Logging into the system

Size: px

Start display at page:

Download "Logging into the system"

Dorothy Logan
5 years ago
Views:

Logging into the system Access to the booking system is via a web portal. Point any of the major browsers to: http://bsys.lsi.nus.edu.sg/cmpr or http://bsys.lsi.nus.edu.sg/imaging depending on which set of facilities you need to book.

To log in as an NUS domain user, select the correct NUS domain from the Domain drop down list for your account then key in your NUS userid and password and click the Login button.

1 Logging into the system Access to the booking system is via a web portal. Point any of the major browsers to: or depending on which set of facilities you need to book. This will bring you to a login box. From here you may select to login as an NUS domain user or as local user. To log in as an NUS domain user, select the correct NUS domain from the Domain drop down list for your account then key in your NUS userid and password and click the Login button. To log in as a local user, you must first be allocated an account on the booking system by the administrator. One the account is created, select LOCAL from the Domain drop down list then key in your local userid and password as was assigned to you. On successful login, you will be presented with the list of bookable facilities. *Note that if logging in as a LOCAL user, there will be change password link before the Logout link. National University of Singapore, Life Sciences Institute, BioInformatics Center 1

When selecting a facility that the user has access to (or is unrestricted), the user will be brought to the booking page.

2 Navigating the booking portal Users of the system are may book any facility they have been given access to. Attempts to access any facility that is only for select users will result in the following popup: Clicking the Ok button will bring you back to the facilities list. Restriction is optional. When selecting a facility that the user has access to (or is unrestricted), the user will be brought to the booking page. (1) (2) (3) (4) The booking page consists of two top columns and two bottom columns. The top-left column (1) show: booking function, o where clicking Next, will bring users to the actual booking popup usage charges / facility description o showing costs for internal and external users / description or location of facility notices or announcements o that the facility administrators may leave for the users National University of Singapore, Life Sciences Institute, BioInformatics Center 2

The top-right column (2) shows the time slots available for the various days and is color coded: green slot is free and may be requested for booking yellow slot

the administrator The bottom-left column (3) allows users to select to see a 7 day over view (as in the diagram above) or a daily overview of the time-slots

Hovering your mouse over yellow or grey colored slots in the Seven Day View will show who has requested them, including any other information as programmed

3 The top-right column (2) shows the time slots available for the various days and is color coded: green slot is free and may be requested for booking yellow slot has already been requested for booking as is awaiting approval grey slot has already been requested for booking and has been approved red slot has been reserved by the administrator The bottom-left column (3) allows users to select to see a 7 day over view (as in the diagram above) or a daily overview of the time-slots (diagram below). The color coding is the same in either view as is the outcome of hovering the mouse over the yellow or grey slots. Hovering your mouse over yellow or grey colored slots in the Seven Day View will show who has requested them, including any other information as programmed (protocol IDs, reference numbers, etc). In the Daily Agenda View, the same information will be displayed in the booked time slot. National University of Singapore, Life Sciences Institute, BioInformatics Center 3

The bottom-right column (4) shows: User s name o if domain user, then the name according to the domain records, if local user, then the name according to what was used when creating the user Menu o

4 The bottom-right column (4) shows: User s name o if domain user, then the name according to the domain records, if local user, then the name according to what was used when creating the user Menu o bring the user back to the facilities list Today o will set the booking date to the current date, if the user has selected other dates to view the slots available and wishes to return quickly to the current date s time slots Delete o will bring up the booking deleting pop up (if users can delete their own bookings) Logout o will log the user out of the system. Making a booking To make a booking, check the schedules in the top-right column. Users can view day schedules for different dates, by clicking on the date next to Date of Booking calendar to get the pop up calendar and selecting a date on it. This will move the selected date to the head of the schedule list and if the user is on the Seven Day View, it will display the next 6 days of schedules after that particular day. National University of Singapore, Life Sciences Institute, BioInformatics Center 4

5 When the users have selected the desired date, they may click on the Next button to bring up the actual booking popup. From the booking popup, users may select the time slots available (multiple selection is allowed) and any options available for the facility. The name of the PI and the user s contact number will be hardcoded as was entered when the user was created this cannot be modified by the user. Once time slots and options have been selected, clicking on submit will send the booking for processing. Processing will be as follows: 1. If approval is required for each booking of the facility user will be ed with a booking id number and details of the booking, indicating that the booking has been made and is pending approval the approving officer will be ed with the booking id number and details of the booking, asking approval to be given (by clicking a link in the time slots selected will change from green to yellow, indicating pending approval 2. If there is no approval required user will be ed indicating that the booking has been made time slots selected will turn from green to grey to, indicating they are now booked National University of Singapore, Life Sciences Institute, BioInformatics Center 5

Pending approval Approved In the case where approval is required, the approving officer will be sent an email with a link to

or visits the given URL in their browser to approve the booking, the following web page will be seen: The user will also be

6 Pending approval Approved In the case where approval is required, the approving officer will be sent an with a link to do the approval, indicating the number of days before the pending booking expires: Once the approving office clicks the link or visits the given URL in their browser to approve the booking, the following web page will be seen: The user will also be notified that their booking has been approved. National University of Singapore, Life Sciences Institute, BioInformatics Center 6

Deleting a booking To deleted a booking, click on the Delete at the bottom right of the booking schedule for the facility.

Fill in the date of the booking you want to delete, and the booking ID that was emailed to you once the booking was made.

Any slot that is an hour or less from the time of the delete operation will NOT be available for deletion. This is to prevent hogging of slots.

7 Deleting a booking To deleted a booking, click on the Delete at the bottom right of the booking schedule for the facility. This will bring up the deletion popup. Fill in the date of the booking you want to delete, and the booking ID that was ed to you once the booking was made. You will then be presented will the slots booked under that date and booking ID. Any slot that is an hour or less from the time of the delete operation will NOT be available for deletion. This is to prevent hogging of slots. Select the slots you want to delete and click Submit to delete the booking of the selected time slots. You will be presented with a confirmation screen. Click Confirm to proceed with the deletion. Any time slots left unselected will not be deleted and can be referenced from the same booking ID. National University of Singapore, Life Sciences Institute, BioInformatics Center 7

The facility operator. Accessing the operator panel. Navigating the oper panel LSI BOOKING SYSTEM OPERATOR'S MANUAL

The facility operator. Accessing the operator panel. Navigating the oper panel LSI BOOKING SYSTEM OPERATOR'S MANUAL The facility operator Facility operators or opers are assigned to the system by the main administrators. These users have the ability to carry out additional functions for the facilities such as: adding/deleting