Guidelines for the electronic publication of thesis

Transcription

1 Guidelines for the electronic publication of thesis According to the regulations of each department, Braunschweig University Library offers you the option of publishing your thesis in an electronic format. The number of printed and electronic copies to be submitted depends on the specifications of the particular department. You can find a continually updated list at: The printed thesis should be printed on durable, wood- and acid-free paper (according to DIN ISO 9706), preferably double-sided, and has to be permanently bound (binding without metal staples, no spiral binding). The format requirements (DIN A4, DIN A5, etc.) are defined in the regulations of your department. The electronic version of your thesis can be delivered on a non-rewriteable CD or DVD. We accept only quality discs (Sony, Maxell, Verbatim, Kodak, etc.) in a jewel case. Unbranded discs or rewritable CDs or DVDs will be refused. The CD or DVD must include: - the electronic version of your thesis as a PDF file. The electronic version has to be an exact equivalent of the print version (no formal and substantive changes). It is not allowed to protect the file by a password. Please name your file in the form Diss_LastName_FirstName.pdf and do not use umlauts or special characters. - a simple text file ( Abstract_deutsch.txt ) without formatting (no superscript or subscript characters, not bold or italics, ) with the German title of your thesis and a German abstract of max. 2,500 characters including spaces. Please note that the title of your thesis is not included in the specified number of characters. - a simple text file ( Abstract_englisch.txt ) without formatting (no superscript or subscript characters, not bold or italics, ) with the English title of your thesis and an English abstract of max. 2,500 characters including spaces. Please note that the title of your thesis is not included in the specified number of characters. If you cannot create a PDF file yourself or you cannot burn a CD or DVD, you can use our PC workstations at Braunschweig University Library. The printed copies and the electronic version of your thesis have to be submitted to Braunschweig University Library for free. Please ask at the office of your department if you have to submit further printed copies or CDs. In addition, you have to fill in and sign an application form and a solemn affirmation. You can find both documents on the following pages.

2 Submitting your thesis You can submit your thesis at the Central Information Desk on the ground floor of the University Library from Monday to Friday between 9:00 and 18:30. You will be given a receipt on delivering your thesis. However, this document only confirms your submission and is not the document your department needs to draw up your doctoral certificate. The thesis can also be submitted by post: Universitätsbibliothek Braunschweig Dissertationsstelle Universitätsplatz Braunschweig After your documents have been checked by the thesis office, the confirmation document is drawn up and sent to your department (usually on the next business day). You will receive a confirmation by . If you want to make an appointment to submit your thesis personally, please contact Mrs. Globisch by to ub-diss@tu-braunschweig.de or by phone (0531 / ). Appointments can be set up between 9:00 and 12:00 in the morning. When submitting your thesis personally, you will receive the document of confirmation immediately provided all requirements are met. Contact If you have any question about the printed copies, please contact Mrs. Globisch, by ub-diss@tu-braunschweig.de or by phone: 0531/ If you have questions about PDF creation, the abstracts or general matters of CD production, please contact Mrs. Blanck or Mr. Kissler, by digibib@tu-braunschweig.de or by phone: 0531/

3 Checklist Required numbers of printed copies in the required size and type of binding Non-rewritable CD or DVD in a jewel case Electronic version of your thesis as a PDF file, not password protected Name the PDF file in the form Diss_Surname_FirstName.pdf (no special characters or umlauts) Plain text file ( Abstract_deutsch.txt ) with a German abstract, max. 2,500 characters (including spaces) preceded by the German title of your thesis Plain text file ( Abstract_englisch.txt ) with an English abstract, max. 2,500 characters (including spaces) preceded by the English title of your thesis Application form and Solemn affirmation are completed and signed Make an appointment for personal submission with our thesis office Note: Please bring your original document (Word, Open Office, but not LaTeX) to the thesis office, in case there are little changes necessary.

4 Publication of thesis in electronic form by Braunschweig University Library Application form Postgraduate Last name, first name: Address (street, number): Postal code City: Telephone/Mobile number: Department that approved the thesis Department: Institute (also HZI, PTB, etc.): First examiner: Additional examiners: Original title of the thesis: Translation of the title: Date of the oral examination: I hereby request the publication of the electronic version of my thesis by Braunschweig University Library. The thesis has been submitted to my department and approved for printing. I confirm that all information is correct and I accept the conditions for electronic publishing. All existing rights of third parties in connection with the publication (printed and electronic version) have been observed and clarified by me Place, date Signature

5 Universitätsbibliothek Braunschweig Technische Universität Braunschweig Universitätsbibliothek Braunschweig Deutschland Technische Universität Braunschweig Universitätsbibliothek Name of the postgraduate: Original title of the thesis: Dissertationsstelle Universitätsplatz Braunschweig Deutschland Tel. +49 (0) Fax +49 (0) ub-diss@tu-braunschweig.de Solemn affirmation concerning publishing of a thesis in electronic form The postgraduate allows TU Braunschweig and Braunschweig University Library to make copies of the electronic thesis. They will be added by metadata and provided on the servers for further use. The electronic thesis might be converted to other formats. The bibliographic data and abstracts will be made available for databases. The electronic thesis will be archived and published on the Internet, as long as this is technically possible and can be done with reasonable effort. The postgraduate permits Braunschweig University Library the simple right of use, for an unlimited period of time, to reproduce the electronic thesis in public data networks and apply them according to individual demand. The postgraduate agrees that the electronic thesis can be delivered to Die Deutsche Bibliothek for archiving and making available under the applicable law and, if necessary, to libraries with special collections, too. The postgraduate also confirms that no third party rights are violated by publishing the electronic version of the thesis.... Place, date.. Signature of the postgraduate