Together in Mission Quick Facts

Transcription

1 1/11/2018 Together in Mission Quick Facts Since 1993, the Archdiocese of Los Angeles is the only Diocese in the United States that dedicates its entire Annual Appeal to assist parishes and school with operational expenses and upkeep. Participating Parishes Funds Raised since 1993 Parishes Supported Schools Supported 303 $360 M Students receiving assistance 12K 2 1

2 1/11/ Campaign February 3 4 Announcement Weekend February Commitment Weekend February Follow up Weekend Calendar of Events January 13 17: TIM Materials arrive at parishes January 31: Direct Mail arrives in homes February 3 4: Announcement Weekend February 10 11: Commitment Weekend February 17 18: Follow-up Weekend February 27: First Parish Batches Due March 1: 1st billing reminders mailed April 1: Skipper Mailing $25 & above June 15: Parish-based Mailing Follow-up $25 June 1: Heads-up Letters Sent September 1: 1st Rebates Sent September 15: 2nd Skipper Sent January 14, 2019: End of the 2018 Campaign 2

3 MESSAGE OF HIS HOLINESS POPE FRANCIS First World Day of the Poor 19 November 2017 Little children, let us not love in word or speech, but in deed and in truth (1 Jn 3:18) 3

4 In-Pew Bilingual Remit Envelopes 4

5 Bulletin Insert The bulletin insert is a key piece to help explain the importance of participating in the Appeal. Distribute bulletin inserts during Announcement Weekend the Bulletin Insert is a double-sided bilingual piece that calls all baptized Christians to help spread the Gospel throughout the Archdiocese of Los Angeles. This document will also be available in PDF format on our website. Direct Mail Every donor will be given the opportunity to increase their support in honor of the 25 th anniversary. English and Spanish letters will be sent. Donors have the opportunity to update their contact information and opt in to paperless billing. Direct Mail is returned directly to the Together in Mission Office 5

6 Getting Ready for Launch Open Materials Boxes Group Materials by Mass Coordinate In-Pew Process Pick up pledge cards after the inpew process. Access parish resources on the Together in Mission website. Keys to Success Appoint Campaign Leadership Prepare for campaign launch weekends Engage parishioners Track performance throughout the year Keep the campaign top of mind You are our boots on the ground, we re your support team. Participate in summer Parish-Based Mailings Send thank you letters from your Pastor Timely submission of batches Keep us updated Address Corrections Deceased donors Inactive donors 12 6

7 What to do on Launch Weekends Announcement Weekend Announce the campaign in your parish bulletin Make altar announcements about the campaign Post on social media or website Direct Mail arrives in homes January 31 st Commitment Weekend Campaign launches Ushers distribute materials Bulletin Insert Remit Envelopes Run the In-pew process Homiletics In-pew script Guest speaker Show TIM Video Follow-up Weekend This is an opportunity for a second push to ask people that missed the previous weekend. Begin compiling batches from the In-Pew process for submission to the TIM Office Alternate Commitment Weekend Preparing & Submitting Batches What is a batch? A batch contains pledge cards, forms of payments, and a transmittal (cover sheet), which outlines what is enclosed in the batch that the parish prepares and sends to the Together in Mission for processing. How to Build a Batch: Step 1: Review handwritten pledge cards to ensure that they are legible and all the essential biographical information is present. Please add additional name or address information if known so that we can record and send accurate reminders to the donor. (See appendix for examples of pledge cards that need additional information) Step 2: Breakdown, sum total, bundle, and label, the pledge envelopes into their respective categories. (do not separate donor s checks from their pledge cards) Cash Gifts (One-Time) Cash Gifts (W/ Remaining Balance) Anonymous Cash (gifts from donors that did not complete a pledge card) Check Gifts (One-Time) Check Gifts (W/ Remaining Balance) Credit Card Gifts Promissory Pledges (no form of payment enclosed) 7

8 Preparing and Submitting a Batch contd. Step 3: Record the number of items enclosed, and total amount pledged and paid utilizing the electronic form of the transmittal available on the Resource Section of the Together in Mission website. Step 4: Make a copy/save a copy of the transmittal for your records. Step 5: Use TIM supplied return envelopes to mail all bundled pledge cards with a completed transmittal. Step 6: Send your batches directly to the TIM Office, 3424 Wilshire Blvd. Los Angeles, CA Do not send batches to PO BOX The bank is not equipped to process parish batches properly. Sample of batch bundled by category 8

9 Sample Transmittal Helpful Tips/FAQs When Building a Batch: Use the electronic transmittal excel sheet found on the parish resources page of the Together in Mission website to balance your batch. Replace all cash from parishioners with a parish check. Do not staple or paper clip checks to pledge cards. Keep the checks in the pledge envelope pocket so nothing gets separated. Do not send any batches to the PO Box Address. (the PO BOX is only for the use of processing pledge payments mailed from donors) Mail all parish batches directly to Together in Mission 3424 Wilshire Blvd 2 nd floor, Los Angeles, CA How Often Does a Parish Need to Send a Batch? The first few batches are the largest and we ask that a parish submit its first batch by February 27th. After the campaign launch, please send pledge cards/payments as they are received. (weekly batches are appreciated). What happens to the batch when it is sent in to the Together in Mission office? The Together in Mission staff records all gifts and pledges, cashes checks and charges credit cards received, scans pledge cards for record keeping, and s a transaction receipt of all items processed back to the parish. 9

10 Transmittal Receipts After a parish batch has been entered by the TIM office a Parish Batch Verification Report will be automatically ed to the parish. Physical transmittals will no longer be ed or mailed. What s new? Accept pledges via mobile text. The donor completes the transaction on their credit card and receives an automated confirmation. Goal: provide a fast and convenient way for donors to establish their TIM pledge. Text to Pledge 20 10

11 TIM office will send a text message to donors monthly providing them the opportunity to pay with their phone if a cell phone number is provided. Text Reminders to Pay your Pledge The donor completes the transaction on their credit card and receives an automated confirmation. Goal: to provide a fast and convenient way for donors to pay their TIM pledge. No Valid Address Pledges with no payment Parish-Action Needed Reports No valid address Report Lists donors that have open pledges that are not receiving the pledge reminders. Review list and inform vleon@laarchdiocese.org of address updates if known. Pledges with no Payments Lists donors that have open pledges that have not made a payment towards pledge Review list and consider writing or calling donors asking them to make a payment 11

12 Campaign Progress Reports Parish Detail Report (Track performance towards goal and rebate) Lists donor biographical information, total amount of their pledge, total amount paid towards their pledge. Donor Renewal Report (track where your donations are coming from) Track renewal rates, who increased or decreased their pledge, who has not pledged this year, and who made a pledge for the first time Follow up opportunities for the Parish Monthly Altar /Bulletin Announcements are a helpful way to keep parishioners informed about the campaign and your parish s progress. Participating in the summer parish mailing. The TIM office sends the mailing, we just need your letterhead and pastor s signature. Customized bulletin inserts. The TIM office provides customized bulletin inserts that your parish can use to promote the various followup mailings. These bulletin inserts will be ed and we encourage each parish to print and place them within the bulletin. 12

13 Campaign Rebates What happens if we exceed our goal? Your parish receives a rebate for any funds raised that exceed your goal. Rebates: 2016 $1.2 Million 2017 $1.32 Million What happens if our parish does not meet the goal? We strive every year to ensure that every parish meets and exceeds their goal. Archbishop Gomez has asked that each parish fully participate in the campaign and work with the TIM staff to continue to grow the parish s stewardship efforts We re Here to Help TIM Staff Our Team is Ready to work for you The TIM Staff is committed to helping you achieve your goals. Deirdre Dee Smith Director of Annual Appeals Luis Marquez Director of Operations Frances Broderick Assistant Director Louie Alday Database Manager Phillip Nguyen Database Assistant Veronica Leon Development Assistant We handle: Direct Mail Data Processing & Reporting Donor Relations Online Giving 13

14 Thank You For your Attention 14