SUBJECT: How to set up your Borgess signature in Outlook 2007+

Transcription

1 1 of 18 PURPOSE Providing consistency in our communications is a simple way we can all help enhance the reputation of Borgess Health. In an effort to support consistency through , we are connecting you to a tool designed to help you create your Borgess signature. The tool can be accessed at esignature.borgess.com. Your new signature will look much like the one below. These work instructions were created using Outlook If you have an older version of Outlook or if you have difficulties setting up your signature, contact Raina Skeels at (269) WORK INSTRUCTIONS EXTERNAL SIGNATURE From your computer, open your Web browser. In the address bar, enter esignature.borgess.co m. Hit Enter on your keyboard.

2 2 of 18 You will be taken the signature creator. This tool offers two options for signatures. The first part of these work instructions will focus on creating an external signature. The external signature can appear in your when you send to addresses that do not end in borgess.com. Click External Signature. Begin entering your contact information under the Fields header on the left. Your signature will begin to display under Preview on the right as you complete each field. You can enter phone numbers in any format. They will be formatted for you in the final signature. Once the signature is correct, click Generate Signature * Denotes a required field.

3 3 of 18 Your new signature will appear. You must now copy and paste the signature into Outlook. In order to do this, first click Copy To Clipboard and move on to the next step. Now open Outlook Mail. Once Outlook has opened, click Tools in the top navigation menu. Then click Options

4 4 of 18 Click Mail Format

5 5 of 18 Once you have made it to the Mail Format tab, make sure HTML is selected in the Compose in this message format: dropdown.

6 6 of 18 Now click Signatures Click New

7 7 of 18 Assign a name to your new signature (e.g. External or Internal) Then click OK Click in the large white box and press CTRL+V on your keyboard or right click and select Paste to paste your newly created signature into the box.

8 8 of 18 You may notice your new signature is not accurately being formatted in this screen. For example, the phone numbers displayed here are not on the same line. Disregard these formatting issues as they will be corrected when creating a new . Select your new signature from the drop down next to New messages and Replies/Forwards. This will become your default signature for all new messages you compose and any replies or forwards you send. Click OK.

9 9 of 18 Click OK. If you are interested in setting up an internal signature that can be selected when sending to Borgess associates, move on to the next step. If not, you have completed the set up of your new signature!

10 10 of 18 WORK INSTRUCTIONS INTERNAL SIGNATURE From your computer, open your Web browser. In the address bar, enter esignature.borgess.co m. Hit Enter on your keyboard. You will be taken the signature creator. This tool offers two options for signatures. This part of the work instructions will focus on creating an internal signature. The internal signature can appear in your when you send to addresses that do not end in borgess.com. Click Internal Signature.

11 11 of 18 Begin entering your contact information under the Fields header on the left. Your signature will begin to display under Preview on the right as you complete each field. You can enter phone numbers in any format. They will be formatted for you in the final signature. Once the signature is correct, click Generate Signature * Denotes a required field. Your new signature will appear. You must now copy and paste the signature into Outlook. In order to do this, first click Copy To Clipboard and move on to the next step.

12 12 of 18 Now open Outlook Mail. Once Outlook has opened, click Tools in the top navigation menu. Then click Options Click Mail Format

13 13 of 18 Once you have made it to the Mail Format tab, make sure HTML is selected in the Compose in this message format: dropdown.

14 14 of 18 Now click Signatures Click New

15 15 of 18 Assign a name to your new signature (e.g. External or Internal) Then click OK Click in the large white box and press CTRL+V on your keyboard or right click and select Paste to paste your newly created signature into the box.

16 16 of 18 You may notice your new signature is not accurately being formatted in this screen. For example, the phone numbers displayed here are not on the same line. Disregard these formatting issues as they will be corrected when creating a new . Click OK.

17 17 of 18 Click OK. You have completed the set up of your new internal signature!

18 18 of 18 In order to use the Internal signature, you will need to select it from the Signatures drop down in your new message.