Family Planning Logistics Management Information System (FPLMIS)

Transcription

1 Family Planning Logistics Management Information System (FPLMIS) USER GUIDE Developed by Center for Development and Advance Computing (C-DAC), Noida FAMILY PLANNING DIVISION MINISTRY OF HEALTH & FAMILY WELFARE GOVT. OF INDIA

2 Table of Contents 1. INTRODUCTION: OBJECTIVES: SALIENT FEATURES: SUPPLY CHAIN FLOW CHART FUNCTIONALITY: LOGIN: LOGIN FORM: FORGOT PASSWORD ANNUAL DEMAND ANNUAL DEMAND GENERATION ANNUAL DEMAND MODIFICATION: VIEW ANNUAL DEMAND: CANCEL ANNUAL DEMAND: ANNUAL DEMAND COMPILATION Demand Modification at HQ: View annual demand HQ: Demand cancelation HQ: PURCHASE REQUEST: PURCHASE REQUEST PROCESS: Cancel Purchase Request: PURCHASE ORDER PURCHASE ORDER GENERATION: PURCHASE ORDER GENERATION PROCESS: Cancel the existing Purchase Order Distribution Plan SUPPLIER INTERFACE DESK SUPPLIER DESK PROCESS: DELIVERY DETAIL VIEW DETAIL CHALLAN PREREQUISITES: CHALLAN PROCESS: VIEW CHALLAN:... 55

3 12 INVENTORY MANAGEMENT INVENTORY MANAGEMENT PROCESS: INDENT GENERATION INDENT GENERATION PROCESS MODIFY INDENT CANCEL INDENT VIEW INDENT PRINT INDENT APPROVAL DESK APPROVAL PROCESS: ISSUE AGAINST INDENT ISSUE AGAINST INDENT PROCESS: Modify Issue Desk Cancel Issue Request To View the Issue Desk ACKNOWLEDGE DESK ACKNOWLEDGEMENT PROCESS: To View Acknowledge Request ISSUE WITHOUT INDENT ISSUE WITHOUT INDENT PROCESS: MODIFY ISSUE AGAINST INDENT CANCELLING ISSUE VIEW ISSUE WITHOUT INDENT ISSUE TO CLIENT ISSUE TO BENEFICIARY PROCESS: VIEW ISSUE WITHOUT INDENT CANCEL ISSUE TO CLIENT ITEM TRANSFER ORDER WORKING FLOW: Modify Item Transfer Order VIEW ITEM TRANSFER ORDER Cancel Inter Transfer Order ISSUE TRANSFER ORDER CANCEL ONLINE TRANSFER DETAIL REPORTS COMMON FUNCTIONALITIES OF REPORTS: CURRENT STOCK ISSUE REPORT: DAMAGE REPORT SUMMARY: EXPIRY SUMMARY REPORT: Page 3

4 20.6 BATCH SEARCH: STOCK LEDGER REPORT: RECEIVED REPORT: DASHBOARD INDICATOR GENERIC FUNCTIONALITIES (PRESENT ON ALL PAGES) SETTINGS For tabular view setting option details: For Graphical view setting option Details: Refresh Data Zoom Out Download PDF Download CSV Advance Options Buttons Chart Context Menu Graph Type Menu NATIONAL DASHBOARD Critical Indicators Forecasting Procurement Stock Position Indent Distribution Other Dashboard FPLMIS APP DOWNLOADING FPLMIS APP LOGIN SCREEN MAIN MENU SCREEN STOCK ENQUIRY FILTERING STOCK ENQUIRY RESULTS INDENT VIEW/RAISE FILTERING INDENT RESULTS INDENT RAISE ISSUE (VIEW) ISSUE (FROM INDENT) DASHBOARD SMS-SERVICES FOR FPLMIS SHORT CODES FOR ITEMS FOR INDENT/STOCK UPDATE SMS STOCK ENQUIRY SMS INDENT SMS ISSUE SMS STOCK UPDATE USER LEVEL ROLE IN FP-LMIS Page 4

5 25 MAJOR PROCESS USAGE AT VARIOUS LEVEL OF USERS AT STATE LEVEL AND BELOW Page 5

6 ABOUT USER GUIDE: To improve and streamline the logistics and supply chain of the Family Planning commodities under the National Family Planning Programme, the Ministry of Health & Family Welfare, Govt. of India has developed an innovative Family Planning Logistics Management Information System (FPLMIS). This application will assist to track and manage the Family Planning commodities from the National level to ASHA level. This document will be used as guidance for using the FPLMIS application. Contents of the document will help users to understand the functions of the application and the flow between the modules. Page 6

7 Family Planning Logistics Management Information System (FPLMIS) 1. Introduction: A robust logistics system is crucial for uninterrupted supply of contraceptives for delaying pregnancy and ensuring healthy spacing between children. The system should ensure the right goods, in the right quantities, in the right condition, delivered at the right place and at the right time for client satisfaction and continued use. As per the needs of reproductive health program with specific reference to family planning commodities, LMIS has been developed with an intention to track the supply chain accurately and on real time basis from National level to ASHA level. The application would facilitate supply chain operations by reducing supply imbalances of family planning commodities and ensure uninterrupted availability to the end users. 2. Objectives: To track the supply chain from a single point To forecast annual contraceptive requirements To manage supply of contraceptives efficiently To minimize stock outs and reduce supply interruptions. 3. Salient Features: Web based, App based and SMS based application Instant access to stock information from National level to ASHA level Auto forecasting of contraceptives SMS alerts for key indicators Auto generated indicators and reports for program review Page 7

8 4. Supply chain flow chart GMSD MoHFW Supplier CMSS State SDH District DH Block/ CHC Supply Order PHC / SC Commodity ASHA Supply Chain Flow Chart The FP division submits the annual demand for each contraceptive to the SSM division in the MoHFW, who would in turn issues the purchase order to its suppliers for procurement of FP commodities. The suppliers of SSM Division delivers the commodities directly to each state warehouse through GMSD as per the state wise requirement provided by the FP Division. The suppliers of CMSS deliver the commodities to its regional warehouses only which are located at 20 different states as per the requirement provided by the FP Division. The State distributes the commodities to the district warehouses and subsequently to the Block CHC or PHC. The Block store then distributes to the Sub Centers and ASHA accordingly. Page 8

9 5. Functionality: The software can be accessed by typing the (yet to be approved) at the address bar of the internet browser (best view in Mozilla Firefox). The software is password protected, only an authorized user can access to make transactions, generate reports or can view dashboard indicators. 5.1 Login: An individual User Name and Password will be given to every user. The user has to enter User Name and Password. Step-1: Enter User Name, Password and Captcha then click on Login button after successful login, menu screen will appear Login Form: Errors and exceptions in Login Your Login may fail due to any of the following: Incorrect User Name or password User login expired Page 9

10 Captcha validation failed Network / Server failure In all cases of errors, the system will display relevant error message. Incorrect Login name or password The system will display Invalid User name and Password message:- Incorrect Captcha: The system will display Captcha Validation failed message:- Page 10

11 5.1.2 Forgot Password All the Users have been allotted user name and password. It will enable the user to log in to the Application. The password is like a digital signature. It is very imperative that one should keep one's password secured. Never disclose your Password to anyone and do not keep your name, family member s names or anything that can be guessed by people around you as Password. Note: - If the user forgets password then the following steps should be followed: Step -1: Click on Forgot Password link: Following pop-screen will appear, where select radio button as Question. Step-2: Enter User Name, Hint Question and Answer then click on next button. Following screen will appear: Page 11

12 Step-3:Enter the New password and Confirm Password then click on Save button. On clicking save button your password will be changed. 6. Annual Demand The purpose of this process is to raise the Annual Demand of contraceptives by the States and UTs Annual Demand Generation Step-1: After successful login, home screen will appear: Page 12

13 Step-2: On clicking Forecast menu under main Menu bar, a sub menu will appear. Step-3: Click on Annual Demand. Page 13

14 On clicking annual demand, following screen will appear. Step-4: Select Demand Period, Store Name and To store Name and then click on the Go button. The default values for all the fields will be selected when page appears for the first time. Note: Store Name: It defines the name of store, which is raising the demand. To Store Name: It defines the name of store, to which Annual Demand has to be raised. Step-5: On clicking the Go button following screen will appear. Page 14

15 Step-6: A User can search item by the search item box and the user can select the item for which Annual demand needs to be filled by clicking on Lock button. Step-7: When the user clicks, on Lock button that particular item becomes highlighted with blue color and lock button changes to Unlock button, then the required quantity filled will enable to enter the data. Shown in the following screen: Page 15

16 Step-8: After filling the demand quantity of particular item, user has to lock the particular item by clicking on unlocked button,the corresponding item becomes highlighted with pink color and user cannot make modification when corresponding image is locked. Page 16

17 Step-9: After filling the demand for the required items, the user can either press Draft Save button for further modification in Annual Demand, in this case Annual Demand will not be sent to Family Planning Division for compilation. Step-10: User can press Annual Demand button for raising the Annual Demand for further compilation at Family Planning Division. Note: Users can update demand for the items until it is compiled by the FP division. The Annual Demand status can be Draft, Draft or Approval Pending, Compilation Pending, or Compiled Annual Demand Modification: Step-1: To modify the Annual Demand, repeat step-1 to step-4. Following screen will appear: There are three buttons in action column: M: Modify C: Cancel V: View Page 17

18 Step-2: Click on Modify button to modify the annual demand. Step-3: follow step-6 to Step-10. Step-4: After clicking on M button the user can modify demand quantity. After modification the user can click Draft Save button for further modification or click Raise Demand button for raising Annual Demand View annual Demand: Step-1: To modify the annual demand, repeat step-1 to step-4. Following screen will appear: Page 18

19 Step-2: Click on View V button to view the existing annual demand data on the system. Step-3: After clicking on V button, User can only view the requested quantity for all the items but cannot modify. Page 19

20 6.1.4 Cancel Annual Demand: Annual Demand can be cancelled till its status is Draft, Draft or Approval Pending, Compilation Pending. Step-1: To modify the annual demand, repeat step-1 to step-4 under index 3.1. Following screen will appear: Step-2: Click on cancel C button to cancel the existing annual demand data on the system. Page 20

21 Step-3: On clicking cancel C button a popup message will appear, to confirm the cancellation of Annual Demand. Click on OK button to confirm cancellation of Annual Demand and entering remarks for cancellation of Annual Demand. Step-4: Enter the valid remarks to cancel the demand and again press OK. Page 21

22 Step-5: Annual Demand Cancelled successfully message appears after successful cancellation Annual Demand Compilation The purpose of this process is to compile the Annual Demand. Annual demand is compiled by the FP Division user taking into consideration the total consumption of the various commodities from all the States and UTs. Step-1: Click on Forecast menu under main menu bar and select Annual Demand Compilation. Following screen will appear: Page 22

23 Step-2: User (FP division) clicks on Compile button to compile the demands then following screen will appear: Step-3: The list of items will display along with the Sanctioned Quantity. FP Division user can modify the Sanctioned Quantity by clicking on Lock button. Following screen will appear. Step-4: A popup will appear for particular item. FP Division user can edit the Sanctioned quantity and then click on OK button. Page 23

24 After updating or reviewing the demand for the selected item, that particular item(s) becomes highlighted with pink color. Step-5: Click on either Draft Save or Compile. If user wants to modify data further click on Draft Save. On click of the button following screen will appear: There are three buttons in Action column: M Modify C Cancel V View Page 24

25 6.1.6 Demand Modification at HQ: Modification can be done before compilation of demands. Step-1: To modify the demand in the Draft mode, click on M button, after doing the necessary modification click on Draft Save button. Step-2: After clicking on M button, the list of items will display along with sanctioned quantity. Following screen will appear: Step-3: Head Quarter (FPLMIS) can modify the Sanctioned Quantity by clicking on Lock button. Following pop-up will appear: Page 25

26 Step-4: Edit the quantity of item then Click on the OK button. After updating or reviewing the demand for the selected item, that particular item(s) become highlighted with pink color as shown in below figure. Page 26

27 6.2 View annual demand HQ: Step-1: Click on view V button on the following screen: After clicking on V button, User can only view the sanctioned quantity for all the items but cannot modify. Page 27

28 6.3 Demand cancelation HQ: Step-1: Click on cancel C button on the following screen: Stap-2: After clicking on the C button, a popup will appear You are going to cancel the Request, Are you sure. Page 28

29 Step-3: Click on the OK button to cancel the demand then following popup will arrive: Step-4: Enter the valid remarks to cancel the demand then click on the OK button. 7. Purchase Request: This process is used to distribute Annual demand of each item to the Purchasing Agency by the Head Quarter (FP-Division). 7.1 Purchase Request Process: Step-1: Login with Valid Credentials. Page 29

30 Step-2: Click on Purchase menu under main menu and select Purchase Request from the task list following screen will appear. Note: Purchasing Agency: It defines the list of Purchasing Agency. Two purchasing Agency: a. SSM b. CMSS Page 30

31 Step-3: Select Demand Period, Purchase Agency and click on GO, following screen will appear. Note: Purchasing Agency: It defines the list of Purchasing Agency. Item Name: It defines the list of all items whose demand the FP Division has compiled. Step-4: Select the Item from the list. Page 31

32 Step-5: Click on Draft Save or Generate Order. When user click on Draft Save. A popup will appear. Step-6: Click on the OK button. To View the Records Page 32

33 Step-1: To View record, Click on the Modify V button. User can modify the quantity to be purchase. Step-2: Click on Generate Order. A popup will appear. Page 33

34 Step-3: Click on OK button, It displays the message Purchase Request Saved Successfully. Step-4: To view the saved record, Click on the checkbox align at right top. Step-5: Click on GO button. Status shown as Finalized. To View the record, Click on the view checkbox right side Page 34

35 7.1.2 Cancel Purchase Request: Step-1: Click on the cancel C button. Step-2: Enter the valid remarks. Step-3: Click on OK button. 8 Purchase Order A purchase order (PO) is a commercial document issued by a buyer to a seller, indicating types, quantities, and agreed prices for the items to be procured. 8.1 Purchase Order Generation: This process is designed to generate a Purchase Order for the supplier. The purpose for generating Purchase Order is to provide necessary information to supplier related to the item to procure various consignees and the quantity. Pre-requisite: 1. Supplier must be registered with FP-LMIS application and all relevant information about the supplier is available in the system via Masters. 2. Annual demand should be finalized. Page 35

36 3. Rate Contract must be issued/generated to supplier with all details available to him such as Rate, Unit etc Purchase Order Generation Process: Step-1: Login with Valid Credentials. Step-2: Click on Stock menu under main Menu and click on click on Purchase Order Detail from the task list. Step-2: On clicking purchase order generation following screen will appear. Purchase Order Desk will display the store name as "Head Quarter" and PO STATUS as Pending". It will show the entire PO list, which are still pending for approval. Page 36

37 Note: PO status is categorized into four categories Delivery in Process: Purchase orders, which are send to suppliers, are shows under the Delivery in Process status. Closed: Once the supplier completes the Purchase Order, it will be reflected under Closed status. Cancelled: If user cancels the Purchase Order from their desk, they will be visible under Cancelled Status in Purchase Order Desk. Step-3: Click on Generate button to create the Purchase Order. Following screen will appear: Page 37

38 Step-4: Fill all the mandatory details such as Request No, Funding Source, Item Name and Supplier. Note: PO Generation Period: By default, the current financial year should display. Purchase Order Date: It displays the date on which the purchase order is generated by default the current system date should display. Funding Source: User can select the funding source. Item Name: It defines the list of items corresponding to Request No, whose Purchase request is raised. Supplier Name: Select the supplier for which Purchase order to be generate only the suppliers with the selected item will be display in the dropdown. Step-5: Click on the Go Button then following screen will appear: User can enter the details of rate Contract like Rate/Unit, Tax (%), Rate with Tax etc. in the purchase order form. User can schedule the distribution plan into four quarters, but the total quantity of four quarters cannot be greater than requested quantity. Page 38

39 Step-6: Click on the Generate button to create a Purchase Order then following pop-up will appear for confirmation. Step-7: A popup will appear then click on OK button Cancel the existing Purchase Order Step-1: Select the purchase order by clicking check box and Click on the Cancel button to Cancel the existing purchase order. Page 39

40 By entering the remarks, Click on save button to cancel the PO. Step-1: Select the purchase order by clicking the check box and Click on the Cancel button Page 40

41 9 Distribution Plan Step-1: Login with Valid Credentials. Step-2: Click on the Stock menu under main Menu and click on click on Purchase from the task list. Select Distribution Plan. Step -3 Select the check box, and click on the distribution plan button. Page 41

42 Step-4 Create the distribution plan for the Quarter1, Quarter2, Quarter3, Quarter4, for all the store names listed. After ensuring all entries are done, click on the save plan, the below screen appear. Page 42

43 Click OK to save the records. 10 Supplier Interface Desk The purpose of this process is to create an interface for the supplier through which the supplier can enter delivery details Supplier desk Process: Step-1: Login with valid credentials. Step-2: Click on Stock menu under main Menu and click on click on Supplier Desk from the task list. Step-3: Select the record to the corresponding PO No to which batch details have to be enter. Step-4: Click on Batch Details button and select the Item name. Page 43

44 Following screen will appear: Step-5: The user, click the Save button to save the details, fills once all mandatory details. Step-6: The systems will give a pop-up for confirmation. Page 44

45 Step-7: Click OK button. A batch Detail will be shown in Previous Batch Details tab. User can add multiple batches for a single PO No. Enter new Batch No, Manufacturing Date and the Expiry Date. Page 45

46 Step-8: Click on Save button. Multiple batch detail will be shown in Previous Batch Detail tab Delivery Detail Step-1: Select the record for the corresponding PO No. to enter delivery detail. Page 46

47 Step-2: Click on Delivery button. Stap-3: Fill all the mandatory fields and Select the item from item Name Combo. Item Detail(s) tab will be shown. Page 47

48 Stap-4: Enter the No. of Batch and click on GO button. Select the batch No. from dropdown and enter the quantity to be deliver. User can deliver the quantity from different batches. Step-5: Click on Add button and made the entries. Step-6: Click on Save button. A popup will appear. Page 48

49 Step-7: Click on Ok button. Status shown as Receive Pending. In the same way, we can enter delivery details for different Schedule(s) View Detail Step-1: Select the record for the corresponding PO No. to be viewed. Step-2: Click on View button. Page 49

50 Step-3: Select on the radio button. Step-4: Click on the view V button to view the record for the corresponding schedule. Page 50

51 11 Challan The purpose of this process is to create/generate the Challan after receiving the consignment at the warehouse. Prerequisites: 1. Consignees name must be mapped with the application using masters. 2. PO No. should to be available. 3. Items should be available for the generation of Challan Challan Process: Step-1: Login with Valid Credentials. Step-2: Click on Stock menu under main Menu and click on click on Challan Process from the task list. Page 51

52 Note: Challan Status should be: Receive Pending: when the Supplier does not receive challan. Closed: When challan is received by the Supplier Step-3: Store name of Logged in users is auto selected, user have to select store name in case multiple stores were assigned to user. The Purchase Order details corresponding to selected store are populated. Page 52

53 Step-4: Select the check box corresponding to PO No. for which challan has to be received and click on Receive button. Following screen is displayed : Page 53

54 Step 5: Enter the Accepted quantity, Damaged, Sample Drawn quantity. Step 6: Click on the Verify button. Following popup message will appear. Clicking the OK button the following screen would appear and stocks would be updated automatically. Page 54

55 11.2 View Challan: Repeat steps 1, 2 and 3 of section 7.1. Step-4:Select the check box corresponding to PO No. for which challan has to be received and click on View button. Step 5: Following screen is displayed. Click on Radio button corresponding to challan number to view its details. Step 6: Following screen is displayed. To print click the Print button. Page 55

56 12 Inventory Management Item inventory process provides information regarding the stocks available in the system warehouse wise, batch wise and rack wise. The stock status of the available stock can be Active and Inactive status Inventory Management Process: Step-1: Login with Valid Credentials. Step-2: Click on Stock menu under main Menu and click on click on Ground Stock entry from the task list. Page 56

57 Following page would appear: Step-3: Click on the Add button to enter the stock. Step-4: Select the item from Item drop down list and number of batches. Page 57

58 Step-5: Enter the all mandatory details for the item then click on Save button. 13 Indent Generation The purpose of this process is to create/generate an Indent. The Warehouse user needs to generate indent Indent Generation Process Step-1: Login with Valid Credentials. Step-2: Click on Indent menu under main Manu and click on Indent Raise from the task list. Following screen would appear: Page 58

59 Indent Status can be: Approval Pending: When indent is not approved or rejected by approving authority. Issue Pending: When items are not issued by the issuing store. Ack-Pending: When items are not received by the indenting store. Completed: When items are received by the indenting store. Rejected: When indent is rejected by Approving authority. Step-3: Click on Generate button, following screen will appears. Select all the mandatory fields Page 59

60 Store Name: It defines the warehouse, who is indenting commodities. Issuing Store: It defines the warehouse(s), which will issue the commodities. Step-4: Then click on the Go button. System will display the list of all the items mapped with Family Planning Program. Unit: It defines the unit of the commodity. Stock in Hand: It defines the current stock of indenting store. Annual Requirement: It defined the annual requirement of indenting store. Total Stock Received as on date: It defines the total stock received as on date for each item during selected Financial Year. Average Monthly Consumption: It defines the monthly consumption of indenting store. Stock in Month: Stock in Hand / Average Monthly Consumption Availability (Issuing Store): It defines the availability of stock in issuing store. Yes defines that sock is available and No defines stock is not available in issuing store. Indent Qty.: In this indenting store, enter the quantity. Page 60

61 We can get the list of commoditiesindented by click on the button align right to the search items. Step-5: We can edit the Requested qty for the commodityto indent and then click on the OK button. Page 61

62 Step-6: Enter the indent quantity. Step-7: Click on Draft Save for further modification, if not click on Indent button to raise the indent. On clicking indent button following confirmation button will appear. System generates an alert You are going to raise indent. Are you sure!!!. Step-8: Click on OK button. It displays message Indent raised successfully MODIFY INDENT Step-1: Select the record having Indent status as Draft and click on Modify button. Step-2: Select the checkbox corresponding to the indent no. to modify. Page 62

63 Step-3: Click on the Modify button. We can modify the Indent Quantity and click on Draft Save or Indent. After Indent, there can be zero or more than zero level of Approval CANCEL INDENT User can cancel the raised indent by clicking on the Cancel button. The Page 63

64 indent can only be cancelled until it is not issued. Step-1: Select the checkbox corresponding to the indent no. to cancel the indent. Step-2: Click on the Cancel button. Step-3: An alert will appear to enter valid remarks. Enter valid remarks and the click on Ok button VIEW INDENT User can view the raised indent by clicking on View button. Step-1: Select the checkbox corresponding to the indent no. to cancel the indent. Step-2: Click on the view button to view the indent, following screen will appear: Page 64

65 PRINT INDENT User can print the raised indent by clicking on Print button. Step-1: Select the checkbox corresponding to the indent no. to cancel the indent. Step-2: Click on the Print button to print the indent, following print will appear in PDF format: Page 65

66 14 Approval Desk The purpose of this process is to approve the request Approval Process: Step-1: Login with Valid Credentials. Step-2: Click on Indent menu under main Menu and click on Approval Desk from the task list. Following screen will appear: Page 66

67 Note: Status can be: To be approved: If new request is arrived. Approval in Process: If there is more than one level of approving authority. Approved: If approving authority approved the request. Rejected: If approving authority reject the request. Step-3: Select the indent by the check on check box. Page 67

68 Step-4: Click on Approval button then following screen will appear. Approving authority can modify the approved quantity and can also reject or accept the request. Step-5: Approving authority accept the request then alert will appear, and then click on OK button to approve the indent. Page 68

69 Step-6: If Approving authority wants to approve the rejected request then, select status Rejected and then click on Re-approval button. Approving authority may view the request in any status then, select status and then click on View button to view the indent. 15 Issue against Indent This process to issue items against the indent/request. Warehouse officer cannot issue more than the indented or requested quantity. Page 69

70 Prerequisites: 1. Items should be mapped with Family Planning Program. 2. Indent should be generated for the items to be issued Issue against indent process: Step-1: Login with Valid Credentials. Step-2: Click on Issue menu under main Menu and click on Issue against Indent from the task list. Page 70

71 Following screen will appear: Step-3: Select the Indent No. by check the check box and click on Issue button, following screen will appears. Note: Status can be: Issue Pending: When items where not issued by issuing store. Ack- Pending: When items where received by indenting store. Processed: When items where received by the indenting store. Un-Approved Demand: When the Approving authority does not approve indenting request. Page 71

72 Step-4: Enter the issuing quantity in front of the commodity, shown in in following screen. Note: Item Name: It defines the name of items. Unit: It defines the unit of items. Annual Req. / Total Stock Supplied(Indenter): Stock in Month / Average Monthly Consumption(Indenter): Stock in Hand(Indenter): It defines the current stock of indenting store. Stock in Hand (Issuing Store):It defines the current stock of issuing store. Indented Quantity: It defines the quantity indented by the indenting store. Issue Qty: It defines the quantity to be issue by issuing store. It cannot be greater than indented quantity or stock in hand (issuing store). Batch No: It defines the Batch Number of items. Each item can have multiple batch number. Manufacturing Date: Id defines the manufacturing date of commodities. Expiry Date: Id defines the expiry date of items. Page 72

73 If multiple batches are available then system will automatically issue the quantity from the nearest expiry batch. User also has an option to select the batch by giving valid remarks. If there are multiple batch, click on the # sign in Batch No. column, system will display carton wise all the batches available for that item, select the cartons and click Ok. User cannot issue items greater than Stock in Hand of issuing store. Step-5: Fill all the mandatory fields, either click on Draft Save or Issue button. Step-6: Click on the OK button to confirm issue items then issuing receipt will generate as shown in below figure. Page 73

74 Modify Issue Desk Step-1: Select the Status as Ack. Pending to modify the issue item. Step-2: Select the checkbox corresponding to the Issue No. to modify as shown in screen shoot Cancel Issue Request Step-1: Select the Status as Ack. Pending to get the list of indents, which are not approved by the approving authority. Step-2: Select the checkbox corresponding to the Issue No. to be cancel. Step-3: Click on Verify button to cancel the issue request then following screen will appear. Step-4: Enter valid remarks for cancellation. Step-5: Click on the Save button. Page 74

75 To View the Issue Desk Step-1: Select the checkbox corresponding to the Issue No. to be view. Page 75

76 Step-2: Click on View button to view the issued item then following screen will appear. 16 Acknowledge Desk This module provides guidance for acknowledgement of the receipt of the commodities by the warehouse officer. Pre-requisite: 1. Items need to be mapped with Family Planning Program Acknowledgement Process: Step-1: Login with Valid Credentials. Step-2: Click on Stock menu under main Manu and click on Acknowledge Desk from the task list. Page 76

77 Following screen will appear: Note: Status can be: Acknowledge- Pending: When request is not acknowledged by the Acknowledge authority. Closed: When request is acknowledged by the Acknowledging authority. Step-3: Select the checkbox corresponding to the Request No. to be acknowledged. Step-4: Click on Acknowledge button then following screen will appear. Page 77

78 Fill all the mandatory fields. If Received Quantity is less than total issue quantity and damage/short Quantity is 0. It means stock is partially received. Status will be Ack-Pending till it is fully received. Step-5: Click on the Acknowledge button. Page 78

79 Step-6: On clicking the Acknowledge button, the system generates a voucher for the issue acknowledges details. Partial received stock record will be shown in orange color as shown in below figure. Step-7: Select the checkbox corresponding to the Request No. to be acknowledged To View Acknowledge Request Step-1: Select the checkbox corresponding to the Request No. to be viewed. Page 79

80 Step-2: Click on the View button then following screen will appear. 17 Issue without Indent This process is uses to issue items without any indent/request. Prerequisites: 1. Items should be mapped with Family Planning Program. 2. Indent should be generated for the items to issue Issue without indent process: Step-1: Login with Valid Credentials. Step-2: Click on Issue menu under main Menu and click on Issue without Indent from the task list. Page 80

81 Following screen will appear: Note: Store Name: It defines the list of issuing item stores. Store Type: It defines the list of type of indenting store. Indenting Store: It defines the list of store, to whom store(store Name) is issuing items. Step-3: Fill all the mandatory details then Click on Item Finder button align right then enter the item name to find the item. Step-5:A popup will appear with list of items as shown in below figure. Page 81

82 Search the item name in Item Name text box and select the item to be issue. Step-6: Each item can have different batch Number. List of selected commodity with different batch no. will appear in order of their expiry date as shown in below figure. Page 82

83 Step-7: Enter the quantity to be issue and click on the OK Button, then requested Quantity item will appear in green color. Step-8: User can select multiple items. After selecting items, click on the Close button. Page 83

84 List of items issued will appear.user can also modify the issued quantity or can remove the item from the list by clicking on minus button aligned right to the issued quantity. Step-9: Fill all the mandatory fields and click on Draft Save or Issue button then confirmation Pop-up will appear. Step-10: Click on the OK button to confirm, on clicking system will generate voucher for issued item. Page 84

85 17.2 Modify Issue against Indent Step-1: Login with Valid Credentials. Step-2: Click on the Issue menu under main Menu and click on Issue without Indent from the task list. Step-3: Select the Modify/Cancel checkbox. Step-4: Select all the mandatory fields and Click on Search button then list of records will appear whose status is Ack in process. Page 85

86 Following screen will appear. Step-5: Select the radio button corresponding to the Issue No. to modify or cancelled. Page 86

87 User can modify the issued quantity or we can add more items by clicking on Item Finder button. Step-6: Click on the Item Finder to add or modify the items and their quantity, following screen would appear. Step-7: Click on the Close button after modification in issue items. Page 87

88 Step-8: Make the required modifications and click on Issue button then a pop-up will appear. Step-9: Click on the OK button to confirm the changes then issue voucher generated by the system. Page 88

89 17.3 Cancelling Issue Step-1: Login with Valid Credentials. Step-2: Click on the Stock menu under main Menu and click on Issue without Indent from the task list. Step-3: Select the Modify/Cancel checkbox. Step-4: Select the mandatory details and click on the Search button. Step-5: Select the checkbox corresponding to the Issue No. to be cancelled then list of records will appear whose status is Ack In-Process. Step-6: Select the radio button corresponding to Issue No. Page 89

90 Step-6: Click on the OK button then a pop-up will appear for confirmation. Following screen will appear View Issue without Indent Step-1: Login with Valid Credentials. Step-2: Click on Issue menu under main Menu and click on the Issue without Indent from the task list. Step-3: Select the View button. Page 90

91 Step-4: Fill all the mandatory fields and click on the Go button then list of records will appear whose status is Issued. Step-5: Click on the V button to the corresponding issue no to be view. Page 91

92 18 Issue to Client This process is to issue items to the client without any indent/request. Prerequisites: Items must be mapped with Family Planning Program Issue to beneficiary process: Step-1: Login with Valid Credentials. Step-2: Click on the Issue menu under main Menu and click on Issue to Client from the task list then the following tab will open. Step-3: Fill all the mandatory details and Click on Item Finder, then item search pop-up would appear. Page 92

93 Step-4: Search the item name in Item Name search box and select the item to be issued, where each item can have different batch no. List of selected items with different batch no. will appear in order of their expiry date. Page 93

94 Step-5: Enter the quantity to be issued in Qty. and click on the OK button. Requested quantity items would appear in green color. Step-6: User can select multiple items. After selecting items, click on the Close button. Page 94

95 A List of issued items will appear. User can also modify the issued quantity or can remove the item from the list by clicking on minus button aligned right to the issued quantity. Step-7: Fill all the mandatory fields and click on the Issue button to generate a voucher report View Issue without Indent Step-1: Login with Valid Credentials. Step-2: Click on the Issue menu under main Menu and click on the Issue to Client from the task list to open the following tab. Page 95

96 User can view the record from current date or back date. Step-3: Click on the GO button then following screen will appear. Step-4: Click on the View button to view the issue item. Page 96

97 18.3 Cancel Issue to Client Step-1:Login with Valid Credentials. Step-2: Click on the Issue menu under main Menu and click on the Issue to Client from the task list then following tab will open. Step-3: Select View/Cancel checkbox. Page 97

98 User may cancel the record from current date or back date. Step-4: Click on GO button. Step-5: Click the radio button to the corresponding Issue No. to cancel and enter the valid remarks. Step-6: On clicking cancel button, a pop-up will appear for confirmation. Step-7: Click on the OK button to confirm. Page 98

99 19 Item Transfer Order This process is used to generate a item transfer order by the HQ warehouse. If any item is in shortage at any location/warehouse, then HQ warehouse can create theitem transfer order for the warehouse with excess quantity of that item Working Flow: Step-1: Click on Issue menu under main Menu then select Generate Inter Transfer from the task list of the Issue menu. Step-2: Click on the Generate button Page 99

100 Step-3: On clicking the Generate button following screen appears. Step-4: On click of Generate button following screen appears. Click Shortage Stock to view shortage details. Click Excess Stock to view excess stock details. On clicking the Excess Stock details of excess stock is displayed, Page 100

101 following Store wise details of excess stock is displayed. Press OK to proceed. On clicking the Shortage Stock hyperlink, following Store wise details of short stock is displayed. Press OK to proceed. Step-4: Select store with short stock by selecting store from Store with Shortage Stock list. Page 101

102 Step-5: Select store with excess stock by selecting store from Store with Excess Stock list. Step-6: Select the Item Name from the New Order Detail tab, system will display the batch wise available quantity of the selected item. Step-7: Enter the Order Quantity of selected item. Step-8: Click on the Add button. The item would be added in the Added Order Item Detail tab. Page 102

103 User can add more than item by repeating steps 6,7 and 8 of Generate Inter Transfer process. Step-9: Click on the Save button to generate inter transfer. A popup message You are going to generate Transfer Order would appear. Step-9: On click of OK one more message Separate Order will be generated for each transfer will be displayed. Page 103

104 Step-10: Click on OK button. On clicking the OK button a message will be displayed Transfer Order generated successfully Modify Item Transfer Order Step-1: Click on the Issue menu under main menu then select the Generate Inter Transfer from the task list of Issue menu. Page 104

105 Step-2: Select the Order number to modify by selecting Check box of corresponding order number. Step-3: Click on the Modify button. Step-4: On clicking the modify button following screen appears, User can modify Order quantity. Page 105

106 Step-5: Click on the Save button. On clicking the save button a popup message, You are going to generate Transfer Order will appear. Page 106

107 View Item Transfer Order Step-1: Click on the Issue menu under Main Menu then select Generate Inter Transfer from the task list of Issue menu. Step-2: Select the Order number to view details by selecting Check box of corresponding order number. Page 107

108 Step-3: Click on the View button. On clicking the view button, the following screen would appear Cancel Inter Transfer Order Step-1: Click on the Issue under Main Menu then select the Generate Inter Transfer from the task list of Issue menu. Step-2: Select the Order number for cancelled by selecting Check box of corresponding order number. Page 108

109 Step-3: Click on the Cancel button. Step-4: On clicking the Cancel button a popup message to enter Cancel Remarks appears. Enter valid cancellation remarks. Step 5: Click on OK button after entering remarks. On press of OK button in step 5, following message is displayed You are cancelling Order No. Press OK to confirm cancellation. Page 109

110 19.2 Issue Transfer Order When HQ warehouse generates an Inter Transfer Order of items, notification is sent to the transferring warehouse for Online Transfer of the items mentioned in the Inter Transfer Order. This process is used by the warehouse having excess stock for online transfer of items to the warehouse where items are short. Step-1: Click on the Issue menu under main menu then select Issue Transfer Order from the task list of Issue menu. Step-2: Select the Transfer Request Number and then click on Go button. Page 110

111 Step-3: Following screen appears on click of Go button. Details of selected Transfer Request Number is displayed. Step-4: Select the Check box corresponding to Batch number and enter Transfer Quantity of item. Page 111

112 Repeat Step 4 in case of multiple Batch numbers. Please enter remarks, if required in Remarks field. Step-5: Click on Transfer button after step 4. Step-6: On clicking the Transfer button popup message You are going to issue items(s) for Request No [selected request number] Page 112

113 Step-7: Click OK to generate Transfer Voucher and transfer item. Step-8: To click Transfer Voucher click the Printer icon, to save click on Save icon. Acknowledge Desk can take items into stock by the receiving store. View/Cancel Online Transfer Detail Step-1: Click on Issue menu under main menu then select Issue Transfer Order from the task list of Issue menu. Page 113

114 Step-2: Select the View/Cancel checkbox. Step-3: Select the From Date and To Date. Page 114

115 Step-4: Press the Search button to display the list of transfer order generated within the selected from and To Date. Step-5: Click the Radio button corresponding to the Transfer No. to be viewed. Page 115

116 Cancel Online Transfer Detail To cancel the Transfer Order follow steps 1 to 5 above to view Transfer Detail. Step 1: Click on the Delete button. Step 2: A popup will appear to enter remarks. Step 3. A popup message appears Are you sure you want to delete this transfer?. Click on OK button. System will display the message Transfer Order Cancelled Successfully. Page 116

117 20 Reports This section provides reports like Current stock, Issue report, Damage Summary report etc. under the Report Menu Common Functionalities of Reports: Item Name: Shift all items to right side. Shift one item to right side. Items available Shift all items to back to available Move back one item to left available. Right shift : This button is used to shift one item to right side which shows this item is selected.

118 Right Shift All : This button shifts all the items from left to right side which indicates all the items are selected. Left Shift All : This button shift all the item back to left side to available Items which means no item is selected. Left Shift : This button shifts the only selected item back to available. Report Format: Generate Report in Pdf Format. Generate Report in Html Format. Generate Report in Excel Format. Pdf: On selecting Report Format as Pdf, Pdf type report is generated. Html: On selecting Report Format as Html, Html type report is generated. Excel: On selecting Report Format as Excel, Excel type report is generated Current Stock Select Current Stock sub menu under Reports Menu. To view the current stock, Select the store name and report format. The items will be show on the left panel. User can select and drag the items to display the current stock. Then Click on Generate button. Page 118

119 On Clicking the Generate button, report will be displayed as below Page 119

120 20.3 Issue Report: Select Issue Report sub menu under Reports Menu. To view the Issue report, select the store name and report format. User can select the date range between the selected issued items. The item name will be shown on the left panel. User can select and drag the items to display the Issued items Then Click on Generate button. Click the generate button, report will be displayed as below screen Page 120

121 20.4 Damage Report Summary: Select Damage Report Summary sub menu under Reports Menu. Select the report format to display and select the date range, Store, Store name and items name Click the generate button, report will be displayed as below Page 121

122 20.5 Expiry Summary Report: Select Expiry Summary Report sub menu under Reports Menu. Select the report format to display and select the date range, Store, Store name and items name Click the generate button, report will be displayed as below Page 122

123 20.6 Batch Search: Select the Batch Search sub menu under the Reports Menu. Select the report format to display and select the date range, enter the Batch No. Then click on the generate button The report will be displayed as below Page 123

124 20.7 Stock Ledger Report: Select the Stock Ledger Report sub menu under Reports Menu. To View the Stock Ledger report, select store name, select items from left panel and drag to right panel. User can select the date range to view the records Batch wise as below Then click on Generate button. The report will be displayed in pdf format. Page 124

125 20.8 Received Report: Select the Received Report sub menu under Reports Menu. To View the Received report, select store name, select items from left panel and drag to right panel. User can select the date range to view the records Batch wise as below Then click on Generate button. The report will be displayed in pdf format. Page 125

126 21 Dashboard Indicator 21.1 GENERIC FUNCTIONALITIES (Present on all pages) Settings For tabular view setting option details: This is used to refresh the Data present in the table. Click Here to Filter Data Download the PDF By clicking this option. Advanced Option provides user with the functionality of Report Control Panel, to adjust the report according to requirements. Download the CSV excel sheet by clicking this option For Graphical view setting option Details: Click Here to View the Zoom Out view. The Functionality of Options is mentioned below: - Refresh Data:- This would refresh the Data shown in the State Wise EDL Details. Download PDF: - The Download PDF option is to print the State Wise Details Table in PDF Document format. Page 126

127 Download CSV: - The Download CSV gives the facility to download the State Wise Details Table in Excel Sheet format. Advanced Options: - The Advanced Option provides the Report Control Panel where you can modify the report according to requirements. By choosing any of the dropdown option the user can perform actions like; Refresh data will reload the particular widget, Download PDF will down load the widget in PDF format, Download CSV will down load the widget data in excel sheet format Advanced Option is used to open Report Control Panel where user can format the report according to the requirement Refresh Data The Refresh Data Option in setting is to refresh the entire data in the table Zoom Out The Zoom Out option in setting is to enlarge the size of a particular table, and open it in full page Pop Up form as Shown below: Download PDF On selecting to Download PDF option in Setting, PDF is generated as below: Page 127

128 Download CSV On selecting to Download CSV Option in setting, CSV is generated as below: Page 128

129 Advance Options On selecting Advanced Option, Report Control Panel is generated as follows: Click on Report Control panel for finding options to format the Report Print the Report from Print Button To go to Previous Page. Download the CSV excel sheet Detail of Commodities Wise Total Qty Procured is displayed here and after Formatting done in Report Control panel, the result is displayed here. On Pressing Report Control Panel, various options like Remove Column(s), Sort Column(s), File Result and Analytics is available to user for formatting the Report according to its requirement: On selecting to Print Option, Report is printed as below: On selecting report control panel following page is populated Page 129

130 Remove columns by checking on checkbox here. To go to the Previous Page. Click Here for Analytics options. By default, all is selected, so all data will be displayed, if you select one then only one data will be shown in report. Reset will display back the previous record before filter has applied on it. By default, all is selected, so all data will be displayed, if you select one then that data will be shown in report. Page 130

131 Buttons To search the Item To Go back Hide Button will hide the dropdown and button and shows one line header Chart Context Menu Click here for chart Context Click here to download.png Click here for chart Context Click here to print the Chart. Click here to download.jpeg Page 131

132 Graph Type Menu For Pie Chart, column bar graph, vertical bar graph, Line graph, Area graph click here 21.2 NATIONAL DASHBOARD When User logs in with valid credentials a Central Dashboard Main Page is opened. It contains different tabs like Critical Indicators, Forecasting, Procurement, Stock Position, Indent and Distributions described in the figure below: - On clicking on any of the Tab, its respective page would populate. Page 132

133 Critical Indicators On clicking Critical Indicator Tabs a new page is opened with the details of Critical Indicators as below: i. Procured quantity ii. Stock position (Consolidated) iii. Stock out iv. Near Expiry When you Click on Critical Indicator Tab, Critical Details page with be opened. Page 133

134 Detailed description given above Detailed description of settings is given above Detailed description of graph type is given above This page contains the list of the procured quantity and stock position in Bar and Line graph format Page 134

135 Detailed description given above Detailed description given above Detailed description given above This page contains the list of the stock out and near expiry details in graphical format Page 135

136 Forecasting On clicking Forecasting Tabs a new page is opened with the entire details of forecasting as follows: Forecasting tab contains forecasting compliance (State wise) and Supplementary Demand both in tabular as well as graphical format. In Supplementary Demand section, user can see number of states submitting their supplementary demand Whereas in State Forecasting compliance (%) user can see the Number of states/uts forecasting online annually Page 136

137 Procurement On clicking Procurement Tabs a new page is displayed with the details of Procurement as below: Forecasting tab contains Procured Quantity (%) and Procurement Value both in tabular and graphical format as well as Lead time for purchase order issue in tabular format In Order Procurement (%) section user elicit Total Quantity Procured. In Procurement Value user one elicits the Total costs of the commodity procured Page 137

138 In Lead Time for purchase Order Issue contains Number of days( Time period in days) between annual requirement given (FP Division) and PO issued Stock Position On clicking Stock Position tabs a new page is opened with the entire details of Stock position as follows: In the above image, Stock position is represented both in tabular as well as graphical format. User can able to see the number of Commodities in stock Page 138

139 In the above image, Number of state with over stock is represented both in tabular as well as graphical format. In the above image, Number of state wise over stock is represented in tabular format. Page 139

140 In the above image, Commodity near expiry is represented both in tabular as well as graphical format. In Above image No of state with below min stock level is represented both in tabular as well as graphical format. In the above image state wise over stock is represented both in tabular format. Page 140

141 Indent On clicking the Indent Tab, the indent compliance data in tabular form as well as graphical represetation under the following parameters i. Percentage of Indent ii. Indent Details Distribution On clicking the Distribution Tab, the data of all commodities on tabular form with graph for the selected financial year is displayed. The indented data shows followings v. State wise distribution against procurement vi. State requirement vs receipt vii. Percentage of near expiry received by state viii. Percentage damage quantity received by state ix. On time delivery Page 141

142 Page 142

143 Other Dashboard Login with your credentials to view the state level dashboard: Step 1- Click on the Dashboard link to open the screen. Dashboard link on task bar, contains five sub links which shows the data in tabular form via graph accordingly to their parameters. The sub links are as below I. Receipt II. Indent III. Stock IV. Storage V. Distribution Page 143

144 On clicking the Receipt Menu, the data in tabular form with graph by the following headsis displayed: i. Commodity received % against states requirement ii. Damaged Items % damaged items received by state iii. % of near expiry received by state User can refresh, download, Zoom out and print the data with the given option on screen.. By click the option, the below screen appears. Page 144

145 Indent On click Indent Menu, the indent compliance data on tabular form with graph under the following parameters is displayed iii. Indent compliance % iv. Number of District/Divisional warehouses not indenting online since last 3 quarters Stock On click Stock Menu, the All Stock Commodity on tabular form with graph for the selected financial year is displayed as under; i. Minimum Commodity ii. Minimum Commodity Level iii. Commodity near expiry position iv. Commodity over stock position % v. Commodity Stock Out % vi. Commodity Stock Out last 3 months or more % vii. Stock out incidence rate Page 145

146 Storage On clicking the Storage Menu, the storage of all items on tabular form with graph with unusable quantity, damaged quantity is displayed. The Storage section displays the stock wastage. Distribution Page 146

147 On clicking the Distribution Menu, the indented data of all commodities on tabular form with graph for the selected financial year is displayed as below. x. Non responsive Indent (%) xi. District/Division order compliance rate xii. District receiving supply without indenting xiii. District/Division receiving commodity within stipulated Timeframe (15 Days) xiv. Response Time lead Time Page 147

148 Mobile App 22 FPLMIS App 22.1 Downloading FPLMIS App The FPLMIS App is available under Google Play Store. Download the FPLMIS App. After downloading the App, the FPLMIS App icon will be installed in your mobile. The following icon will appear on your mobile screen. FPLMIS 22.2 Login Screen This screen allows the user to login in to the FPLMIS mobile app. Step 1: Enter the username. Step 2: Enter the password Step 3: Click on Login button. In case of successful login, user navigates to the Main Menu screen as shown in the next section. In case of unsuccessful login, user will show the message Invalid username/password. The Clear button can be used to clear the username and password fields Main Menu Screen 1This screen is display to the user after successful login from the login screen. The user can select options for stock enquiry ( Enquiry ), indent raising ( Indent ), issue with indent ( Issue ) and Dashboard ( Dashboard ) by clicking on either the image icon or the indicative text below the icons. The user can click on the Logout button to log-out of the application. Page 148

149 22.4 Stock Enquiry Step 1: Tap on select store drop-down. Step 2: Select the store. Step 3: Tap on Get Stock. This will display the stock details. Page 149

150 To view the stock of another store, the user can click on the Change button and select the required store Filtering Stock Enquiry Results This option allows the user to filter the results of the Stock Enquiry details of a store. Step 1: Tap on the All Items select box. Step 2: Select the item whose stock is to be viewed. Result: Stock of only selected item is displayed Indent View/Raise Step 1: Select Indent from main menu screen. Step 2: Select the store from which indent to be viewed Step 3: Tap on View Indent Page 150

151 This will display the indents as shown below. Step 5: To view indent details, tap on the indent number and details are displayed Filtering Indent Results Step 1:Tap on the All Indents drop down. Step 2: Select the required indent status. Result: Indent with selected status are displayed. Page 151

152 22.8 Indent Raise Step 1: Select store. Step 2: Select parent store from select box. Step 3: Tap on Go. Result: List of items available for indent are displayed. Page 152

153 Step 4: Enter item quantities to indent. Step 5: Tap on Raise Indent. Page 153

154 Result: Indent has been raised. Page 154

155 22.9 Issue (view) Step 1: Select Issue option from main menu screen. Step 2: Tap on Select store drop-down. Step 3: Select the store to issue from and click on View Issued to view issued indents. Page 155

156 22.10 Issue (from indent) Step 1: Select Issue option from main menu screen. Step 2: Tap on Select store drop-down. Step 3: Select the store to issue from and click on Issue Indent(s). Page 156

157 Step 4: From list of indents, select the indent against which to issue by tapping Issue. Step 5: Enter item quantities to issue. Page 157

158 Step 6: Tap on Issue button. Result: Issue of item have been confirmed. Page 158

159 22.11 Dashboard Users can access the dashboard by clicking on the Dashboard icon on the main screen. Page 159

160 23 SMS-Services for FPLMIS Step 1: To use the SMS based services, open the Messaging app on your phone, as shown by the red arrow in the following (in case of smartphone). Page 160

161 In case of mobile phones with numeric keypad, Step 1: Go to the Messages option on their mobile phone (examples are shown). Step 2: Go to new message option. Step 3: User should type the SMS in the formats using the keyboard as shown below: Note: the Keyword FP is not yet approved Typing Eg: To type FP Characters Press 3 thrice for F. Press 7 once for P. Eg: To type CCH Press 2 thrice for C. Press 2 thrice for C. Press 4 twice for H. Page 161

162 Typing Numbers Press the corresponding number key Eg: To type 100 Press 1 once Press 0 once Press 0 once To type SPACE, Long press 0 Step 4: Send the SMS to Result: Reply will be sent by SMS in user s Messages Inbox Short codes for items for Indent/Stock Update The following codes are to be used for the specified items: Sl. No. Item Name Item/SMS Code 1 Condom HDC CCH 2 Condom-FREE CCF 3 OC Pill-HDC OPH 4 OC Pill-FREE OPF 5 Chhaya-HDC CHH 6 Chhaya-FREE CHF 7 EC Pill-HDC ECH 8 EC Pill-FREE ECF 9 IUCD-380A IUD10 10 IUCD-375 IUD5 11 Tubal Ring TUR 12 Antara IM AIM 13 Antara SC ASC 14 PTK PTK Page 162

163 23.2 SMS Stock Enquiry User should type FP STOCK <Facility Name> and send it to for stock enquiry. Response Stock at <facility name>: Item1:Qty1, Item2:Qty2,... Or Invalid Store/Facility Page 163

164 23.3 SMS Indent Response: Indent raised successfully. Indent No: XXXXX Or Unable to raise indent. Please try again later. Assumptions: It is assumed that the indenter s mobile number have to be register with the system and mapped to the facility where indent can be raised. Page 164

165 23.4 SMS Issue Response Items issued against Indent No. XXXXXXXXXX Or Unable to issue against indent. Please try again later. Page 165

166 23.5 SMS Stock Update Response: Stock updated successfully. Items Balance: Item1:Qty1, Item2:Qty2,... Or Unable to update stock. Please try again later. Assumptions: It is assumed that the stock updater s mobile number is registered with the system and mapped to the facility where the stock can be updated. Note: Short code may change subject to SMS Gateway. New code may be used accordingly. Page 166