ICBWG Guide on Procurement of MRTD-related Systems Introduction to the What and the Why of the Guide
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1 ICBWG Guide on Procurement of MRTD-related Systems Introduction to the What and the Why of the Guide Markus Hartmann Chairman, Sub-Group Procurement Guide, ICAO ICBWG at ICAO Regional Seminar, Madrid, Spain 25 June /07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 1
2 ICAO Implementation and Capacity Building Working Group We help States to implement new ICAO TRIP right. Established in May 2008, chaired by David Philp, NZ Our targeted outcomes for are: Documents can be easily used and validated Travellers are effectively linked to secure document that presents a credible and authentic identity; and Investments in MRTD-related technologies balances security with facilitation and drives value 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 2
3 RFID chip? What/Why? PKI & PKD? Secure processes? Doc 9303 compliance? Project mgmt? Building security? Quality assurance? 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 3
4 Our Mandate: TAG20, WP22 endorsed initiatives to promote good practice in procurement of MRTD related systems: Documents Enrolment & Issuance systems Border Control 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 4
5 Our Sub-Group: Janet Curran, Australia Tony Dean, ISO UK Markus Hartmann, ISO Germany, (Chair) Fons Knopjes, The Netherlands Neo Corneliah Lepang, Botswana Dwight MacManus, ISO Canada William F. Seamann, USA 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 5
6 Purpose of the Guide: Self-Assessment Tool for States planning procurement Reference paper for donors, supporting States in need We have NO intention to: Provide technical specifications Provide legal contracts Making reference to vendors or products 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 6
7 Approach: Focus on specifics of procuring MRTD related systems Making reference to generic procurement guidance materials or national law Identify synergies with ICAO Procurement Section, Technical Cooperation Bureau (TCB) 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 7
8 Structure of the Guide Part 1: Outlines the steps of good procurement Part 2: References to other guidance materials and Procurement Tip Sheet 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 8
9 Step 1: Defining Needs Start with thorough self-assessment of current situation, asking the right questions, using other ICAO guidance materials Investment Logic Problem Internal Fraud Benefits of Solving Solutions Would you invest in an emrp? Passport not trusted by other States No Evidence of Identity Capability Non-compliant Passport Trust Compliance Robust process Data sharing and improved civil registration New Issuance System 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 9
10 2. Step: Preparing Tender Process Procurement Plan, for internal project planning Tender Document, to be issued to the market Drawing attention to MRTD related aspects: Engaging all stakeholders Internal Work Packages EOI/RFP Compliance and alternative solutions Contract Proof of Concept 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 10
11 Project Example: Internal Work Packages Specify Implement Test Operate Project Management System Architecture Planning Review and Accept Specs Change Management Review and Accept Solution Site Preparation Infrastructure building Specify Logistics and QA Hire Personnel Execute Training Accept Logistics and QA Operate Logistics and QA 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 11
12 3. Step: Evaluating Bids By multidisciplinary team, balanced in terms of hierarchy and ranks Types of criteria: ranked and weighted Proposing alternative sequence of evaluation steps Promoting ICAO events & test schemes for validating vendors capabilities 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 12
13 4. Step: Awarding Contract Main legal aspects to be covered Focus on MRTD related processes e.g. Quality control, Acceptance testing, 5. Step: Managing Change Publish change of the MRTD document Process change of the MRTD system 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 13
14 Example: Test Plan to Contract Test Plan and Test Specifications Test Report Contract Schedule 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 14
15 Appendix 5.2 References to other Guidance Materials Appendix 5.1 Tip Sheet: to be extended list of points to watch 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 15
16 Invitation for contribution Member States and associated organizations are welcome to share their best practices of procurement with the ICBWG sub-group Procurement Thank you for your attention Markus Hartmann ISO Germany, NIA 17.3, MRTD Managing Director of HJP Consulting GmbH, Germany 03/07/2014 ICAO Regional Seminar, Madrid: 25 June 14: ICBWG Guide on Procurement of MRTD-related Systems; Markus Hartmann 16
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