NC Tax. Documentation. NCT 8.02 for Microsoft Dynamics NAV 2016*

Transcription

1 Documentation NC Tax NCT 8.02 for Microsoft Dynamics NAV 2016* *NC Tax 8.02 is available for Navision Financials 2.60, Microsoft Business Solutions Navision 3.70, Microsoft Business Solutions Navision 4.0 SP3, Microsoft Dynamics NAV 5.0 SP1, Microsoft Dynamics NAV 2009 SP1, Microsoft Dynamics NAV 2009 R2, Microsoft Dynamics NAV 2013, Microsoft Dynamics NAV 2013 R2, Microsoft Dynamics NAV 2015 and Microsoft Dynamics NAV 2016.

2 NC TAX 8.02 DOCUMENTATION Editor NAVAX Author NAVAX Date 2015 Copyright 2015 NAVAX Consulting GmbH NAVAX Consulting GmbH EURO PLAZA Technologiestraße 8 A-1120 Wien Telefon: Telefax: office@navax.com NAVAX Deutschland Österreich Schweiz Page 2 of 29

3 DISCLAIMER This documentation serves for information purposes only. In case of using the documentation for other purposes NAVAX Consulting GmbH rejects each guarantee because of special and defective titles. NAVAX Consulting GmbH rejects each adhesion for direct and indirect damage no matter if it is from contract or from law -, which can develop in connection with application and other use of the documentation, and any errors and omissions in this publication. This documentation can be changed at any time if necessary without previous announcements by NAVAX Consulting GmbH. The content of this documentation is protected by copyright. Without written permission of NAVAX Consulting GmbH no part of this documentation may be multiplied or transferred for any purposes no matter which way, electronically or mechanically, it happens. Microsoft Dynamics NAV, Microsoft Dynamics AX, Microsoft Dynamics CRM, Microsoft SharePoint, QlikView and Corporate Planner are registered trademarks. Further mentioned product and company names may be protected by copyright terms of their legal owners. Within this document is a version whose contents may yet change. These changes can occur without prior notice. This documentation may be used only for internal purposes. Disclosure to third parties. NAVAX Deutschland Österreich Schweiz Page 3 of 29

4 Contents 1. Overview Target Audience Instructions System Requirements Input Tax Refund Administration Input Tax Refund Setup General Bank Account Data Business Activity Numbering Export Version Actions Business Activities Input Tax Refund Codes Currencies Countries/Regions Languages Vendors Input Tax Refund Tasks Current Input Tax Refunds Suggestion Export Package Archive Cancellation Correction VAT Registration Number Verification VAT Reg. No. Verification Setup VAT Reg. No. Formats Single Verification Technical Information Install NC Tax Permission Sets Uninstall NC Tax NAVAX Deutschland Österreich Schweiz Page 4 of 29

5 1. Overview The purpose of this manual is to demonstrate how NAVAX NC Tax works as a Microsoft Dynamics NAV addon, a solution developed by NAVAX Consulting GmbH. Tax consists of two parts Input Tax Refund and VAT Registration Number Verification. Both are provided within the Tax Menu. The Input Tax Refund department includes all items for creating tax refunds. The VAT Reg. No. Verification department contains all items which are necessary for the VAT Reg. No. verification process. If you should experience any problems, please let us know. We are also grateful to receive any suggestions and positive feedback (applications@navax.com). Visit our website: Target Audience This manual is intended for users who are familiar with tax guidelines regarding input tax refund within the European Union. The user is advised to have experience in operating the application and to have knowledge of the Vendor Ledger Entries structure. 1.2 Instructions In many cases you will have to select a sequence of menus, menu options, tabs and buttons to open a window or to start a function. Sequences are described in this manual as in the following example: "Select Financial Management > General Ledger > Chart of Accounts > New". 1.3 System Requirements The minimal system requirements for NC Tax for Microsoft Dynamics NAV 2016 are: Component Operating system Memory Hard disk Display Specification Windows 8.1 Professional or Enterprise (32-Bit and 64-Bit Edition) Windows 8 Professional or Enterprise (32-bit and 64-bit Edition) Windows 7 Service Pack 1 Professional, Ultimate or Enterprise (32-Bit and 64-Bit Edition) Windows Server 2012 R2 Standard or Essentials (64-Bit Edition) Windows Server 2012 Standard or Essentials (64-Bit Edition) Windows Server 2008 R2 Service Pack 1 (64-Bit Edition) min. 2 GB min. 250 MB free space 1280x1024 or higher resolution NAVAX Deutschland Österreich Schweiz Page 5 of 29

6 2. Input Tax Refund Administration The Input Tax Refund department screen provides all items for creating tax refunds. From the daily working tasks to the initial setup, everything is in one place. To open the Input Tax Refund page, follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax and select Input Tax Refund. 2.1 Input Tax Refund Setup The Input Tax Refund Setup is used for basic information setup of your company, such as customer information, LCY code, , bank account information and version information of the Tax solution. NAVAX Deutschland Österreich Schweiz Page 6 of 29

7 To open the Input Tax Refund Setup page, follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > Input Tax Refund and then click Input Tax Refund Setup. NOTE: OPENING THE INPUT TAX REFUND SETUP FOR THE FIRST TIME ISO LCY CODE WILL BE INITIALIZED WITH 'EUR' IF LCY CODE IS 'EUR' OR 'EURO'. The following fields are available in the Input Tax Refund Setup window: General Field Customer Info Employer Declaration Type LCY Code ISO LCY Code Description This field is transmitted in the created XML files. This field records the company s/applicant s address. The submitted invoices must be declared as Purchase or Import. The setting of this parameter serves as proposed default value. It can be changed for every invoice before the XML file is created. This field records the mandate s LCY Code. This field records the mandate s ISO LCY Code Bank Account Data Field Account Holder SWIFT Code IBAN Bank Account Currency Code Business Activity Field Business Activity 1-5 Description The refund transaction is performed to the bank account recorded in this field. Please note that, according to EU guidelines, only the following characters may be used: A-Z a-z 0-9 / -? : ( )., + This field records the BIC (Bank Identifier Code). Within the international bank network, it identifies the one bank which keeps the respective account. This field records the IBAN (International Bank Account Number) which is the international bank and account number notation. It was developed by the European Committee for Banking Standards (ECBS) to simplify European transactions. This field records the appropriate bank account currency code. Description The content of this field is transmitted in the created XML file. The permitted values must be recorded in the Input Tax Refund Business Activities window. At least Business Activity 1 must be recorded. NAVAX Deutschland Österreich Schweiz Page 7 of 29

8 2.1.4 Numbering Field Package Nos. Description The content of this field is transmitted in the created XML file. Every submission can be identified based on a unique package number. Please note that the tax office will only accept the XML files if the number series is numeric. It can be selected freely (up to 6 digits) and is issued by the applicant to identify the invoice. Every request must have its unique number Export Field Document No. Folder Request File Name Conclusion File Name Show Save As Description If the Option External Document No. or Document No. is selected, the field External Document No. of the Input Tax Refund will be exported. If no External Document No. exists, the field Document No. will be exported. If the Option Document No. is selected, the field Document No. will be exported. The folder for creating the file is entered in this field. The file name is entered in this field. The file name is entered in this field. Set this field to display the Save As.. dialogue when the file is created Version The Version FastTab provides information about the version of Input Tax Refund that you use. NOTE: THE FIELDS BUSINESS ACTIVITIES DATE AND INPUT TAX REFUND CODES DATE INDICATE THE DATE OF EACH DATASET, WHICH WAS CREATED VIA IMPORT/DOWNLOAD. WITH ASSISTEDIT THE BUSINESS ACTIVITIES AND THE INPUT TAX REFUND CODES CAN BE OPENED. VIA WHAT'S NEW? IT IS POSSIBLE TO COMPARE THE RESPECTIVE DATE WITH THE PROVIDED DOWNLOAD DATA Actions Create Permissions With this function the Input Tax Refund Permission Sets can be created or updated Initialize Currencies This function fills the ISO Code Input Tax Refund field in the Currency table. For each of the available ISO Codes it will be checked, if a currency with the same code exists. If this is the case, it will be checked if the ISO Code Input Tax Refund field contains a value. If no value is entered, the ISO Code will be written in the field Initialize Countries/Regions This function fills the ISO Code Input Tax Refund field and the Currency Code Input Tax Refund field in the Country/Region table. For each of the available ISO Codes it will be checked, if a Country/Region with the same code exists. If this is the case, it will be checked if the ISO Code Input Tax Refund field contains a value. If no value is entered, the ISO Code will be written in the field. NAVAX Deutschland Österreich Schweiz Page 8 of 29

9 Initialize Languages This function fills the ISO Code Input Tax Refund field in the Language table. NOTE: CLICK WHAT S NEW? TO RECEIVE NEW INFORMATION ABOUT NC TAX OR TO DOWNLOAD THE SETUP FILES FROM OUR WEBSITE. 2.2 Business Activities Business Activities have been launched by the European Parliament to take account of technical developments and structural changes in the economy billing. For comparability of statistical data of the internal market participant s standard classifications were defined. NOTE: THOSE CODES THAT ARE KNOWN AT THE TIME OF SHIPMENT ARE DELIVERED ALONG WITH THE APPLICATION. THEY CAN BE SUPPLEMENTED OR EDITED. Before usage, verify if the codes are correct. The provider does not assume responsibility for the delivered datasets. Details are available on the Ministry of Finance homepage. To open the Input Tax Refund Business Activities page follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > Input Tax Refund and then click Business Activities. For Input Tax Refund Business Activities import and download functions are available. Download allows the direct download of the codes. Download - Save as allows you to save the codes in a file which can then be imported via Actions > Import. NOTE: IT IS ALSO POSSIBLE TO CLICK WHAT S NEW? TO DOWNLOAD THE SETUP FILES FROM OUR WEBSITE AND IMPORT THEM MANUALLY. Via New, additional codes can be added. To export the content of this window into a file, click Actions > Export. NAVAX Deutschland Österreich Schweiz Page 9 of 29

10 2.3 Input Tax Refund Codes Input Tax Refund Codes are required for the Input Tax Refund Detailing. Each code is divided into sub codes. NOTICE: THOSE CODES THAT ARE KNOWN AT THE TIME OF SHIPMENT ARE DELIVERED ALONG WITH THE APPLICATION. THEY CAN BE SUPPLEMENTED OR EDITED. Before usage, verify if the codes are correct. The provider does not assume responsibility for the delivered datasets. Details are available on the Ministry of Finance homepage. To open the Input Tax Refund Codes page follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > Input Tax Refund and then click Input Tax Refund Codes. For Input Tax Refund Codes import and download functions are available. Download allows the direct download of the codes. Download - Save as allows you to save the codes in a file which can then be imported via Actions > Import. NOTE: IT IS ALSO POSSIBLE TO CLICK WHAT S NEW? TO DOWNLOAD THE SETUP FILES FROM OUR WEBSITE AND IMPORT THEM MANUALLY. Via New, additional codes can be added. To export the content of this window into a file, click Actions > Export. To set up the sub codes, select a line in the Input Tax Refund Codes window, then click Actions > Subcodes. NAVAX Deutschland Österreich Schweiz Page 10 of 29

11 2.4 Currencies In the Currencies window you must specify the ISO Codes for the Currencies used by the Input Tax Refund. To open the Currencies page follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > Input Tax Refund and then click Currencies. The rounding of the Input Tax Refund amount fields is specified by the field Input Tax Refund Rounding Precision in the Currency table. If no Input Tax Refund Rounding Precision is specified, the Amount Rounding Precision field of the Currency will be used. Example: For Hungarian Forint it is recommended to specify an Input Tax Refund Rounding Precision of NAVAX Deutschland Österreich Schweiz Page 11 of 29

12 2.5 Countries/Regions In the Countries/Region window you must specify the ISO Codes for the Countries used by the Input Tax Refund. To open the Countries/Regions page follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > Input Tax Refund and then click Countries/Regions. Currency Codes different from the LCY Code can be specified for each country in the Currency Code Input Tax Refund column. The Language Code can be selected in the Language Code Input Tax Refund column. NAVAX Deutschland Österreich Schweiz Page 12 of 29

13 2.6 Languages In the Language window you must specify the ISO Codes for the Languages used by the Input Tax Refund. To open the Languages page follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > Input Tax Refund and then click Languages. NOTE: ACCORDING TO EU GUIDELINES, THE LANGUAGE MUST BE TRANSMITTED IN LOWER CASE LETTERS. DETAILS ARE AVAILABLE ON THE MINISTRY OF FINANCE HOMEPAGE. NAVAX Deutschland Österreich Schweiz Page 13 of 29

14 2.7 Vendors All relevant Input Tax Refund fields are available on the Vendor Card in FastTab Payments and must be set to include the particular vendor in the process of tax refund. To open the Vendor Card follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > Input Tax Refund and then click Vendor. 3) Select a Vendor and click Actions > Edit to open the Vendor Card. To include the particular vendor in the tax refund, set a mark in field Input Tax Refund (FastTab Payments). If you specify Input Tax Refund Code 1 and Input Tax Refund Subcode 1 the values will be suggested in the Input Tax Refund by default. This suggested values can be edited for every invoice before the XML file is created. NAVAX Deutschland Österreich Schweiz Page 14 of 29

15 3. Input Tax Refund Tasks Items in the Input Tax Refund Tasks are used for different topics, like creating the tax refund files or canceling and creating the correction notifications. 3.1 Current Input Tax Refunds To open the Input Tax Refunds page, follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > Input Tax Refund and then click Current Input Tax Refunds. The following fields are available in the Input Tax Refunds window: Field Vendor Ledger Entry No. Vendor No. Description The Vendor Ledger Entry which should be added to the input tax refund. This field contains the number of the vendor who is assigned to the input tax refund. The value will be suggested from the selected Vendor Ledger Entry. NAVAX Deutschland Österreich Schweiz Page 15 of 29

16 Country/Region Code Request Country Language Code Request Country Declaration Type Document No. External Document No. Import No. (Import) Document Date Posting Date Micropayment (Purchase) VAT Registration No. (Purchase) This field contains country code of the input tax refund request. The value will be suggested from the selected Vendor. The value must match with the Country/Region Code of the selected Vendor. The value will be suggested with the Language Code Input Tax Refund field of the selected Country/Region in the Country/Region Code Request Country field. This field determines if the respective invoice is a purchase or import invoice. The default value is taken from the Declaration Type field of the Input Tax Refund Setup. Specifies the vendor entry's document number. The value will be suggested with the Document No. of the selected Vendor Ledger Entry. Can only be specified when Import No. (Import) is not specified. Depending on the Document No. setting of the Input Tax Refund Setup the Document No. or the External Document No. will be exported. Specifies the external document number that was entered on the purchase header or journal line. The value will be suggested with the External Document No. of the selected Vendor Ledger Entry. Can only be specified when Import No. (Import) is not specified. Depending on the Document No. setting of the Input Tax Refund Setup the Document No. or the External Document No. will be exported. The Import No. for Declaration Type = Import. Can only be specified when Document No. and External Document No. are not specified. Specifies the date of the document. The value will be suggested with the Document Date of the selected Vendor Ledger Entry. Dates before are not valid. The application does not check if the date is after the current system date. However, please note that the tax office does not accept files with future dates. Specifies the vendor entry's posting date. The value will be suggested with the Posting Date of the selected Vendor Ledger Entry. Indicates whether it is a Micropayment or not. The default value for this field is No. The Value will be suggested from the selected Vendor by default. Can only be specified when Registration No. (Purchase/Germany) is not specified. NAVAX Deutschland Österreich Schweiz Page 16 of 29

17 Registration No. (Purchase/Germany) Name Address Post Code City Base (LYC) Input Tax (LYC) Deductible Input (LYC) Currency Code Request Country Base Input Tax Deductible Input Tax Code 1 Subcode 1 Description 1 This field indicates the vendor tax number for Germany. Can only be specified when VAT Registration No. (Purchase) is not specified. The Value will be suggested from the selected Vendor by default. The suggested value can be edited. The Value will be suggested from the selected Vendor by default. The suggested value can be edited. The Value will be suggested from the selected Vendor by default. The suggested value can be edited. The Value will be suggested from the selected Vendor by default. The suggested value can be edited. The assessment base. The amount is shown in LCY. The value is calculated from the Base field of the corresponding VAT Entries of the selected Vendor Ledger Entry. If no VAT Entries exists, the Original Amt. (LCY) from the Vendor Ledger Entry will be suggested. The input tax. The amount is shown in LCY. The value is calculated from the Amount field of the corresponding VAT Entries of the selected Vendor Ledger Entry. The deductible input tax. The amount is shown in LCY. The value is calculated from the Amount field of the corresponding VAT Entries of the selected Vendor Ledger Entry. The value will be suggested with the Currency Code Input Tax Refund field of the selected Country/Region in the Country/Region Code Request Country field. The amount fields (Base, Input Tax and Deductible Input Tax) will be calculated in the selected currency. The assessment base. The amount is shown in the currency of the Currency Code Request Country. The input tax. The amount is shown in the currency of the Currency Code Request Country. The deductible input tax. The amount is shown in the currency of the Currency Code Request Country. If an Input Tax Refund Code 1 is specified in the Vendor Card, the Code will be suggested by default. The suggested value can be edited. If Code 1 = 10 Subcode 1 or Description 1 must also be specified. If an Input Tax Refund Subcode 1 is specified in the Vendor Card, the Code will be suggested by default. The suggested value can be edited. A Description can be specified here. NAVAX Deutschland Österreich Schweiz Page 17 of 29

18 Code 2 - Code 5 Description 2 Description 5 If Code x = 10 Subcode x or Description x must also be specified. By default, this column is not displayed. By default, this column is not displayed. If you specify a Vendor Ledger Entry in the Input Tax Refund and the Currency Code for the Request Country is deviating from the LCY Code, the amount fields in the Input Tax Refund are converted to the Request Country Currency Code. The conversion factors will be determined via the Vendor Ledger Entry if possible. In case of different Currency Code (i.e. Currency Code of the Vendor Ledger Entry <> Request Country Currency Code) the Currency Factor will be determined via the Posting Date. The rounding of the amount field is specified by the field Input Tax Refund Rounding Precision in the Currency table. If no Input Tax Refund Rounding Precision is specified, the Amount Rounding Precision is used. Example: For Hungarian Forint it is recommended to specify an Input Tax Refund Rounding Precision of The amount fields will be exported in the corresponding Currency Code. NOTE: THE AMOUNT CALCULATION OF THE INPUT TAX REFUND IS BASED ON THE VAT ENTRIES OF THE VENDOR LEDGER ENTRY. ONLY VAT ENTRIES WHERE VAT CALCULATION TYPE IS NORMAL VAT OR FULL VAT WILL BE CONSIDERED. PLEASE NOTE THAT IN NAV THESE AMOUNTS ARE SAVED IN LCY. IF A DOCUMENT IS POSTED IN A FOREIGN CURRENCY (E.G. HUF), THE VAT ENTRIES ARE SAVED IN LCY (E.G. EUR). IN THE INPUT TAX REFUND, THE AMOUNTS WILL BE RECALCULATED TO HUF. IN THIS PROCESS, A VERY LOW ROUNDING DEVIATION MAY ARISE. NAVAX Deutschland Österreich Schweiz Page 18 of 29

19 3.1.1 Suggestion Click on Actions > Suggest to suggest the lines (Vendor Ledger Entries) for the Input Tax Refund. The following options are available in the Options FastTab: Only Vendors marked as Input Tax Refund: Specify if you want the batch job to consider only Vendors, where Input Tax Refund = Yes. Including already exported Vendor Ledger Entries: Specify if you want the batch job to include Vendor Ledger Entries which have already been exported to an Input Tax Refund File. Review the values, if necessary delete the lines that should not be exported. To add further lines to the Input Tax Refund, click Actions > New and select a Vendor Ledger Entry in the Vendor Ledger Entry No. field. The Suggest Input Tax Refunds function can be activated as often as needed. Already suggested Entries will not be suggested twice. New Vendor Ledger Entries will be added to the already existing entries in the Input Tax Refund window. NOTE: THE FUNCTION SUGGEST INPUT TAX REFUNDS SKIPS VENDOR LEDGER ENTRIES IF A VAT ENTRY WITH VAT CALCULATION TYPE REVERSE CHARGE VAT OR SALES TAX EXISTS. NAVAX Deutschland Österreich Schweiz Page 19 of 29

20 3.1.2 Export Click Actions > Export to create the XML files for Finanz-Online. The following options are available in the Options FastTab: Country/Region Code: Specify the Country/Region Code Request Country. Only lines with same Country/Region Code Request Country will be added to the file. It is not allowed/possible to mix different countries in one request file. Starting Date and Ending Date: Specifies the filter for the Document Date field. Question 2A or Question 2B must be answered correctly. If you click OK following actions will be performed: A Request and a Conclusion file will be created. The exported lines will be transferred to the Package Archive and the Vendor Ledger Entries will be marked by entering the Input Tax Refund Entry No. Repeat this procedure for each Country for which a file is required. NAVAX Deutschland Österreich Schweiz Page 20 of 29

21 Please consider that there are only limited possibilities for the application to check the formal accordance of the file. If the file is not accepted you will receive a notification from Finanz-Online. In this case, the file can be corrected via the Cancel or Correct function - provided in the Package Archive. NAVAX Deutschland Österreich Schweiz Page 21 of 29

22 3.2 Package Archive If the Input Tax Refund file is not accepted you will receive a notification from Finanz-Online. In this case, the file can be corrected via the Cancel or Correct function - provided in the Package Archive. To open the Package Archive page, follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > Input Tax Refund and then click Package Archive. The following fields are available in the Package Archive window: Field Package No. Export Date Export Time Export User ID Created Request File Description Unique number of the package. The date on which the package was exported. The time when the package was exported. The user which exported the package. The created Request file. Click on AssistEdit to open the corresponding folder. NAVAX Deutschland Österreich Schweiz Page 22 of 29

23 Created Conclusion File Starting Date Ending Date Country/Region Code No. of Input Tax Refunds Cancellation Date Cancellation Time Cancellation User ID Correction Date Correction Time Correction User ID The created Conclusion file. Click on AssistEdit to open the corresponding folder. The Starting Date, specified in the Export Input Tax Refunds options. The Ending Date, specified in the Export Input Tax Refunds options. The Country/Region Code, specified in the Export Input Tax Refunds options. The number of Input Tax Refund Entries submitted in this package. Click on DrillDown to view the Lines. If the package is cancelled, this field indicates the date of cancellation. If the package is cancelled, this field indicates the time of cancellation. If the package is cancelled, this field indicates which user performed the cancellation. If a correction was made, this field indicates the date of correction. If a correction was made, this field indicates the time of correction. If a correction was made, this field indicates which user performed the correction Cancellation It is possible to cancel the whole Package or only parts of it. The Entries will be retransmitted with zero amounts/values. Please contact your tax office to check under which circumstances a cancellation is possible. If you want to cancel a package, select the package and click Actions > Cancel The Input Tax Refund Cancellation window appears: NAVAX Deutschland Österreich Schweiz Page 23 of 29

24 Delete all lines which should not be cancelled. Click on Actions > Export to open the Export Input Tax Refund window. The displayed values are taken from the original package and cannot be edited. If you click OK the cancellation files will be created. In the Package Archive, the Cancellation fields will be filled. NOTE: VENDOR LEDGER ENTRIES OF CANCELLED INPUT TAX REFUNDS ARE UNMARKED AGAIN AND WILL BE CONSIDERED IN THE SUGGEST INPUT TAX REFUNDS FUNCTIONALITY AGAIN. NOTE: THE INPUT TAX REFUND CANCELLATION WINDOW CAN ALSO BE OPENED VIA DEPARTMENTS > TAX > INPUT TAX REFUND > CANCELLATION LINES Correction It is possible to correct the transmitted Package. The file must have the same rows structure as the original file. Therefore not only the corrected entries but all entries will be transferred again. If you want to correct a package, select the package and click Actions > Correct The Input Tax Refund Correction window appears: Within the window you can make the corrections. Click on Actions > Export to open the Export Input Tax Refund window. The displayed values are taken from the original package and cannot be edited. If you click OK the correction files will be created. In the Package Archive, the Correction fields will be filled. NOTE: DELETING OR ADDING INDIVIDUAL LINES IS NOT POSSIBLE. IF YOU DELETE A LINE, ALL LINES FROM THE PACKAGE WILL BE REMOVED FROM THE INPUT TAX REFUND CORRECTION WINDOW. IN THIS CASE THE APPLICATION ASSUMES THAT YOU DO NOT WANT TO PERFORM A PACKAGE CORRECTION. NOTE: THE INPUT TAX REFUND CORRECTION WINDOW CAN ALSO BE OPENED VIA DEPARTMENTS > TAX > INPUT TAX REFUND > CORRECTION LINES. NAVAX Deutschland Österreich Schweiz Page 24 of 29

25 4. VAT Registration Number Verification Verification of the VAT Reg. No. for customers, vendors and contacts is possible via the VIES VAT number validation service directly in Microsoft Dynamics NAV. To open the VAT Reg. No. Verification page, follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax and select VAT Reg. No. Verification. 4.1 VAT Reg. No. Verification Setup The VAT Reg. No. Verification Setup is used for the type of verification and to setup different initial data. To open the VAT Reg. No. Verification Setup page, follow these steps: 1) In the Navigation pane, click Departments. 2) Click Tax > VAT Reg. No. Verification and then click VAT Reg. No. Verification Setup. 3) In FastTab General choose the Verification Type. 4) Click on Action > Update Verification URL to set the Verification URL. 5) Click on Actions to verify customers, vendors or contacts in one run. NAVAX Deutschland Österreich Schweiz Page 25 of 29

26 4.2 VAT Reg. No. Formats The fields of the VAT Reg. No. Formats are a general part of the NAV Standard. The VAT Reg. No. Format specifies that the VAT registration number entered in the VAT Registration No. field for an account, such as a customer account, corresponds to the standard format used for VAT registration numbers in a customer's country/region. The program also checks that when a VAT registration number is entered in the VAT Registration No. field, the number entered is unique for that account type and has not already been entered for another account. The Format field specifies a format for a country's/region's VAT registration number. You can use the following characters for variables: Character Description # Serves as a placeholder for digits Serves as a placeholder for letters (a-z or A-Z). Serves as a placeholder for all kinds of characters (including special characters). You can use characters other than those listed above if the characters are always present in a country's/region's VAT registration number. For example, a period after each group of four digits must be entered as follows: ####.####.####. NAVAX Deutschland Österreich Schweiz Page 26 of 29

27 4.3 Single Verification Single verification of the VAT Reg. No. for customers, vendors and contacts is possible on the cards. Open for example the Customer Card and enter the VAT number in field VAT Registration No. Depending on the Verification Type of the VAT Reg. No. Verification Setup, following Action will be performed: Manually: The user can perform a single verification via Actions > Functions > Verify VAT Reg. No Automatic: The system will check the Number instantly. If the VAT Registration No. is not correct, an error message will appear. Automatic without Message: The system will check the Number instantly. Please note that in this case no error message appears if the VAT Registration No. is not correct. NOTE: EVERY VERIFICATION IS RECORDED IN THE VAT REG. NO. VERIFICATION ENTRIES. NAVAX Deutschland Österreich Schweiz Page 27 of 29

28 5. Technical Information 5.1 Install NC Tax To install NC Tax in Microsoft Dynamics NAV, contact your partner. He will install all NC Tax objects step by step. To install NC Tax, follow these steps: 1) Make a backup of the database. 2) Start the Microsoft Dynamics NAV Development Environment. 3) Check whether your Microsoft Dynamics NAV license includes the necessary modules or not. If not, please contact your system administrator or send an to license@navax.com. Granules: NC Tax 4) In the Main Menu, click Tools, Object Designer. 5) In the Main Menu, click File, Import. 6) Select the NC Tax object file (*.fob) you have received and click Open. 7) After importing the NC Tax objects compile all NC Tax Objects (Version List *NCT*). 8) Compile all MenuSuites to ensure that the NC Tax Menu will be displayed correctly. 9) Restart Microsoft Dynamics NAV. 5.2 Permission Sets We recommend to use the Permission Sets provided by NC Tax. One Set is designed for the Input Tax Refund part, the other two Sets are designed for the VAT Reg. No. Verification part. There are two possibilities for creating or updating the Input Tax Refund Permission Set "NCT-ITR-EDIT": a) Run Codeunit NCT ITR Functions from the Object Designer. b) Click the Action Create Permissions in the Input Tax Refund Setup Page. There are two possibilities for creating or updating the VAT Reg. No. Verification Permission Sets "NCT- VNV-EDIT" and "NCT-VNV": a) Run Codeunit NCT VNV Functions from the Object Designer. b) Click the Action Create Permissions in the VAT Reg. No. Verification Setup Page. 5.3 Uninstall NC Tax To remove NC Tax from Microsoft Dynamics NAV, contact your partner. He will uninstall all NC Tax objects step by step. To uninstall NC Tax, follow these steps: 1) Make a backup of the database. NAVAX Deutschland Österreich Schweiz Page 28 of 29

29 2) Start the Microsoft Dynamics NAV Development Environment. 3) In the Main Menu, click Tools, Object Designer. 4) All NC Tax Objects (Version List *NCT*) within the NC Tax Object Range (ID ) must be deleted. 5) In all other Objects which have been modified by NC Tax (Version List *NCT*), the changes must be removed manually. NAVAX Deutschland Österreich Schweiz Page 29 of 29