NVS-iConnect Registration Manual V1.0

Transcription

1 P E R S O N A L I N F O R M A T I O N S Y S T E M R E G I S T R A T I O N M A N U A L V 1. 0 D e c CENTRE FOR DEVELOPMENT OF ADVANCED COMPUTING (A Scientific Society of Department of Information Technology, Ministry of Communications and Information Technology, Govt. of India) C-56/1, Institutional Area, Sector - 62, NOIDA (UP) Tel.: Fax: Website: Copyright CDAC@2017 Page 1 of 14

2 Record of Revisions The following is a list of revisions made to this document. S. No. Versi on Date Pages Affected Prepared By /12/2017 All Ankit Chaudhary Reviewed By Mr. Mukesh K Singh Approved By Mr. Rishi Prakash Copyright CDAC@2017 Page 2 of 14

3 Contents Login Process... 4 PIS Services Employee Registration Employee Registration Validation Update Registration Details Copyright CDAC@2017 Page 3 of 14

4 Login Process In this process, Admin has to enter the User ID & Password in the respective login screen. As shown below:- Step 1:- Enter user Id and Password then click on Login button after successful Login menu screen will appear. Login Form Errors and exceptions in Login Your Login may fail due to any of the following: Incorrect User Id or password User login expired Network / Server failure In all cases of errors, the system will display relevant error message. Copyright CDAC@2017 Page 4 of 14

5 Incorrect Login name or password The system will display Login Failed message:- This error could occur because the user has entered the User Id /or password incorrectly. User Login Expired In the user management module, corresponding to every new user created, the expiry date for that user ID is stored. Upon reaching the expiry date, the user would not be able to login successfully. Network / Server failure In the case where your system is unable to establish a network connection with the designated server the system will display a message. Forgot Password:- All the Users of NVS has been allotted user name and Password. User name is a name, which will enable the user to log on to the NVS. The password is like a digital signature. It is very imperative that one should keep one's password a secret. Disclosing your password is like telling the secret code of a number lock to someone. Whenever a user saves a crucial record into the database, his user name is also attached to the record. At any given point later the System administrator can find out who saved the record into the Copyright CDAC@2017 Page 5 of 14

6 database. So if someone knows your Password he will log on to the system using it and add anything into the database and you could be held responsible for it later. Never disclose your Password to anyone and do not keep your name, family member s names or anything that can be guessed by people around you as Password Note: - If forgot your password then follow following steps:- Step 1:- Click on Forgot Password Step 2:- Enter User Name, select hint question from list box and answer the hint question. Step 3:- Click on Next button. Copyright CDAC@2017 Page 6 of 14

7 Step 4:- Enter new password and re enter password in confirm password field, then click on Save to save the password. After that you will get a message Your password has been changed Copyright CDAC@2017 Page 7 of 14

8 Login Form Step 1:- Enter User Id and Password, and then click on Login button PIS Services Copyright Page 8 of 14

9 After successful login menu screen appear, you can select required service. 1. Employee Registration Path: Human ResourceServices Employee Registration Guest Employee Registration Click on Employee Registration. New Screen will appear. Copyright Page 9 of 14

10 Overview: In this form we will add employee personal detail such as user name, date of birth, Gender, Nationality etc. Fill the all information which are been asked in this form and click on SAVE button. *indicates mandatory fields. Employee Registration Is Existing Emp.? Check the box in case you need to enter details of an existing Employee. Last Employment Type Choose the value from the drop down menu. Nature of Job Choose the value from the drop down menu. Appellation 1 Choose the value from the drop down menu. Emp. Full Name Enter the employee s full name. Emp. Short Name Enter the employee s short name. Date of Birth Enter the age (should be in DD-MMM-YYYY format). Gender Choose from drop down menu Copyright CDAC@2017 Page 10 of 14

11 Posting Choose from drop down menu, on selection of Posting, select Place of Posting and Designation. On selection of JNV value in posting dropdown, select State and District for Place of Posting. State Choose from drop down menu District Choose from drop down menu Place of Posting Choose from drop down menu Nationality Choose from drop down menu Designation Choose from drop down box Old Employment Reference No. Enter Old Employment Reference No. in the field (No need to enter value in this field if you selected Fresh as Last Employment Type). Emp. Final Status Choose the value from the drop down value. Mobile No. Enter mobile number. ID Enter id of the Employee Is Aadhar Card Available? Check the box if employee has Aadhar Card Aadhar Card no. Enter Employee s Aadhar card no. Save Cancel Clear buttons Save Registration form gets submitted Need to verify the details again Click on confirm to submit all the entered details and click on edit to edit any of the entered details. Cancel Opened Registration window will close. Clear It will clear all the fields of the registration form. Copyright CDAC@2017 Page 11 of 14

12 2. Employee Registration Validation Path: ServicesHuman ResourceEmployee Registration Validation Pending Validated It contains the list of all the employees whose details not have been validated Search the Employee details by entering any of these fields (Emp. No., Emp. Name, Emp. DOB, Department, and Designation) in the search box. After selecting the employee:- 1. Click on view icon in the Actions tab to see the details of the selected Employee. 2. Click on green colored checked box in the Actions tab to validate the details of the Employee. 3. Click on red colored box in the Actions tab to reject the registration details of the Employee. It contains list of all the employees whose details have been validated in the Pending tab. After selecting the particular employee:- Copyright Page 12 of 14

13 Click on view icon in the Actions tab to see the details of the selected Employee. Rejected It contains list of all the employees whose details have been rejected in the Pending tab. After selecting the particular employee:- Click on view icon in the Actions tab to see the details of the selected Employee. Validator Details It contains below information:- 1. Validate by Name of the person who validates the employee details. 2. Validate Date Date on which the person validates the employee details. 3. Validator Remarks Validator can enter remarks in this text field. Report It contains the list of all the employees who are details are in any one of the below status:- 1. Pending 2. Validated 3. Rejected. OK Cancel buttons OK Details will get either validated or rejected (depending upon the Validator action) Cancel Opened window will get close. Copyright Page 13 of 14

14 3. Update Registration Details Path: Human ResourceServices Employee Registration Guest Update Registration Details Enter Registration No. and Date of Birth and then click on Go button to load the registration details page again to update data. Copyright Page 14 of 14