CASHDESK APPLICATION USER GUIDE. Version: 1-4. Date: 10 January 2010

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1 CASHDESK APPLICATION USER GUIDE Version: 1-4 Date: 10 January 2010 This software is licensed for installation and use on a single computer. Please refer to the license conditions in Appendix 3.

2 Contents 1 INTRODUCTION SETTING UP FLOAT ACCOUNTS SETTING UP CASHDESK USERS SETTING UP CASHDESK STANDARD MESSAGES AND STAFF LIST OPERATING CASHDESK STARTING A SHIFT MAIN CASHDESK CASH CONTROL PANEL ISSUING A HANDPAY ISSUING A MACHINE REFILL ISSUING A REFUND TRANSFER BETWEEN ACCOUNTS MAKING AN ADJUSTMENT DISPLAYING SHIFT SUMMARY ENDING A SHIFT MISCELLANEOUS OPTIONS REPORTS CASHDESK SUMMARY REPORT CASHDESK ACTIVITY REPORT ACTUAL HANDPAY AND REFILL AMOUNTS APPENDIX 1 INSTALLING AND RUNNING CASHDESK SYSTEM REQUIREMENTS SOFTWARE INSTALLATION RUNNING CASHDESK APPENDIX 2 LICENSE INFORMATION, TRANSFERS AND UPGRADES APPENDIX 3 END-USER LICENSE AGREEMENT APPENDIX 4 CONFIGURATION FILE APPENDIX 5 FLOAT COUNT ENTRY BY DENOMINATION /2010 JCA Systems Ltd Page 2

3 1 Introduction CashDesk is a client extension to the Site Manager TM system from JCA Systems Ltd that allows handpays and cash floats to be managed effectively. Multiple cash desks are supported to allow the system to be used on both small and larger sites, with each instance of the CashDesk software acting as a client to a Site Manager Server Key Features of CashDesk : Fully manage a Cash Float Account Secure Log On and Log off for attendant shifts Multiple Authorisation levels Full Cash transaction Logs Full Shift summary Check and issue Handpays Remote Handpay Resets Track and monitor machine Refills and Refunds Track float adjustments Transfer money between Float Accounts Full cash transaction log End of shift reconciliation Live Activity data for the site, including alarms Operable from a Touch Screen Extra Features within Site Manager for CashDesk : Database holds Cash Accounts and transactions Set up Cash Float Accounts Set Authorisation Limits Add/remove CashDesk and Staff users and Set authorisation levels for individual CashDesk users Configure standard messages for refunds, adjustments and transfers Reports Cash Transactions and Summaries Direct comparison of Actual Handpays with metered Handpays Network Server running Site Manager, (holds Database for CashDesk) CashDesk Client CashDesk Client 2009/2010 JCA Systems Ltd Page 3

4 2 Setting Up Float Accounts From within Site Manager select the Admin CashDesk Float Accounts menu option to activate the Float Accounts form. Use the Record - New menu option to create new accounts and the First, Previous, Next and Last navigation buttons to step through the Float Accounts that have been created. Float Name Account Number Name for the account A unique account number needs to be assigned for each account Current Float Amount This is provided for information only and cannot be edited. Transaction Limits CashDesk recognises four types of users: Attendant Supervisor Manager Owner The Owner always has no limits on the transactions they can do. For the other three levels authorisation limits can be edited for Handpays, Machine Refills, Refunds, Adjustments and Transfers to suit any particular operation. Individual users are assigned permissions based on the four types refer to the next section. Use the Save button to save the settings. Record-Delete from the menus can be used to remove an account. 2009/2010 JCA Systems Ltd Page 4

3 Setting Up CashDesk Users For security CashDesk user Log In names, passwords and permissions are separate from the user accounts for Site Manager.

5 3 Setting Up CashDesk Users For security CashDesk user Log In names, passwords and permissions are separate from the user accounts for Site Manager. From within Site Manager select the Admin CashDesk CashDesk Users menu option to activate the Cashdesk Users form. Use the Record New menu option to create new accounts and the First, Previous, Next and Last navigation buttons to step through the CashDesk User identities that have been created. Enter the user s name, password and then select their permission level. Use the Save button to save the settings. Record-Delete from the menus can be used to remove a user s record. 2009/2010 JCA Systems Ltd Page 5

6 4 Setting Up CashDesk Standard Messages and Staff List A standard set of reasons for Refunds, Adjustments and Transfers can be configured within Site manager to make it more consistent and quicker to operate Cashdesk. Also a standard Staff List can be configured to note to whom cash has been issued. From within Site Manager select the following menu options as appropriate: Admin CashDesk Staff List Admin CashDesk Refund reasons Admin CashDesk Adjustment reasons Admin CashDesk Transfer reasons Use the Record New menu option to create new accounts and the First, Previous, Next and Last navigation buttons to step through the Records that have been created. Record-Delete from the menus can be used to remove a record. For the Staff List enter the persons name and a 4 digit numeric PIN number. (The PIN number is included for future enhancements). Use the Save button to save the settings. For the Reasons lists enter the appropriate text and use the Save button to save the record. Close the window before choosing another menu option. 2009/2010 JCA Systems Ltd Page 6

a shift press the Log On button and enter a user name and password You are then

Enter the counter amount and press OK (or the Accept Database Value button to skip

7 5 Operating Cashdesk 5.1 Starting a Shift When CashDesk is inactive it shows the following screen: To start a shift press the Log On button and enter a user name and password You are then asked to enter an opening figure for the cash at the start of the shift. Enter the counter amount and press OK (or the Accept Database Value button to skip this stage). There is an option to enter the counted float by denomination rather than as a total. Refer to Appendix 5 for details. 2009/2010 JCA Systems Ltd Page 7

8 If the amount entered is different from the amount in the database you will be asked to accept an adjustment to bring the database in line with the counted amount. The Adjustment will be logged as a transaction within the shift. If the amount of the adjustment is larger than the permitted level for the user logging in, further authorisation will be required before the log in can be completed. Once logged in the main operating screen will be displayed. Refer to the next section for details on this screen. 2009/2010 JCA Systems Ltd Page 8

9 5.2 Main Cashdesk Cash Control Panel Account Current Float Current User Log Off button Select Machine button Numeric Keypad entry of Asset Number Cash Transaction Log Machine Action buttons Cash Action buttons Account Name and Number Current Float Current User Log Off button Select Machine Button Numeric Keypad Button Cash Transaction Log Machine Action buttons Cash Action buttons the account being managed The value of the account after all transactions in the shift Current user logged in Used to Log Off and end the shift Brings up a graphical selection view to allow a machine to be selected. (See below) Brings up an on-screen keypad for touch screen or mouse use to enter an Asset Number Shows the transactions for this shift. Other TABS in this area give access to Alarms, Handpay Events and other Activity on the site as available on a Site Manager client. Individual buttons to make Handpay, Refill or Refund transactions against a particular machine, and remotely clear the handpay in some machines. A machine needs to be selected before pressing these buttons either by selecting a machine (Select Machine Button) or entering an asset number. Individual buttons to make transfer to or from the account, apply an adjustment to the account or show a summary of the state of the account this shift. 2009/2010 JCA Systems Ltd Page 9

10 This view shows the graphical machine selection option: Click on the desired machine to select it and return to the main view. The machines can be in alphabetical order or in ascending asset number order. 2009/2010 JCA Systems Ltd Page 10

11 5.3 Issuing a Handpay If the machine is a SAS type machine the Handpay can be visually verified by looking at the Handpay transactions TAB : First select a machine either by typing in the asset number or selection it using the graphical selection button. Then press the Handpay action button to bring up the Handpay Form: Press this Icon to enter the amount using the on-screen numeric keypad Press this Icon to enter a name using the onscreen alpha keypad Enter the handpay amount and select which Attendant it was issued to. (This is stored in the database). Then press OK to complete the transaction. If it is within the authorisation level of the logged on user the transaction will be confirmed and logged in the Cash Transactions log. The Current Float value will also change: 2009/2010 JCA Systems Ltd Page 11

If the amount exceeds the authorisation level of the currently logged in user an additional log in style screen is shown to request the user name and password of someone else to

12 If the amount exceeds the authorisation level of the currently logged in user an additional log in style screen is shown to request the user name and password of someone else to authorise the transaction : Should the transaction be cancelled or the authorising user also does not have permission the transaction is cancelled: 2009/2010 JCA Systems Ltd Page 12

13 5.4 Issuing a Machine Refill Select a machine either by typing in the asset number or selection it using the graphical selection button. Then press the Machine Refill action button to bring up the Refill Form: The amount will be filled in automatically with the default refill amount for the site. This value can be overtyped if a different amount is being issued. Also select which Attendant it was issued to. Then press OK to complete the transaction. As for other transactions additional authorisation will be requested if needed. Once complete the transaction will be confirmed, logged in the Cash Transactions log and the Current Float value will also be updated : 2009/2010 JCA Systems Ltd Page 13

14 5.5 Issuing a Refund Select a machine either by typing in the asset number or selection it using the graphical selection button. Then press the Refund button to bring up the Refund Form: Press this Icon to enter a non standard reason using the on-screen alpha keypad Enter both the amount and the reason for the refund. These comments are stored in the database. Press OK to complete the transaction. As for other transactions additional authorisation will be requested if needed. Once complete the transaction will be confirmed, logged in the Cash Transactions log and the Current Float value will also be updated : 2009/2010 JCA Systems Ltd Page 14

5.6 Transfer Between Accounts Press the Transfer Between Accounts action button to bring up the transfer Form: Select the From and To accounts and enter the amount.

15 5.6 Transfer Between Accounts Press the Transfer Between Accounts action button to bring up the transfer Form: Select the From and To accounts and enter the amount. Add appropriate Notes to support the transaction. Transactions can be between FROM or TO the current account ONLY and all amounts MUST be entered as a positive number. Press OK to complete the transaction. As for other transactions additional authorisation will be requested if needed. Once complete the transaction will be confirmed, logged in the Cash Transactions log and the Current Float value will also be updated : 2009/2010 JCA Systems Ltd Page 15

5.7 Making an Adjustment Press the Adjustment action button to bring up the Adjustment Form: Enter the amount and a reason for the adjustment. Note : negative amounts represent cash FROM the float.

16 5.7 Making an Adjustment Press the Adjustment action button to bring up the Adjustment Form: Enter the amount and a reason for the adjustment. Note : negative amounts represent cash FROM the float. Positive amounts ADD TO the float. Press OK to complete the transaction. As for other transactions additional authorisation will be requested if needed. Once complete the transaction will be confirmed, logged in the Cash Transactions log and the Current Float value will also be updated : 2009/2010 JCA Systems Ltd Page 16

5.8 Displaying Shift Summary Press the Show Summary action button to bring up a summary of the shift transactions: The summary shows a breakdown of different transactions for the shift.

17 5.8 Displaying Shift Summary Press the Show Summary action button to bring up a summary of the shift transactions: The summary shows a breakdown of different transactions for the shift. If a hard copy is required, the Print button allows the summary to be printed to the PC s default printer. Press the OK button to return to the main Cash Panel screen 2009/2010 JCA Systems Ltd Page 17

5.9 Ending a Shift Press the Log Off button. This brings up a box requesting the end of shift count for the float (which may be by denomination refer to Appendix 5).

18 5.9 Ending a Shift Press the Log Off button. This brings up a box requesting the end of shift count for the float (which may be by denomination refer to Appendix 5). Enter the current amount and press OK. This then brings up the Summary screen showing the Counted amount and difference from the database. The end of shift situation can be printed to give a hard copy record using the Print button Press the Accept button to accept the closing difference (if any). A further box asks for confirmation of the Closing float variance. If the difference exceeds the users permission level, further authorisation may be requested. The shift summary is stored as a separate record in the database to be used in reports. 2009/2010 JCA Systems Ltd Page 18

5.10 Miscellaneous Options Menus File - Print Form File Change Password File Select Printer File Exit Help About Cancel Button Will print the current main form to the PC s default printer When logged

(Note it is necessary to log out of a shift before exiting CashDesk) Shows the CashDesk license information and activation options Is available in most forms to cancel the current transaction or

19 5.10 Miscellaneous Options Menus File - Print Form File Change Password File Select Printer File Exit Help About Cancel Button Will print the current main form to the PC s default printer When logged in a user can change their password Select printer to be used for a transaction and summary printouts Exit CashDesk. (Note it is necessary to log out of a shift before exiting CashDesk) Shows the CashDesk license information and activation options Is available in most forms to cancel the current transaction or action Numeric Keypad Activated with the icon Use the Del key to delete the last character. Press the OK button when the entry is complete The entered numbers are echoed locally Alpha Keypad Activated with the icon Letters are normally lowercase. To create an uppercase character press the Shift button first then the letter. The entered characters are echoed locally. Use the Del key to delete the last character. Press the OK button when the entry is complete 2009/2010 JCA Systems Ltd Page 19

6 Reports Reports on Cash Float accounts and associated transactions can be run from within the Reports section of Site Manager: An additional section is shown at the top of the Site/Machine

20 6 Reports Reports on Cash Float accounts and associated transactions can be run from within the Reports section of Site Manager: An additional section is shown at the top of the Site/Machine selection tree view for Float Accounts. Expanding this gives access to individual accounts as required. 6.1 CashDesk Summary Report This report shows the shift summaries for either ALL cash accounts or a single selected account. The columns are : Account User Name Shift Start Date Shift End Date Opening Float Closing Float Counted Float Handpays Refills Refunds Adjustment Transfers Float Account Name User logged in for the shift Date and Time for the start of the shift Date and Time for the end of the shift Confirmed float at the start of the shift. Confirmed float at the end of the shift. Counted float at the end of the shift. Handpays made during the shift (cash out of the float). Machine Refills during the shift (cash out of the float). Refunds given against machines during the shift (cash out of the float). Net Adjustments to the float total during the shift (a negative value is cash out of the float). Net Transfers from the float total during the shift (a negative value is cash out of the float). 2009/2010 JCA Systems Ltd Page 20

21 6.2 CashDesk Activity Report This report shows the individual transactions against either ALL cash accounts or a single selected account. The columns are : Account Event Date User Name Authorised By Activity Amount Asset Number Machine Name Dest Account N O T E S Float Account Name Transaction Date and Time User logged in at the time of the transaction User name who has authorised a transaction. This will be different from the user s name if someone else had to authorise a transaction above the logged in user s authorisation limit. Type of Transaction Transaction amount Machine Asset Number (Handpay, Refill and Refund ONLY) Machine Name (Handpay, Refill and Refund ONLY) Destination Account Name and direction of transfer. (Transfers only) The Notes, comments or name of the person the money is issued to. As for other Site Manager reports, columns can be sorted by double clicking the column heading. 2009/2010 JCA Systems Ltd Page 21

22 6.3 Actual Handpay and Refill Amounts These are shown on the standard Site Manager Summary and Detail reports in the corresponding columns. Actual Handpay amounts that are at variance with the metered amounts are highlighted Pink, Yellow or Green depending on the variance. If the Actual Handpay is less than the Metered Handpay (Total Cancelled) figure it will be coloured Pink or Yellow as shown in the example above. Actual Handpays greater than the Metered Handpay are coloured Green or Light Green. The threshold levels for the colour differences are set with the Reconcile_Warning and Reconcile_Alert values in the Site Manager settings file DCM.ini 2009/2010 JCA Systems Ltd Page 22

Appendix 1 Installing and Running Cashdesk System Requirements CashDesk CD PC with the following specification: Minimum Recommended Processor Pentium 200MHz Processor Pentium P4 1000MHz or better RAM

23 Appendix 1 Installing and Running Cashdesk System Requirements CashDesk CD PC with the following specification: Minimum Recommended Processor Pentium 200MHz Processor Pentium P4 1000MHz or better RAM 128M byte > 256M byte RAM Hard Disc Space 200Mbyte > 400Mbyte Graphics 800x colour SVGA 1024 x colour SVGA Operating System Windows 98SE Windows Me, 2000, XP CD-ROM Yes Yes Wired Network port One One Software Installation (i) Installing the Application The CD will autorun follow the Installshield instructions to install the Should the CD not autorun, browse to the CD drive and run the programme setup.exe to launch Installshield directly. When the application first runs a separate screen is shown allowing browsing to the server database file, selection of the Float account to work with and check boxes to configure the cdesk.ini file settings. Refer to Appendix 4 for the specific actions for the check boxes and the list of denominations for detailed float counts. 2009/2010 JCA Systems Ltd Page 23

24 (ii) Licensing CashDesk is distributed on CD as a 30 day trial version. In this mode every time you run the software a screen is displayed showing the number of days remaining in the trial: Select the Continue button to access the software as normal. When the demo period expires you will not be able to run CashDesk. To convert the software to a fully licensed version select the Unlock by Phone button. This will generate two User Codes codes as shown below: Press CANCEL Make a note of these two numbers and send them to your distributor or JCA Systems Ltd who will release the one or two Reg Key numbers to activate the full version of the software. IMPORTANT If you do not have these numbers immediately available, press the CANCEL button. When you have the Reg Key numbers available, press the Unlock by Phone button again to show the License Activation form and enter your company name plus the one or two Reg Key numbers you have been given. Then press the OK button. If the PC is also running a copy of Site Manager, the existing license for Site Manager can be extended to activate CashDesk 2009/2010 JCA Systems Ltd Page 24

Press OK If the numbers are correct you will get the following message (otherwise an error message will be shown) The software is now fully activated for the PC on which it has been installed.

25 Press OK If the numbers are correct you will get the following message (otherwise an error message will be shown) The software is now fully activated for the PC on which it has been installed. It is possible to transfer the license to another PC, or to extend the facilities. Refer to Appendix 2. Running CashDesk From the Windows <START> menu under Programs you will find a group Site Manager, with an entry CashDesk. Selecting this item (or the shortcut on the desktop) will launch the programme to the login screen: 2009/2010 JCA Systems Ltd Page 25

26 Appendix 2 License Information, Transfers and Upgrades From the menus, select Help-About to show the information screen. This is an example of a licensed version: 2009/2010 JCA Systems Ltd Page 26

27 To extend or change your license select the Change License button this will show a form similar to the original license activation form : Pass these numbers to your Distributor or JCA Systems Ltd for a revised activation code for the new features: Once the Reg Key numbers have been entered, select OK. If the numbers are correct a success message is shown: 2009/2010 JCA Systems Ltd Page 27

28 License Transfers The software is licensed for use on a single PC. It is possible to transfer the license from one PC to another as follows: (i) (ii) (iii) (iv) Install a demo copy of CashDesk on the new PC On the old PC select the Transfer License button on the Information Screen shown above. Follow the instructions to move the license to a Floppy Disc. This will de-activate the license on the old PC. Insert the Floppy Disc into the new PC, run the demo version of CashDesk on this PC and go to the Help-About menu option. Select the Transfer License button and follow the prompts. This will complete the license transfer to this PC. Build Code and Diagnostic Code These codes provide some information about your installation you may be asked for these codes to aid product support. Software Upgrades From time to time JCA Systems Ltd will issue software upgrades. These will load and run successfully whilst the software is covered by support and maintenance. WARNING do not attempt to load a software upgrade if the support has expired. The software may revert to a time limited demo version or become de-activated. 2009/2010 JCA Systems Ltd Page 28

29 Appendix 3 END-USER LICENSE AGREEMENT END-USER LICENSE AGREEMENT FOR JCA SYSTEMS LTD'S CASHDESK SOFTWARE IMPORTANT READ CAREFULLY: By installing, copying and /or using this SOFTWARE PRODUCT you indicate your acceptance of the following software agreement. This END-USER license AGREEMENT is a legal agreement between you (either an individual or a single entity) and JCA Systems Ltd for use of the SOFTWARE PRODUCT identified above. The agreement includes computer software and associated media and printed materials, and may include online (INTERNET) or electronic documentation (SOFTWARE PRODUCT or SOFTWARE). By installing, copying, or otherwise using the SOFTWARE PRODUCT, you agree to be bound by the terms of this license agreement. SOFTWARE PRODUCT LICENSE The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties, as well as other intellectual property laws and treaties. The SOFTWARE PRODUCT is licensed, not sold. 1. GRANT OF LICENSE. You may install and use one copy of the SOFTWARE PRODUCT on a single computer. You may also store or install a copy of the SOFTWARE PRODUCT on a storage device, such as CD-WR, disk media or a network server, (used only to install or run the SOFTWARE PRODUCT on your other computers over an internal network); however, you must acquire and dedicate a license for each separate computer on which the SOFTWARE PRODUCT is installed or run from the storage device. A license for the SOFTWARE PRODUCT may not be shared or used concurrently on different computers. You may not place the software on the Internet. 2. OTHER RESTRICTIONS AND RIGHTS. - Limitations on Reverse Engineering, Recompilation and Disassembly. You may not reverse engineer, decompile, or disassemble the SOFTWARE PRODUCT, except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation. - Rental. You may not rent or lease the SOFTWARE PRODUCT. - Software Transfer. You may permanently transfer all of your rights under this SOFTWARE license AGREEMENT provided you retain no copies, you transfer all of the SOFTWARE PRODUCT (including all component parts, the media and printed materials, any upgrades and this license AGREEMENT), and the recipient agrees to the terms of this SOFTWARE license. If the SOFTWARE PRODUCT has been upgraded, any transfer must include all prior versions of the SOFTWARE PRODUCT. - Separation of Components. The SOFTWARE PRODUCT is licensed as a single product. Its component parts may not be separated for use on more than one computer. - Termination. Without prejudice to any other rights, JCA Systems Ltd. may terminate this Software License Agreement if you fail to comply its the terms and condition. In such event, you must destroy all copies of the SOFTWARE PRODUCT. 3. UPGRADES. If the SOFTWARE PRODUCT is an upgrade you now may use that upgraded product only in accordance with this SOFTWARE license. It may not be installed on more than one computer. Free product upgrades for the SOFTWARE PRODUCT are available for a period of 12 months from purchase and thereafter provided that annual maintenance is current and continuous. 4. COPYRIGHT. All title and copyrights in and to the SOFTWARE PRODUCT (including but not limited to any images, photographs, animation, video, audio, music, text, and applets, incorporated into the SOFTWARE PRODUCT), the accompanying printed materials, and any copies of the SOFTWARE PRODUCT, are owned by JCA Systems Ltd. The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions. Therefore, you must treat the SOFTWARE PRODUCT like any other copyrighted material except that you may (a) make one copy of the SOFTWARE PRODUCT solely for backup or archival purposes, or (b) install the SOFTWARE PRODUCT on a single computer provided you keep the original solely for backup or archival purposes. The copyright regarding the printed materials and other documents (electronic or otherwise) accompanying the SOFTWARE PRODUCT is retained by JCA Systems Ltd. 5. DUAL-MEDIA SOFTWARE. You may receive the SOFTWARE PRODUCT in more than one medium. Regardless of the type or size of medium you receive, you may use only one medium that is appropriate for your single computer. You may not use or install the other medium on another computer. You may not loan, rent, lease, or otherwise transfer the other medium to another user, except as part of the permanent transfer (as provided above) of the SOFTWARE PRODUCT. 6. PRODUCT SUPPORT. First-line product support is provided by the Distributor supplying the SOFTWARE PRODUCT. Additional product support by will be provided by JCA Systems Ltd whilst annual maintenance is current and continuous. At the discretion of JCA Systems Ltd, support may be limited to the most recent released version of the SOFTWARE PRODUCT. Before product support is provided JCA Systems Ltd will require details of your license number and proof of purchase. After the warranty period Product Support costs will be agreed, prior to the commencement of Product Support work. 2009/2010 JCA Systems Ltd Page 29

30 Should you have any questions concerning this SOFTWARE license AGREEMENT, or if you desire to contact JCA Systems Ltd for any reason, please contact the us at:- or LIMITED WARRANTY LIMITED WARRANTY. JCA Systems Ltd warrants that (a) the SOFTWARE PRODUCT will perform substantially in accordance with the accompanying written materials for a period of ninety (90) days from the date of receipt. There is no warranty of any kind for the free demo software, which is provided on an as is basis. CUSTOMER REMEDIES. JCA Systems Ltd's entire liability and your exclusive remedy shall be, at JCA Systems Ltd's option, either (a) return of the price paid, or (b) repair or replacement of the SOFTWARE PRODUCT that does not meet JCA Systems Ltd's Warranty and which is returned to JCA Systems Ltd with a copy of your receipt. Acknowledgement of your complaint will be given within 5 working days. This Limited Warranty is void if failure of the SOFTWARE PRODUCT has resulted from accident, abuse, or misapplication. Any replacement SOFTWARE PRODUCT will be warranted for the remainder of the original warranty period or thirty (30) days, whichever is longer. Neither these remedies nor any product support services offered by JCA Systems Ltd are available without proof of purchase from an authorised source. NO OTHER WARRANTIES. To the maximum extent permitted by applicable law, JCA Systems Ltd disclaims all other warranties, either express or implied, including but not limited to implied warranties of merchantability and fitness for a particular purpose, with regard to the SOFTWARE PRODUCT. NO LIABILITY FOR CONSEQUENTIAL DAMAGES. In no event shall JCA Systems Ltd be liable for any special, incidental, indirect or consequential damages whatsoever (Including without limitation, damages for loss of business profits, business interruption, loss of business information, or any other pecuniary loss) arising out of the use or inability to use the SOFTWARE PRODUCT, even if JCA Systems Ltd has been advised of the possibility of such damages. 2009/2010 JCA Systems Ltd Page 30

31 Appendix 4 Configuration File The operation of CashDesk is configured via the file: C:\Program Files\CashDesk\Cdesk.ini Most of the fields should be left at their default values, however the highlighted fields may be changed by an advanced user. Edit Cdesk.ini using NOTEPAD once you have exited the CashDesk programme itself: Cdesk.ini : [SetUp] DatabasePath= DataBaseName=C:\Program Files\Site Manager\my_site.mdb UserName=john BackColor= AssetOrder=True Manual_Refill_Default=20000 CurrencySymbol=Euro RemoteHandpayReset=True FloatNumber=1 FloatName=Front Cashdesk PostRefills=True ShowSummary=True AcceptFloat=True ShowAllEvents=True ShowAlarms=True IssueName=True Reason=True TransactionPrint=False PostDestination=True PostHandpays=True PrinterName=hp LaserJet 1300 PCL 6 TypeReasons=False TypeIssuedTo=False ShowFloat=False Key fields to configure at installation time are : DatabaseName FloatNumber FloatName AssetOrder Manual_Refill_Default CurrencySymbol The full path for access to the server database This is the Cashdesk Float account number set in Site Manager. Only One account per installation is permitted This is the Cashdesk Float account name do not change True or False. True for asset number order in the Graphical machine view. the default refill amount in cents/pence character or Euro as appropriate RemoteHandpayReset True or False. True to enable the facility to remotely reset Handpays through Site Manager. (This is only available on a limited number of machine types) PostRefills True or False. True to enable the facility to remotely reset Handpays through Site Manager. (This is only available on a limited number of machine types) 2009/2010 JCA Systems Ltd Page 31

32 ShowSummary AcceptFloat ShowAllEvents ShowAlarms ShowFloat IssueName TypeIssuedTo Reason TypeReasons TransactionPrint PostDestination True or False. True to allow the user to call up the summary screen at any time during the shift. True or False. True to allow the option of accepting the the current float amount when logging on or off. True or False. False to Hide the overall Events TAB. True or False. False to Hide the Alarm events TAB. True or False. False to Hide the main screen Float value. True or False. True to ensure that a member of staff is selected for each cash issue (Handpay or Refill). True or False. True to allow Issued To name to be typed in, false to force use of the standard list. True or False. True to ensure that reasons are selected for every Refund, Transfer and Adjustment. True or False. True to allow Reasons to be typed in, false to force use of the standard list. True or False. True to print each transaction as it occurs to a local logging hard copy record True or False. Normally True to automatically post transfer transactions in the destination Float Account (double entry records) PostHandpays PrinterName DeclaredDetail DeclareValues True or False. Normally True to automatically post actual handpay amounts against the respective machine for reporting in Site Manager Current printer selected (info only) True or False. True to enter counted floats by denomination. Use the DeclareValues setting to give the denominations to use List of the individual cash denominations to be counted, in pence/cents. Up to 15 items may be in the list with each value separated by a comma. Example: DeclareValues =5,10,20,50,100,200,500,1000,2000 would allow 5p, 10p, 20p, 50p, 1, 2, 5, 10 and 20 to be counted separately 2009/2010 JCA Systems Ltd Page 32

33 Appendix 5 Float Count Entry by Denomination If the DeclaredDetail setting is True in the Cdesk.ini file counted float amounts can be entered by denomination in the alternative window format below. Enter the values as AMOUNTS, not a count of the coins/notes. The window can be printed using the Print button to create a paper record of the count. 2009/2010 JCA Systems Ltd Page 33

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