The Swedish National Archives digital preservation. Mats Berggren, IT-department,
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1 The Swedish National Archives digital preservation Mats Berggren, IT-department,
2 Swedish National Archives digital preservation Born-digital information Digitization of documents Digital preservation at the National Archives The use of standards
3 Swedish National Archives digital preservation Born-digital information Digitization of documents Digital preservation at the National Archives The use of standards
4 Recieving born-digital data from agencies No fixed delivery time, data files recieved can be new and old Deliveries are negotiated between the agencies and the National Archives. Funding are transferred from the agencies to the National Archives When agencies are closed down the archives are transferred to the National Archives Register laws Currently no common record management standard in Sweden
5 Regulations for agencies The National Archives issues regulations for digital preservation in the Swedish agencies RA-FS 2009:1, RA-FS 2009:2 Archive file formats Text files (ISO , Unicode) HTML XML (also GML and SGML) PDF (PDF/A-1) JPEG, TIFF and PNG
6 Common deliveries of born-digital -material Databases, data exported as textfiles or XML-files Web-pages, Agency web sites are archival data Record management systems, database and PDF-documents Collections of documents Government committes, many small deliveries
7 Swedish National Archives digital preservation Born-digital information Digitization of documents Digital preservation at the National Archives The use of standards
8 Digitization of documents Scanning of documents, church records etc, MKC Fränsta Microfilm scanning, SVAR Ramsele Microfilm scanning by FamilySearch in Salt Lake City, USA. Delivery to SVAR Ramsele. Church records and judicial records
9 Image formats Most scanning projects within the National Archives produce raw TIFFfiles of these three types: TIFF/IT (TIFF 6.0), Grayscale, BitsPerSample=8, 300dpi TIFF/IT (TIFF 6.0), Group4 B/W, BitsPerSample=1, 400 dpi TIFF/IT (TIFF 6.0), Colour RGB, BitsPerSample=8x3, 300 dpi DJVU, Used for presentation and public access. Converted from TIFF. Proprietary format JPEG, Used by a few projects. Accepted as delivery format from agencies
10 FOSAM / MKC 13 LTO-tapes in Stacker 2 Database 1 Planning 3 Fetch originals 4 Preparation registration 5 Scanning 6 Ocular image control 7 TIFF header update and extract 10 Delivery on LTO-tape 9 Create DJVUfiles for viewing 10 Delivery viaftp 11 Image server 12 Import of references to Arkis2
11 Microfilm scanning 13 LTO-tapes in Stacker 2 Database 1 Planning 3 Preparation 4 Scanning registration 5 Ocular image control 7 Control 8 TIFF header update and extract 10 Delivery on LTO-tape 9 Create DJVUfiles for viewing 10 Delivery viaftp 11 Image server 12 Import of references to Arkis2
12 GSU 13 LTO-tapes in Stacker 1 Planning 2 Database registration 7 Control 8 TIFF header update and extract 10 Delivery on LTO-tape Delivery of scanned TIFF-images from Genealogical Society of Utah (GSU) Salt Lake City, USA 9 Create DJVUfiles for viewing 10 Delivery viaftp 11 Image server 12 Import of references to Arkis2
13 Digitization of audiovisual media Project DIANA: Digitization of audiovisual media, audio and video Digitization done in house by the National Archives Digitization also done by the Royal Library for the National Archives Project started 2015, digitization started 2017
14 Audiovisual formats Formats for long term storage: Audio: WAV Video: Matroska / FFV1 Presentation formats: Audio: MP3 Video: MPEG-4
15 Swedish National Archives digital preservation Born-digital information Digitization of documents Digital preservation at the National Archives The use of standards
16 Digital preservation at the National Archives History: Archival deliveries of digital data since the 1970:s Large scale digitization of documents since 2003 A Hierarchical Storage System (HSM) installed 2004 A new storage platform becomes necessary 2007 A new platform RADAR is developed based on the OAIS-model RADAR (archiving digital images) since 2009 RADAR (archiving Born-Digital from agencies) since 2013
17 A platform for digital preservation (RADAR) What is RADAR: Digital preservation of both Born-Digital data and digital images Several copies in geographically separated locations Provenance and descriptive metadata (ARKIS/NAD) Technical metadata and preservation metadata (ARKIS) Standardized metadata formats (METS, PREMIS etc) Specially developed system for archival storage (ESSArch) Can be extended with new modules and tools Media migration (Not automated) Scheduled media validation (Not automated) Format migration (Not automated)
18 OAIS model
19 The Swedish National Archives platform for digital preservation (RADAR) Employee Employee Employee National Archives Public use Searching in the national archival database (NAD) agency National Archives RALF Application for control and preparation at the agencies KRAM Application for ingest and control ARKIS Archival Information System KRAM Access and dissemination of databases CARMEN Search applications for databases from agencies Employee National Archives Digital Chain Ingest from scanning ESSArch Archival Storage System Employee National Archives
20 RADAR parts RALF The National Archives tool for preparation of archival transfers. Used by agencies. Can do basic controls and creates a submission package (SIP) KRAM Control and validation framework. An application that controls and validates SIP:s from agencies. KRAM kan also be used to convert data from older transfers. KRAM is also used to load files exported from agency databases into a SQL-database Digital chain The National Archives digitization of documents. Masterfiles in TIFF-format is packed in AIP:s and stored for long term preservation in RADAR ARKIS The National Archives archival information system. Contains archival descriptions and metadata about all archival objects, including digital objects ESSArch The National Archives storage management system. Manages the physical storage on tape (LTO4) and disks. Packs AIP:s in TAR-format. Performs checksum-controls. Logs all ingest- and dissemination-events. ESSArch is an Open Source application and is also used by the National Archives in Norway CARMEN Search applications for databases (about 30) delivered from agencies
21 Digital information at the National Archives Born-digital files from agencies: about 8 TB Currently in RADAR: 1972 AIP:s (about 6.1 TB) Audio-video files and multimedia: approximately 100 TB (so far) Digitized paper volumes (one AIP per volume): Digitized images (TIFF-format): 2.9 PB (In one copy) Images total: million Images published on Internet: 65.7 million DJVU-files (presentation format): 40 TB Total storage: 5.8 PB (Two copies)
22 Swedish National Archives digital preservation Born-digital information Digitization of documents Digital preservation at the National Archives The use of standards
23 Archival standards ISAD(G) and ISAAR(CPF) The Archival information system ARKIS is modelled after these standards EAD and EAC-CPF These formats are used as exchange formats for archival description information in Sweden Supported by several commercial archival information systems Import and export functions in ARKIS A new Swedish EAD and EAC-CPF adaptation (FGS) OAIS Widely adopted in Sweden not only by the Swedish National Archives Several commercial E-Archive system claim to be OAIS-compliant
24 Standards for preservation metadata METS (Metadata Encoding & Transmission Standard) - Structure for encoding descriptive, administrative, and structural metadata (DLF/LOC) (2004) PREMIS (Preservation Metadata) - A data dictionary and supporting XML schemas for core preservation metadata needed to support the long-term preservation of digital materials (OCLC/LOC) (2005) MIX (NISO Metadata for Images in XML) - XML schema for encoding technical data elements required to manage digital image collections (ANSI/NISO) (2006) EBUCore XML-format for metadata for audio files and video files. Developed and supported by the European Broadcasting Union (EBU) Other formats ADDML (Archival Data Description Markup Language) XML-format used by the National Archives of Norway and Sweden, XML-format for describing flat files exported from databases (2001, 2009)
25 Thank you! Tack så mycket!
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