EXCEL walkthrough. It is from May 2012, Paper 3 Practical Test 0417/32. It is available on the OLIE under the past papers section.

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1 EXCEL walkthrough This is a walkthrough for a fairly straightforward past paper. However, if you have done one then the rest are pretty straight forward. It is from May 2012, Paper 3 Practical Test 0417/32 It is available on the OLIE under the past papers section.

The Xtreme Adventure Holiday Company has an office in Switzerland. This office has 37 employees and they use a spreadsheet to record the hours worked each week and calculate their pay.

CSV 44 Place your Centre number, candidate number and name, centre aligned in the header of this file. These are the instructions. It is important that you read them!

Save it as an Excel Workbook View, header and footer 45 On the left in the footer add the text Week 27 On the right in the footer add the text Last edited on followed by today s date and

2 The Xtreme Adventure Holiday Company has an office in Switzerland. This office has 37 employees and they use a spreadsheet to record the hours worked each week and calculate their pay. All currency values are recorded in Euros with 2 decimal places. 43 Using a suitable software package, load the file J12EMPLOYEES.CSV 44 Place your Centre number, candidate number and name, centre aligned in the header of this file. These are the instructions. It is important that you read them! They give you a big picture clue about how the spreadsheet should work. It tells you how some of the cells should be formatted Open Excel, open the file J12EMPLOYEES.CSV. Save it as an Excel Workbook View, header and footer 45 On the left in the footer add the text Week 27 On the right in the footer add the text Last edited on followed by today s date and time. 46 Merge cells A1 to G1 so they become a single cell. Format the text in this cell so it is a white 24 point serif font. Format this cell so that ithas a black background colour. Centre align the contents of this cell. 47 Format cells B5 to B8 as currency. Select, Format, Cells

portrait page. 1. Resize the columns as some are too narrow to display. Double click between the column headings. 2.

3 48 Save the data model and print a copy of cells A3 to B20 only, showing the values. Make sure that the contents of all cells in this range are fully visible and that the printout fits on a single portrait page. 1. Resize the columns as some are too narrow to display. Double click between the column headings. 2. Select A3 to B File, Print, Print what - selection It is a good idea to preview your print outs before printing check your name it on the sheet.

49 Use the cells A12 to B20 to create a named range called JC Show evidence of the creation of this named range in your

Print screen like this should be added to your evidence document Made a mistake?

show the Job Description. Use the Code column for the lookup value and the range JC for the array.

WHEN IT SAYS LOOKUP USE VLOOKUP There are 3 parts to the vlookup function: (the cell you lookup, the table, the column

4 49 Use the cells A12 to B20 to create a named range called JC Show evidence of the creation of this named range in your evidence document. Select the range. In the name box type JC Press enter on the keyboard. Print screen like this should be added to your evidence document Made a mistake? Insert, Name, Define Name on the toolbar Here you can add a name or delete a mistake 50 In cell D24 use a lookup function to show the Job Description. Use the Code column for the lookup value and the range JC for the array. Replicate this function so that the job description is shown for each of the other employees. Important! WHEN IT SAYS LOOKUP USE VLOOKUP There are 3 parts to the vlookup function: (the cell you lookup, the table, the column number) The 2 here refers to the second column of the lookup table/ Then drag the replication handle in the bottom right corner of the cell down for the other employees TOP TIP! Not sure which number to put at the end of the VLOOKUP? Most likely it will be 2.

51 In cell F61 use a function to calculate the total number of hours worked by all employees. Use sum and select the range 52 In cell G24 use a formula to calculate the pay for this employee.

This formula must include an absolute range, two relative references and must not include a named range. Choose an appropriate format for this cell.

5 51 In cell F61 use a function to calculate the total number of hours worked by all employees. Use sum and select the range 52 In cell G24 use a formula to calculate the pay for this employee. This will look up the rate of pay from the Pay rates table and multiply it by the number of hours worked. This formula must include an absolute range, two relative references and must not include a named range. Choose an appropriate format for this cell. Replicate this formula so that the amount of pay is shown for each of the other employees. 53 In cell G61 use a function to calculate the total weekly wage bill. Choose an appropriate format for this cell. The only thing left to do is to format the cell as currency and then replicate it. Sum again! Make sure that the cell is formatted as currency

54 Save the spreadsheet and print the formulae and functions used in landscape orientation.

IMPORTANT! You could lose lots of marks here.

It is worth spending the time at this point to get it right.

To display the functions and formulae press CTRL and ` on your keyboard.

6 54 Save the spreadsheet and print the formulae and functions used in landscape orientation. Make sure that the contents of all cells are fully visible and that the printout is only one page wide. IMPORTANT! You could lose lots of marks here. The examiner wants to see your functions and formulae so make sure that you can see them in full. It is worth spending the time at this point to get it right. Make sure you can see all the functions in full. TOP TIP! To display the functions and formulae press CTRL and ` on your keyboard. The ` is above the tab key or to the left of 1 In this screenshot marks are being lost by not displaying the functions in full in Column D. Solve this it by double clicking between each and every column heading This is much better Lots to set up here! 1. Make sure that you have set the print to include row and column headings and grid lines. File > Page setup 2. Select all the cells that you want to include Fil e> Print Print what, choose selection Make sure that the page fits to one page wide and is landscape

This is the final version for stage 54 55 Hide rows 3 to 21.

Make sure that the contents of all the required cells are fully visible and that the printout

select the rows, right click and hide This is very much like step 54.

7 This is the final version for stage Hide rows 3 to Print the spreadsheet showing the values. Make sure that the contents of all the required cells are fully visible and that the printout fits on a single page wide. select the rows, right click and hide This is very much like step 54. Think about what the examiner wants to see here. Make sure that you can see all the data by double clicking between the column headings Select the whole spreadsheet. File > Page set up > Fit to 1 page wide & Orientation > landscape File > Print > Print what > selection

57 Hide row 61. Leave rows 3 to 21 hidden. 58 Extract only the employees with the word Snowboard in their job description who worked for 25 or more hours. This is the same as step 55.

In the toolbar Data > Filter > Autofilter 1. Under Job description. Click on the filter dropdown and choose custom Show records where > contains > snowboard. You want to use contains as a wildcard.

8 57 Hide row 61. Leave rows 3 to 21 hidden. 58 Extract only the employees with the word Snowboard in their job description who worked for 25 or more hours. This is the same as step 55. They do this for a reason as you are about to filter the data and row 61 contains the sum totals Right click on row 61, hide EXTRACT MEANS FILTER. Click in any one of the headings in row 23. In the toolbar Data > Filter > Autofilter 1. Under Job description. Click on the filter dropdown and choose custom Show records where > contains > snowboard. You want to use contains as a wildcard. It should look like this: 2. Under Hours worked. Click on the filter dropdown and choose custom Show records where > is greater than or equal to > 25. The finished filter should look like this: 59 Print the extract showing the values. Make sure that the contents of all the required cells are fully visible and that the printout fits on a single page wide. Just like steps 56 and 54 it is worth spending some time on this. It should look like this: 60 Save the spreadsheet. 61 Save and print your evidence document. You can do this! Make sure you have saved it as an Excel workbook Make sure your name is on it!

9 Functions you need to know! =VLOOKUP(A1, $B$1:$B$5,2) =SUMIF($A$1:$A$5, A1 $B$1:$B$5) =SUM(A1:A3) =MIN(A1:A3) =MAX(A1:A3) =AVERAGE(A1:A3) =COUNT(A1:A3) =COUNTA(A1:A3) =COUNTIF(A1:A3, ICT ) =ROUND(A1,0) =INT(A1) =IF(A1=7, Happy, sad ) =IF(A1>80,"DISTINCTION", IF(A1>60,"MERIT", IF(A1>40,"PASS","FAIL"))) Lookup a code in a table and display the answer from column 2. There are three parts separated by commas. Note the $signs around the middle. Adds up a set of values based on a criteria Adds up the range Shows the minimum value Shows the maximum value Shows the average value Counts how many numbers there are Counts how many text values there are Counts only a specific value text, number or cell reference Rounds to 0 decimal places Converts to an integer Condition, true, false Nested if condition true, condition true, false Top tips You will have to do a lookup (VLOOKUP) and probably a SUMIF There is normally a build in complexity use a vlookup and then multiply it by a cell reference. Don t start doing A1+B1+C1 it looks really amateur and you will lose marks There will be a really hard calculation to perform. If you get stuck then move on and then go back. You may have to make a chart Format of a typical task LOOKUP (use VLOOKUP) Hard calculation Some easy functions like sum or average Print to show functions (so they can see the workings out make sure you show all the Print to show the spreadsheet (so they can see the right answer) Filter some data and maybe sort it Print the extracted data KNOW HOW TO PRINT

UNIVERSITY OF CAMBRIDGE INTERNATIONAL EXAMINATIONS International General Certificate of Secondary Education

www.xtremepapers.com UNIVERSITY OF CAMBRIDGE INTERNATIONAL EXAMINATIONS International General Certificate of Secondary Education *5038468512* INFORMATION AND COMMUNICATION TECHNOLOGY 0417/31 Paper 3 Practical