Invoice 13 Pro Outline

Transcription

1 Invoice 13 Pro Outline Invoice 13 Pro is a feature rich productivity tool for the small business or company from 1 to 30 users. It is notjust an Invoicing software. It is in fact an Invoicing, Accounts Receivable (AR) and an Inventory (Pro versiononly) Program all rolled into one. Business Advisors Service Company 1

2 Invoice 13 Pro Functions 1. Maintain Customer and Vendor Database 2. Create and maintain Quotations, Invoices, Purchase Order, Delivery Orders, Customer Statement. Report and Chart. 3. Maintain Inventory Lists. 4. Keep track of Sales, Debtors, Customer Receipts, Tax, Stock List and Stock Movement. 5. With Build In Report Writer. Business Advisors Service Company 2

3 Invoice 13 Pro Features 1. Can scale from 1 to 30 users depending on the license purchased. 2. User Level security instead of password security. 3. Support Multi-Data Base / Multi-User. 4. Powerful User Database Permission features. 5. Powerful Report permissions features. 6. With Build In Backup / Restore Functions. Business Advisors Service Company 3

4 Setup Training Open Database Click Database >[Open] from Top Menu. OR select [Open] Icon from Top Menu. Open Database Windows will Pop Up. Select correct Database by High-light it. Click OK to access Database details. Input User Name and Password. Business Advisors Service Company 4

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6 Add New Database 1 Database > New > From top menu. New Database Wizard Windows show. Input New Company Name. Input First name / Last name. Input User Name ( Login ). Input Password ( recommend 3-6 digital ). Confirm Password ( same with above ). Business Advisors Service Company 6

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8 Add New Database 2 Connection Details Window Show. Path to Database show, if correct press [Next] button. Company Details Window Show. Press [Next] for continue. Business Type Window Show. Press [Next] for continue. Business Advisors Service Company 8

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10 Add New Database 3 Finished : Ready to Create Database. Double Check All Input Field in red is correct. User can press [Back] for amend. User can press [Finished] for create new database. Press [Yes] button for confirm create/open database. Business Advisors Service Company 10

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12 Add New Connection 1 ( Existing Database ) Click [Open] Icon. Open Database Window Show. Click [Add] Button. Add New Connection Window Show. Confirm add new connection for existing database not equal to add new database. Click [Next] for continue. Business Advisors Service Company 12

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15 Add New Connection 2 Connection Type Window Show. Then, Path to Database Windows Show. Select existing database, and press [next]. Then, Finished Windows show with Connection Name / Company Name. Press [Finished] go back to Open Database Window with new create Connection name. Business Advisors Service Company 15

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19 User Access Control 1 Click [Go To] [User Accounts] :- Show Pre-define User List Define All User Access Level User Permissions Section control access level User Permissions Right change on next login Business Advisors Service Company 19

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22 User Access Control 2 Database Access 1. No Access-Cannot access the specified data at all. 2. ReadOnly-Can view the data but cannot add or modify records 3. Add -Can add new records but cannot edit or delete existing records 4. Edit -Can add new records and edit past records but cannot delete existing records 5. Change -Can add new records as well as edit & delete existing records 6. Full-This is the highest User Permission Business Advisors Service Company 22

23 Backup & Restore 1 1. Invoice Pro 13 performs a Backup or Archive using the Zip compression format. 2. By On Demand Backup Command : -Click [Database] / [Backup] 3. After select the backup location, Press [ Start Backup ] Button. Business Advisors Service Company 23

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25 Backup & Restore 2 1. Use the menu command : Database Restore. 2. Complete the Restore From box by selecting the Zip file that you want to Restore. 3. Specify the path that you want to restore to. Then click the Start Restore button. Business Advisors Service Company 25

26 Data Import & Export Ezy Invoice 13 Proallows you to import your customers, vendors or product list. Support CSV Files Format both for Data Import & Export. Click Database Import followed by the option you want to import to. Click Database Export followed by the option you want to export to. Business Advisors Service Company 26

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32 Setup Menu To access the Setup setting, use the Top menu options : Go To Setup following items : 1. Accounts / Customer / Vendor / Stock 2. Company Logo / / Sales Person 3. To Do List / Job No / Interface Accounts 4. Add Modify User / Access Right Control Business Advisors Service Company 32

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34 Setup Customer Click [Customer] icon at top menu. Click [+] Add icon for new customer. At the [Main] Tab, input the [Name] field and [Address] field. At Contact Tab, input Contact Person information. At Shipping Tab, input shipping address details. At Accounts Tab, input trade information. At Notes Tab, input any remark for this customer. Business Advisors Service Company 34

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36 Setup Inventory Items Click [Inventory] Icon at the top menu Click [ + ] Icon for new item input. Select Sub-Group [ ], Inventory Sub Groups Windows Show. Input new product name, save and close. Select Sub-Group [ ] for new stock item. Input Product ID / Description /Cost /Selling Price To enable non stock item for service items. Business Advisors Service Company 36

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40 Setup Inventory Code Click [Inventory] Icon at the top menu. Click [Add] icon to define code for product. Go to [Sub Group] and select items group. Go to [ Product ID ] for stock code assign. Go to [ Description] for product name print out. Click [Save] button after complete input. Business Advisors Service Company 40

41 Setup Sales Persons Click GoTo / Sales Person on the top menu. Click [Add] button to input detail. Click [Save] button after complete input. Business Advisors Service Company 41

42 User Training Issue Invoice 1 Click [Document] Icon and select [Invoice] Click [Customer] [ ] Icon to select / add new customer by [...] Icon. Go to [Salesperson] [ ] Icon field and select Select [+] Icon and select [ Inventory ] Icon Inventory List Show, Select product with double click, then close the Inventory List Window. User can change the price and qty. Business Advisors Service Company 42

43 User Training Issue Invoice 2 Click [ + ] : insert a new row after the last Click [ % ] : insert discount field Click Comment : [ ] to select wording. Click [Amount Paid] show Receipts windows. Click [Preview] show current invoice layout. Click [Print] to print out invoice to select Printer. Click [ ] to Quick Menu. Business Advisors Service Company 43

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45 User Training Issue Invoice 3 User can Issue Dual Currency Invoice. Step 1:- Click [Goto] Icon at the top menu Select [Company information & Option] Select [Currency] tab at the middle. Check the box enable Foreign currency. User can add more billing currency. Business Advisors Service Company 45

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47 User Training Issue Invoice 4 User can Issue Dual Currency Invoice Step 2:- Locate the customer require dual currency Click [Accounts] Tab at the middle. Check the box enable Foreign currency. Select currency rate and press save Business Advisors Service Company 47

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49 Add a new Invoice from other Document Click [Add a new Invoice from other Document] link on the main menu. Select Invoice at [Type] field. Input Customer Name next to [Search] field Select Document to copy and press [OK] button, New Invoice with same details being show for any edit. Business Advisors Service Company 49

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52 Invoice Settlement 1 Click [New Receipt From Customer] link. New receipts from customer windows show Locate the customer by select name at [Received From] Field. Select Date / Payment mode / Account /Description by [ ] button. Select outstanding invoice for settlement Business Advisors Service Company 52

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54 Invoice Settlement 2 Click [Rcpts / Pymts] icon on top menu. [Receipts and Payments] list show. Locate customer by input name next to search box. Then press [show all] button. All settlement details of this customer show. Double click any one applied transaction can drill down to details window. Business Advisors Service Company 54

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57 Invoice Settlement 3 Print Customer Statement by [Reports] icon Select Customer Statement on [Show Reports Type]. Then press [Show Report] button. Report option window show, user can select All customer or select customer. Input the select customer name to print statement. Business Advisors Service Company 57

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59 Invoice Settlement 4 Send Statement by batch. Click [Statements] icon on top. Customer Statements windows Show Press [+] ADD icon, show [Add Customer Statements] Window.Then press [Search] button. Show all customer due balance. Uncheck select all, select specify customer. Business Advisors Service Company 59

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64 Invoice Settlement 5 After Sent out Customer Statement, User can re-open [Statements] Icon at the top menu. Statement sent record show. User can pre-view the customer statement, re-print or re-send it. User can press [ ] next to mail Server to set up the information. Business Advisors Service Company 64

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69 Design Invoice Click [Document] at the Top Menu. Then Press [Show All] button. Click [Option& Layout] button. Customize Document Window Show. Click Layout / Design Tab. Select [Custom(Advanced) option] Press [Add New] button to design document Business Advisors Service Company 69

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74 Issue Credit Note Click [Add a New Credit Note] link on Left hand side of main menu. Credit Note window show. Click [Customer] [ ] Icon to select / add new customer by [...] Icon. Select [+] Icon and select [ Inventory ] Icon Fill in all information then save and close. Business Advisors Service Company 74

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77 Issue Purchase Order Click [Add a New P.O.] link on Left hand side of main menu. Purchase Order window show. Click [Vendor] [ ] Icon to select / add new vendor by [...] Icon. Select [+] Icon and select [ Inventory ] Icon Fill in all information then save and close Business Advisors Service Company 77

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80 Add a New Stock Receipt Click the [Documents] icon on the Top Menu tool bar. Select document type from [Invoice] to Stock Receipt Press [+] Add, Select [Add a new Stock Receipt from another document]. Select Purchase Order in the Type field. Input Vendor Name next to Search box. Select your Purchase Order and proceed. This will create a new stock receipt and fill will contents from the PO. User can change the PO Qty and press save. Business Advisors Service Company 80

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83 Check Inventory On Hand Qty. Click [Inventory] Icon at the top Menu. Inventory List Window Show. Qty On Hand show at the middle. At the [Item History] Tab, User can check the Stock Movement History by press [View History] button. Business Advisors Service Company 83

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86 Payment to Vendor Click [New Payment To Vendor] under Receipts /Payments. Paid To : Input Vendor Name Outstanding document show Input Total Paid ($) Full Settlement : double click [Applied Amt] field User can press save and close for confirm. Business Advisors Service Company 86

87 Stock Movement History Click[ ] next to [Inventory] icon at the top menu. Select [History]. Inventory list window show. Select the Inventory Items at the left hand side, then press [View History] icon. All Transaction details show. Business Advisors Service Company 87

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92 To Do List Click Goto Menu at the top. Select To Do List at Pull Down Menu. Click [+] ADD Icon for new to do item. Select correct user on [For Action By] field. Input [Description] Field. Fill in Other information and press save. Business Advisors Service Company 92

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94 Job Profit and Loss When you enter Invoices, Credit Notes or Debit Notes, you can post it to a Job. Likewise when you enter your Purchase Orders, you can also post the cost to Job. You can then view the Job Costing Reports to get a Job/Profit/Loss. Click Goto Menu at the top. Select Jobs at Pull Down Menu. Click [+] ADD Icon for new Job code no. Business Advisors Service Company 94

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97 Reporting Click [Report] Icon at the top menu in order to access [Report and Charts]. Go to [Report Period] button and select correct period for report print. Go to [Available Report] at left hand side and select any Report layout, and high-light it with mouse right click for Preview report. User can print out report by Top Menu Printer Icon. Business Advisors Service Company 97

98 Design Report Business Advisors Service Company 98

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