Manual OPplus AT Payment

Transcription

1 Manual OPplus Prepared for Customers and Partners Project OPplus Prepared by

2 Contents General Information... 3 Manual Structure... 3 Description of Icons... 3 OPplus Navigation Area... 4 OPplus License Information module... 5 Setup Configuration... 7 OPplus module Required Orderer Bank Master Data Bank Accounts (Orderer Bank) Required Customer/Vendor Master Data Customer/Vendor Bank Account Card Setup General tab File tab Import AT Bank Master Data Payment Types Payment Proposal Card of 18

3 General Information Manual Structure This manual describes the following modules of the certified vertical solution OPplus: OPplus In the application menu, the functionalities of these modules are available via the Payments menu group. The manual describes the relevant fields and functions as well as procedures exemplifying the use of OPplus. For help about a specific field, click the field and press F1. Please note that OPplus modules may be purchased individually. Therefore, descriptions, menu items and illustrations of cross-module functionalities are not necessarily available to all users. The following modules of the certified vertical solution OPplus are described in separate manuals: OPplus Payments, OPplus G/L Open Entries, OPplus Ext. Lists and Reports, OPplus Analysis (Trial Balance & VAT). Description of Icons Information Indicates sections which include important information to be considered by the user. Reminder Reminds the user of already mentioned information or processes which enable the user to achieve optimized results. Tip Indicates sections which assist the user to apply the functionality correctly. Warning Signifies information of high importance to be considered in order to avoid any errors. 3 of 18

4 OPplus Navigation Area After the OPplus.fob files have been imported, the OPplus functionality is shown as a new menu within the Microsoft Dynamics NAV navigation pane placed below the Financial Management menu by default: The OPplus menu shows the following menu groups if all OPplus modules are used. The History menu item is always included in the OPplus menu, regardless of which OPplus modules are used: 4 of 18

5 OPplus License Information module This chapter describes the benefit of the OPplus License Information module which you will find in the navigation area of the General group. This module is always integrated and a prerequisite for using OPplus regardless which modules of OPplus you plan to use. 5 of 18

6 On the OPplus License Information page, you can see which modules are activated in the customer license. You may implement OPplus in a database without activating all modules in every company. 6 of 18

7 In order to activate a module it is necessary that a) the respective module is licensed and b) that the setup of the module has been started. If you have licensed the Associations module, the Setup done field will automatically contain a check mark. The system will not have a check mark for this field if any associations/linkages have been set up. Via this page you can now set up the user roles for all licensed modules. Setup Configuration By using the Export/Import Setups function via the OPplus License Information, you can transfer OPplus setup tables from one database into another or from company A to company B. The report is divided into two parts, providing three fields in the upper Options section. 7 of 18

8 Field Direction Filename Company Description In this field, you can select whether to import or to export files. This field contains the name of the file you want to import and/or create. In this field, you can select one of the following 3 options: All o o Current o o Export Select this option to export the data of all companies of the database into the text file. Import If you select this option, the data included in the text file will be imported into the companies of the database. If you have exported several companies into the file, the system will import the data of the first company contained in the file. Export Select this option to export the data of the current company into the text file. Import Select this option to import the data of the text file into the selected company. Company-related o Export This option is not available for export. o Import Select this option if you have previously exported all company data, and some companies are still missing in the database. The system will check if the corresponding company is included in the current database. If yes, the data of this company will be imported. If not, the company will be skipped. 8 of 18

9 In the lower part of the report, you will find a list of export/import data of respective modules: When you open the report, the system checks which of the modules are included in the license. According to the license, the respective option fields are automatically enabled with a check mark. However, the user can change these settings manually. 9 of 18

10 When you select the Import option, the system will automatically import all modules included in the license. When you select the Export option, the system will automatically export all modules which are included in the license and have (at least) one record in the corresponding table. Please note/make sure: that the current customer license is activated on the server No number series are created/edited during the import. 10 of 18

11 OPplus module The module of the certified vertical solution OPplus is used for the Austrian EDIFACT payment format to perform domestic credit transfers and direct debits. In the meantime, EDIFACT has been replaced by SEPA. The same applies for the EDIFACT payment format formerly used for foreign transfers. To ensure that the system creates the correct payment files when using the module, you need to preset a number of fields in the master data. In the following sections, you will find a description of the fields and functions which are exclusively used for the module. For the remaining basic functions, please refer to the OPplus Payments manual. 11 of 18

12 Required Orderer Bank Master Data Bank Accounts (Orderer Bank) The orderer bank account should be at an Austrian financial institution and have the corresponding country code, AT. In order to use SEPA, the bank account should have a valid BIC/SWIFT code and a valid IBAN. For EDIFACT, you can specify the bank code (always a 5-digit number) and the bank account number (2- or 11-digit number). 12 of 18

13 In order to use EDIFACT, you need to specify the following fields of the bank account card: Field Name EDI Sender ID EDI Recipient ID EDI Sender Name EDI Account No. Description Short description In this field, you need to enter the EDIFACT sender ID which is provided by your bank institution. This field is mandatory. In this field, you need to enter the EDIFACT recipient ID which is provided by your bank institution. This field is mandatory. In this field, you need to enter the EDI sender name. If you leave this field empty, the company name will be used instead. In this field, you need to enter the EDI account number. If you leave this field empty, the bank account number will be used instead. Required Customer/Vendor Master Data Customer/Vendor Bank Account Card For SEPA, you need to specify a valid BIC/SWIFT Code and a valid IBAN. When using EDIFACT, you can specify the bank code (always a 5-digit number) and the bank account number (2- or 11-digit number). Further specifications are not required. Setup Before you can use the module, you need to generate the setup data by selecting Payments Setup Setup Create Setup Data. General tab 13 of 18

14 Field Name Country Code Currency Code URL Homepage OENB URL Bank Code Download Description Short description When creating the setup files, this field is automatically filled with the Austrian ISO country code AT. This field cannot be modified. When creating the setup files, this field is automatically filled with the ISO country code for EUR. This field cannot be modified. When creating the setup files, this field is automatically filled with the URL of the Austrian national bank. To open the homepage, simply click the globe icon. When creating the setup files, this field is automatically filled with the URL which is the download link of the Austrian bank master. 14 of 18

15 File tab Field Name EDI: no IBAN New Line per Segment Capitalize Text EDI Doc. Type TRF EDI: Force Vendor Reference Message ID Digits Only Split Pmt. From Split Pmt. To Description Short description Place a check mark in this field to omit the use of the IBAN in the payment file. If this field is checked, the bank account number and the bank code will be used instead. Place a check mark in this field if you want to enter a new line after each segment. This field is exclusively used for testing purposes. By inserting the line break, you can increase readability of the payment file and simplify error analysis. Place a check mark in this field if you want to capitalize the file text. Here you can specify if you want the system to transfer a document type in the SEQ segment (SEQ = sequence details = introducing segment for each transaction). Please consult your bank accordingly. The contents of the Our Account No. field are copied as vendor reference into the RFF segment (RFF = reference). Place a check mark in this field if you want the system to copy the vendor number in case the Our Account No. field is not filled. If you place a check mark in this field, the posting date will be copied in the YYYYMMDD format as reference into the BGM segment (BGM = beginning of message). Otherwise, the system will copy the contents of the Journal Batch Name field of the payment proposal header. This field is currently not used. This field is currently not used. 15 of 18

16 Import AT Bank Master Data Via the Import AT Bank Branch Codes function, you can import the Austrian bank master into the bank codes. Before you can perform the import, you need to download the bank master file to your local drive and unzip it. Example for a file provided by oebn.at Extract of the CSV file unzipped: 16 of 18

17 Payment Types After having created the setup data, the following additional payment types are available to perform transfers: AT-ABBUCH Direct debit, final, B2B (AT) AT-EDI Domestic EDIFACT transfer (replaced by SEPA) AT-AZV Foreign EDIFACT transfer Following two payment types are available for direct debits: AT-ABBUCH EDIFACT direct debit, final, B2B (replaced by SEPA) AT-EINZUG EDIFACT collection, not final (replaced by SEPA) 17 of 18

18 Payment Proposal Card There is no specific data which needs to be filled or specified on the payment proposal card. 18 of 18