Closing the gap? Curating bepress metadata for SHARE

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Missouri University of Science and Technology Scholars' Mine Digital Commons - Heartland User Group + IR Day Digital Commons Heartland User Group - 2017 Oct 13th - Closing the gap?

edu Joanne Paterson Western University, jpater22@uwo.ca Wendy Robertson University of Iowa, wendy-robertson@uiowa.edu Follow this and additional works at: https://scholarsmine.mst.

1 Missouri University of Science and Technology Scholars' Mine Digital Commons - Heartland User Group + IR Day Digital Commons Heartland User Group Oct 13th - Closing the gap? Curating bepress metadata for SHARE Emily Stenberg Washington University in St Louis, emily.stenberg@wustl.edu Lisa Palmer University of Massachusetts Medical School, lisa.palmer@umassmed.edu Joanne Paterson Western University, jpater22@uwo.ca Wendy Robertson University of Iowa, wendy-robertson@uiowa.edu Follow this and additional works at: Part of the Archival Science Commons, Cataloging and Metadata Commons, Collection Development and Management Commons, Information Literacy Commons, Scholarly Communication Commons, and the Scholarly Publishing Commons Stenberg, Emily; Palmer, Lisa; Paterson, Joanne; and Robertson, Wendy, "Closing the gap? Curating bepress metadata for SHARE" (2017). Digital Commons - Heartland User Group + IR Day This Presentation is brought to you for free and open access by Scholars' Mine. It has been accepted for inclusion in Digital Commons - Heartland User Group + IR Day by an authorized administrator of Scholars' Mine. This work is protected by U. S. Copyright Law. Unauthorized use including reproduction for redistribution requires the permission of the copyright holder. For more information, please contact scholarsmine@mst.edu.

2 Closing the gap? Curating bepress metadata for SHARE Emily Stenberg In collaboration with Lisa Palmer, Joanne Paterson, and Wendy Robinson DC-HUG, October , Billie Grace Ward, CC BY 2.0,

3 Outline 1. Background on SHARE & SHARE Curation Associates 2. Overview of our project and outcomes 3. Focus on Recommendations for Managers 4. Questions, Discussion, etc.

5 What are the benefits of being a SHARE provider? Simple registration process Wider dissemination of research outputs Discovery tool Support openness

7 SHARE Curation Associates Program ( ) A cohort of digital librarians, repository librarians, information technology professionals, metadata librarians, and other professionals who have been selected to develop their curation skills and contribute to the SHARE community project. Teamed up with 3 other associates who also use Digital Commons through bepress: Lisa Palmer, Institutional Repository Librarian, UMass Medical School Joanne Paterson, Head Metadata Access, Western University, Ontario, Canada Wendy Robertson, Institutional Repository Librarian, University of Iowa Emily Stenberg, Digital Publishing Librarian, Washington University in St. Louis

9 Best Practices for Mapping Digital Commons Metadata for Harvesting by SHARE

11 Recommendations for bepress and DC administrators 1. Follow DataCite guidelines for mapping institutional repository metadata to SHARE 2. Until a DataCite format is available, metadata from Digital Commons repositories should be harvested to SHARE using the qualified-dublin-core (qdc, dcq) format rather than the default oai_dc format 3. Map Qualified Dublin Core to DataCite terminology

12 Authors Dublin Core: <dc:creator>robertson, Wendy C</dc:creator> <dc:creator>soderdahl, Paul A</dc:creator> DataCite: <creators> <creator><creatorname>robertson, Wendy C</creatorName> <affiliation>university of Iowa</affiliation> <nameidentifier schemeuri=" nameidentifierscheme="orcid"> </nameidentifier></creator> <creator><creatorname>soderdahl, Paul A</creatorName> <affiliation>university of Iowa</affiliation> <nameidentifier schemeuri=" nameidentifierscheme="orcid"> </nameidentifier></creator></creators>

13 Rights <dc:rights> 2015 Wendy C Robertson</dc:rights> <dc:rights.license> <dc:rights>material in the public domain. No restrictions on use.</dc:rights> <dc:rights.license> </dc:rights.license> <dc:rights.accessrights>access restricted until 02/23/2019</dc:rights.accessRights> <dc:rights.accessrights>access restricted to UI faculty, staff and students.</dc:rights.accessrights>

14 Recommendations for DC Repository Managers Consult bepress documentation on metadata options and OAI-PMH Review how records for different collections are exposed in the various bepress OAI-PMH formats. Are custom fields mapping as expected/desired? Create standard metadata using consistent internal field names. Ways to do this include: * Develop ideal format for each collection type on your demo site and use as a future reference * Add a data dictionary to your repository at the collection level Work with bepress consultant to modify and migrate existing collections using this documentation. Share your practices publicly * Link to your data dictionary from your repository to an external site such as Google Sheets or GitHub * Share with Digital Commons user group or Resource Library

15 Goal is to get from this. To this How? DOCUMENTATION More sorting, Jason Whittenburg, CC BY-NC-ND 2.0, Divided by colour, but sorted by type, Roo Reynolds, CC BY-NC 2.0,

16 Image from Caps for Sale, written and illustrated by Esphyr Slobodkina Multitasking, Urs Steiner, CC By 2.0,

17 Review how records for different collections are exposed in the various bepress OAI-PMH formats. Are custom fields mapping as expected/desired? Map to our house, Martha Stenberg, CC BY-NC-ND

18 Spreadsheet comparing SHARE, DataCite, Dublin Core Simple Mapping, Dublin Core Qualified Mapping, bepress/digital Commons fields, and Digital Commons Ideal QDC

19 Create standard metadata using consistent internal field names. Spreadsheet comparing SHARE, bepress, Dublin Core, and local collections at WUSTL

Share your practices publicly Other ideas: My plan: Keep documentation of local Share through Github fields and what they map to for each Share through Google Sheets collection at the point of

20 Share your practices publicly Other ideas: My plan: Keep documentation of local Share through Github fields and what they map to for each Share through Google Sheets collection at the point of creation. Use Share on your repository BOX to make documentation publicly (Policies page?) available. Will allow others in and outside Tell people how to find it! my institution to see what s going on. Life is sharing, Alan Levine, CC BY 2.0,

21 LP: I m working first on creating metadata documentation for our collections. These are Google sheets which I ll eventually share publicly. During this process I identify inconsistencies and suggested changes to improve the metadata. It s really helpful to do this with live data. I ll ask bepress to make the changes and then I ll do any necessary cleanup. The Google sheets will serve as templates when creating future collections. I m starting with ETDs because they are heavily used and we currently have just two collections. Then I ll tackle our largest faculty departmental publication collections. WR: My plan... is to share my OAI > CSV scripts using MarcEdit that I am working on. I will put those on GitHub when I get back to this Also my plan is to go through our document and identify the gaps in our metadata And then my plan will be to go series by series and start fixing things. Likely coordinated with adding DOIs. -- Working Documents (links to Google Sheets)

Never too late to start. Document what you need to do even if you haven t done it yet. Apply recommendations to new collections and document those, even if it s just internally.

22 Never too late to start. Document what you need to do even if you haven t done it yet. Apply recommendations to new collections and document those, even if it s just internally. Has someone else done something? Start there. Talk to your consultant (bepress) about examples and recommendations from other users. The Start and Finish Line of the Inishowen 100 Scenic Drive, Andrew Hurley, CC BY-SA 2.0,

23 Resources Best Practices for Mapping Digital Commons Metadata for Harvesting by Share, Mind the Gap: Curating Digital Commons Metadata for SHARE, ACRL 2017 Poster, Mind the Gap: Curating Digital Commons Metadata for SHARE, Joanne Paterson, DC+GLUG 2017 presentation, Sharing IR Metadata with SHARE, NASIG 2017 Snapshot Session, Emily Stenberg, University Libraries Washington University in St. Louis E:

Navigating the Universe of ETDs: Streamlining for an Efficient and Sustainable Workflow at the University of North Florida Library

University of North Florida From the SelectedWorks of Marielle Veve 2014 Navigating the Universe of ETDs: Streamlining for an Efficient and Sustainable Workflow at the University of North Florida Library