GroupWise 8. will be placed below your mailbox name; type the name of the folder in the box.

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1 GroupWise 8 Creating Folders 1. Right-click on your name in the Folder List section of your mailbox, left-click on New Folder. The folder will be placed below your mailbox name; type the name of the folder in the box. 2. To organize the folders in the folder list, click the Edit Menu, Folders. Select the folder you wish to move and click the appropriate button (move up, move down, move right, etc.). 3. You can also rename, delete and create new folders in this dialog box as well. Creating a Shared Folder 1. Right-click on your name in the Folder List section of your mailbox, left-click on New Folder. The folder will be placed below your mailbox name; type the name of the folder in the box. 2. To make the folder a shared one, right-click on the new folder, left-click the Sharing option. 3. Click the radio button to the left of the Shared with option, then choose the accounts you wish to share the folder with. When the name is on the right side, you have selected that individual. 4. Once you are finished selecting members, click OK. 5. Until the other members accept the shared folder, their status will read Pending. You will need to click on their name and take the check mark off Add access unless you want them to have the ability to edit

2 the folder and its contents. Click OK. This will send an message to the members. Adding Additional Members to a Shared Folder 1. Right click the shared folder you wish to add a member to, click Sharing. 2. Locate the user in the address book, then click the Add User button. The user will then appear in the share list. Remember to click on the user and change access rights to Read by clicking on the user s name and deselect the Add option at the bottom. Then click OK. Deleting Members from a Shared Folder 1. Right click the shared folder you wish to delete a member from, click Sharing. 2. Click on the user s name you wish to delete, then click the Remove User button. This will permanently remove the user from the Shared Folder. Creating Panels A panel is a customized view of information in GroupWise. A panel can be created to display a multitude of information, from unread items to a summary calendar. A predefined list of panels has been created, but you can also create your own custom panels. You can now create three or more panels, and you can also create multiple Web panels for displaying Internet pages in GroupWise. To add/remove a panel: 1. Click on the Home mailbox icon. On the left you have a folder list panel that includes a list of your mailbox items and favorites, on the right a calendar panel, and any other panels set up. 2. To remove a panel: right click on your mailbox home icon, then select Properties. 3. Click the Display tab at the top, then click the Customize Panels button. 4. Click on the panel you wish to remove and click Delete. 5. You can also click the down arrow the right of the panel name and click Close. 6. To add a panel: click on an available panel in the Available Panels list, then click Add in whichever column you want the panel to appear. You can then move it up or down if you need to. 7. You can also create a new panel if the one you want to add is not listed; i.e., Web page, etc.

3 Adding Folders to the Favorites 1. Right-click a folder anywhere in your Mailbox, then select Add to Favorites. 2. Multiple folders can be added to the favorites by right-clicking the Favorites Folder, then click Choose Favorites. Select the folders to add or remove and click OK. Shared Calendars 1. Create a new calendar by right-clicking on the Calendar option in the Folder list, then click New Calendar and give it a name. 2. To share it with someone, right click on the Calendar, click Sharing in the pop-up menu. 3. Click the radio button to the left of Shared with and locate the user in the address book, then click the Add User button. The user will then appear in the share list. Remember to click on the user and change access rights to Read by clicking on the user s name and deselect the Add option at the bottom. Then click OK. Adding Additional Time Zones to Calendar 1. Right click in the calendar, select Additional Time Zones. 2. Click the check box to display Additional Time Zone, then choose the time zone you wish to display from the list. 3. Click OK. Address Book AutoSave Contact Birthday/Anniversary: When you add a contact s birthday and anniversary in the contact s information, you can select to have the contact s birthday and anniversary show as a reminder note in the calendar. To add information to contact: Click the Address Book and locate the user you wish to add information to. Double-click the user s name, then click the Details tab. In the Personal section, add the information. Once finished, click Save, then Close. Every 30 seconds GroupWise automatically saves a copy of the item you are composing. This is helpful if GroupWise stops unexpectedly. When GroupWise is restarted, you are prompted with recovery options for the items. Third Party Composers/Viewers You can now use third-party tools to compose and view your messages. You can use Microsoft Word to compose your messages, and several other viewers to view your messages in their native format. To change the composers/viewer: 1. Click the Tools menu, Options. 2. Double-click the Environment icon. 3. Click the Editors/Viewers tab. 4. In the Editors section, click the radio button beside Microsoft Word if you want to use this as your view when composing a message. Then click Apply and OK.

4 Editing an Attachment This may require that you close GroupWise and reopen it to take effect. You can now edit attachments you have and save them to the original item. These edited attachments are saved to the item as personal attachments. When you receive an attachment you can edit, changes can be made to the attachment and saved to a copy in the original Open the item containing the attachment you want to edit. 2. Right-click the attachment and click Edit or if you want to select the program to edit the attachment with, right-click the attachment and click Edit With, select the program you want to use, and click OK. 3. Make the desired changes to the attachment and save. The modified attachment is saved to the original item as Modified copy of filename. Adding Notes or An Attachment to Received Items You can now add a personal note and attachments to items you receive. These notes are not sent to others, but are for personal use only. To add a note to a received item: When you add a note to an you receive, the note is visible to you and anyone who proxies for you. You can only view the note by using the Personalize tab for the . To flag the , so you know you have a note attached, assign it to a specific category. 1. Open the item from your Mailbox or Calendar. 2. Click the Personalize tab. 3. In the My Notes field, type your note. The note is automatically saved when you leave the Personalize tab. Adding an attachment to received item: You can add a personal attachment to items that you have received. The attachment is only visible to you and is not sent when replying to or forwarding an item. To attach a personal file to an item: 1. Right-click in the attachment window, then click Attach Personal File. 2. Browse to and select the file or files you want to attach. Click OK. 3. To remove an attached file, right-click the attachment, then click Delete.

5 You can also drag and drop an attachment to the attachment window. Moving or deleting a file on a disk or network drive does not affect a file you have attached to an item. If you delete an attached file, it is not erased from disk or network drive; it is simply removed from the attachment list. Message Preview QuickFind In your Item List, you can select to display the first few lines of a message in the list. This is helpful when you do not have the QuickViewer open. To turn message preview on: 1. Click the View menu, click Display Settings, then select Message Preview. 2. This does not affect the fields you have displayed such as Subject, Date, etc. QuickFind is used to find an in a long list. 1. Click the magnifying glass icon in the Mailbox tab. Enter the information you remember about the and click OK. 2. QuickFind will generate a list of s in your mailbox that meet the criteria you specified. 3. The can be opened by double-clicking on it. Setting Up a Signature A signature is designed to save you time by putting your information automatically on an . Once set up, you can elect to automatically add the signature to every or have the computer prompt you before adding to the . Items such as font type, size, color, etc can also be changed. 1. Click Tools > Options, then double-click Environment. 2. Click the Signature tab. 3. Select Signature, then click New. 4. Type a name for the signature, then click OK. 5. Create your signature in the editor that is provided. 6. Select if you want this signature to be your default signature. 7. Select whether you want to be prompted to add a signature for each item you send. Click OK.