The facility operator. Accessing the operator panel. Navigating the oper panel LSI BOOKING SYSTEM OPERATOR'S MANUAL

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Marjory Jacobs
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1 The facility operator Facility operators or opers are assigned to the system by the main administrators. These users have the ability to carry out additional functions for the facilities such as: adding/deleting users to/from a facility toggling facility users as opers or regular users block booking for other users blocking/unblocking dates for booking adding and modifying notices for the facilities allowing/disallowing bookings on weekends changing the number of days between a booking being made and the actual booking date whether users are allowed to delete their own bookings or it must be done by an administrator Accessing the operator panel Once an oper logs in and selects a facility, they will see an oper link at the bottom of the facility schedule. Clicking on that link will bring up the oper panel. Navigating the oper panel Resource Approver s o in cases where an approval is required for booking, fill in the approver s address here, if no approval is required for booking, fill in NA (no quotes). Allow Weekends o toggle to allow bookings on weekends. National University of Singapore, Life Sciences Institute, BioInformatics Center 1

2 Minimum Booking Advance o number of days between making the booking and the actual booking date, ranging from 0 (immediate booking) to 7 days. Users can delete their bookings o toggle users to be allowed to delete their own bookings, 24 hour restriction between time of deletion and booking time will be enforced (can t delete a booking less than 24 hours from the booking time). Facility users (Optional) Facility users are users who are given permission to use that particular facility. This might be required in cases where specialized training must be attained before the user can operate the facility. Once the user has been certified, the oper can add them to the facility user list. In cases where facility users are required, there must be a restriction on the users who can use the entire booking system (both domain and local). Users should also ideally have a supervisor whom they have been assigned to. In common case scenarios, unrestricted booking systems do not have individual facility users. In the case where unrestricted booking is required together with individual facility users, then the entire domain of users must be added to the allowed users of the booking system. This can be done only by the overall administrator of the booking system. Under the facility users requirement, links for adding and modifying facility users will show up at the bottom right of the oper panel. If there is no requirement for facility users, the links will not be present. Adding facility users Click on the Add User link at the bottom right of the oper panel to bring up the pop up to add facility users. National University of Singapore, Life Sciences Institute, BioInformatics Center 2

The users will be the users which have previously been allowed to use the entire booking system and the PIs will be the PI/supervisors that have been added to the system.

Select the user, the associated PI/supervisor, fill in the user s contact number and choose if the user should be assigned as an operator of the facility or not, then click Submit.

3 The users will be the users which have previously been allowed to use the entire booking system and the PIs will be the PI/supervisors that have been added to the system. Both the addition of the users and PI/supervisors can only be done by the overall booking system administrator (covered in the administrator s manual). Select the user, the associated PI/supervisor, fill in the user s contact number and choose if the user should be assigned as an operator of the facility or not, then click Submit. Modifying facility users Click on the Mod User link at the bottom right of the oper panel to bring up the pop up to either deleted a facility user or add/remove oper status to/from them. You may select the users (multi select available by holding down the CTRL key while selecting) and then: Toggle Oper o either make the user an oper of the facility or remove the user s oper status, opers have the * next to their userid. Delete User o remove the user from the list and prevent the user from using this facility _only_, does not remove the user from logging into the system or using any other facility they have been authorized to use. On clicking Submit, you will be be asked to confirm your selection. Click Confirm to proceed with the deletion/oper toggle. National University of Singapore, Life Sciences Institute, BioInformatics Center 3

4 Block booking Opers may from time to time be required to do a block booking (booking the same time slots over several continuous days) for users. While users can do this themselves one day at a time, requesting for oper assistance to perform this task is a lot easier and more efficient. To do a block booking, click on the Block Booking link at the bottom right of the oper panel to bring up the block booking pop up. Select the if the user is a domain or local user using the pull down selection under Domain, then key in the user s userid. If you hit enter at this point after keying in the userid, the system will search either the domain or the local user tables for the full name, department and of the user and auto fill in the details. You may also choose manually enter the information. *Note, because the function has to search the domain, the oper MUST be a domain user. If the oper is local user and tries to do a block booking, they will be refused. Key in the contact information, then select a start date by clicking the text box under From. This will bring up a calendar for you to select the start date. Similarly, clicking the text box under To will bring up the calendar for you to select the end date. Hold the CTRL key while selecting the time slots to book. These time slots will be booked for ALL the dates between the From and To dates, inclusive. Click on Book to complete the block booking. If there is a prior booking made by another party on any of the days that the block booking is being made for, the block booking will fail. National University of Singapore, Life Sciences Institute, BioInformatics Center 4

Blocking and unblocking days At time when maintenance or other work needs to be carried out on a facility, opers may block out those dates from the schedule users see so that no bookings may be made

These dates will show up on the right column. You may also manually enter the dates in the DD-MM-YYYY format into the right column, separating each day with a,.

To unblock the dates, click on the Block Days link at the bottom right of the oper panel to bring up the unblock days pop up. From this pop up, you will be shown all blocked dates for this facility.

5 Blocking and unblocking days At time when maintenance or other work needs to be carried out on a facility, opers may block out those dates from the schedule users see so that no bookings may be made on those days. Click on the Block Days link at the bottom right of the oper panel to bring up the block days pop up. Use the calendar to select the dates you wish to block for this facility. These dates will show up on the right column. You may also manually enter the dates in the DD-MM-YYYY format into the right column, separating each day with a,. Once you have finished, click on Block Dates to block out the dates selected and remove them from the schedule the users see. To unblock the dates, click on the Block Days link at the bottom right of the oper panel to bring up the unblock days pop up. From this pop up, you will be shown all blocked dates for this facility. Select the dates you want to unblock (hold the CTRL key while selecting for multiple select) and click on the Submit button. You will be asked to confirm your selection. Click on Confirm to proceed to unblock the selected dates for the facility. National University of Singapore, Life Sciences Institute, BioInformatics Center 5

6 Adding/modifying facility notices The facility schedule has an area where notice may be displayed for users. Opers for the facility may add these notices or modify them. Click on the Add Notice link at the bottom right of the oper panel to bring up the add notice pop up. The default notice is: Please keep all facilities clean and tidy at all times. Simply modify the notice and click Add Notice to proceed. National University of Singapore, Life Sciences Institute, BioInformatics Center 6

Logging into the system

Logging into the system Access to the booking system is via a web portal. Point any of the major browsers to: http://bsys.lsi.nus.edu.sg/cmpr or http://bsys.lsi.nus.edu.sg/imaging depending on which set