Open Text DocuLink Configuration - To Access Documents which are Archived using SAP

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1 Open Text DocuLink Configuration - To Access Documents which are Archived using SAP Applies to: Open Text DocuLink for SAP Solutions For more information, visit Summary Open Text Archiving and Document Access for SAP Solutions offers a range of options for integrating SAP documents and other documents in the different SAP applications, including s, faxes, images and informal correspondence, etc. Besides archiving documents, it allows you to manage, search, display and edit them. This article is about accessing the various SAP business documents through OPEN TEXT DocuLink, which are archived using the SAP archiving methods. Author: Harish Kumar D Company: Applexus Technologies (P) Ltd. Created on: 05 May 2011 Author Bio Harish Kumar D is working as an SAP Technology Consultant with Applexus Technologies (P) Ltd. He has working experience in SAP ABAP and SAP Archiving SAP AG 1

2 Table of Contents Introduction... 3 Configuration Steps... 3 Related Content Copyright... Error! Bookmark not defined SAP AG 2

3 Introduction Open Text Archiving and Document Access for SAP Solutions offers a range of options for integrating SAP documents and other documents in the different SAP applications, including s, faxes, images and informal correspondence, etc. Besides archiving documents, it allows you to manage, search, display and edit them. Configuration Steps 1. Go to transaction J6NP. Click on New Version. 2. Give a Project Name and Description and save the project SAP AG 3

4 3. Now a new project will be created. 4. Now go to the demo version in edit mode SAP AG 4

5 5. Now create a new View. Save and Activate SAP AG 5

6 6. Now select the view and go to details. 7. Now the view screen will be displayed. 8. Click on the New Node button and create a Root Node. 9. The version should be saved in Expert Mode to get all the available options. Press YES in the message SAP AG 6

7 10. Now the Root Node will be created. 11. Double click on the root node to give the Root Node details like the Text which should be displayed for the root node in output. 12. Now placing the cursor on the Root Node, click on the Create as child button. While creating a child, place the cursor on its superior node SAP AG 7

8 13. Choose Ordinary/normal Node type. 14. Give the Node details and save. The text is used to 2011 SAP AG 8

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10 15. Now for each node, continue steps 12 to 14. In case of Nodes, which is used to display the values fetched from database, we need to change the Selection Type of the node accordingly. i.e. Value Table in our case. In the Functions tab, we will add a function in Function code PICK field for performing a specific action at the time of double clicking the displayed value SAP AG 10

11 16. Now in case of Value Table node, we need to create a Attribute Object. 17. Click on the Create Attribute Object against the Value Table Node. We can create all the attribute objects, which needs to be used for the selection screen and output display SAP AG 11

12 Note: Here the Data Structure represents table structure of the respective documents. The SAP Object Type represents the respective Business Object of the corresponding structure. This is an important entry, which will be used internally for the selection and display of the respective document from Open Text. In the Data Archiving Tab, we will give the respective Archiving Object of the document and the Archive Info Structure used for archiving the documents. The info structure fields in the Archive Info Structure are important as the Open Text Node Selection Fields should be available in the info structure fields of the Archive Info Structure. So while creating the Archive Info Structure, we need to plan all the info structure fields with the selection screen fields of Open Text output also in mind SAP AG 12

13 18. Now create the Selection Field and Assignment for the Value Table Node and save. Click continue and enter the required details in the following screen and save SAP AG 13

14 19. Continue step no 18 for all the required selection fields SAP AG 14

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16 20. We will use these variables in the output display of the value table node. This is used to display all the selected purchase order in the open text output screen. 21. Now we need to create the selection screen variables or use the existing attribute objects for selection screen variables, which need to be used in the Open Text output report. For creation we need to click on the New icon and for using the existing one, we need to click the Hand icon SAP AG 16

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18 If we need to restrict the selection screen values, it can be done in the Restrictions tab. Click on Maintain and give the required values SAP AG 18

19 Save and continue. Now we can see a filter icon against that selection attribute SAP AG 19

20 22. Now create the same selection criteria s for the Value Node also. 23. Now go back and activate the project. 24. Now we can see all the objects created in our view in the respective tabs in the development screen SAP AG 20

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22 25. Now select the view and click on Test View button. Or we can use transaction J6NZ for displaying the output of each project. On clicking ME23N Display node, the selection screen will be displayed SAP AG 22

23 After executing, we can see all the Purchase Orders which are Archived as well as which are available in the database. The documents displayed in red colors are all archived and the rest is available in database SAP AG 23

24 While double clicking an archived document, we can view the respective documents from the archive SAP AG 24

25 26. Through transaction J6NZ SAP AG 25

26 27. We can change the colors of the respective documents from the settings menu SAP AG 26

27 Based on the requirements, change the colors accordingly and save the settings. 28. To change the display object, enter a picture name from SMW0, Binary data for WebRFC applications in the Header of the respective View SAP AG 27

28 29. We can remove or add the Tool Bar Icons in the Open Text report output, from the respective view Header data SAP AG 28

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30 Related Content Data Archiving For more information, visit SAP AG 30

31 Disclaimer and Liability Notice This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document SAP AG 31