WHO WILL NOT BE ABLE TO APPLY ONLINE

Transcription

1 STEP-BY-STEP ONLINE APPLICATION GUIDELINES APPLICANT APPLYING FOR THE FIRST TIME AT THE INSTITUTION (DO NOT HAVE AN EXISTING STUDENT NUMBER) Please contact the Call Centre: +27(0) should require more information not covered in this document or the Online Application Frequent Asked Questions (FAQ s). IMPORTANT INFORMATION CPUT has TWO different methods of applying: Online Web application Free of Charge Paper-based Application (manual application process) = R100 Application Fee WHO WILL NOT BE ABLE TO APPLY ONLINE Non-South African citizens South African citizens with international qualifications Applicants with permanent residency in South Africa Applicants with Refugee Status/ and Asylum Seeker permit Applications for RPL (Recognition of Prior Learning) Paper-based application forms must be submitted to CPUT and cannot be faxed or ed Follow the 7 steps outlined in the CPUT prospectus WHO MUST APPLY ONLINE South African citizens with South African qualifications Returning students with a break in studies (more than 1-year break) South African citizens transferring from other institutions Applicants must have a valid address and cell phone number in order to apply online. All communication with regard to your application will be sent via / sms. Should you not have a valid address you can create an account using Gmail, Yahoo Mail or any other provider you may prefer The online application has been tested and can be accessed via a PC or laptop. It is not guaranteed to cater for Tablets or Mobile Phones Applicant has a choice of applying to a maximum of 3 choices. At least one choice must be entered

2 When uploading documents, ensure that the scanned file is a maximum of 2MB, and that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif Each document must be scanned and uploaded as separate attachments Documentation must be certified (not less than 3 months old) Outstanding documentation can be uploaded by answering YES to the question: Have you already started an online application with CPUT and then select YES, I want to submit additional documentation Please follow the 5 STEPS for applying online STEP 1: access the CPUT website for further information by visiting STEP 2: Gather your documents - refer to the CPUT brochure as indicated in step 1 or refer to further details visiting STEP 3: This is the online application guiding document STEP 4: See detailed information below on how to complete the information online STEP 5: Applications are forwarded to Faculties for selection. The outcome of the selection can be viewed by visiting The 2019 Registrations will only be possible from January Registration schedules will be available on the website as from end October 2018

3 STEP 4: COMPLETE YOUR APPLICATION ONLINE Access the following link: Have you already started an online application with CPUT? (*) Follow the leading questions and select the appropriate one: Select NO to proceed to the next leading question Yes, but I did not finish the process Select Yes in the case where you have left the online application process without a student number allocated to you Yes, I want to find the status of my application This will take you to the Application Tracking System on the website whereby you can view the admission status and also be able to download any acceptance/ rejection letters

4 Yes, I want to upload documents/ additional documents Have your student number and pin ready - Refer to the header : How to upload additional/ outstanding documentation further down in the document Do you intend to apply for Recognition of Prior Learning (RPL)? (*) Select NO to proceed to the next leading question Please click on for more information regarding RPL Select NO to proceed to the next leading question YES Select to download the manual application form. Applicants are not allowed to use online system for applications for Recognition of Prior Learning Have you previously applied to or studied at CPUT for any qualification including Short Courses (Short Learning Programmes)? (*) Select NO to proceed to the next leading question The following question will be displayed when selecting YES Do you have a valid CPUT student number? (*)

5 YES will display the following: Please follow the Step-by-step guide to online applications for students who have an existing student number document on the website NO will take you to the next leading question I m not sure will take you to the application tracking system to look-up your student number Are you in possession of a South African ID? (*) YES Select YES to proceed to the next leading question NO - Applicants will not be able to proceed. Currently online applications are only available to applicants with a South African ID. Applicants must follow the paperbased application process I am in possession of Permanent Residency in South Africa - Applicant will not be able to proceed. Currently online applications are only available to applicants with a South African ID. Applicants must follow the paperbased application process

6 Have you completed or are busy with a South African Matric (Grade 12/ NCV)? (*) Yes Select YES to proceed to the next leading question No - Applicants will not be able to proceed. Currently online applications are only available to South African citizens who have completed or are busy with a South African School Leaving type. Applicants must follow the paper-based application process Do you have all required information and supporting documentation? (*) Yes Select YES to proceed to the next leading question No - download supporting documentation guidelines and documents for completion and submission Unsure (See PDF) Check for additional requirements as stipulated per qualification in the list provided

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8 Are you 18 years or older? (*) No Minor (younger than 18 years) must download the Minor Declaration form which the parents or legal guardians must sign. Sign and scan the document and have it ready to submit online during the online application process. Yes The following will be displayed Click on the Start the online application process to proceed with your application and the following screen will display

9 COMPLETE ONLINE APPLICATION INFORMATION Do you already have a Student Number: Please enter NO Applicants that have applied at CPUT before (existing student number) will be prompted to apply via the Student Online System (SOS) All NON-South African Citizens and RPL Applications cannot apply online and must follow the manual application process Returning to complete application: Select NO if you are to access the online application for the first time YES Select YES if you have commenced with applying online but did not complete the entire process up until the upload of supporting documentation and confirmation of your student number. You will not be able to upload your supporting documentation via the wizard once you have submitted your application online. Refer to the process below How to upload additional/ outstanding documentation

10 Enter your ID Number and select the button Consent to Process Personal Information Scroll down with scrollbar to read the entire POPI Act clause Select the I ACCEPT and NEXT buttons You will not be able to proceed If you select the I DO NOT ACCEPT button Nationality Are you an SA Citizen in possession of a valid SA ID/ Birth Certificate? YES NO Non-South African (including Permanent Residency) citizens online application is permissible at this stage. Please submit a manual application form ID Number: Enter your South African ID number Personal Information Gender: Click on the arrow down to select your gender Date of Birth: Enter date of Birth (e.g. 11- OCT-1999) or select the button to enter from the calendar provided

11 Title: Click on the arrow down to select your title from the list provided Initials: Enter your initials in Upper Case Surname: Enter your Surname in Upper Case First Names: Enter your Full Names in Upper Case Marital Status: Click on the arrow down to select your Marital Status Home Language: Click on the arrow down to select your Home Language Ethnic Group: Click on the arrow down to select your ethnicity Are you Employed: Click on the arrow down to select either Yes or No Where have you heard about us? Select the button and select by clicking on the appropriate description. Scroll with the scroll bar to view more options from the list Address Information Street Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street) Street Address Line 2: Enter your Suburb Name (e.g. Disa Heights) Street Address Line 3: Enter your Town Name (e.g. Brakpan) Street Address Line 4: Enter your Province Name (e.g. Western Cape) Postal Code: Select the button. All possible Postal Codes will be displayed You can enter your Postal Code in the field for a quick display. Select the SEARCH button to display the appropriate list of values. Select the correct Postal Code You can also search by the relevant Town Name Select the SEARCH button to display the appropriate list of values. Select the correct Postal Code Description from the list provided

12 Tick if your Postal Address is different from your Street Address: Click in the field provided to enter a different Street Address In Upper Case. Do not select if the addresses are the same Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street) Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) Postal Address Line 3: Enter your Town Name (e.g. Brakpan) Postal Address Line 4: Enter your Province Name (e.g. Western Cape) Postal Code: Select the button. All possible Postal Codes will be displayed You can enter your Postal Code in the field for a quick display. Select the SEARCH button to display the appropriate list of values Select the correct Postal Code You can also search by the relevant Town Name. Select the SEARCH button to display the appropriate list of values. Select the correct Postal Code Description from the list provided Contact Information Do you have a South African Cell Phone Number: It will automatically be set to YES South African Cell Phone Number: Enter your 10-digit without any leading + (e.g ) Cell Phone Number. Do not enter spaces or any other characters Work Telephone Number: Enter your work telephone number without any spaces or (e.g ) Home Telephone Number: Enter your work telephone number without any spaces or (e.g Enter a valid address Verify Re-enter the exact address Residence Information Do you want to apply for CPUT residence? Click on the arrow down and select either YES or NO Enter NO if no CPUT residence accommodation is required

13 If Yes, then your CPUT residence application will be processed on submission of your online application Disability Information Click on the field Disability: Select the button. Select NONE in the case of no disability Any Disability? Select from the provided list Remarks: Enter any remarks should you want to provide any further detail. Click on the ADD DISABILITY button. Continue to add more disability information should you wish to Click on the NEXT button NEXT OF KIN INFORMATION Next of kin contact Next of Kin Names: Enter Title, Initials and Surname (e.g. Mr DA Jacobs) Next of Kin Cell Number: Enter your 10-digit without any leading + (e.g Cell Phone Number. Do not enter spaces or any other characters Next of Kin Home Telephone Number: Enter the home telephone number without any spaces or (e.g ) Next of Kin Work Telephone Number: Enter the work telephone number without any spaces or (e.g ) Next of Kin s Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street) Next of Kin s Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) Next of Kin s Postal Address Line 3: Enter your Town Name (e.g. Brakpan) Next of Kin s Postal Address Line 4: Enter your Province Name (e.g. Western Cape) Postal Code: Select the button. All possible Postal Codes will be displayed Enter a Next of Kin address

14 Account Contact Information Account Contact Names: Enter Title, Initials and Surname (e.g. Mr DA Jacobs) Account Contact s Cell Number: Enter your 10-digit without any leading + (e.g ) Cell Phone Number. Do not enter spaces or any other characters Account Contact s Home Telephone Number: Enter the home telephone number without any spaces or (e.g ) Account Contact s Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street) Account Contact s Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) Account Contact s Postal Address Line 3: Enter your Town Name (e.g. Brakpan) Account Contact s Postal Address Line 4: Enter your Province Name (e.g. Western Cape) Postal Code: Select the button. All possible Postal Codes will be displayed Enter a Account Contact s address Applicants currently in Grade 12/ NCV and will be writing their final examination at the end of 2018 Matric/ Grade 12 Year (YYYY): Enter 2018 if you are currently busy with your Grade 12/ NCV. Do not enter 2019 Are you Upgrading? Only enter YES if you are currently improving your Final Grade 12/ NCV results. A letter from the Department of Education is required stipulating which subjects you have enrolled for to improve results Are you applying for Undergraduate or Post-graduate? Click on the arrow down to select Undergraduate o Only Undergraduate Studies will be displayed Are you completing or have completed a South African or International Matric? Click on the arrow down to select SA MATRIC. Applicants with an International Matric Type will not be able to apply online and must follow the manual application process Matric/ Grade 12 Examination

15 Number (optional): Current Grade 12 learners must leave this field blank Final School Leaving Certificate: Select the button and click on the appropriate School Leaving Certificate NSC Currently in Grade 12 Please select if you are currently busy with Grade 12 NCV Currently with NCV Please select if you are currently in your final NCV year Subject Details School Leaving Subject: Select the button

16 You can enter a description in the field for a quick display. Select the SEARCH button todisplay the appropriate list of values. Select the correct subject

17 Grade: This field cannot be changed Description of Symbols: Symbol Percentage Range (Achievement Level) % % % % % % % Final Gr 11 Percentage: Select the button and select the appropriate Percentage as indicated on your Grade 11 results Final Gr 11 Symbol: Select the button and select the appropriate Symbol as indicated on your Grade 11 results refer to above table of Percentage and Level conversions o Refer to Frequent Asked Questions how to capture the levels and Percentages if you have changed subjects from Grade 11 to Grade 12 Mid Year Gr 12 Percentage: Select the button and select the appropriate Percentage as indicated on your Mid-Year Grade 12 results Mid Year Gr 12 Symbol: Select the button and select the appropriate Symbol as indicated on your Mid-Year Grade 12 results refer to above table of Percentage and Level conversions o Refer to Frequent Asked Questions how to capture the levels and Percentages if you have changed subjects from Grade 11 to Grade 12 Click on the ADD SUBJECT button Add all your subjects by repeating the steps listed above and clicking on the ADD SUBJECT button for each subject entered Click on NEXT button. You will not be able to select the NEXT button until you have entered all the required number of subjects (e.g. NSC you are required to enter a minimum of 7 Grade 12 subjects) You may remove subjects already selected by clicking on the button Click on the OK TO DELETE THIS DATA button and the subject will be removed from the list

18 EDUCATIONAL INSTITUTION/ S School Details Which school did you attend last: Select the button and select the appropriate school You can enter a description in the field for a quick display. Select the SEARCH button to display the appropriate list of values. Select the correct subject What are your currently doing? Select the button and select the appropriate activity Current Grade 12 learners will only be able to select GRADE 12 LEARNER:

19 Applicants that have already obtained their School Leaving Certificates (prior to 2018) RESULT DETAILS Matric/ Grade 12 Year (YYYY): Enter the year that you have obtained your first final school leaving certificate e.g The system will automatically display NSC results obtained and results cannot be updated Are you Upgrading? Only enter YES if you are currently improving your Final Grade 12/ NCV results. A letter from the Department of Education is required stipulating which subjects you have enrolled to improve the results Are you applying for Undergraduate or Postgraduate? Click on the arrow down to select Undergraduate o 1 year B Tech qualifications are listed under Postgraduate Studies as well as ND Accountancy, ND Financial Information Systems and ND Cost and Management Accounting Are you completing or have completed a South African or International Matric? Click on the arrow down to select SA MATRIC. Applicants with an International Matric Type will not be able to apply online and must follow the manual application process Matric/ Grade 12 Examination Number (optional): Enter your Examination Number Final School Leaving Certificate: Select the button and click on the appropriate School Leaving Certificate

20 The following endorsements will be indicated on your School Leaving Certificate: NSC Admission to Bachelor Obtained National Senior Certificate with a Bachelor entrance endorsement NSC Admission to Certificate Obtained National Senior Certificate with a Certificate entrance endorsement NSC Admission to Diploma Obtained National Senior Certificate with a Diploma entrance endorsement NCV Admission to Bachelor Obtained National Certificate Vocational with a Bachelor entrance endorsemen NCV Admission to Certificate Obtained National Certificate Vocational with a Certificate entrance endorsement NCV Admission to Diploma Obtained National Certificate Vocational with a Diploma entrance endorsement Entrance into Grade R Applicants applying for the Grade R qualification without a matric/ Grade 12 Certificate NTC3/ N3/ NSC Applicants that have studied towards a National Technical Certificates/ N3 certificate/n4 certificate Other Senior Certificate Applicants currently/ already completed Home Schooling OR Obtained Senior Certificate (pre 2009) with 2 Higher Grade, 4 Standard Grade subjects OR 1 Higher Grade and 5 Standard Grade subjects OR 1 Higher Grade subject, 4 Standard Grade and 1 Lower Grade subjects Certificate of Complete Exemption Obtained Senior Certificate (pre 2009) with all subjects on Higher Grade OR 5 Higher Grade and 1 Standard Grade subjects Ordinary Conditional Exemption - Obtained Senior Certificate (pre 2009) with 4 Higher Grade and 2 Standard Grade subjects Subject Details School Leaving Subject: Select the button.

21 You can enter a description in the field for a quick display. Select the SEARCH button to display the appropriate list of values. Select the correct subject Grade: This field cannot be changed Description of Symbols: Symbol Percentage Range (Achievement Level) % % % % % % % Your National Senior Certificate (NSC) or National Certificate Vocational (NCV) results will automatically be displayed and cannot be altered All other matric types must be entered by the applicant Please upload you final results in the case where you have upgraded or results have been amended Final Gr12 Percentage (%): Select the button and select the appropriate Percentage as indicated on your School Leaving Certificate Final Gr12 Symbol: Select the button and select the appropriate Symbol as indicated on your School Leaving Certificate refer to above table of Percentage and Level conversions

22 You may remove subjects already selected by clicking on the button Click on the OK TO DELETE THIS DATA button and the subject will be removed from the list EDUCATIONAL INSTITUTION/ S School Details Which school did you attend last: Select the button and select the appropriate School You can enter a description in the field for a quick display. Select the SEARCH button to display the appropriate list of values. Select the correct subject What are your currently doing? Select the button and select the appropriate activity OTHER TERTIARY INSTITUTION DETAILS Select NO (if you have not studied at any other tertiary instituions before) and click on the NEXT button to continue CPUT students must please select NO

23 Select YES (if you have studied at another tertiary instituions before) and click on the NEXT button to continue to enter Previous Qualification information Select the Capture Previous Qualifications button and enter the following information: Institution Name: Select the relevant Institution from the list of values Period of Registration: Start Year: When you have started with your studies at another institution End Year: Up until when you have studied at the another institution Qualification Name: Enter the qualification obtained/ studied towards at another institution Field of Specialization: Leave blank Was the Qualification Awarded?: Select YES if you the qualificaiton has been awarded or NO if you have not completed your studies Year awarded: The year when the Qualification has been awarded (in the case where you have selected YES in the previous field). Else leave blank Qualification Level: Optional field National Level: Optional field Result: Failed or Passed or leave blank Post-graduate/ Post-diploma qualification?: Select YES for Master and Doctoral Degrees. Else select NO Select the ADD PREVIOUS QUALIFICATION button to add above captured information The following screen will be displayed

24 Select the CONTINUE WITH APPLICATION button to proceed with application It is not required to enter any Previous Subjects ACADEMIC APPLICATION Qualification Details Important: Your first choice of qualification to study towards must be selected and captured. The next qualification that will be selected will become your second choice The second and third choice of qualificaiton is optional If the eligibilty indicates (NO) please refer to the prospectus for minumum admission requirements Academic Year: Select 2019 (the year when you want to commence with your 1 st year of studies) Limit your selection to a specific Faculty/ School: Select the button and select the appropriate Faculty Refer to the Prospectus for more detail Choose a programme: Select the programme that you want to apply for. Applicants currently busy with or have passed their National Senior Certificate (NSC) and applying for first year undergraduate studies will be automatically validated against the entry requirements as being indicated in the Prospectus. Other matric types will only be validated on selection Eligible Leading to Y will display in the qualifications Description fields if you are eligible to apply for it (refer to the Prospectus for requirements)

25 Eligible Leading to N will display in the qualifications Description fields if you are not eligible to apply for it (refer to the Prospectus for requirements). You will be able to select those qualifications but will automatically be prompted that you have Failed Eligibility Test and will therefore not be considered for selection For which period are you applying? Select the button and select the appropriate Year of Study e.g. Year One (Undergraduate Studies only) Select YEAR 0 if you are applying for the first year of studies towards Extended Curriculum qualifications (3 year diplomas offered over 4 years) Select YEAR ONE if you are applying for the first year of studies (even though the qualification will be offered over 3 or 4 years) How would you like to study for this programme? Select the button and select the mode of study (e.g. Fulltime or Part-time) as well as the Campus of Study (e.g. Part-time Bellville Campus) o Education Faculty qualifications: Classes are offered in Afrikaans at Wellington Campus and English at Mowbray Campus

26 When would you like to study for this qualification? The field will be auto filled with YEAR (Jan-Nov) Click on ADD QUALIFICATION button You may remove subjects already selected by clicking on the button Click on the OK to delete this data button and the subject will be removed from the list Continue to complete all the fields, should you want to apply for more than 1 programme Click on the NEXT button to continue with your application CHECK YOUR APPLICATION DETAILS In this section you are requested to verify your details captured before proceeding with your online application Your application has not yet been completed! Press the CONTINUE button to proceed with your application

27 You may print the information by clicking on the PRINTER FRIENDLY FORMAT button and a printed version will be display. Press the Control button on your keyboard and P to print to a printer connected to your PC/ laptop Select the to continue with your application You may change/ or go back to the information already captured by selecting the appropriate process from the at the top of this page

28 Click the CONTINUE button to continue with your application process ACADEMIC RULES AND AGREEMENT Agreement details and Login Information Login Information Login Pin Number: Create a Pin number that will allow access the Student Online System (SOS) at Rules for the pin: Pin length must not be less than 5 numeric digits (e.g ) No alphabetical characters (e.g. Aa3689) No spaces allowed in the pin (e.g ) No adjacent repeating numbers within the pin (e.g ) Scroll down with scroll bar to read the Academic and Residence Rules and Regulations Click on the I ACCEPT button You will not be able to proceed if you select the I DO NOT ACCEPT button SUBMIT APPLICATION Click on the SUBMIT APPLICATION button to continue with your application (uploading of supporting documentation). Only select QUIT APPLICATION in the case where you do not have your supporting documentation electronically available but want to submit your application

29 UPLOAD YOUR SUPPORTING DOCUMENTATION Important: All documents must be certified (except programme specific requirements e.g. cover letter) When uploading documents, ensure that the scanned file does not exceed 2MB, and that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif Each document must be scanned and uploaded as separate attachments Your application will not be processed until all documents have been submitted Do you have any electronic copies of certificates to upload? Enter Yes to submit documents and click on the NEXT button The following screen display: Click on the Load/ View Document to submit your first document (e.g. Grade 11 Final Marks) The following screen will display: Click on the UPLOAD DOCUMENT button Select the button

30 Select your saved scanned Matric document (document must be saved as.tiff, pdf,.jpg or.gif) from your device Click on OPEN button and the following screen will be displayed: Click on the SAVE and then the CLOSE button Click on the CLOSE button again Continue to upload all the other required documents by following the above steps Select COMPLETE UPLOAD button to finalise your online application process

31 CONFIRMATION PAGE Your Name and Student Number will be displayed Please use the Student Number for any further queries relating to your application submitted Click on the EXIT button Close the online application process by clicking on the You will receive notification as confirmation of your online application If you have indicated that you require Residence Accommodation, then the following notification will be forwarded to you as confirmation of your online Residence application

32 HOW TO UPLOAD ADDITIONAL/ OUTSTANDING DOCUMENTATION (AFTER YOU HAVE SUBMITTED YOUR ONLINE APPLICATION) Student Number: Enter your CPUT student number (e.g ) as indicated on your notification Pin: Enter your 5 digit Pin (e.g ) as indicated on your notification Rules for the pin: o Pin length must ONLY be 5 numbers long (e.g ) o Must not start or end with a zero o Must not contain any alphabetical characters (e.g. Aa369) o No Spaces allowed in the pin (e.g ) o No adjacent repeating numbers (e.g ) or simple sequences (e.g ) Select the login button Select Returning Students Application The following page will be displayed Select UPLOAD DOCUMENTS Select Show Upload Documents

33 Important: All documents must be certified (except programme specific requirements e.g. cover letter) When uploading documents, ensure that the scanned file is a maximum of 2MB, and that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif Each document must be scanned and uploaded as separate attachments Your application will not be processed until all documents have been submitted Select the UPLOAD DOCUMENTS button The following screen display: Click on the Load/ View Document to submit your first document (e.g. Final Gr 12/ School Leaving Results) The following screen will be displayed: Click on the UPLOAD DOCUMENT button Select the button Select your saved scanned Matric document (document must be saved as.tiff, pdf,.jpg or.gif) from your device Click on OPEN button and the following screen will be displayed:

34 Click on the SAVE and then the CLOSE button Click on the CLOSE button again Continue to upload all the other required documents by following the above steps Select RETURN TO APPLICATION PROCESS button to finalise your online application process