketing check box. Click the GPA filter arrow, point to Number Filters, click Greater Than or Equal To, and then enter the value 3.0 in the box to specify the condition for a GPA greater than or equal to How to change the amount of detail displayed after subtotalling -Click the Level Outline buttons. 5. True- the COUNT function is a valid function when using the subtotal command. 6. How to display multiple sets of data- Create a multi-select filter. Select multiple items from the Position filter menu.

4 7. How do you only show the total average of females in a table- Click the Gender filter arrow, and check only the Female check box. Insert the Total row, click the arrow that appears to the right of the total for the Salary column, and then click Average in the list of functions. Session What is the default summary function for numeric data in a PivotTable- SUM 2. When creating a pivot table what do you use to lay out the fields in the report- PivotTable Field List box 3. What do you do after you update an excel table- refresh the PivotTable 4. How are fields such as region, state and country going to appear in a pivot table- as rows labels, column labels, or report filters 5. How are fields such as money and revenue going to appear on the pivot table- as values 6. To make a list of all women of all students we use (a) Filter; to count the amount of different gender students we use a (b) PivotTable 7. When the date acquired filed is displayed in a row of a pivot table by month or year, you have grouped the date acquired field. 8. How would you exclude some of the art objects in a pivot table- filter the PivotChart Section 7.1 Quick Check 1. What changes occur in the appearance and size of an Excel table after you enter a new column header named PHONE - The table style is applied to all rows in the new column; the range of the Excel table expands to include the new column (Phone). All features that apply to other columns in the table also apply to the Phone column.

5 2. When excel automatically puts a formulas in a whole empty column this is a- a calculated column 3. IF functions- In cell Q7, enter = IF(Q5*Q6 > 10000,Q5*Q6,10000) 4. False; the AND function is a logical function that returns a TRUE value if all logical conditions are TRUE; otherwise, it returns a FALSE value. 5. Write the formula with Outstanding =IF(AND(X5>0,R5<3/15/2013), Outstanding, ) 6. When you create a formula that references all or parts of an excel table, you can use structured references to replace the specific cell or range addresses with the actual table or column header names. 7. Refer to textbook. Ignore; all tests are False so the OR function returns FALSE 8. Age under 17 and older than 42 referenced in cell B25. OR(B25<17,B25>42) Section 7.2 Quick Check 1. When you type in one IF function inside another IF function you have created a- nested IF 2. REFER TO textbook- Younger 3. Difference between exact and approximate match- An exact match compares the lookup value to the compare value. They must be equal for a value to be returned from the lookup table. An approximate match also compares the lookup value to the compare value. The two values do not have to be equal, just fall with a range of values for Excel to return a value from the lookup table. 4. Use this within other tables creating other tables- VLOOKUP function 5. 0 Freshmen 3 Sophomor 0 e 6 Junior 0 9 Senior 0

6 6. Refer to textbook- =IFERROR(W5/W25, Dividing by zero ) 7. HLOOKUP Section 7.3 Quick Check 1. Do you apply the conditional formatting duplicate value rule to a table of last names- No. Duplicate last names do not necessarily mean that the data in the table is a repeated; it could be that two or more people have the same last name. 2. Conditional Formatting Rules Manager dialog box- to find out what criteria is used in conditional formatting. 3. COUNTIF- It counts the number of females in the Employee table. 4. AVERAGEIF- It calculates the average salary for all hourly employees. 5. SUMIF- It sums the annual salaries of all full-time employees 6. COUNTIF- It counts the number of employees earning more than $100, To display the number of females working from home, you could use the count if function- False, this requires two conditions. The COUNTIF can only have one condition. 8. Applying the duplicate value conditional formatting rule deletes the duplicate record- False, the duplicate values conditional format highlights duplicates it does not delete them. Session Difference between WHAT IF AND GOAL SEEKING- In a what-if analysis, you change the input cell to observe the value in the result cell. With Goal Seek, you define a value that you want to obtain for the result cell and then you determine what value is required in the input cell. 2. Three components of goal seeking command- The Set cell input box, in which you specify the cell containing the value you want to set; the To value input box, in which you

7 specify the value for the Set cell; and the By changing cell input box, in which you specify which cell in the worksheet to change to achieve the desired result. 3. Data table, Input cell, Result Cell- A data table is a table that shows the outcomes of several what-if analyses. The input cell is a cell in the table containing a value you re interested in changing to examine its impact in the what-if analysis. The result cell is the result you re interested in viewing based on the changing value of the input cell. 4. One variable and two variable data table- A one-variable data table is a data table with a single column or row of input values and multiple results. A two-variable data table is a data table with two input values and a single result. 5. There is no limit to the number of results cells with a one-variable data table. There is only one result cell for a two-variable data table. 6. Refer to textbook- enter the custom format, "Profits" 7. What is an array formula- An array formula is a formula that acts upon a value array, returning either a single value or an array of values. Session Advantage of scenarios over data-tables- Scenarios enable you to perform what-if analyses using several input and result cells. 2. What should you do before creating a scenario report to make the entries on the report easier to interpret- Define customized names to reference the input and result cells. 3. What are changing cells- Changing cells are cells that contain values you change under the different scenarios.

8 4. What are result cells- Result cells display the output values of interest in the different scenarios. 5. Where do you define result cells in the scenario manager- Results cells are defined when creating scenario summary reports by selecting the cell range in the Scenario Summary dialog box. 6. How do you display a scenario in the active worksheet- Open the Scenario Manager dialog box, and then select the scenario to view from the Scenarios list box. Click the Show button to display the scenario in the active worksheet. 7. How do you create a scenario PivotTable report- Click the Summary button in the Scenario Manager dialog box, click the Scenario PivotTable Report option button, select the result cells you want to display in the PivotTable, and then click the OK button to generate the PivotTable report.