Effective June 6, 2016, the Postal Service will revise Mailing Standards of the

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1 DMM Revision: Full-Service Automation Option Effective June 6, 2016, the Postal Service will revise Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM ) Section to add new sub-sections on postage assessments and the Mail Anywhere program. The postage assessments sub-section will provide information on the assessments for errors identified under full-service verifications. The Mail Anywhere program will provide full-service mailers who qualify the opportunity to use the same permit at any location. Additionally, we will revise Section to provide clarity and to remove redundancy. Although this clarification will not be published in the DMM until June 6, 2016, this revision is effective immediately. Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM) 700 Special Standards 705 Advanced Preparation and Special Postage Payment Systems 23.0 Full Service Automation Option 23.1 Description

2 [Revise the text of 23.1 to read as follows:] Full-service automation option is a program that uses Intelligent Mail barcodes (IMb) on mailpieces, handling units (trays, sacks), and mail containers to provide end-to-end visibility into the mailstream General Eligibility Standards [Revise the text of 23.2 to read as follows:] First-Class Mail, Periodicals, and Standard Mail, cards (FCM only), letters, and flats meeting eligibility requirements for automation or carrier route prices (except for Standard Mail ECR saturation flats), and Bound Printed Matter presorted or carrier route barcoded flats, are potentially eligible for full-service incentives. Additionally, all pieces entered under full-service pricing must: a. Include an Intelligent Mail barcode on each mailpiece as described in that accurately encodes each field and as follows: 1. Except for mail prepared under item 23.2a2, each mailpiece must be encoded with a unique serial number. Mailers must ensure that these numbers remain unique for a period of at least 45 days. Serial numbers associated to an individual Mailer ID must not be duplicated within this 45-day period, regardless of the entry location. 2. For mailings of fewer than 10,000 pieces, when postage is affixed to each piece at the correct price, or each piece is of identical weight and the mailpieces are separated by price, the serial number field of each Intelligent Mail barcode can be populated with a mailing serial number that is unique to the mailing, but common to all pieces in the mailing. This

3 unique mailing serial number must not be reused for a period of 45 days from the date of mailing. These mailings are not required to submit electronic documentation for full-service, only an electronic postage statement. Unique mailing serial numbers must be populated in the Postal Wizard entry screen field or in the electronic documentation. b. Be part of a mailing using accurately encoded Intelligent Mail tray labels as described in on all trays and sacks. Mailing documentation, when required, must associate each mailpiece to a corresponding tray or sack, or to a logical tray or sack, as described in 23.2d. Each tray or sack must be encoded with a unique serial number. Tray or sack serial numbers associated to an individual Mailer ID cannot be duplicated within a 45-day period, regardless of the acceptance location. c. Be part of a mailing using unique Intelligent Mail container barcodes as described in on all destination-entry pallets and other containers optionally or required to be prepared under 8.0 or as part of a customer/supplier agreement. Mailing documentation, when required, must associate each mailpiece (and tray or sack, if applicable) to a corresponding container (or a logical container) as described in 23.2d, unless otherwise authorized by the USPS. Each container must be encoded with a unique serial number. Container barcodes must not be duplicated within a 45-day period, regardless of the acceptance location. A customer/supplier agreement is authorized with a service agreement signed by the mailer, the USPS District Manager, Customer Service, and the USPS

4 Processing and Distribution Center manager. The service agreement contains provisions regarding mailer and USPS responsibilities. d. Be part of a mailing using an approved electronic method to transmit a postage statement and mailing documentation to the PostalOne! system. Documentation must describe how each mailpiece is linked to a uniquely identified tray or sack, and how each mailpiece and tray or sack is linked to a uniquely identified container. Linking to logical trays, sacks, and containers via sibling records is an option when linking to a specific tray, sack, or container is not feasible. Mailers must transmit postage statements and documentation to the PostalOne! system using Mail.dat, Mail.XML, or Postal Wizard (see 23.2a2). The documentation must contain the following elements: 1. Valid MID on containers, handling units and mailpieces 2. Appropriate STID based on mail class and service level of the mailpiece 3. Proper By/For Identification (The Mail Owner does not need to be identified in electronic documentation when the Mail Owner is mailing 5,000 pieces or less in a Full Service IMb mailing. This exception is not applicable to nonprofit mailpieces.) 4. Unique Barcodes for 45 days on containers, handling units and mailpieces except as outlined in Entry Facility Identification 6. Original Container Information Linkage e. Be scheduled for an appointment using the Facility Access and Shipment Tracking (FAST) system for dropship mailings (except for mailings entered at a

5 DDU) or as required in a customer/supplier agreement. Mailers may schedule appointments online using the FAST Web site at fast.usps.com or they may submit appointment requests through PostalOne! FAST Web Services at using Mail.XML or Mail.XML with Mail.dat. [Renumber 23.3 as and revise the heading of 23.3 to read as follows:] 23.3 Fees [Add new to read as follows:] Mail Anywhere Mail Anywhere allows a mailer to maintain a single permit for a postage payment method for mailings at any Business Mail Acceptance site. Mailers must request authorization to participate in Mail Anywhere by contacting the PostalOne! Help Desk. To be eligible to participate, mailers must prepare at least 90% of eligible mailpieces as full-service and meet full-service participation criteria for 30 days prior to requesting authorization. [Renumber 23.4 and 23.5 as 23.5 and Add new 23.4 as follows:] 23.4 Postage Assessments Mailers are subject to monthly postage assessments for errors identified under fullservice verifications. Full-service verification criteria can be found in the Guide to Assessable Metrics Full-Service, Move Update, einduction, and Seamless Acceptance, available at RIBBS.com Preparation

6 [Delete renumbered through and revise the text of 23.5 to read as follows:] Mailings under the full-service automation option may be prepared as provided by the applicable class of mail or containerized, when volume warrants, in uniquely identified containers by palletizing bundles, sacks, or trays under standards in 8.0. Mailers required to containerize must make all separations when the volume for any presort level meets a required sortation level, as described in or in the customer/supplier agreement Additional Standards [Delete renumbered , Special Standards Small Volume Mailings, in its entirety.] We will incorporate this revision into the next update of the online DMM on Postal Explorer at pe.usps.com. Product Classification,