How To Use WebStudy Mail

Transcription

1 How To Use WebStudy Mail Hover your mouse over the Mail option on the Shared Tools Toolbar, then click on the appropriate option on the line below (Incoming, Archived, Sent, Drafts, Trash, or Compose). Incoming You will see a count of any new incoming s in the Events Summary pane. Click the link, or hover your mouse over Mail on the Shared Tools toolbar, and click Incoming to access them. You can Read or Preview each . To Read and Reply to an , click on the Subject. This opens the mail, automatically marks it Read and moves it to the Archive folder. Once you have created a Reply and Submitted it, the will move to the Sent folder. To Preview the mail without having it marked Read or being moved to Archive, click the preview mail icon (screen tip for this icon is shown above). If there is an Attachment with this , you will see the paper clip icon to the left of the Date/Time. From this display you can also Select one or several by clicking the checkbox associated with each , or you can select all by clicking the checkbox at top right of the header bar. Then you can use the Mark Selected options to mark all selected s as Read or Unread. How To Use WebStudy Mail Page 1 of 8

2 To Read and Reply to an click on the Subject. Step 1: Read the . Click the Print button if you want to print this . Step 2: Scroll down to verify and/or add Recipients. The Sender of the will already be selected. You can add additional Recipients by clicking on the additional individual students, or clicking on the appropriate recipient type, Instructors, BCC Recipient(s), Teams, or the Entire class, and selecting them by clicking on the name or clicking the associated checkbox. How To Use WebStudy Mail Page 2 of 8

3 Step 3: Reply. Type your Reply in the space above the ORIGINAL MESSAGE. You can insert another copy of the Original Message in your Reply area by clicking the INSERT ORIGINAL MESSAGE button. If you wish to Attach a file or files to this reply, click the ATTACHMENTS button to browse for and attach the file(s). The Save this message as a draft: option allows you to choose from No, send immediately (the default), or Yes, access it via the Drafts folder later. If saved to the Drafts folder, it can be sent from there later. Click the Submit button to Send (or Save) your Reply. If the is Sent successfully you will see the following message: How To Use WebStudy Mail Page 3 of 8

4 Archived All Read s will remain in the Archived folder until Moved to another folder or the Trash Can, or Marked as Unread, in which case they will automatically return to the Inbox. To Move an Archived to another folder, Select the by clicking the checkbox to the right of the Subject. Then click the Move to button for a drop-down list of all existing folders and click on the name of the folder to move to. Click on - Trash can - in the drop-down Move to list to move the to the Trash folder. If the folder does not yet exist, you can create one by typing a Name for the folder and clicking the Create button. Once created it will appear in the drop-down list under the Move to button. To Mark an as Unread and move it to the Inbox, click the checkbox to select the then select Unread from the Mark selected drop-down list. You can use the Search box and Search button to enter a single keyword to search for. Or, click on the Advanced filter link to open the boxes shown above to search by From, Subject, Date (from - to) and/or Course code. Click on the red X to the left of the link to Cancel the Search. Click on the link again to close the Advanced filter option boxes. The Page options appear in the upper right of the screen. The first icon is to move to the first in the list. The second icon moves back one at a time. The #/# (#) indicates which this is out of how many s are in the Archived folder. The next icon is to move forward one at a time, and the last icon is to move to the last in this list. Use the drop-down list to the left of the per page label to select the number of s to display per page. How To Use WebStudy Mail Page 4 of 8

5 Sent After you Submit an to be Sent immediately, the will be moved to the Sent folder. To Move a Sent to another folder, Select the by clicking the checkbox to the right of the Subject. Then click the Action button for a drop-down list of all existing folders and click on the name of the folder to move to. Click on Delete in the drop-down Action list to move the to the Trash folder. If the folder does not yet exist, you can create one by typing a Name for the folder and clicking the Create button. Once created it will appear in the drop-down list under the Action button. You can use the Search box and Search button to enter a single keyword to search for. Or, click on the Advanced filter link to open the boxes to search by From, Subject, Date (from - to) and/or Course code. Click on the red X to the left of the link to Cancel the Search. Click on the link again to close the Advanced filter option boxes. The Page options appear in the upper right of the screen. The first icon is to move to the first in the list. The second icon moves back one at a time. The #/# (#) indicates which this is out of how many s are in the Sent folder. The next icon is to move forward one at a time, and the last icon is to move to the last in this list. Use the drop-down list to the left of the per page label to select the number of s to display per page. Drafts An will go to the Drafts folder if it is submitted with no Recipient selected, or if you elect to Save it as a Draft to be sent later. can be sent directly from the Drafts folder by selecting at least one Recipient and Submitting. How To Use WebStudy Mail Page 5 of 8

6 No recipient is saved with an in the Drafts folder, so you will need to select a recipient for draft messages when you actually send them. To Erase a Drafts permanently, Select the by clicking the checkbox to the right of the Subject. Then click the Delete button. You can use the Search box and Search button to enter a single keyword to search for. Or, click on the Advanced filter link to open the boxes to search by Subject, and/or Course code. Click on the red X to the left of the link to Cancel the Search. Click on the link again to close the Advanced filter option boxes. The Page options appear in the upper right of the screen. The first icon is to move to the first in the list. The second icon moves back one at a time. The #/# (#) indicates which this is out of how many s are in the Drafts folder. The next icon is to move forward one at a time, and the last icon is to move to the last in this list. Use the drop-down list to the left of the per page label to select the number of s to display per page. Trash To Mark a Trash Read (move to the Archived folder), or Unread (move to Incoming folder), Select the by clicking the checkbox to the right of the Subject. Then click the Mark selected down arrow and select your choice. To Erase a Trash permanently, Select the by clicking the checkbox to the right of the Subject. Then click the Delete button. You can Search by single keyword, or use Advanced filter link to search by From, Subject, Date (from - to) and/or Course code. How To Use WebStudy Mail Page 6 of 8

7 Compose Step 1: Select a Recipient (or Recipients). There is a tab for each type of Recipient Instructors, Students, BCC Recipient(s), and Teams. Note: This step is very Important because if no Recipient is selected, the Mail will go directly to the Drafts Folder. Click on the appropriate tab, and click on the name of a person to send the to, or click the checkbox for that person to select them as a Recipient. Repeat this procedure for all Recipients. Note: Selecting a Team will send the to all members of the Team. Step 2: Enter the Subject of the . How To Use WebStudy Mail Page 7 of 8

8 Subject: It is important to include a logical subject that will help to identify this particular in a list of s. Step 3: Type the body of your in the RTF Editor box. Attachments: If you want to attach a file or files to this , click the Attachments button to Browse for and attach the file(s). Save this message as a draft: The Default is No, send immediately, however if you just want to save the to the Drafts folder and send it from there later, select Yes, access it via Drafts folder later. Click Submit to Send or Save to Drafts folder. You will see a confirmation message: How To Use WebStudy Mail Page 8 of 8