Edline Teacher Guide

Transcription

1 Edline Teacher Guide 1

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3 Edline Teacher Guide Table of Contents Basic Components of Edline... 5 Users...5 Groups...5 Documents...5 Folders...6 Using Edline... 7 Navigation...7 Timing Out...7 Home Pages...7 Getting Help with Edline... 9 Online Help...9 Using Help Index...9 If You Forget Your Password or Screen Name (or both)...11 If You Have Other Questions...11 Class Page Teacher View Class Page Parent/Student View Combined Calendar Adding a Picture and Description...17 Removing a Picture...20 Posting Homework Assignment(s)...21 Adding Content to a Document (Assignment)...23 Entering Text by Hand...24 Importing an Existing File...25 Uploading a Web Document...25 Uploading Files...26 Additional Uploading Tips...27 Posting Test(s)...29 Adding Content to a Document (Test)...31 Adding to Contents Section Adding a Folder...33 Adding a Document to a Folder...34 Using the Calendar Adding an Event to the Class Calendar...35 Removing an Event from the Class Calendar

4 Modifying an Event in the Class Calendar...38 Rollover Calendar Items...39 Recategorizing Items...39 Using News Adding a News Item...41 Removing a News Item...42 Modifying a News Item...43 Using Links Removing an Item from Links...46 Modifying an Item from Links...46 Sending to Your Class Posting Grade Reports and Other Class Reports Where Do the Reports Go?...51 What Will a Teacher See?...52 What Do Students and Parents See?...53 Private Reports Link...54 Re using Old Class Materials Copying Materials from Old Class Material...55 Copying Items from One Class to Another...57 Using My File Locker Appendix Five Easy Steps to Create a Homework Assignment in Edline

5 This guide was designed to give you quick instructions for the most common class related tasks that you will perform while using Edline. Please refer to the online Help for any additional topics. Basic Components of Edline There are four basic components of the Edline site: people (users), groups, documents, and folders. These components are organized to represent districts and schools as well as the classes, sports, and other activities you find in them. Users Users are people who have an Edline account. Each member of your school should have an Edline account. Every user has a type, or role, like a student, teacher, parent, administrator, etc. It is possible for a single user to take on several roles. For example, one user may be both a teacher and a parent, if they choose to combine multiple activation codes. Your schoolʹs Super User (i.e. Edline manager) creates all the activation codes for the members of your school. Groups Groups in Edline are organizations like districts, schools, classes, clubs, sports, etc. They reflect the real groups you might find in your school. Every group has members and people who are in charge of that group (such as the teacher for each class). Every group has a group home page where all the information associated with the group can be accessed. A district is the largest form of a group. Inside a district, you will find links to schools in that district. Inside a school you will find links to classes, clubs, sports, etc. in that school. You can create groups inside a class if you have students working in teams and you want each team to have its own page. The person in charge of a group is called the groupʹs Super User. The group s Super User can add and remove items from the group home page, add and remove group members, and assign permissions to group members. Your schoolʹs Edline manager creates all the classes in Edline. Documents Documents can be anything from assignments, announcements, grade reports, review materials, etc. You can either type the text (or HTML code) of a document directly into 5

6 the Rich Text Formatting box on Edline, upload an existing file that you have created with another program to Edline, or add a web document on the Document Creation page. To keep things organized, documents are usually stored in folders. Folders Folders on Edline are just like the directory folders (you use) on your computer. They keep things organized by providing a place to hold items that are related to one another. Folders can hold documents (like assignments), groups (like classes), other folders, or all three. Every class has its own set of folders. They are listed in Contents on the class home page (see the Home Pages section below). Every class comes with two default folders Assignments and Tests. You can add your own folders to keep your Contents section organize. When you open a folder, you see a list of what s inside that folder. To open any item in a folder, just click it. 6

7 Navigation Using Edline It is important that you use the links and buttons on Edlineʹs pages to move around the site. As a general rule, do not use the browserʹs ʺForwardʺ and ʺBackʺ buttons (itʹs OK to use them inside the online Help system). Timing Out Edline keeps track of how long it has been since the last time you clicked a button or link in the site. For security, if you are idle for 18 minutes, your Edline session will ʺtime out.ʺ The next time you click a button or link in Edline, you will be asked to login again. Home Pages When you log into Edline, the first page you see is your school home page. You cannot add items to this page unless your schoolʹs Edline Super User has granted you special permissions. When you post items to Edline for display, you will post them on your own class home pages. You can get anywhere in the schoolʹs Edline site from the school home page. This page displays school wide information as well as links to all classes, clubs, sports, and other groups in the schoolʹs Edline site. Each class, club, and sport also has its own home page. All home pages are divided into sections. People without special permissions (like students and parents) will not see the Edit or other management options that you see. 7

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9 Online Help Click Help located at the top of any page. Getting Help with Edline Help then opens to give directions on how to use that page. Using Help Index The Help Index section is another source of Help whenever you are logged into Edline. 9

10 Click Index at the top of any Help page to see a full list of help topics. 10

11 If You Forget Your Password or Screen Name (or both) Click I forgot my screen name or password on the school s Edline login page. Or you can use the Forgot screen name? or Forgot password? links at Edline.net. To use either of these links, you need to know either your screen name or your address (so Edline can find your account). You will also need to know the answer to the security question that you entered when you first activated your account. Edline cannot send your screen name and temporary password to you if you have never entered an address on Edline your address has changed or is invalid you have not chosen to answer a security question In cases like this, you will need to ask the Edline Super User at your school for help. If You Have Other Questions Always check the Edline online Help section first. After checking the online help, the Edline Super User at your school should be able to answer any other questions you may have about: your Edline account uploading reports to Edline general Edline use If you have a question or suggestion for Edline, first log into your account. Then, click Suggestions or Problems/Questions that is located on any Help page. All messages from the Suggestions link go to the Edline Super User at your school. If you use the Problems/Questions link, click any link under I have a question or message for Edline section to send your message to the Edline Super User at the school. 11

12 Class Page Teacher View This is the teacher view of a typical class page. Notice the Edit controls that are available to the teacher to add and manage page content. Note: This layout is the Edline default. Your school s layout may be different, but the functions of the section are the same. Class (Group Info) Class Title, Picture, Class Description Edit by selecting Command Center Manage Class Navigation Bar Click Home to go to the school home page; Help to get help; and Logout to log out. The second bar allows you to quickly navigate by using our bread crumbs feature. Contents Select Edit to add additional class information, assignments, student/parent resources. Edline Menu: My Classes & Shortcuts Quick navigation to your other classes, activities, sports. My Content File Locker Electronic file storage Old Class Materials Storage for past class Edline postings to be recycled for use for present classes Private Reports View assigned students private reports. Combined Calendar See assignments/events/activities for your own classes, groups, sports, and school. Account Edit password and security questions. Calendar Items can be added directly via the calendar or by selecting a date when you add items like homework to the Assignments folder. Edit (Available for each section) Click to Edit/Manage the section. Links Select Edit to add helpful Links to websites outside of Edline to assist parents and students. News Select Edit to add announcements for this class. Command Center Manage Class Change Class (Group) Pic, Name and description. Send Send to all Class (group) members, select members and include or exclude parents/students. 12

13 Class Page Parent/Student View This is the view of a typical class page that a parent or student would see. Notice the Edit controls that are available to the teacher are not showing for the parent view. Note: This layout is the Edline default. Your school s layout may be different, but the functions of the section are the same. Navigation Bar Click Home to go to the school home page; Help to get help; and Logout to log out. The second bar allows you to quickly navigate by using our bread crumbs feature. Class Title, Picture, Class Description Contents Contains links to additional class information. Edline Menu: My Classes & Shortcuts The Classes & Shortcuts section lists students to whom the parent is linked. Parent navigates to student s classes and clubs/groups simply by clicking on the class or club of choice. My Content Student grade reports and comprehensive Combined Calendar are available for parent to view. Account Edit password and security questions. Links Links to websites outside of Edline to assist parents and students. News Important messages for this class. Calendar Events, assignments, posted by the teacher with a date appear on the class calendar. Command Center Privacy and terms of Use and Help. Teacher s address is displayed at the bottom of all of their class or group pages. 13

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15 Combined Calendar The student/parent view of the Combined Calendar displays all the assignments, activities, events from all the groups to which the student belongs. Parents with multiple children are able to select which child to view. Teachers that categorize their assignments give students/parents the added option to highlight select categories such as Tests, Assignments, Projects etc. Edline then displays the calendar with the selected category items highlighted. Students/Parents are able to print out the Combined Calendar as a reference. When teachers post items on their class pages they can include study guides, worksheets, and vocabulary list for the students and parents use. Select child to view Choose to highlight all categorized events such as tests or team practices. Pop up shows when your mouse hovers over an item Highlighted tests School wide events will also display Notice Volleyball Practice 15

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17 Setting Up a Class Page Displaying a Class Picture and Description You can personalize your class by displaying a picture file and a short quote or description on your class home page. Adding a Picture and Description 1. Select My Classes & Shortcuts. Chose class. 17

18 2. On class page choose Command Center. Click Manage Class. 18

19 3. Change Class Name (Optional). Enter a description of the class into the Class Description window. 4. To display a picture, click Browse in the Image section. Navigate to the location where you saved a picture file. In the Choose File section, click the name of the file and click Open. The name of the image file will be displayed in the text box next to Browse. Note: To avoid image distortion when your picture is displayed on the class home page, we recommend you use an image file that is: File type.jpg,.png, or.gif Approximately 314 pixels wide the image height does not matter Smaller than 75 kilobytes If the picture is too small it will look blurry. 5. Click Save at the bottom or top of the page to save your work. 19

20 Removing a Picture To remove the image you have chosen, click Remove Image then click Save to save your change. Your page will revert to the default image on the home page (the Edline logo). 20

21 Posting Homework Assignment(s) The Assignments folder is the place to post documents like homework, daily assignments, class assignments etc. Remember that by associating a date with the assignment it will automatically post to the Combined Calendar for all of your students. 1. Select the class of your choice from My Classes. 2. Click the Assignments folder. Select the Edit icon. 3. At the top of the page, select the Document option from the pull down menu, click Add. 21

22 4. Enter a title and summary for the document in the Summary Information section. ( Note: We suggest you include the subject s abbreviation in the Document Title to make it clear for parents and students to know from which subject the assignment comes when viewing the Combined Calendar.) Be sure to select a date for the assignment. Selecting a date will automatically post this assignment to the Combined Calendar. Note: You can put a copy of this same assignment on your other class home pages as well. To do this, select these classes from the Available Groups and click Add. 22

23 5. At this point, you could click Save & Return or Save & Add Another and post a week s worth of assignments. However, you may want to post additional information, supplements, actual worksheets, word lists, etc. by using the Add Content section. Adding Content to a Document (Assignment) There are several ways to add content to your assignments. You can enter text by hand import an existing file upload a web document 23

24 Entering Text by Hand This option allows you to simply type the information you want to communicate. It could be a list of vocabulary words, it could be the page assignment, or it could be whatever message you would like to enter. This method allows you to upload an image to appear when the document is opened. 1. Click Enter Text By Hand (with optional link and image). 2. Type text into box or copy/paste text from another source. Adjust font size, font family, etc. 3. If you choose to, you can add a link to a related website. That link will appear at the bottom of the document when your users view it. 4. Browse and select an image that you wish to display with your text (if applicable). 24

25 5. Choose any additional groups/classes that you wish to multi post. 6. Click Save and Add Another to create another document. Or, click Save & Return if you are finished creating documents. Importing an Existing File This option is great for sharing anything that is a file, such as a study guide created as a Word document, PowerPoint presentation that you used in class as part of your lecture, your lecture recorded as an MP3, a PDF worksheet for extra practice, etc. 1. Click Browse. You will see a file selection dialog. Find the file that you want to import and click Open. 2. The full path to the file you chose is now displayed. Click Import. 3. Choose any additional groups/classes that you wish to multi post. 4. Click Save & Add Another or Save & Return if you have completed adding assignments. Note: Microsoft Word sometimes replaces straight quotes and apostrophes with smart quotes (The curly quotes and curly apostrophes). Internet Explorer does not display the curly quotes and apostrophes correctly; these characters come out looking like boxes. Because of this, we recommend you turn off the automatic smart quote conversion on files that you upload from Word. Uploading a Web Document A Web Document on Edline is simply a web page or group of web pages that may be uploaded to Edline as an Edline document (just like you upload a Word document or Acrobat/PDF document). For example, you can post an HTML page showing multiple pictures from a class field trip. Web Documents will enable you to enhance pages of your Edline site with multiple pictures; and just about anything else you can create using HTML. 25

26 To upload a Web Document to Edline, you must upload a zipped file containing all of the HTML related files that comprise the web page or group of web pages. Web Documents can appear as News items, Calendar Items, as Assignments just like any other type of document that appears on Edline. 1. Click Upload a Web Document. 2. Click Browse and locate the appropriate zipped file. 3. Enter the Default starting Page of the group of web pages that you have uploaded. Typically the default starting page of a group of web pages is titled index.html. If this is not the case, or you do not know the default starting page name, leave the field blank. 4. Choose any additional groups/classes that you wish to multi post the document. 5. Click Save & Add Another to save your changes and add another document. Or, click Save and Return if you are finished creating documents. Uploading Files You may upload any file to Edline. The type of file you upload determines the way in which it is displayed to the students and parents who visit your class. For example, if you create an assignment in Microsoft Word, you can upload that Word file (i.e., the file with the.doc extension) to Edline. Because this file is in Word format, your Internet browser cannot open it. Instead, Microsoft Word must open it. As a result, a student or parent will only be able to view the document if they have Microsoft Word or a special Word Viewer on their computer. Microsoft offers free viewers for most of its Office software products (Word, Excel, PowerPoint, etc). These viewers can be downloaded free of charge from the appropriate companyʹs website. You can also upload plain HTML documents to Edline. You can save most files in HTML format using the Save As feature of the software you used to create the file. When you choose Save As, one of the save format options should be.htm,.html, or web 26

27 page. Choose any one of these formats. Additional Uploading Tips When uploading documents to your class pages, please keep the following things in mind: When a file saved in plain HTML format is uploaded to Edline, you may see that certain characters look like boxes, question marks, or other unexpected characters. This occurs when you have used character substitution in Microsoft Word. Instructions for resolving this Word problem can be found in Edlineʹs online help. Log into Edline and click the Help button at the top of any page. Click the Index button at the top of the Help page. Then click the If your quotes, apostrophes, and dashes look like boxes link in the Using Documents section. Files on a MAC computer often do not include the file type extension in the file name (e.g.,.doc for a Microsoft Word file). PCs, however, require file names to have extensions. If you upload a file to Edline from a MAC, be sure to first save the file with the proper extension. For example, if you are uploading a Microsoft Word document named ʺchapter1ʺ from a MAC, be sure to save it explicitly with the.doc extension (ʺchapter1.docʺ) before uploading it to Edline. Without this extension, people who use a PC will not be able to open the file. We suggest that documents you upload do not exceed 1MB in size out of consideration for your users who may be accessing files with a 56K modem. 27

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29 Posting Test(s) The Test folder is the place to post documents to announce upcoming tests. Remember that by associating a date with the test then it will automatically post to the combined calendar for all of your students. Adding a Test involves the exact same steps as adding an assignment, except select the Test folder instead of Assignment folder. All options will be exactly the same. 1. Select the class of your choice from My Classes. 2. Click the Tests folder. Select the Edit icon. At the top of the page, select the Document option from the pull down menu, click Add. Enter a title and summary for the document in the Summary Information section. We suggest you include the Subject s abbreviation in the Document Title to make it clear for parents and students to know from which subject the assignment comes when viewing the Combined Calendar. Be sure to select a date for the assignment. Selecting a date will automatically post this assignment to the calendar. 29

30 Note: You can put a copy of this same test on your other class home pages as well. To do this, select these classes from the Available Groups and click Add. At this point, you could click Save & Return or Save & Add Another and post additional tests. Remember just as you did with assignments, you may want to post additional information, supplements, study guides, word lists, etc. by using the Add Content section. 30

31 Adding Content to a Document (Test) You may choose to enter the test information with the date of the test and you may also choose to add content such as a study guide, helpful graph, practice test etc. Notice the options are the same as they were for adding an Assignment. enter text by hand import an existing file upload a web document 31

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33 Adding to Contents Section The Contents section is a good place to store documents like assignments, notes, grade reports, missing work reports, class supply list, book list, class rules, etc. You can put documents directly in Contents or you can put them inside folders. To keep things organized, we recommend you create folders in the Contents section to hold related documents. Entries in the Contents section are always listed in alphabetical order. Adding a Folder A class has at least two default folders in the Contents section (Assignments and Tests). You can add more folders at any time. 1. Choose a class from My Classes. 2. Click the Edit icon at the top of the Contents section on the class home page. 3. Select Folder from the pull down menu, and then click Add at the top of the page. 4. Enter a Name and a Description (optional) for the folder. Click Save & Return to save this folder with the default visibility and permission settings. Note: In most cases, the defaults are fine. If, however, you would like to change the settings, such a the Visibility for a Parent Help Folder, you can do so from this page. For details, please click Help at the top of the Modify Folder Page. 33

34 Adding a Document to a Folder 1. Select a class from My Classes. 2. Click the folder of choice under Contents to open the folder such as Extra Practice. 3. Select Document from the pull down menu, and then click Add at the top of the page. 4. Enter a title and summary information for the document in Summary Information. If you want the document to show up on the calendar, enter a date in the appropriate box. 5. You can use multi posting to put a copy of this document on your other class home pages as well. Select these classes now from Available Groups field and click Add. 6. Choose method of entering text or attaching file. Note: Edline will put a copy of this document in the current class and in each class you selected from the Available Groups list. Because this document is inside a folder, Edline will put the copies inside the same folder on the other class home pages. If the other classes donʹt have this folder, Edline will create it in those classes first, then put the document inside the new folder. 34

35 Using the Calendar The Calendar is the place to put reminders of important events. It will also display all of the documents (News, Contents, or Links) that you have added with an associated date. Events in Calendar are really just documents. That means you can type or upload a full description of each event. On your class page, the Calendar will display up to five events from the class calendar, ordered by date. Note: Students and parents will not see the Edit button. They will click the More events link at the bottom of the box to see the full class calendar. Adding an Event to the Class Calendar 1. Go to the class home page by clicking the class name under My Classes. 2. Click the Edit icon for the Calendar. 35

36 3. With Event selected in the pull down menu, click Add. Note: You can click a specific date in the calendar, and then click Add. 4. Enter a title (Document Title) for the event. Be sure to enter subject abbreviation in title. 5. Enter a brief description of the event. This description will appear under the title in the Calendar on the class home page. It will also appear in the full calendar view. 36

37 6. Select the appropriate category (Category/Folder) for this event. Note: If you wish to create a new category, simply create a new folder in the Contents section of your class page. If you do not wish the item to be categorized, choose Uncategorized Event. Parents are able to select categorized events on Combined Calendar to display in highlight. 7. Enter the date (Calendar Date). Note: If this event occurs over multiple, consecutive days, click the Event Recurrence button and enter the start date in the Calendar Date field and the end date in the End of Event field. The title of an event that occurs over multiple days is displayed in each date square from the start date through the end date on the Calendar page. 8. Choose to post to other classes or groups. 9. Click Save and Return or Save & Add Another, if you have several events to enter. Optional: Enter or upload more information about the event. Choose the appropriate link in the Add Contents section to make the proper text entry window appear. You can type directly into the large box in the Add Contents section, upload a document you have already created, or upload a web document. This process is exactly the same as when you are creating other documents. Removing an Event from the Class Calendar Note: If any of the events are copied to more than one group, all will be deleted by default unless you uncheck the box that reads Delete documents in all locations. 1. Click the Edit Icon. 2. Click Manage Items at the top of the full class calendar page. 37

38 3. Place a check in the box next to each event you want to delete. If you would like to delete everything on the page, first select the View All option from the pull down menu (on the left hand side of the page), and then click the Select All link. 4. Click Delete at the bottom of the page. Modifying an Event in the Class Calendar Note: If there are copies of this event on other group calendars, Edline defaults to automatically applying changes to all copies of the event. If you do not wish to apply the changes to all copies, uncheck the box at the bottom/top of the page that reads Apply Changes (update or delete) in all locations. For example, if change the date of the event, Edline will apply this change to all copies of this event, then, for each class the original posting was made. 1. Click the Edit icon at the top of the Calendar section. 2. Click Manage Items at the top of the full class calendar page. 3. Click Edit next to the event you want to modify. Make changes. 4. Click Save & Return at the bottom of the page to save your changes. 38

39 Rollover Calendar Items The calendar rollover feature allows you to reuse your existing calendar items with any materials that was associated with the event. This can be especially useful if you teach the same class the following semester or year or need to change/adjust the calendar. From the List View from your selected calendar, you can select which calendar items you wish to rollover. Once you have selected them, you can rollover those entries any number of days, weeks, months, or years. To complete the process, click Rollover Now. Recategorizing Items All documents in Edline can now appear in the calendar by simply adding a date to them. Based on where this document is created, it can be added to the calendar with an associated category. If you wish to change a documentʹs category, simply select it from the calendar s List View, select the desired category, and click Recategorize Now. 39

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41 Using News The News is the place to put important announcements and other information you want students and parents to see when they visit a class home page. Entries in the News box are listed by the date they were added or modified, with the most recent items at the top. Adding a News Item 1. Select a class from My Classes. 2. Click the Edit icon at the top of the News section. 3. With News showing in the pull down menu, click Add. 4. Enter a Title and Summary Information for the News item. The summary will appear under the title in News. You can also enter a date for the item, and it will display automatically on the Calendar page. 41

42 5. Enter or upload the main text of the document by clicking the appropriate link in the Add Content section. 6. Click Save & Add Another if you have additional News items or Save & Return if you have added all your News items. Remember to consider posting your News items to other classes. Removing a News Item 1. Click the Edit icon at the top of the News section. 2. Select each item you want to delete by clicking the checkbox next to it. If you want to delete everything on this page, click Select All. 3. Click Delete. 42

43 Note: If there are copies of this document in other classes/groups, Edline defaults to automatically deleting all copies of the document in all locations. If you do not wish to delete all copies, uncheck the box at the bottom of the page that reads Delete documents in all locations. Modifying a News Item 1. Click the Edit icon at the top of the News section. 2. Click Edit next to the item you want to modify. 3. Make changes and be sure to click Save & Return. Note: If there are copies of this document in other classes/groups, Edline defaults to automatically applying changes to all copies of the document. If you do not wish to apply the changes to all copies, uncheck the box at the bottom/top of the page Apply changes (update or delete) in all locations. 43

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45 Using Links The Links section is the place to put links to websites outside Edline that would be helpful to the students and parents in your class. Entries for Links are always listed in alphabetical order. Adding a Link. 1. Choose a class from My Classes. 2. Click the Edit icon at top of the Links section. 3. Select Link from the pull down menu. Click Add. 4. Enter a descriptive name for the link (Document Title) and Document Summary (optional). 45

46 5. Enter the web address of the website you want to link. Or click Link to to link to an existing resource on Edline. Note: Leave the check mark for the View in a New Window so that a new web browser opens so that users won t have to log back into Edline. 6. Select additional classes to post this Link. 7. Click Save & Return. Removing an Item from Links 1. Click the Edit icon at the top of the Links section. 2. Select each Link you want to delete by clicking the checkbox next to it. If you want to delete everything on this page, click the Select All link. 3. Click Delete at the bottom of the page. Note: If there are copies of this link in other groups, Edline defaults to automatically deleting all copies of the Link. If you do not wish to delete all copies, uncheck the box at the bottom/top of the page that reads Delete documents in all locations. Modifying an Item from Links 1. Click the Edit icon at the top of the Links section. 2. Click Edit next to the link you want to modify. 3. Click Save & Return at the bottom of the page to save your changes. Note: If there are copies of this link in other groups, Edline defaults to automatically applying changes to all copies of the event. If you do not wish to apply the changes or delete all copies, uncheck the box at the bottom/top of the page that reads Apply changes (update or delete) in all locations. 46

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49 Sending to Your Class You can send an message to all of your students and/or their parents or selected students and/or their parents from your class home page. To Send 1. Choose a class from My Classes. 2. Click Send from the Command Center. 3. Be sure to View All to include all students. Click the checkbox next to each student you want to send to or to everyone in the class, click Select All at the top or bottom of the list. 49

50 4. Click Compose Message. 5. Choose whether to send the message to just the selected students, to their parents, or to both. Click Continue. 6. Enter a subject and type your message. 7. Click Send the Message to Recipent(s) when you are ready to send the message. 50

51 Posting Grade Reports and Other Class Reports Many gradebook packages allow you to create student grade reports and to display these reports in Edline. Most of them allow you to post reports for one class at a time or for several classes at once. Please refer to your gradebook software userʹs manual for details. Where Do the Reports Go? When you post reports from your gradebook, Edline creates a folder on the class home page to hold the reports. You choose the name of this folder (Report Description) each time you post reports. The name you choose determines whether you will keep the previously posted reports or replace them with the new reports. To keep only the new reports, use the same folder name every time you upload these reports. To keep the old reports, use a different folder name each time you upload these reports. 51

52 What Will a Teacher See? When you click the report folder name, you will see a list of all the reports you just posted. There will be one report for each student in your gradebook. Click any student to view their report. 52

53 What Do Students and Parents See? When students or parents view the class home page, they will see the report folder under Contents. When a student clicks this folder, his or her report is displayed. When a parent clicks this folder, his or her child s report is displayed. Students and parents do not see other student s grade reports. 53

54 Private Reports Link A report posted from a gradebook is private. Only the student and his or her parents can see it (in addition to the teacher who posted it). Students and parents go to the class home page to see their class reports; however, Edline also gives them a shortcut for viewing these reports by using the Private Reports link under My Contents. When you post a report for a student, it is stored on the class home page. Edline also puts a link to this report in the student s Private Reports list. This list is just a shortcut. You cannot add items directly to it. Links to reports are added when you post new reports to your class and are removed when you delete old reports. 54

55 Re using Old Class Materials At the start of a new term, your school may delete last termʹs classes and create new classes for the current term. When your old classes are deleted, Edline automatically saves the materials from those classes into your Old Class Materials folder so you can easily reuse those materials in your new classes. Copying Materials from Old Class Material Tip: You wonʹt see this link until one of your classes has been deleted. 1. Click Old Class Materials under My Contents. 2. Select a class. 55

56 3. Select items you want to copy by clicking the checkbox next to each item. Note: If you select a folder, the folder and the contents will be copied. If you want to copy an item that is inside a folder, first click the folder name to open it, and then select the item to be copied. 4. Click Copy To at the bottom of the page to go to the Copy Page. 56

57 5. Use the Copy To Groups section to select the class(es) to which you want to copy the items. Click the Copy button. Note: To select more than one class, press the CTRL key while clicking the class names. Note: The copied items will be placed in the same location on each destination class home page. Copying Items from One Class to Another If you post an item to a class home page and later decide to use it in other classes as well, you donʹt need to recreate the item. Simply copy the one you already have. Copy individual documents or whole folders following the steps below: 1. Go to the home page of the class containing the item to be copied by clicking the class name under My Classes. 2. Open the folder containing the item you want to copy: Note: If you want to copy a folder and everything in it, just select the folder. 3. If the item is inside a folder in Contents, click the name of the folder to open it. 4. If the item is in the News or Links section, or directly in Contents (not in a folder) click the Edit icon. If the item is in the Calendar section, click the Edit icon on Calendar, click Manage Items. 57

58 5. Select the items you want to copy by clicking the checkbox next to each item. 6. Click Copy To at the bottom of the page to go to the Copy Page. 7. Use the Copy To Group(s) section to select the class(es) to which you want to copy the items. Note: To select more than one class, press the CTRL key while clicking the class name. 8. Click Copy at the bottom of the page. The selected items will remain where they are and copies of these items will be placed in the selected classes. 58

59 Using My File Locker My File Locker is a place for you to store documents/files that you want to save for later use and possibly for use on a different computer than the one you are currently using. Great way to work on files at school and then at home. Uploading Materials into My File Locker 1. Click My File Locker. 2. Choose to add Document. 3. Click Add. 4. Enter information about the file you are uploading. 5. Select Import an existing file. 6. Use Browse to locate your file. 7. Click Open. For complete information about My File Locker, please click Help at the top of the school or any class home page. 59

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61 Appendix 61

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63 Five Easy Steps to Create a Homework Assignment in Edline Step 1: Click on the class where you want to add the homework assignment (found in My Classes and Shortcuts). Step 2: Click on the Assignments folder icon (found in the Contents section). Note: Clicking the folder icon (and not the word Assignments) will save you a step in the document creation process. Step 3: Click the Add button (Document should be selected as the default in the pull down menu). Step 4: The Create Document page is now displayed. Enter a title in the Document Title field - Edline recommends that you use a three or four letter subject identifier before the document title, so that students and parents can easily identify items on the calendar. Add a document summary (which will display when a user hovers (with their mouse) over the calendar item, giving them additional information) if you wish, but it is optional. The summary appears in full in the weekly calendar view, which is convenient for families to print for home use. Next, add a date in the Calendar Date field when you add a date to a document, Edline automatically adds that document to the calendar. It then appears on the personal Combined Calendar for every student in your class. 63

64 Step 5: Determine the type of content you would like to add. o If you wish to enter text only, or just include a picture at the top of a document, select Enter Text By Hand. You can also copy and paste text from your word processing software if you wish. o If you have existing documents created that you would like to reuse, and they have multiple graphics, upload these documents to Edline using the Import an existing file option. Remember, if you upload a document, your users will need to have the necessary software to view it. For example, if you upload a Microsoft Word document, they will need either Word installed on their machines or they will have to download Microsoft s free Word Viewer (available from search for Word viewer). o If you have a self contained web page/website (or an html document with multiple images) that you would like to upload, zip it up, and then upload it to Edline using the Upload a web document option. Note: To quickly add multiple documents, click Save & Add Another, and repeat the process. If you wish to post the same document in multiple classes at once, simply select the classes in the Available Groups box, and click the Add. 64