Tender No.T Date: 26 th May, 2016

Transcription

1 Tender No.T Date: 26 th May, 2016 Firm Name: Address: Dear Sirs, INVITATION TO TENDER TENDER FOR THE SERVICE OF Rental of Multifunctional Photocopying and Printing System 1. You are invited to tender for the service of the stores or services as specified in the enclosed tender schedule. If you are not prepared to accept a partial order, please state this clearly on the tender schedule. 2. Your sealed tender, in duplicate, should be clearly marked on the envelope: Tender for The Service of Rental of Multifunctional Photocopying and Printing System The envelope should be clearly marked with tender no. and addressed to the principal, No.2 Kan Hok Lane, Tiu Keng Leng, Tseung Kwan O and arrive not later than 12:00 noon on 16 th June, Late tenders and information will not be accepted. Your tender will remain open for 90 days from the Closing Date, and you may consider your tender to be unsuccessful if no order is placed with you within these 90 days. You are requested to note that unless Part II of the tender form is completed, the tender will not be considered. 3. If you are unable or do not wish to tender, it would be appreciated if you return the tender form with reason to the above address at your earliest convenience. 4. Tenders will be accepted on an overall / group / itemised basis. If you have any enquiries, please contact our School Development Master Mr. Chow Chi Chung. Address: No. 2, Kan Hok Lane, Tiu Keng Leng, Tseung Kwan O Tel. No.: (852) Fax. No. : (852) Yours sincerely, Cheung Chi Man (Principal)

2 Tender for The Service of Rental of Multifunctional Photocopying and Printing System Tender No. T (1) Item No. Tender Schedule (to be completed in duplicate) (2) Description / Specification (Columns 4 to 6 to be completed by Supplier) (5) (3) (4) Total Quantity Unit Rate Amount Required (HK$) (HK$) (6) Delivery Offered Please see the Appendix We / I understand that if we / I fail to supply the stores or services as offered in our / my tender upon accepting school s order, we are / I am prepared to pay the price difference to the school if such stores or services are obtained from elsewhere. Company Chop Name of Supplier: Name and Signature of Person authorized to sign Tender: Name (in block letters): Signature: Date:

3 Tender for The Service of Rental of Multifunctional Photocopying and Printing System Tender No. T (1) Item No. Tender Schedule (to be completed in duplicate) (2) Description / Specification (Columns 4 to 6 to be completed by Supplier) (5) (3) (4) Total Quantity Unit Rate Amount Required (HK$) (HK$) (6) Delivery Offered Please see the Appendix We / I understand that if we / I fail to supply the stores or services as offered in our / my tender upon accepting school s order, we are / I am prepared to pay the price difference to the school if such stores or services are obtained from elsewhere. Company Chop Name of Supplier: Name and Signature of Person authorized to sign Tender: Name (in block letters): Signature: Date:

4 Tender Form for Services TENDER FORM FOR THE SERVICES OF Rental of Multifunctional Photocopying and Printing System School name and address:qualied College No. 2, Kan Hok Lane, Tiu Keng Leng, Tseung Kwan O Tender No.:T Tender closing date:16 th June, 2016 at 12:00 noon Release Date:23 rd June, 2016 PART I The undersigned hereby offers to undertake the service as described in the tender schedule within the period of time as specified therein from the date of a firm order placed by the school at the price or prices quoted in the tender schedule including labour, materials, all other charges and in accordance with the details provided by the school. In so doing, the undersigned acknowledges that all items not otherwise specified shall be provided in accordance with such details; tenders shall REMAIN OPEN FOR 90 DAYS after the Closing Date; and the school is not bound to accept the lowest or any tender and reserves the right to accept all or any part of any tender within the period during which the tenders remain open. The undersigned also warrants that his Company s Business Registration and Employees Compensation Insurance Policy are currently in force and that the service which his Company offers to undertake will not cause any damage to the school s premises. PART II RECONFIRMATION OF TENDER VALIDITY With reference to Part I of this tender document, it is reconfirmed that the validity of tender offered by this company remains open for 90 days from 16 th June, PART III According to Prevention of Bribery Ordinance, without authorization or acceptable reasons, any acceptance of interest (including commission) from suppliers and / or contractors by school staff or any interest (including donations) provided by suppliers and / or contractors to school staff during procurement process is regarded as an offence. The undersigned also agrees to accept the fact that once the validity of tender is reconfirmed, the pre-printed clause specified in the Company s tender forms in regard to this nature shall NOT apply.

5 Dated this day of 2016 Name (in block letters): Signature: in the capacity of (state official position e.g. Director, Manager, Secretary) Duly authorized to sign tenders for and on behalf of: whose registered office is situated at Telephone No.: Fax No.:

6 ender Form for Services TENDER FORM FOR THE SERVICES OF Rental of Multifunctional Photocopying and Printing System School name and address:qualied College No. 2, Kan Hok Lane, Tiu Keng Leng, Tseung Kwan O Tender No.:T Tender closing date:16 th June, 2016 at 12:00 noon Release Date:23 rd June, 2016 PART I The undersigned hereby offers to undertake the service as described in the tender schedule within the period of time as specified therein from the date of a firm order placed by the school at the price or prices quoted in the tender schedule including labour, materials, all other charges and in accordance with the details provided by the school. In so doing, the undersigned acknowledges that all items not otherwise specified shall be provided in accordance with such details; tenders shall REMAIN OPEN FOR 90 DAYS after the Closing Date; and the school is not bound to accept the lowest or any tender and reserves the right to accept all or any part of any tender within the period during which the tenders remain open. The undersigned also warrants that his Company s Business Registration and Employees Compensation Insurance Policy are currently in force and that the service which his Company offers to undertake will not cause any damage to the school s premises. PART II RECONFIRMATION OF TENDER VALIDITY With reference to Part I of this tender document, it is reconfirmed that the validity of tender offered by this company remains open for 90 days from 16 th June, PART III According to Prevention of Bribery Ordinance, without authorization or acceptable reasons, any acceptance of interest (including commission) from suppliers and / or contractors by school staff or any interest (including donations) provided by suppliers and / or contractors to school staff during procurement process is regarded as an offence. The undersigned also agrees to accept the fact that once the validity of tender is reconfirmed, the pre-printed clause specified in the Company s tender forms in regard to this nature shall NOT apply.

7 Dated this day of 2016 Name (in block letters): Signature: in the capacity of (state official position e.g. Director, Manager, Secretary) Duly authorized to sign tenders for and on behalf of: whose registered office is situated at Telephone No.: Fax No.:

8 Rental of Multifunctional Photocopying and Printing System: PART A Appendix 1. Vendor provides Multifunctional Photocopying and Printing System according to our requirements. 2. Vendor should fill in PART D for the specification of the offering system. The offering system MUST fulfill the basic requirements. 3. Ensure the system can be synchronized with our system and hardware. 4. We provide designated locations for storing the system. Vendor should provide on-site measure and ensure the system function properly at the designated locations. 5. General requirement i. Printing resolution of all items: At least 1200 x 1200 dpi. ii. Scan resolution of all items: At least 600 x 600 dpi. iii. Support Windows and Mac. iv. Support Network Printers. v. Automatic Document Feeder with capacity. vi. Include setup and installation (hardware and software). vii. Provide free training to our staff. viii. Include removal cost when contract ended. ix. User Panel Interface: Traditional Chinese + English x. Humidity Protection xi. Provide free maintenance service within the contract period. xii. Include software, hardware, labor, all spare parts and consumable but not limited to toner, developers fusing rollers, fusing oil or any item required to make the system run. 6. Server for the centralized print management i. Server will be provided by us. (Window 2008R2) ii. Provide the server requirements. iii. Include install and setup. iv. Provide free software maintenance, including but not limited to re-install and setup after the server crashed. 7. Within 4 hours Service Response Time. 8. Contract period from 1 st August 2016 to 31 st July 2019 (total 36 months). 9. Rental including free printing volume (230,000 B/W and 4,500 color copies per month) and excess meter charge. Free printing volume can be accumulated within a year (1 st August - 31 st July).

9 Rental Charge: Excess Meter Rate: HK$ per month HK$ per copy (B/W) HK$ per copy (Color)

10 PART B Performance Pledge If the performance of the system or service is not satisfied within the contract period, an identical model of the system with comparable features and capabilities would be swapped. If the performance is still not satisfied, we will terminate the contract with the Vendor with one month notice at NO additional charges, including but not limited to the remaining monthly rental charges and removal charges. To submit a tender, each vendor MUST agree to the performance pledge. PART C Specifications of Requirement (Centralized Print Management System) Item Descriptions 1 Accessibility & Authentication: Web-based Accounting System which offers centralized accounting and access control on printing devices Support Active Directory, LDAP Support Windows, Mac, Linux platform 2 Accounting & Printing Method: Print counts are based on actual number of pages printed Copy/Print count based on user, user/group/dept. Credit system for user s copy/print amount 3 Reporting: Automated report generation Ability to set prices for printing and copying 4 Charging: Support unlimited user account Cash register reader & Interface for recharging procedure Vouchers generation & dedicated interface for recharging procedure Provide Pop-up print driver for public computer to have the control of print jobs from different students 5 Administration: Support the above devices Different user roles can be set for different privileges in the administration and management of the system Batch update for user data

11 PART D Item A: TWO units of Brand New Production Printing System Location: ONE for G/F General Office and ONE for 1/F Rm. 106 Item Basic Requirements Specification of the offering system 1 B/W Copying and Printing: Min. 55 pages per minute (A3) & Min. Speed: B/W Copying and Printing: 95 pages per minute (A4) Min. ppm (A4) Min ppm (A3) 2 Finishing by Copying & Printing: Finishing by Copying & Printing: Booklet Folding Booklet Folding: Max. pages of A4 Booklet Stapling originals folding into one A3 Booklet w/o Stapling Corner Stapling Booklet Stapling: Max. pages of A4 2-point Stapling originals folding into one A3 Booklet Stapling 2/4 Hole Punching Others (if any) Others (if any) 3 System Memory: Min. 2 GB RAM Min. 80 GB Hard Disk 4 Productivity: System Memory: GB RAM GB Hard Disk Productivity: State the completion time for printing 200 sets of: 5 Paper Storage Capacity: Min. 1,000 sheets A3 & 1,000 sheets A4 size paper 4 pages of A4 originals into A4 Two Sided Copying 8 pages of A4 originals into A3 Booklet Folding 16 pages of A4 originals into A3 Booklet Folding 8 pages of A4 originals into A3 Booklet w/ Stapling 16 pages of A4 originals into A3 Booklet w/ Stapling Paper Tray Capacity: Tray 1:

12 Tray 2: Tray 3: Tray 4: (Not included Bypass Tray) Max. Monthly Duty Cycle Index: Max. Monthly Duty Cycle Index: At least 1,000,000 impressions Min. impressions Paper Weight Paper Weight: - gsm Other Spec.: Others: (Please state other specifications for better comparison.)

13 Item B: ONE unit of Brand New Multifunctional Printing System Location: 1/F Rm. 106 Item Basic Requirements Specification of the offering system 1 Speed: B/W & Color Copying and Printing: At Speed: B/W & Color Copying and Printing: least 75 pages per min. (A4) Min. ppm (A4) Min ppm (A3) Color Scanning: At least 160 pages per Color Scanning: minute (A4) Min. pages per minute (A4) 2 Finishing by Copying & Printing: Finishing by Copying & Printing: Booklet Folding Booklet Stapling Corner Stapling 2-point Stapling 2/4 Hole Punching Others (if any) Booklet Folding: Max. pages of A4 originals folding into one A3 Booklet w/o Stapling Booklet Stapling: Max. pages of A4 originals folding into one A3 Booklet Stapling Others (if any) 3 System Memory: Min. 4GB RAM Min. 250 GB Hard Disk System Memory: GB RAM GB Hard Disk 4 Productivity: Productivity: State the completion time for printing 200 sets of: 4 pages of A4 originals into A4 Two Sided Copying 8 pages of A4 originals into A3 Booklet Folding 16 pages of A4 originals into A3 Booklet Folding 8 pages of A4 originals into A3 Booklet w/ Stapling 5 Paper Trays: Min. 500 sheets A3 & 1,000 sheets A4 16 pages of A4 originals into A3 Booklet w/ Stapling Paper Tray Capacity: Tray 1:

14 size paper Tray 2: Tray 3: Tray 4: (Not included Bypass Tray) 6 Scan Format: PDF, Compact PDF, Encrypted PDF, JPG, TIFF Others: Reverse scan / One Pass Duplex Scan 7 Scan Destination: SMB (PC), , FTP, Box (HDD), Others: USB 8 Max. Monthly Duty Cycle Index Max. Monthly Duty Cycle Index: Min. impressions 9 Paper Weight Paper Weight: - gsm Other Spec.: 10 Others: (Please state other specifications for better comparison.)

15 Item C: SIX units of Brand New Multifunctional Printing System Location: TWO for G/F General Office, ONE for 1/F Library and THREE for 1/F Teaching Room Item Basic Requirements Specification of the offering system 1 Speed: B/W & Color Copying and Printing: At Speed: B/W & Color Copying and Printing: least 28 pages per min. (A4) Min. ppm (A4) Min ppm (A3) Color Scanning: At least 80 pages per Color Scanning: minute (A4) Min. pages per minute (A4) 2 ONE for G/F General Office with Payment System: Fax Function ONE for G/F General Office with Scan to USB ONE for 1/F Library with Payment System and Scan to USB ONE for G/F General and ONE for 1/F Teaching Room with Scan to USB 3 System Memory: Min. 4GB RAM Min. 250 GB Hard Disk 4 Paper Trays: Min. 500 sheets A3 & 1,000 sheets A4 size paper System Memory: GB RAM GB Hard Disk Paper Tray Capacity: Tray 1: Tray 2: Tray 3: Tray 4: 5 Scan Format: (Not included Bypass Tray)

16 PDF, Compact PDF, Encrypted PDF, JPG, TIFF Others: Reverse scan / One Pass Duplex Scan 6 Scan Destination: SMB (PC), , FTP, Box (HDD) Others: 7 Max. Monthly Duty Cycle Index Max. Monthly Duty Cycle Index: Min. impressions 8 Paper Weight Paper Weight: - gsm Other Spec.: 9 Others: (Please state other specifications for better comparison.)

17 Item D: FIVE units of Brand New Multifunctional Printing System Location: TWO for G/F General Office, ONE for 1/F Library and TWO for 6/F I.T. Room Item Basic Requirements Specification of the offering system 1 Speed: B/W & Color Copying and Printing: At Speed: B/W & Color Copying and Printing: least 25 pages per min. (A4) Min. ppm (A4) Min ppm (A3) Color Scanning: At least 25 pages per Color Scanning: minute (A4) Min. pages per minute (A4) 2 System Memory: Min. 1GB RAM Min. 250 GB Hard Disk System Memory: GB RAM GB Hard Disk 3 Paper Trays: Paper Tray Capacity: Min. 500 sheets A4 size paper (Not included Bypass Tray) 4 Scan Format: PDF, JPG, TIFF Others: Reverse scan / One Pass Duplex Scan 5 Scan Destination: SMB (PC), , FTP, Box (HDD) Others: 6 Max. Monthly Duty Cycle Index Max. Monthly Duty Cycle Index: Min. impressions 7 Paper Weight Paper Weight: - gsm Other Spec.: 8 Others: (Please state other specifications for better comparison.)

18 PART E 1. Vendor should provide free demonstration of the printing system, centralized print management and payment system upon our request. 2. A briefing will be held on 2 nd June, 2016 at 10:30am. If you are interested to attend, please contact Ms Catina Tam at to make reservation in advance.

19 Rental of Multifunctional Photocopying and Printing System: PART A Appendix 1. Vendor provides Multifunctional Photocopying and Printing System according to our requirements. 2. Vendor should fill in PART D for the specification of the offering system. The offering system MUST fulfill the basic requirements. 3. Ensure the system can be synchronized with our system and hardware. 4. We provide designated locations for storing the system. Vendor should provide on-site measure and ensure the system function properly at the designated locations. 5. General requirement i. Printing resolution of all items: At least 1200 x 1200 dpi. ii. Scan resolution of all items: At least 600 x 600 dpi. iii. Support Windows and Mac. iv. Support Network Printers. v. Automatic Document Feeder with capacity. vi. Include setup and installation (hardware and software). vii. Provide free training to our staff. viii. Include removal cost when contract ended. ix. User Panel Interface: Traditional Chinese + English x. Humidity Protection xi. Provide free maintenance service within the contract period. xii. Include software, hardware, labor, all spare parts and consumable but not limited to toner, developers fusing rollers, fusing oil or any item required to make the system run. 6. Server for the centralized print management i. Server will be provided by us. (Window 2008R2) ii. Provide the server requirements. iii. Include install and setup. iv. Provide free software maintenance, including but not limited to re-install and setup after the server crashed. 7. Within 4 hours Service Response Time. 8. Contract period from 1 st August 2016 to 31 st July 2019 (total 36 months). 9. Rental including free printing volume (230,000 B/W and 4,500 color copies per month) and excess meter charge. Free printing volume can be accumulated within a year (1 st August - 31 st July).

20 Rental Charge: Excess Meter Rate: HK$ per month HK$ per copy (B/W) HK$ per copy (Color)

21 PART B Performance Pledge If the performance of the system or service is not satisfied within the contract period, an identical model of the system with comparable features and capabilities would be swapped. If the performance is still not satisfied, we will terminate the contract with the Vendor with one month notice at NO additional charges, including but not limited to the remaining monthly rental charges and removal charges. To submit a tender, each vendor MUST agree to the performance pledge. PART C Specifications of Requirement (Centralized Print Management System) Item Descriptions 1 Accessibility & Authentication: Web-based Accounting System which offers centralized accounting and access control on printing devices Support Active Directory, LDAP Support Windows, Mac, Linux platform 2 Accounting & Printing Method: Print counts are based on actual number of pages printed Copy/Print count based on user, user/group/dept. Credit system for user s copy/print amount 3 Reporting: Automated report generation Ability to set prices for printing and copying 4 Charging: Support unlimited user account Cash register reader & Interface for recharging procedure Vouchers generation & dedicated interface for recharging procedure Provide Pop-up print driver for public computer to have the control of print jobs from different students 5 Administration: Support the above devices Different user roles can be set for different privileges in the administration and management of the system Batch update for user data

22 PART D Item A: TWO units of Brand New Production Printing System Location: ONE for G/F General Office and ONE for 1/F Rm. 106 Item Basic Requirements Specification of the offering system 1 B/W Copying and Printing: Min. 55 pages per minute (A3) & Min. Speed: B/W Copying and Printing: 95 pages per minute (A4) Min. ppm (A4) Min ppm (A3) 2 Finishing by Copying & Printing: Finishing by Copying & Printing: Booklet Folding Booklet Folding: Max. pages of A4 Booklet Stapling originals folding into one A3 Booklet w/o Stapling Corner Stapling Booklet Stapling: Max. pages of A4 2-point Stapling originals folding into one A3 Booklet Stapling 2/4 Hole Punching Others (if any) Others (if any) 3 System Memory: Min. 2 GB RAM Min. 80 GB Hard Disk 4 Productivity: System Memory: GB RAM GB Hard Disk Productivity: State the completion time for printing 200 sets of: 5 Paper Storage Capacity: Min. 1,000 sheets A3 & 1,000 sheets A4 size paper 4 pages of A4 originals into A4 Two Sided Copying 8 pages of A4 originals into A3 Booklet Folding 16 pages of A4 originals into A3 Booklet Folding 8 pages of A4 originals into A3 Booklet w/ Stapling 16 pages of A4 originals into A3 Booklet w/ Stapling Paper Tray Capacity: Tray 1:

23 Tray 2: Tray 3: Tray 4: (Not included Bypass Tray) Max. Monthly Duty Cycle Index: Max. Monthly Duty Cycle Index: At least 1,000,000 impressions Min. impressions Paper Weight Paper Weight: - gsm Other Spec.: Others: (Please state other specifications for better comparison.)

24 Item B: ONE unit of Brand New Multifunctional Printing System Location: 1/F Rm. 106 Item Basic Requirements Specification of the offering system 1 Speed: B/W & Color Copying and Printing: At Speed: B/W & Color Copying and Printing: least 75 pages per min. (A4) Min. ppm (A4) Min ppm (A3) Color Scanning: At least 160 pages per Color Scanning: minute (A4) Min. pages per minute (A4) 2 Finishing by Copying & Printing: Finishing by Copying & Printing: Booklet Folding Booklet Stapling Corner Stapling 2-point Stapling 2/4 Hole Punching Others (if any) Booklet Folding: Max. pages of A4 originals folding into one A3 Booklet w/o Stapling Booklet Stapling: Max. pages of A4 originals folding into one A3 Booklet Stapling Others (if any) 3 System Memory: Min. 4GB RAM Min. 250 GB Hard Disk System Memory: GB RAM GB Hard Disk 4 Productivity: Productivity: State the completion time for printing 200 sets of: 4 pages of A4 originals into A4 Two Sided Copying 8 pages of A4 originals into A3 Booklet Folding 16 pages of A4 originals into A3 Booklet Folding 8 pages of A4 originals into A3 Booklet w/ Stapling 5 Paper Trays: Min. 500 sheets A3 & 1,000 sheets A4 16 pages of A4 originals into A3 Booklet w/ Stapling Paper Tray Capacity: Tray 1:

25 size paper Tray 2: Tray 3: Tray 4: (Not included Bypass Tray) 6 Scan Format: PDF, Compact PDF, Encrypted PDF, JPG, TIFF Others: Reverse scan / One Pass Duplex Scan 7 Scan Destination: SMB (PC), , FTP, Box (HDD), Others: USB 8 Max. Monthly Duty Cycle Index Max. Monthly Duty Cycle Index: Min. impressions 9 Paper Weight Paper Weight: - gsm Other Spec.: 10 Others: (Please state other specifications for better comparison.)

26 Item C: SIX units of Brand New Multifunctional Printing System Location: TWO for G/F General Office, ONE for 1/F Library and THREE for 1/F Teaching Room Item Basic Requirements Specification of the offering system 1 Speed: B/W & Color Copying and Printing: At Speed: B/W & Color Copying and Printing: least 28 pages per min. (A4) Min. ppm (A4) Min ppm (A3) Color Scanning: At least 80 pages per Color Scanning: minute (A4) Min. pages per minute (A4) 2 ONE for G/F General Office with Payment System: Fax Function ONE for G/F General Office with Scan to USB ONE for 1/F Library with Payment System and Scan to USB ONE for G/F General and ONE for 1/F Teaching Room with Scan to USB 3 System Memory: Min. 4GB RAM Min. 250 GB Hard Disk 4 Paper Trays: Min. 500 sheets A3 & 1,000 sheets A4 size paper System Memory: GB RAM GB Hard Disk Paper Tray Capacity: Tray 1: Tray 2: Tray 3: Tray 4: 5 Scan Format: (Not included Bypass Tray)

27 PDF, Compact PDF, Encrypted PDF, JPG, TIFF Others: Reverse scan / One Pass Duplex Scan 6 Scan Destination: SMB (PC), , FTP, Box (HDD) Others: 7 Max. Monthly Duty Cycle Index Max. Monthly Duty Cycle Index: Min. impressions 8 Paper Weight Paper Weight: - gsm Other Spec.: 9 Others: (Please state other specifications for better comparison.)

28 Item D: FIVE units of Brand New Multifunctional Printing System Location: TWO for G/F General Office, ONE for 1/F Library and TWO for 6/F I.T. Room Item Basic Requirements Specification of the offering system 1 Speed: B/W & Color Copying and Printing: At Speed: B/W & Color Copying and Printing: least 25 pages per min. (A4) Min. ppm (A4) Min ppm (A3) Color Scanning: At least 25 pages per Color Scanning: minute (A4) Min. pages per minute (A4) 2 System Memory: Min. 1GB RAM Min. 250 GB Hard Disk System Memory: GB RAM GB Hard Disk 3 Paper Trays: Paper Tray Capacity: Min. 500 sheets A4 size paper (Not included Bypass Tray) 4 Scan Format: PDF, JPG, TIFF Others: Reverse scan / One Pass Duplex Scan 5 Scan Destination: SMB (PC), , FTP, Box (HDD) Others: 6 Max. Monthly Duty Cycle Index Max. Monthly Duty Cycle Index: Min. impressions 7 Paper Weight Paper Weight: - gsm Other Spec.: 8 Others: (Please state other specifications for better comparison.)

29 PART E 1. Vendor should provide free demonstration of the printing system, centralized print management and payment system upon our request. 2. A briefing will be held on 2 nd June, 2016 at 10:30am. If you are interested to attend, please contact Ms Catina Tam at to make reservation in advance.

30 Letter to Suppliers / Contractors regarding Offering Gifts to School Staff Offering Gifts to School Staff I am writing this letter to inform you that our school has formulated a clear policy on the solicitation and acceptance of gifts by staff in their official dealings. In order to maintain a team of clean and honest school staff, it is stipulated in our school policy that no staff shall solicit or accept gifts, money or any other form of advantages in their course of duty without the special permission of the School Management Committee. Our staff has understood the policy in which any breach will result in disciplinary action and the school is ready to report all offences to the Independent Commission Against Corruption (ICAC). We therefore earnestly request your support to our commitment of managing our school in a fair and just way. Should any member of our staff approach you for an advantage, please report to me immediately. Yours sincerely, Cheung Chi Man Principal