TEXAS COMPUTER COOPERATIVE

Transcription

1 STUDENT Overview Guide Developed by the TEXAS COMPUTER COOPERATIVE

2 Copyright 2016 by Texas Computer Cooperative All rights reserved 1314 Hines Avenue San Antonio, TX

3 Contents Introduction to itccs Student... 3 Welcome to itccs Student... 3 Recommended Browser Settings and System Requirements... 3 Login Page... 5 Log In to itccs... 5 Log Off of itccs... 7 Access the itccs Newsletter and Social Media Sites... 8 itccs Newsletter... 8 itccs Social Media... 8 Change Your itccs Password... 9 Online Help Access Online Help...11 Main Menu...11 Applications...11 Batch Jobs...12 Search Online Help...13 Application Navigation Main Menu...15 Main Menu Search Box...16 Application Drop-Down Menu...17 Previous and Next Arrows...17 Buttons and Drop-Down Fields...18 Spyglass Icons and Radio Buttons...19 Other Navigation Tools...20 Batch Job Navigation Find a Batch Job by Title...24 Find a Batch Job by Job ID...27 Change Responsibilities My Menu Shortcuts Add a Page to My Menu...31 Use My Menu Shortcuts...33 Reports

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5 Welcome to itccs Student Introduction to itccs Student The Internet-based Texas Computer Cooperative System (itccs) is a collection of applications created to support next-generation district information systems. itccs applications are clientdriven and designed for Texas schools. itccs offers more than 25 applications for Business and Student systems. itccs Student systems include Attendance, Discipline, Grade Reporting, Registration, and others. This guide serves as a general overview of itccs Student. See itccs online Help for detailed information on itccs application and batch job pages. Recommended Browser Settings and System Requirements For more information on the itccs supported browsers and hardware requirements, visit and click Support. 3

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7 Login Page The itccs login page is your starting point for accessing all that itccs has to offer. From the login page, you can log in to itccs, access the itccs newsletter, or read what s going on in itccs on Facebook or Google+. Log In to itccs To log in to itccs, go to the itccs login page. On the itccs login page: 1. Click Sign In. A new page will open allowing you to type your user ID and password. z Click at any time to access itccs online Help during the login process. 5

8 2. Type your user ID and password in the User ID and Password fields, respectively. 3. Click Sign In. A second page will open where you will type your county-district and application information. 6

9 4. Type the county-district and application in the County/District and Application fields, respectively. 5. Click Menu. The itccs main menu page is displayed. Log Off of itccs You can log off from itccs from anywhere within the system. To do so, click Log Off. The Log Off link will appear on all pages within itccs. 7

10 Access the itccs Newsletter and Social Media Sites It is easy to access all of the latest information about itccs with Insight, the itccs newsletter, and on itccs social media sites. Insight is released seasonally (summer, fall, winter, and spring), and itccs social media sites are updated twice weekly. itccs Newsletter The itccs newsletter, Insight, is accessible from the login page. You do not have to log in to read the newsletter. To access Insight, click itccs Insight to read the newsletter. itccs Social Media The itccs Facebook and Google+ sites are accessible from the newsletter under Find Us on Your Favorite Social Media Sites or from the login page. Click the appropriate icon to access the Facebook or Google+ site. 8

11 Change Your itccs Password 1. Click Sign In on the itccs login page. A pop-up window will open allowing you to type your user ID and password. 2. Click Change Password. The New Password and Confirm Password fields are displayed. 3. Read the information under Change Password regarding password rules. 4. Type your user ID and current password into the User ID and Password fields, respectively. 5. Type your new password into the New Password field. 6. Retype your password into the Confirm Password field. 7. Click Sign In to log in using your new password, or click Cancel to close the change password process. 9

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13 Online Help itccs provides up-to-date online Help that is accessible from any page. Whether you need help for an application or a batch job, online Help is just a click away. Access Online Help Main Menu Click on the main menu page to access online Help. Applications 1. Click on any application page to access that page s online Help. The page s online Help displays in a separate window allowing you to read online Help while using the page. Online Help for all application pages is accessible from this window. All pages are listed in their itccs Main Menu order for ease of reference. 2. Click on the online Help browser window to exit online Help. 11

14 Batch Jobs 1. Click Help on any batch job page to access that batch job s online Help. The batch job s online Help is displayed in a separate window allowing you to read online Help while using the page. 12

15 2. Click on any batch job page to access general online Help for batch jobs. 3. Click on the online Help browser window to exit online Help. Search Online Help itccs online Help allows you to search all online Help topics for applications and use of the batch jobs. To do so: 1. Click to open the online Help window. 2. Type your search term(s) in the Search field, and click GO or press ENTER. z You can also click Search to turn the table of contents area into a search area. 13

16 Search results based on the search term(s) used will display on the left side of the online Help Window. 3. Click on the page title whose online Help you want to view. 4. Click Contents to return to online Help s table of contents. 5. Click Index to see an alphabetical listing of all online Help topics. 6. Click Search to begin a new search. 14

17 Application Navigation Navigating through itccs applications is facilitated by using the main menu, typing page IDs directly into the itccs main menu search box, clicking previous and next arrows, and clicking buttons. Main Menu 1. To access pages using the main menu, click the application whose menu you want to view. 2. Locate the page that you want to view, and click on the page s title. The page is displayed. 3. Click Main Menu to return to the itccs main menu page. 15

18 Main Menu Search Box To go to a page using the main menu search box, you must first know its page ID. A page ID is prefixed by three letters (e.g., WST0160, WST0048). The page ID is always located on the right side of the page near the page s title. 1. Type the page ID into the main menu search box. Your web browser s cache may autosuggest pages in its search history. 2. Click Go. The page is displayed. 3. Type another page ID into the main menu search box to go to another page, or click Main Menu to return to the itccs main menu page. 16

19 Application Drop-Down Menu The application drop-down menu allows you to quickly navigate within an application without having to use the main menu or the main menu search box. Click the application drop-down menu to access other application pages (e.g., pages within Campus). The application drop-down menu does have a limitation. You can only access pages within the menu that you are within. Sub-menus are only available using the main menu or the main menu search box. To access pages within a sub-menu using the application drop-down menu you must be on a sub-menu page. Previous and Next Arrows Many itccs pages have previous and next arrows to move through tables whose data cannot be displayed entirely on the page. Previous and next arrows are also used to view different types of records within a page as well as go to a blank field to add data to the page. Click the previous or next arrows to move through a page s data or to find a blank field to add data. 17

20 Buttons and Drop-Down Fields itccs uses a combination of buttons and drop-down fields to navigate to other pages, to save or update data on a page, or to add data to a page. Click a button to use its features, or click to select a drop-down item. 18

21 Spyglass Icons and Radio Buttons Spyglass icons and radio buttons are also used to locate, define, or choose information. 1. Click a spyglass icon to open its options window. Some spyglass option windows provide definitions or codes while others provide radio buttons to select options. 19

22 2. Locate the information that you are looking for, or click to make your selection. 3. Click Return or to close the options window. Other Navigation Tools itccs also provides other ways to find information such as and. is used to locate information after a field has been filled (e.g., finding a student s student ID or an account code). is used to search for a student s information using the Name Search - Current Year WST1206 page. 20

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25 Batch Job Navigation Navigating through batch jobs is similar to navigating through applications with a few minor differences. To access batch job pages: 1. Click Reporting Products on the itccs main menu page. The reporting products window will open. 2. Click Job Submission. The Job Submission - Procedure Selection page is displayed. 23

26 3. Click Retrieve to go to a batch job page. 4. Click Title Search to search for a batch job by title. 5. Click Security to view security to view authorized security levels. 6. Click Close to close the reporting products window. 7. Click or to move through the page s data. Find a Batch Job by Title 1. Go to the Job Submission - Procedure Selection page. 2. In the Start At field, type part or all of a batch job s title. 3. Click Title Search. The Job Submission - Title Search page is displayed showing all batch job pages whose titles contain the term(s) typed in the Start At field. 24

27 4. Locate the appropriate page. 5. Under Action, type F or Q, and click Retrieve. z F - Full Screen. The question and answer Job Submission - User Options page is displayed. This option is reserved for security levels two or three. z Q - Quick Submission. The Multiple Job Selection List page is displayed allowing you to choose a specific job for processing. This option is for security levels one, two, and three. 25

28 6. Click Return on any batch job page to return to the Job Submission - Procedure Selection page. 7. Click Title Search on the Job Submission - Title Search page to continue searching for batch jobs by title. 26

29 8. Click Close or on the Job Submission - Procedure Selection page to close the reporting products window. Find a Batch Job by Job ID 1. Go to the Job Submission - Procedure Selection page. 2. Type the job ID in the Start At field. 3. Click Retrieve. 4. Under Action, type F or Q. z F - Full Screen. The question and answer Job Submission - User Options page is displayed. This option is reserved for security levels two or three. z Q - Quick Submission. The Multiple Job Selection List page is displayed allowing you to choose a specific job for processing. This option is for security levels one, two, and three. 5. Click Return on any batch job page to return to the Job Submission - Procedure Selection page. 27

30 6. Click Close or on the Job Submission - Procedure Selection page to close the reporting products window. 28

31 Change Responsibilities To move from one system to another within itccs (e.g., Student to Business), you will need to change your responsibilities. 1. Click Change Responsibilities on the itccs main menu page. The Responsibilities window opens. 2. Select the responsibility that you want to change to. The Responsibilities window will close automatically. Your changed responsibility is displayed to the right of Change Responsibilities. 3. Click Return to close the Responsibilities window without changing your responsibilities. 29

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33 My Menu Shortcuts My Menu allows you to create a personalized list of shortcuts to frequently used pages. My Menu is accessible from all itccs pages. Add a Page to My Menu 1. Click My Menu. The My Menu window will open. 2. Click EDIT. The My Menu Maintenance page is displayed. 31

34 3. Type a memorable page description in the Description field. 4. Type the page ID in the Page ID field. 5. Click Save. The My Menu Maintenance page will refresh with your newly added My Menu shortcut. Continue adding page shortcuts, if needed. You can add more than one page at a time. 6. Click in the Select column to go immediately to the selected page. 7. Click in the Insert column to insert a row above a selected page shortcut. Page shortcuts are displayed in the order that they are entered. 32

35 8. Click in the Delete column, and then click Save to delete a page shortcut. Use My Menu Shortcuts You can access your My Menu at any time from any page. To do so: 1. Click My Menu. The My Menu window will open. 2. Locate the page that you want to go to. 3. Click on the page shortcut to go to the selected page. 4. Click CLOSE to close the My Menu window. 5. Click EDIT to add, edit, or delete My Menu shortcuts. 33

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37 Reports Reports are generated and retrieved in itccs in several ways such as a PDF file or a CSV file that can then be saved to or printed from your local system. Some reports are available in web format that can be printed from your local printer, and some reports require you to log into the itccs FTP server to retrieve them. Report generation and printing is governed by the type of report and your district s policy. Consult itccs online Help for application or batch job specific report information. 35

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