User Manual. BioTime Web

Transcription

1 BioTime Web Version: 1.0 Date: December 2016

2 BioTime Web Index 1. Quick Start Overview Finger Placement How to use touch screen Recommended Operation Steps Setting up the system Departments settings Add department Delete department Employee management Add Employee Edit Employee Delete employee Authority Management Select Theme Network settings Wi-Fi settings Ethernet settings Switch on Web Server Open Webserver BioTimeWeb Login Menu options Dashboard Departments Employee Attendance Reports Information Languages Logout Graphic Operations FAQS

3 1. Quick Start 1.1. Overview 1. Backup Battery 2. SD Card 3. TCP/IP 4. USB Interface 5. DC 12V: Connect the factory default adapter. 6. Reset Button: Reboot device. 7. Power Button: Press and hold this button to 8. Backspace Key: Click this button to return to Shut down device. 9. Home Key: Click this button to return to desktop. 11. Fingerprint Sensor and Punch Card Area 12. Camera the previous interface. 10. Information Bar: Click this bar to view the detail about Date, USB, Core Service and Ethernet Connection. 2

4 BioTime Web 1.2. Finger Placement Recommended fingers: The index finger, middle finger or the ring finger; the thumb and pinkie finger are not recommended (since they often present more difficulties to be recognized). The finger is flat to the surface and centred in fingered guide How to use touch screen Use finger pulps slid or click the touch screen. The fingertip and fingernail may affect the using of touch screen. 3

5 1.4. Recommended Operation Steps 1. Department Settings Click [Apps] > [Department] to enter the Department Setting interface. You can add, modify or delete department as required. 2. Add Employee Click [Apps] > [Employee] to enter the Employee Setting interface. Add, edit or delete the basic employee information: enrol Pin, Name, Fingerprint, Card and Password; assign Department and Authority as required. 3. Select Theme Click [Apps] > [SETTINGS] > [Display] to enter the Display Setting interface. Select as required. 4. Configure Wi-Fi or Ethernet Click [Apps] > [SETTINGS] > [Networks] to enter the communications interface. Select as required and configure it. 5. Switch on Webserver Application Click [Apps] > [Webserver] > Enable Webserver Function On 5. Open Webserver Application Open your predefined internet browser and write device IP in the address bar 4

6 BioTime Web 2. Setting up the system 2.1. Departments settings Browse the department information of device. The device has 7 departments in default, and the max capacity of department is 100. You can add, modify or delete department as required. Click [Apps] > [Department] to enter the Department Setting interface. Notice: Departments can be created directly in the terminal or using the webserver application. The following explanation is for creating departments using the terminal Add department 5

7 Delete department Notice: The delete department operation is irreversible. All child employees and departments will be added to nearest parent. 6

8 BioTime Web 2.2. Employee management Add, edit or delete the basic employee information: enrol Pin, Name, Fingerprint, Card and Password; assign Department and Authority as required. In company s attendance management, for employee s change, the information on the device also needs modification. Therefore, operations including Add, Delete, Check, Modify, etc. can be done on the device. For the first use, after click [Apps] > [Employee], the following box will pop-up, suggest you to add employee. Tips: There are no employees in the company; do you want to create a new one? Add Employee 7

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12 BioTime Web Edit Employee 11

13 Delete employee 12

14 BioTime Web Authority Management Role Viewer Click [Apps] > [Authority] > [ROLES] to enter the Role Settings interface. The device has four roles in default, namely Super Admin, Enroller, Attendance Admin and System Admin. Each role has three types of privileges, namely setup options, enroller and supervisor. You can check as required Employee Authority Setting Assign authority for employees. Click [Apps] > [Authority] to enter the Authority Setting interface. (Note: According to the current user privilege to display employee information. 13

15 2.3. Select Theme The terminal allows 5 different themes, you can check as required. 14

16 BioTime Web 2.4. Network settings Click [Apps] > [SETTINGS] > [Networks] to enter the Networks Setting interface Wi-Fi settings 15

17 Ethernet settings Static IP setting IP Address: The IP address is by default and can be changed as required. Subnet Mask: The subnet mask is by default and can be changed as required. Gateway: The gateway is by default and can be changed as required. DNS 1 (Optional): The DNS 1 address is by default and can be changed as required. DNS 2 (Optional): The DNS 2 address is by default and can be changed as required DHCP The device automatically obtains an IP address. 16

18 BioTime Web 2.5. Switch on Web Server To enable webserver application, we should switch on first the function. Please Click [Apps] > [Webserver] to enter the Webserver Setting interface. Please input as well the port number for connection, default port is: 8080 Notice: Please be sure the function is enable before running webserver in your browser. If you switch off webserver will not open. If you cannot enter in the Webserver please check first always this option Open Webserver Please open your predefined browser and write device IP and port number to open Webserver APP. 17

19 3. BioTimeWeb 3.1. Login Any enrolled user in the terminal with password can be logged in the application, please make sure you just enrol password to the right people with permissions to manage the application. To login please input your User ID as Username and your password and click on LOG IN Menu options After logging successfully, you will find the following menu options: Dashboard Departments Employee Attendance Reports Information Languages Log Out 18

20 BioTime Web Dashboard This Menu is a real-time monitoring which shows the daily log records, always last record appears the first one. The record information is the following: PIN, Name, Last Name, Attendance Event (Icon), Date and Time. On the right side, you can find a green icon to export the list to excel file Departments 19

21 It shows all departments created in the terminal, as we explained in topic 2.1, departments can be created in the terminal and then appears directly in the Webserver application or we can add them also in the application by clicking in the icon ADD NEW Please input department name and click accept to save it. Notice: You can edit existing ones if double click in the department you want to edit Employee All employees already created in the terminal will be displayed on employee menu. It shows the following information: PIN, Name, Last name, National ID department and Login types. 20

22 BioTime Web Login types shows in green colour the user information in the device, it means how user can be identified in the terminal. Please Take Care users with password in the terminal can be logged in Webserver application with full administration privileges. If you click on any employee, user information will be display as following On the right side, you can see three Icons: This Icon is to create a new employee. And the following screen will be displayed: Fields with * icon are required to save a new employee. 21

23 Notice: Please Remember the following: Fingerprints, cards and passwords should be created in the terminal. This icon is to delete an employee. Please Take Care All employee data will be deleted in the terminal. This icon is to export the list to an excel file. After export to excel if you open the file you will see the information as following: For the employee list, you have several filter options that can be used to filter the list information by User ID, Name, Last name and Department. 22

24 BioTime Web Attendance Attendance screen will show all employees attendance records between selected dates. All attendance record includes its own specific attendance icon. - Icon list: Check IN Break IN Overtime IN Check OUT Break OUT Overtime OUT Coffee Illness Smoke Holidays Lunch Business trip Personal issues Ext. work You can filter the list with the following options: User ID, Name, Last name, Date, Department and attendance event. After any filter modification please click on the following icon to refresh the screen. If you click on any employee day records the application will sidplay the following screen where you can view details and delete log record if needed. 23

25 If you select delete record the system will ask you for confirmation. The application allows to create a manual log record by clicking on this icon. show the following screen: It will You can select employee, date and time, the attendance event and the state, it means if it is an OUT or IN. After select all parameters please click on the green icon to save it or red one to cancel the operation. 24

26 BioTime Web Notice: After click on accept the screen will be refreshed showing the new log record. Also, you can change the list view if you short by PIN, Name, Last Name and Date This icon is to export the list to an excel file. After export to excel if you open the file you will see the information as following: Reports The report screen will display the total hours worked by an employee. You can set same filters as attendance screen but on this screen, you also can short by Daily, Weekly and Monthly. Always on the right side you will find a green icon to export to excel. 25

27 If you see a red tagged line with the status REVIEW, it means there is an error in the report which probably will be there is missing log record to make the calculation. You can click on view detail icon to see details and create manual record if needed to get total hours. When you click on view details it will display the following screen: Information The information screen will display very useful information like: Webserver Version Device Serial number Terminal firmware version Notice: If you have any problem, this information can be required by technical support. 26

28 BioTime Web Also, we can see in the information the maximum device capacity. This solution is limited to 40 users and 400 fingerprint templates Languages All these languages are already available. If you want to change language, please select your choice and automatically the software will change it Logout Please to logout from the application click on the following icon 27

29 4. Graphic Operations 28

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31 5. FAQS 1º I cannot access to webserver application. Please Ensure you have enable webserver application on device menu. Click on apps/webserver and check it. 2º How can I have remote access from internet? Please check your router model and search documentation about how to open and forward communication ports. (Normally you can use google to find it). 3º What is the user name and password to logging in the application? Create a user in the terminal with password, then use the User ID and Password to logging. Please be careful all users with password in the terminal can be logged and manage the application. 4º Application refresh is very slow. Please review the current device capacity in information menu. 30