Information Systems Course 240 Online Tutorial. (Microsoft Access 2007) The Birds Database Mini Project

Transcription

1 Information Systems Course 240 Online Tutorial (Microsoft Access 2007) The Birds Database Mini Project Prepared By: Eng. Asma Al Fadhel Fall 2009/2010 ~ 1 ~

2 Topics to be covered Topic Page Introduction 3 Building the database 3 Creating a blank database 3 Creating the tables 3 Creating the relationship 3 Populating the tables 4 Creating Queries 4 Creating Reports 6 Creating Forms 7 Final Result 8 ~ 2 ~

3 I] Introduction: For this tutorial we will create a database called Birds for a company specialized in selling products for birds and nature enthusiasts. The database consists of two tables representing the following relationship: Supplier 1 M Supply Item This ER diagram (one to many relationship) is converted into two tables: Table (Supplier) having a primary key (Supplier_Code) Table (Item) having a primary key (Item_Code) with a foreign key (Supplier_code) P.S. We use the primary key from the (one side) as a foreign key in the (Many side). II] Building the database: Now follow the following instructions to build the database: 1. Open the MS Access 2007 and create a blank database, call it Birds. (See Video #1) 2. Create the following Tables: Save them under the names (Supplier & Item) You MUST create the Supplier table first because you will use its primary key as a foreigner key in the Item table. (Create Table Design) (See Video #2) Medium format: (10 jun 07) 3. Create the relationship between the two tables: (Database Tools Relationships) (See Video #3) Link the primary key from the Supplier table with the foreign key from the item table ~ 3 ~

4 4. Now we can populate the tables with data from scratch (See Video #4) OR download the already made database with (tables, relationship and data). You MUST populate the Supplier table first to identify the Supplier_Code before using it in the Item table. 5. Now we have the tables filled with data, we are going to create some Queries: (Create Query Design) (See Video #5) a. Create a query that displays the item code, description and supplier code fields for items supplied by Supplier 21. Save it under the name (Supplier 21) ~ 4 ~

5 b. Create a query that displays the item code and description fields for all items having the description starting with the letter b. Save it under the name (Letter B) c. Create a query that displays all fields for those items with a selling price greater than $30. Save it under the name (Price >30) d. Create a query that displays the item code, description, selling price and cost fields along with a new field called profit that is equal to: (selling price cost) for all items. Save it under the name (Profit) Minus sign ( ) The new fields name Existing fields names (should be written exactly the same and in square brackets) ~ 5 ~

6 e. Create a query that displays the average cost of items grouped by supplier code. Save it under the name (Average cost) A new raw appears Group by Supplier code Average for the cost 6. Now we are going to create two Reports: (Create Report Wizard) (See Video #6) a. Create a report that displays the item code, description, selling price, cost and profit fields for all items. Save it under the name (Profit) ~ 6 ~

7 b. Create a report that displays for each supplier the Supplier code, name, and all the items that he supplies. Save it under the name (Supplier and items) 7. Now we will create two Forms (a simple form & a master form) using the wizard. (Create More Forms Form Wizard) (See Video #7) a. Create a form that displays the supplier information. Save it under the name (Supplier) ~ 7 ~

8 b. Create a master form that displays the item information for each supplier along with each supplier s information. Save it under the name (Master Form) P.S: you can re arrange the fields by switching to the design view (right click on the field layout remove) and you can also use the layout view. III] Final Result: Our final database should have the following objects: ~ 8 ~