Install & Configure Thunderbird E- mail

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1 Install & Configure Thunderbird E- mail Thunderbird is a free, open source mail client that runs on Windows, Mac, and Linux. This document will cover specific information about setting up Thunderbird 2 at Hampshire College. For a detailed step- by- step tutorial, see For information about managing mail and using the Address Book, follow the links on THOR to E- mail>thunderbird> Mail and Address Book Management. Installation Thunderbird is routinely installed on all Hampshire- owned computers. If your computer doesn t already have Thunderbird, you can download it from The page contains links to download the most current versions of Firefox and Thunderbird, for whichever operating system (OS) you are using. On a Mac, your download will mount as a disk image, and you can just copy Thunderbird to your Applications folder. On Windows, there is an automated installation process, and all the defaults are fine, so just click through the OK and the Next buttons until you're done. Initial Thunderbird Setup When you start Thunderbird for the first time, the Import Wizard will open. These steps take you through the basic setup for your account. 1. Select Don't Import Anything for now, and do the remaining configuration. You can import your folders and address book from another client after you confirm that the settings all work properly. 2. The program will now open and come up with the Account Wizard. Choose Account, and click Continue. 2

3. In the Your Name: field, enter your name as you like it to appear in the

In the Email Address: field enter the reply- to address you like to use in

You will be asked what type of server you are using.

POP will download everything to your computer, removing it from the server,

2 3. In the Your Name: field, enter your name as you like it to appear in the From field of an In the Address: field enter the reply- to address you like to use in Click Continue You will be asked what type of server you are using. Select POP or IMAP, depending on what you have decided to use. POP will download everything to your computer, removing it from the server, and IMAP will leave your mail up on the server. 7. Incoming Server is mail.hampshire.edu, and Outgoing Server is smtp.hampshire.edu. 8. If you re using POP, we suggest un- checking Use Global Inbox. 9. Click Continue

10. Incoming User Name and Outgoing User Name are both your HampNET username, in the form of kmmlo (initials/uppercase department code for faculty and staff) or jed05 (for students).

3 10. Incoming User Name and Outgoing User Name are both your HampNET username, in the form of kmmlo (initials/uppercase department code for faculty and staff) or jed05 (for students). It is case sensitive, so only capitalize the department code, not your initials. 11. Click Continue. 12. Call the account anything you like. This is just a cosmetic setting that reminds you what account you re working with. We suggest appending POP or IMAP to the account name, for future reference. 13. Click Continue.

4 14. Verify that all the information is correct (click Back and fix it if you made a mistake), and click Finish. If you set up your account as POP you will have the option to download all messages now, or to wait until later. 15. Select Tools Account Setup, and then click on Server Settings in the panel on the left. 16. In the panel on the right, under Security Settings and Use secure connection, select SSL. Leave Use secure authentication unchecked.

5 15 16

6 17. If you are using POP, skip to step 24. IMAP users keep right on going. 18. On the bottom right, select Advanced 19. In the IMAP server directory: field enter `/mail (all lowercase, without the quotes). 20. Uncheck Use IDLE command if the server supports it. 21. Maximum number of server connections to cache should be If you'd like to see all the folders you have created in pine or webmail, then uncheck only show subscribed folders. If you'd like to see just some of those folders, then don't check that box, and use the File Subscribe option later to subscribe to selected folders. 23. Everything else defaults to the proper settings, so click OK You should be in the Account Settings window. Scroll all the way down to the bottom of the list on the left to find and select Outgoing Server (SMTP). 25. In the panel on the right find and select smtp.hapmshire.edu, and click Edit

25 25 26. Change the Port number to 587. 27.

Select TLS. 26 27, 28 29. Click OK, and then OK again. 30. Go take a nap you ve done a good day s work!

7 Change the Port number to In the Security & Authentication section ensure Use name and password is checked, and enter your username (jeddo, for example). 28. Select TLS , Click OK, and then OK again. 30. Go take a nap you ve done a good day s work! Optional Settings There are many other options you may wish to explore in these menus affecting how Thunderbird deletes and handles your mail. You can find these in the Tools Account Settings dialog; check out all the options by iterating through the selections in the panel on the left.

8 Do you want it to check your immediately when you start up the program? Do you want it to empty the trash every time you exit the program? What do you want it to do when you delete a message? How often do you want it to automatically check your mail? (PLEASE don't set this any more often than 10 minutes if everyone did, it would overload the server). Do you want your replies to appear above or below the message to which you are responding? (Find this setting in the Composition and Addressing options page.) Click the OK button when you ve finished customizing your settings.

9 Creating and Adding a Signature You can create a signature file that will be used to add a signature to all of your outgoing messages. Typically you use a word processor to create a small text file that contains your signature information. 1. Open Word and type the signature, as you want it to appear. 2. Save the document as a Text file, with an easy to find name like, signature.txt 3. In Thunderbird, under Tools Account Settings, find Attach this signature on your main account page. 4. Click in the box to check the Attach this signature option. 5. Click on the Choose button to the right of the blank line. 6. Locate your signature file and click Open. 7. Click OK to accept the settings. Preferences You can customize Thunderbird by selecting Thunderbird Preferences. You will see the screen at right. Explore the options and make changes as desired by clicking on the section icons at the top and selecting your choices for each feature. Some useful options: General: Define how you will be alerted when messages arrive. Composition: You can set forwarded messages to Inline, instead of as an attachment. It is also helpful to click on the Send Options button, and choose the Send message in HTML anyway. option. Attachments: Select the folder you d like to use for downloaded attachments. Click OK when you are done. See also Account Settings under the Tools menu for other options you can customize. Import Eudora Mail & Address Book You can import your old Eudora mail into Thunderbird. It will be stored in a Local Folder called Eudora. Below this will be subfolders including In, Out, Junk, Trash, and any mailboxes you had setup. Once imported, you can delete any of the folders that do not contain mail that you need to keep, such as the Trash and Junk folders. To import, select Tools- - >Import. Select "Mail" in the first screen, "Eudora" in the second, then follow the prompts. Repeat the procedure and select Address Book in place of Mail.

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