The Best Practice Guide to Council Webcasting for Small Local Governments

Transcription

1 The Best Practice Guide to Council Webcasting for Small Local Governments

2 Housekeeping To ask questions, type them into the questions pane. The more, the better! All attendees will receive an easy to share recording of the webinar. 60 minutes

3 Presenters Josh Fruecht icompass Local Government Expert Working with and for local governments for over 10 years Masters in Public Administration and Certified Municipal Clerk Experienced in guiding people through the ins and outs of making technology projects successful Rebekah Barr City Clerk - City of Sonoma, California Nearly 20 years of municipal government experience Master Municipal Clerk designation Implemented an electronic meeting management process, new boards and commissions management system, video streaming and archiving, and a new City website

4 About Sonoma, California Population - 11,000 (approx) icompass Customer - they use Meeting, Video and Board Management Solutions Located North of San Francisco in the heart of California Wine Country

5 Agenda Digital Trends Why Video Streaming? How to Webcast Council Meetings Getting Buy-In Q&A

6 Digital Trends

7 Digital Trends

8 Digital Trends

9 Households not paying for TV services in North America

10 Digital Trends 61% of young adults between the ages of in U.S. primarily use online streaming to watch TV. The rise of online streaming services has dramatically altered the media habits of Americans, especially young adults.

11 Digital Trends

12 Why Video Streaming?

13 Why Video Streaming for the Public Not dependant on your TV subscription, or maybe your community isn t big enough to have a cable access channel Able to watch from anywhere and on any device Integration with agendas and minutes - easy to follow discussions of interest Access to past recordings

14 Why Video Streaming for Staff Past recordings storage and access Simplify your Minutes, in particular for those not doing action minutes currently Clerk or other support staff can run a meeting remotely if required Council able to access meeting from anywhere Reach a wider audience during emergency situations

15 Sonoma - Video and Crisis Management Used YouTube as a way to share critical updates with citizens Helped to ensure accurate timely information regarding evacuations and rescue efforts 1000 s of views for each video

16 How to Webcast Council Meetings

17 What you need Internet Connection Camera and Audio Input Hardware Video Encoder Video Management Solution Meeting Management Solution

18 Key Elements Use online video management solution Eg - Video Manager HD Accessible platform that meets Federal/State/Provincial standards Integration into Agendas, Minutes Ability for streaming content to be watched at a lower quality for those with slower internet connections Easy-to-use and can run without dependency on IT

19 Getting Buy-In

20 Getting Buy-In 1. Be prepared - Arm yourself with the facts! 2. Identify the pain points 3. Know your allies

21 About icompass Agendas, Minutes & Digital Voting Board Management Records Management Live Streaming for Public Meetings Public Records Request & Contract Trackers Short-Term Vacation Rentals

22 Next Steps Questions after the webinar? Book a meeting for a personalized assessment of your needs. Clear picture of what it would take to get council webcasting implemented and integrated with our meeting management solution You ll come away with a clear plan of how to improve efficiency and transparency with the solutions that make sense for your community!

23 About icompass Helping local governments improve efficiency since Trusted by more than 500 local governments. 100% focused on providing innovative solutions for small local governments. Designed and constantly improved by Municipal Clerks and Local Government Professionals.

24 Q&A

25 Thank you!