Auto Night Audit Reports Configuring Auto Night Audit Reporting Group Folio Summary Charges Tax Invoice View:...

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1 RELEASE NOTES April 2016

2 Contents Auto Night Audit Reports... 2 Configuring Auto Night Audit Reporting Group Folio Summary Charges... 3 Tax Invoice View:... 4 Folios Indicate where Account Charges are sent To when transferring... 4 Sort Transaction Codes Alphabetically... 5 Special Request Report Enhancement... 6 Increase City Field to 45 Characters... 6 Additional Items Addressed... 7 Property Systems April 2016

3 Auto Night Audit Reports ing of night audit reports has just gotten easier! This new feature allows your property to send end of day reports quickly and easily. When your night audit runs (manually or automatically) the standard group of reports and your custom selected reports will be sent to the addresses you configured. Configuring Auto Night Audit Reporting Enter an address or multiple addresses to receive a copy of the night audit reports. When night audit runs manually or automatically, the night audit reports will be sent to the configured (s). 1. Go to Manage, and click on Hotel Configuration. 2. Select Property Information. 3. In the Night Audit section, select the checkbox for Night Audit Reports. 4. Enter an address (use a comma to separate multiple addresses). The will be received after night audit completes each night. The will include the standard and customized night audit reports your property has selected. Property Systems April 2016 Page 2

4 Group Folio Summary Charges This enhancement will be used in countries such as Australia, New Zealand, Great Britain, France and Germany, which use Tax Invoices. The group tax invoice will now have a summary option when it is being reprinted. Select the Summarize Charges option when printing a group tax invoice. Choosing this option will group transaction codes that were posted on the same day into one line. This function will not be available when auto generating a tax invoice for printing, but will be available when re-printing the same invoice. All amounts and quantities will be added and displayed on the same line (adjustments and corrections will be subtracted). The unit price will be the amount divided by the quantity. Property Systems April 2016 Page 3

5 Tax Invoice View: Folios Indicate where Account Charges are sent To when transferring When a charge is routed or transferred to another account, the source account will list where the charge was sent to. When transferring a charge via charge routing or transfer, the to information on the originating folio will display regardless of whether the charge was posted manually or automatically through the night audit. Printed copies of guest folios will display the transfer to information. Charges that are transferred in the following scenarios will have to information placed automatically into comments: When charges are transferred from a guest account to another guest account, or a group or house account. When charges are transferred from a group account to another group account, or a guest or house account. When charges are transferred from a house account to another house account, or a group or guest account. Property Systems April 2016 Page 4

6 When transferring charges to : Another guest account, the comment will read Routed to Room Number [Room No.] [Guest Name]. A group account, the comment will read Routed to Group [Group Name]. A house account, the comment will read Routed to House Folio [House Acct Name]. The comment will not be applied to any associated taxes, and will only be added if you have not manually added a comment to a charge. Sort Transaction Codes Alphabetically All transaction code drop downs, in all languages, are now sorted alphabetically by description. This will help you find your selection with maximum speed in any language you may use. This includes the following scenarios: Posting a charge or adjustment. Configuring a package. When working with recurring charges. When filtering a report, and on printed reports. Property Systems April 2016 Page 5

7 Special Request Report Enhancement The Special Request report has been updated to allow you to enter a date range rather than having to run the report one day at a time. This allows you to check for upcoming reservations with Special Requests for the next few days, week, month, etc. From the home page, go to Run > Reports > Special Request Report. The Special Request report can now be run for a range of dates. By default, the view will be Arrivals. This can be changed by selecting Departures, Stay Overs, or All from the drop down menu on the filter page. The results display any guest Arriving, Departing, or Staying Over (based upon filter criteria) with a Special Request in the free form field on the Reservation Stay Info tab, or a Special Request Code associated with their reservation. Increase City Field to 45 Characters The City Field now accommodates up to 45 total characters. The field has not been extended on reports or on screens. The text wraps on reports to the next line allowing you to see the entire city name. Property Systems April 2016 Page 6

8 Additional Items Addressed When a Special Request was modified from CRS, the Special Request message was removed. This issue has been corrected. When creating a reservation and using a rate plan other than BAR, an error stating The number of guests exceeds the maximum occupancy of the room would appear. This issue has been corrected. The Awards Redemption Report is displaying guests and gifts twice. This issue has been corrected. When attempting to view an in house guest, or create a new reservation, a System error would periodically display. This issue has been corrected. Report headers were missing from printed reports. This issue has been corrected. The Occupancy Snapshot Report was not including Tax Exempt Revenue. This issue has been corrected. When viewing Smart Welcome on the Home screen, the label for Available room displayed as Gift Option. The label has been fixed to say Available. The logo and contents of the Print and Cancellation letter were missing. Logo and contents are now present. When a property adjusted the rate for a reservation with a non-room package, the rate amount reverted to the original rate at check in, instead of keeping the changed rate value. This issue has been corrected. Property Systems April 2016 Page 7